PUNJAB MUNICIPAL DEVELOPMENT FUND COMPANY PUNJAB MUNICIPAL SERVICES IMPROVEMENT PROJECT (PMSIP) PLANNING REPORT T. T. SINGH 2009 Planning Report - T. T. Singh 1 LIST OF CONTENTS CHAPTER 1 INTRODUCTION ....................................................................................... 6 1.1 BACKGROUND ............................................................................................................................................ 6 1.2 PUNJAB MUNICIPAL SERVICE IMPROVEMENT PROJECT (PIMSIP) ........................................................... 6 1.2.1 Key Features of PMSIP ............................................................................................................................... 6 1.3 PMSIP PLANNING ...................................................................................................................................... 6 1.3.1 Limitations of PMSIP Planning ............................................................................................................. 7 1.4 THE PLANNING PROCESS .......................................................................................................................... 7 1.4.1. Secondary Data Collection ........................................................................................................................ 7 1.4.2. Mapping ..................................................................................................................................................... 8 1.4.3 Field Data Collection.................................................................................................................................. 8 1.4.4 Data Analysis ............................................................................................................................................. 9 1.4.5 The Visioning Workshop ............................................................................................................................ 9 1.4.6 Interim Appraisal by World Bank ............................................................................................................... 9 1.4.7 One Day Planning Refresher Workshop for Year I TMAs .......................................................................... 9 CHAPTER 2: TMA PROFILE ......................................................................................... 11 2.1 DISTRICT PROFILE .............................................................................................................................. 11 2.1.1 History ................................................................................................................................................. 11 2.1.2 Location ............................................................................................................................................... 11 2.1.3 Area / Demography ............................................................................................................................. 11 2.2 TMA/TOWN PROFILE- T. 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SINGH ........................................................................................................ 12 2.2.1 Location ............................................................................................................................................... 12 2.2.2 Area/Demography ............................................................................................................................... 13 CHAPTER 3 URBAN PLANNING ................................................................................. 15 3.1 SITUATION ANALYSIS - PLANNING SECTION ............................................................................................ 15 3.2 MAPPING BY PMDFC .............................................................................................................................. 15 3.3 BUILDING CONTROL .................................................................................................................................. 16 3.4 EXISTING LAND USE CHARACTERISTICS .................................................................................................. 16 3.4.1 Residential ........................................................................................................................................... 16 3.4.2 Commercial ......................................................................................................................................... 17 3.4.3 Parks .................................................................................................................................................... 17 3.4.4 Grave Yards ......................................................................................................................................... 17 THERE ARE THREE GRAVE YARDS IN THE DIFFERENT PARTS OF THE TOWN. ........................................................ 17 3.5 KATCHI ABADIES ............................................................................................................................................. 17 3.6 POPULATION DENSITY .............................................................................................................................. 18 3.7 GROWTH DIRECTIONS .............................................................................................................................. 18 CHAPTER 4 STATUS OF MUNICIPAL INFRASTRUCTURE ....................................... 22 4.1 ROAD NETWORK & STREET LIGHTS ........................................................................................................ 22 4.1.1 Road Condition .................................................................................................................................... 22 4.1.3 Needs ................................................................................................................................................... 25 4.1.4 Street Lights ......................................................................................................................................... 25 Full Coverage ................................................................................................................................................... 26 4.2 WATER SUPPLY ........................................................................................................................................ 26 4.2.1 Service Area ......................................................................................................................................... 26 4.2.2 Drinking Water Sources ...................................................................................................................... 27 4.2.3 Water Distribution Network ................................................................................................................ 27 4.2.4 Water Storage ...................................................................................................................................... 27 4.2.5 Water Demand ..................................................................................................................................... 27 4.2.6 NEEDS ................................................................................................................................................. 28 PMSIP SUB-PROJECT ........................................................................................ 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Singh 2 4.3.1 Coverage Area ..................................................................................................................................... 30 4.3.2 Problem Areas ..................................................................................................................................... 31 4.3.3 Needs ................................................................................................................................................... 31 4.4 SOLID WASTE MANAGEMENT .................................................................................................................. 33 4.4.1 Collection System ................................................................................................................................ 33 Existing Collection Points ............................................................................................................................... 33 4.4.2 Service Level ........................................................................................................................................ 35 4.4.3 Land Fill/Dumping Sites ...................................................................................................................... 35 4.4.4 Operation & Maintenance .................................................................................................................. 35 EXISTING ESTABLISHMENT ....................................................................................... 36 AVAILABLE EQUIPMENTS ........................................................................................... 36 4.4.5 Needs ................................................................................................................................................... 36 4.5 FIRE FIGHTING.......................................................................................................................................... 39 4.5.1 Existing Fire Fighting Arrangements .................................................................................................. 39 4.5.2 Fire Refill Points ................................................................................................................................. 39 4.5.3 Overall situation of Fire Fighting Arrangements & Needs ................................................................. 40 4.6 PARKS ...................................................................................................................................................... 41 4.6.1 Existing Parks ...................................................................................................................................... 41 4.6.2 Needs ................................................................................................................................................... 42 4.7 SLAUGHTER HOUSE ................................................................................................................................. 43 4.7.1 Existing Situation ................................................................................................................................. 43 EXISTING SLAUGHTER HOUSE ............................................................................................................................... 43 WATER SUPPLY SYSTEM ....................................................................................................................................... 43 DRAINAGE SYSTEM ................................................................................................................................................ 43 EXISTING ESTABLISHMENT ..................................................................................................................................... 44 4.7.2 Needs ................................................................................................................................................... 44 CHAPTER 5: WORKSHOP ON VISIONING AND PRIORITIZATION OF DEVELOPMENT SECTORS ......................................................................................... 45 5.1 PRE-WORKSHOP CONSULTATIONS ......................................................................................................... 45 5.2 WORKSHOP PROCEEDINGS ..................................................................................................................... 45 5.2.1 General ................................................................................................................................................ 45 5.2.2 Workshop Participants ...................................................................................................................... 45 5.2.3 The Session ......................................................................................................................................... 45 5.2.4 Group Formation ................................................................................................................................ 46 5.3 OUTCOME OF THE VISIONING WORKSHOP .............................................................................................. 46 CHAPTER 6: SITUATION ANALYSIS AND PMDFC INTERVENTIONS ....................... 49 6.1 CAPACITY BUILDING / TRAININGS ............................................................................................................ 49 6.2 COMPLAINT CELL (COMPLAINT TRACKING SYSTEM) .............................................................................. 50 6.3 PERFORMANCE MANAGEMENT SYSTEM .................................................................................................. 51 6.3.1 Performance Management System ...................................................................................................... 51 6.3.2 Data Collection & Analysis ................................................................................................................. 52 6.4 FINANCIAL MANAGEMENT SYSTEM .......................................................................................................... 53 6.5 TMA WEBSITE ......................................................................................................................................... 53 CHAPTER 7: OUTLINE STRUCTURE PLAN - T. 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SINGH .......................................... 55 7.1 BRIEF INTRODUCTION ............................................................................................................................... 55 7.2 VISIONING & PRIORITY OF STAKEHOLDERS .............................................................................................. 55 7.3 DEVELOPMENT PLANS .............................................................................................................................. 56 7.4 HISTORIC GROWTH ................................................................................................................................... 57 7.5 GROWTH DIRECTION ................................................................................................................................. 58 7.6 KATCHI ABADIS ........................................................................................................................................ 58 7.7 DENSIFICATION OF BUILT-UP AREAS ........................................................................................................ 59 7.8 LAND REQUIREMENT OF FUTURE URBAN EXPANSION .............................................................................. 61 7.9 PROPOSALS ............................................................................................................................................... 61 Planning Report - T. 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Singh 3 7.9.1 Stage I .................................................................................................................................................. 63 7.9.2 Stage II ................................................................................................................................................. 63 7.10 ACTION PLANS .......................................................................................................................................... 66 7.10.1 Action Plan for Drainage & Sewerage ........................................................................................... 66 7.10.2 Action Plan for Solid Waste Management ...................................................................................... 69 7.10.3 Action Plan for Roads ..................................................................................................................... 69 7.10.4 Action Plan for Parks...................................................................................................................... 72 7.10.5 Action Plan for – Fire Fighting Arrangements ............................................................................... 72 ANNEX -A ROADS ................................................................................................................................................... 74 ANNEX-B SOLID WASTE MANAGEMENT ................................................................................................................. 76 Planning Report - T. T. Singh 4 List of Maps Urban Planning and Infrastructure Maps 1. Land Use Map ……………………………. P - 19 2. Base Map ……………………………. ……P - 21 3. Road Hierarchy Map ……………………..P - 23 4. Street Light Map 5. Water Supply Map 6. Sewerage Map Structure Plan Maps 7. Historical Growth Map 8. Population Density Map 9. Proposal Map 10. Structure Plan Map 11. Water Supply Action Plan Map 12. Sewerage Action Plan Map 13. Road Action Plan Map 14. Solid Waste Management Action Plan Map Planning Report - T. T. Singh 5 CHAPTER 1 INTRODUCTION 1.1 Background Planning is a part of Punjab’s local government system with the planning responsibilities of TMAs, set out in PLGO. Under the devolved system, the newly created office of TO(P) has the following functions ; (i) develop plans; (ii) develop and apply building controls; (iii) manage CCBs; (iv) implement commercialization rules; (v) operate Punjab Housing Development Schemes; (vi) develop site development schemes. In addition, The PLGO identifies the preparation of spatial plans (Article 54 a), development plans (Article 54 c) and budget plans, long term and annual municipal development programs (Article 54 j) as key functions of the TMAs. Unfortunately, in majority of TMAs TO (P) office has not been able to perform as envisioned in the PLGO. Some of the reasons are inadequate staff and lack of up-to-date maps, equipment, management/ regulation/ and enforcement mechanisms. As a result, development works are taking place in a piecemeal manner and lack integrated and coordinated approach. 1.2 Punjab Municipal Service Improvement Project (PIMSIP) Under these circumstances the Government of Punjab launched Punjab Municipal Service Improvement Project (PIMSIP) through Punjab Municipal Development Fund Company (PMDFC) .The project aims at the institutional development of TMAs through improving systems directly related to their functions and through investments in service delivery. 1.2.1 Key Features of PMSIP The project has two distinct components; Municipal Infrastructure Development and Institutional Development (ID): Municipal Infrastructure development: The project funds the infrastructure schemes after the identification of most pressing development issues of the respective town. Institutional Development: To improve the service delivery , a number of interventions are suggested in the projects like providing maps prepared with GIS, Performance Management System, Financial Management System, Action Planning and various trainings to TMA staff. 1.3 PMSIP Planning Under PMSIP planning rapid appraisal of municipal services is undertaken to identify service delivery gaps, analyzed needs and guide the means to overcome such gaps. In addition, stakeholder consultation provides the much needed guidance to the planning exercise. Outcome of this exercise is a municipal service data base, improved mapping and a list of development projects that may be funded by PMSIP. Planning Report - T. T. Singh 6 1.3.1 Limitations of PMSIP Planning As every project addresses specific issues, PMSIP has been launched with some limitations as follows:  The PMSIP development grants fund for municipal services only.  PMSIP planning exercise is undertaken at CO Units starting from CO Unit HQ, i.e urban area.  The prioritized list that is developed is restricted to the UCs falling in CO Units. Nonetheless it is assumed that experience gained in the urban areas would be replicated in the entire TMA. 1.4 The Planning Process The Planning process adopted incorporates an overall Strategy for high lighting the development options and the community’s agreed outputs. These out put form the basis of spatial plan. It is a more inclusive approach aiming to ensure best use of land by weighing up competing demands. The plan devised is an ongoing process for the sustainable development. To achieve such development a Spatial plan has been developed. It addresses municipal development issues and infrastructure needs in a systematic way. The plan therefore emphasizes on engagement with the stakeholders and other organizations, the management and ongoing funding programs. This led to identify the community’s preferences for development process. After the identification of the preferred options, a detailed Action plan for each priority sector was developed. Action plans complement the strategy and Spatial plan by setting out short to medium term actions to achieve the desired objectives. The Planning process thus culminates in producing a concise development plan for the town. Following steps were adopted for the planning process: 1.4.1. Secondary Data Collection First, the sources were identified for the previous attempts that were made in T. T. Singh for planning. It includes, DCR, on line data, T. T. Singh outline development Plan and PHED services maps. The study of such documents helped to gather background information about the town, infrastructure coverage and growth. It helped to have an understanding about the development patterns evolved over a period of years. The maps from Public health reflected the water supply and sewerage laid out previously. It was also gathered that the whether the projects have completed their designed life. These plans were again used at the analysis stage and compared with the existing data collected later on. Planning Report - T. T. Singh 7 1.4.2. Mapping The first requirement before going to the field was to prepare a base map for the town. For this purpose, the mapping exercise was started in parallel to the secondary data collection. The image was procured for the TMA. It was then processed and a vectorized layer was made. The land marks were put on the base map using the secondary sources i.e maps obtained from PHED. The land marks included the important roads, water features, big buildings, factories, graveyards etc. A rigorous brain storming session was conducted in which many apprehensions about the forms were removed. The data collection forms were reviewed and planning team made clarifications to TMA officials about these forms. At this stage the data collection forms were finalized. 1.4.3 Field Data Collection Preliminary meetings Once the data collection forms were finalized the planning team was to initiate the data collection process in the field. First, a meeting was held with the TMA leader ship (Nazim) to discuss the field data collection work plan. At this stage a planning steering committee comprising of TOs, and a working group constituting ATOs and other lower order officials was notified. The duties were assigned and a briefing was given to these officials about their role in data collection. The planning team discussed the general development issues of the town with the Nazim and notes were recorded. Infrastructure Data Collection For infrastructure data collection, the planning team worked very closely with the working group. First the existing service maps available with the TMA were used as a starting point. To update the map the secondary source like information from Public health maps was added. This information was verified by the working group to prepare an updated map for the services. This missing or additional information was provided by second line officials. For instance, for water supply, plumbers and sub engineers provided first hand information about the system. Where necessary, field visits were made to validate the information. Urban Planning A Landuse survey was conducted to update the TMA map. The residential areas, commercial, institutional and open spaces and industrial areas were marked on the base map. The team comprised for the survey was TO (P), urban planner from PMDFC and draftsman from TMA. The Planning office guided about the growth directions of the town and a rudimentary survey was made in this regard. It was observed where the new residences were built Planning Report - T. T. Singh 8 and institutions were being developed. These factors determine the future expansion of the town. In addition to it, the land ownership and land values information was recorded. 1.4.4 Data Analysis Once the planning team collected the data, all of the forms were arranged in the office. The data was cleaned and integrated. The PMDFC officials contacted the TMA office again if any gaps were found in the collected data. Such additional information was gathered for each sector. Based on the information collected in the field, descriptive maps for all the municipal sectors like water supply, sewerage, solid waste and land use were developed. The analysis report was produced by the planning team by using these maps. This report was again sent to the engineers for further updation and review and hence a final draft was made. 1.4.5 The Visioning Workshop The planning process stems from the Nazim and other stakeholderss vision of the town which is further translated into the tangible and concrete targets. The salient feature of this step is the visioning and prioritization workshop. Participants of the workshop were the Nazim and Naib Nazim, senior TMA officials, including the TMO, all the TOs and staff members , councilors, local representatives of provincial departments, representatives of NGOs operating in the town, representatives of civic groups such as the trade bodies. A comprehensive presentation was given to all of the stakeholders about the fabric of the municipal infrastructure in the town. They all shared their views about the future development options and investment decisions of their town. Once the vision was agreed upon and the objectives were established, a rigorous session was organized for the selection of the priority sectors. At the end of the workshop the statement of agreed vision, objectives and priorities was summarized in written draft and circulated among all the stake holders. 1.4.6 Interim Appraisal by World Bank Two day Consultative Workshop was held as a schedule arrangement during World Bank Implementation Support Mission. The World Bank mission was to make interim appraisal of the PMSIP activities undertaken inYear-1 TMAs. In addition, it provided a forum for Tehsil Officers Planning (TOPs) , the World Bank and PMDFC to share common approach to improve capacity building efforts for the planning office of the partner TMAs. 1.4.7 One Day Planning Refresher Workshop for Year I TMAs A refresher workshop was conducted to develop a close liaison between PMDFC and TMAs. TO(P)s from partner TMAs attended the workshop. Presentations were designed to give a snapshot of the planning exercise. The main objectives of the workshop were; Planning Report - T. T. Singh 9  To review the existing planning process  To initiate the process of up-dation of the planning reports and maps  To share the maps and reports prepared by PMDFC with partner TMAs In addition to it, information was also collected regarding the interventions, their viability and suggested improvements. Recommended Actions and Next Steps  There would be a planning workshop for Year-1 partner TMAs.  Year-1 TMA would again be provided with municipal data and maps.  Mechanism of updation of such municipal data and maps would be formulated by PMDFC. Secondary MAPPIN Data •DCR, ODP , PHED, Budget Books •G Procurement of Images Collection • Vectorization Orientation Workshop •Base Map •PMSIP Orientation Out put •Familiarization with PMDFC •Data Collection Forms •Initial data filling Data Filling Workshop Finalizing the data •Brain Storming Session Out put collection forms • ATO, Sub- Eng ,PMDFC Planners and Engrs. Field Data • All Infrastructure Sectors Collection • Landuse, Growth Directions • Management Analysis Data • Descriptive Maps Analysis • Report Visioning Workshop Prioritized infrastructure Out put sectors Stakeholders Action Plans for Municipal OUT LINE SPATIAL PLAN Ou tput Services sectors Planning Report - T. T. Singh 10