UNIVERSITY of PENNSYLVANIA Tuesday, April 20, 1999 Volume 45 Number 29 T&L Center in SAS: Dr. Robbins Ira Abrams Award: Dr. Rescorla Dr. Larry Robbins, a Dr. Robert Rescorla, professor of psychology and former dean of former assistant professor the College, is this year’s recipient of SAS’s Ira Abrams Memorial of English who has cre- Award for teaching. Now in its 13th year, the Abrams award calls for ated communications teaching that is “intellectually challenging and exceptionally training and teaching sup- coherent,”and is reserved to faculty who embody high standards of port programs in the integrity and fairness, have a strong commitment to learning, and are Wharton School, has been open to new ideas. named director of a newly- Dean Samuel Preston, who announced the prize, described Dr. created Center for Teach- Rescorla as a magnificent teacher and a very distinguished scientist ing and Learning in the who has made attractive research experiences for undergraduates a School of Arts & Sciences, priority. the College’s Dean Rich- In his scholarly work, where his honors include membership in the ard Beeman has an- National Academy of Sciences, Dr. Rescorla focuses on elementary nounced. learning processes, particularly Pavlovian conditioning and instru- Dr. Robbins, who took Dr. Robbins mental learning. Dr. Rescorla his A.B. from Harvard and During his three years as dean, 1994-97, he played a major role in his Ph.D. from UC Berkeley, joined Penn’s English the 21st Century Project to improve undergraduate education; expanded the College’s advising Department in 1967. In 1975 he became the first system; and established several interschool minors. He also helped create Almanac’s University- director of the Wharton Communication Program, wide “Talk About Teaching” series in cooperation with the Lindback Society. (For his own later becoming also director of a Teacher Develop- contribution to the series, see “Undergraduate Research Experience,” Almanac December 6, ment Program and an Arts Management Program 1994.) [Please turn to page 2 for the Kahn Award in SAS.] there. In SAS, he will be responsible for creating pro- Research Services: Dr. Rudczynski grams to enhance teaching at all levels through the new Center (see description in Talk About Teach- Following a national search, Dr. Andrew B. Rudczynski joined ing, back page of this issue). Aside from activities the University April 1 as Associate Vice President for Finance and in the Center and on its website, Dr. Robbins works Executive Director, Research Services, Vice President for Finance with faculty individually and confidentially. Kathryn Engebretsen has announced. He will be responsible for “With the creation of this new center, we want to managing the administrative support for a burgeoning sponsored send a very strong message that teaching matters,” research effort which last year exceeded $414 million. said Dr. Beeman. “Larry Robbins and the Center Dr. Rudczynski came to Penn from Rutgers, where he was the will make a tremendous difference not only for associate vice president for research policy and administration. He faculty, but also for students who ultimately will was responsible for all aspects of research support at Rutgers, reap the rewards of better teaching. He understands including grant and contract administration, institutional review teaching in the Penn environment and brings to this board, technology transfer and animal care. Prior to his 15-year new position outstanding credentials and wide ex- career at Rutgers, Dr. Rudczynski worked in research administration perience across the University .” at the University of Maryland Eastern Shore, as a research scientist He added that Dr. Robbins will continue to make at the Michigan Cancer Foundation, and as a principal investigator at his expertise available at Wharton and at SEAS. (continued next page) Dr. Rudczynski In the Round: At Friday’s groundbreaking, the Wharton School unveiled the first three-dimensional model of Huntsman Hall; the view is from the southwest, with the 38th Street Bridge in the foreground. IN THIS ISSUE 2 Penn Relays and Food Trucks; Speaking Out: Petition in Fine Arts 3 Salary Guidelines for FY2000; Alcohol Issues: Spring Fling and Beyond 4 OF RECORD: Policy on Consultation 5 Countdown to Commencement 6 PennMed Teaching Awards 8 Council: Safety & Security Report; ‘Risky Business’ (David Millar) 9 Council: Proposed Policy on Computer Disconnect 10 Council: International Programs 12 Council: Library, Results of Forums 14 OF RECORD: Summary Reports on Benefits Plans (Life, Dental, Retirement) 15 CrimeStats; Update 16 TALK ABOUT TEACHING: Is This Any Way to Go About It? (Robbins) Pullout: Safety and Security Report Kahn Award: Classical Studies At a reception for SAS faculty on April 28, in Penn Relays: April 22-24 addition to presenting the Abrams Award to Dr. For three days starting Thursday, the campus will be host to some 18,000 athletes and Robert Rescorla (page 1), Dean Samuel Preston as many as 90,000 spectators at the 105th running of the Penn Relay Carnival, the world’s will give the Kahn Award for Educational Excel- oldest and largest. To fit in some 350 contests, the races are run steadily from 10 a.m. to 11 lence to the Department of Classical Studies and p.m. Thursday and Friday, and from 7 a.m. to 4 p.m. Saturday. For more on the Relays, see Ancient History, which he described as “a model the live-coverage website that got over 400,000 hits last year: www.upenn.edu/relays. in its use of the most modern educational tools— innovative pedagogy and the latest technology— Food Trucks During Relays to bring the classical world alive for its students.” The department is chaired by Dr. Ralph Rosen, This is the first Penn Relays to be held since the relocation of food vendors under a new with Dr. Sheila Murnaghan as undergraduate chair city ordinance that took effect last fall. Some 38 trucks and carts now lease space in off- and Dr. Joseph Farrell as graduate chair. The Kahn street plazas built by the University—five of them just outside Franklin Field where their Award is in its second year as a $6000 prize for a agreements allow the University to reclaim the space on some occasions—including Penn department, undergraduate program, graduate group Relays. “We have no quarrel with that,” said Former Vendor Association Vice President or center than demonstrates “extraordinary collective Oiy Glaewketgarn, who owns one of the trucks. “But we were told they were only going faculty commitment to teaching, curriculum innova- to move us across 33rd Street, from the Chemistry Building and up near Smith Walk. tion, and service to students.” “At the last minute we are told we have to go north of Walnut, in back of Hill House on 33rd,” he said. “This is a disaster. Our regulars come from the hospitals and Penn Tower Research Services (from page 1) area; they have very short lunch hours and we are being moved out of their range. For weeks the U.S. Army Medical Research Institute of In- we’ve been telling everyone where we will be and now we won’t be there.” He also cited fectious Diseases. He holds a B.Sc. in biology and costs of generators and supplies, and said if they had known the location would be so biochemistry from McGill; a Ph.D. in immunol- remote, some might have preferred to close for the Relays rather than incur these costs. ogy from Syracuse; and an MBA from Southern The trucks affected, in addition to Mr. Glaewketgarn’s Thai Foods, are Ralph’s Lunch, Illinois University. He is on the board of the King’s Wok, Scott’s Vegetarian, and Sophie’s. Council on Governmental Relations and has been At presstime Almanac was advised by Jack Shannon of the Office of the EVP that after actively involved with the National Council of the original plan was communicated to owners, the Philadelphia Police rejected it for public University Research Administrators. safety resasons. “The Police Department is of the opinion that 33rd Street between Spruce and Walnut Streets must be kept clear of parked vehicles for both the traffic management Mr. Merritt’s Role: Anthony Merritt, who has of emergency vehicles and the rapid unloading of buses carrying student athletes partici- been serving as the Executive Director of Research pating in the Penn Relays. Accordingly, the Police Department has adopted the stance that Services, will remain at Penn as a Senior Advisor no motor vehicles of any kind will be permitted to park along this stretch of 33rd Street for until his retirement on June 30, 2000. In this any length of time during the Relays.” capacity, he will assist in Dr. Rudczynski’s transi- tion and continue the work of Research Services. Speaking Out The following letter, accompanied by a Schneider motivates us to question and in- The Dean’s Response petition of 178 signatures, was sent to vestigate our processes and intentions as stu- Dear Ms. Falchuk, Ms. Min, President Rodin and to Dean Gary Hack, dents of art, and as artists. This has set the and other students, and submitted to Almanac for publication. tone for students and faculty alike. I cannot agree more: Professor Julie Dean Hack responds at far right.—Ed. In her capacity as the Undergraduate Schneider has done a remarkable job of build- Chair, Julie’s attentiveness has won her the ing the scope and quality of our undergradu- Petition in Fine Arts unanimous love and respect of the student ate fine arts major. Being ranked in the top 10 We have been informed recently that body. When she is not teaching, you can nationally, for the first time, speaks to all she Associate Professor and Undergraduate Chair always find Julie in her office, visited con- has accomplished. And she is a valued col- Julie Saecker Schneider has been denied fur- stantly by students and faculty seeking aca- league and member of our faculty. ther consideration for a tenure track at the demic and personal advice. Whether for reg- The tenure review committee found, how- University of Pennsylvania. We are writing istration guidance or post-graduate and sum- ever, that there was not sufficient agreement on behalf of all students enrolled in fine arts mer opportunities, Julie is the very first per- on the artistic merit and influence of her classes, to express our support for the contin- son we choose to consult for an honest and personal work to support a recommendation ued presence of Professor Schneider as both insightful critique. for permanent tenure. It is important that teacher and administrator in the department Julie’s work and philosophy as an artist permanent faculty be seen as leaders in their of fine arts. have inspired us to pursue our ideas to their field of work, as judged by their peers in the In the past four years, we have watched a end. Her process and aesthetic have been academic world and beyond. virtually non-existent undergraduate curricu- exemplary models of determination, refine- Professor Schneider will be with us lum flourish into the vital, rigorous and na- ment and follow-through. Her continued dedi- through next year, when we will dedicate tionally ranked fine arts program that it is cation to follow her unique vision, despite new space for our undergraduate fine arts today. Professor Schneider’s leadership and current formal or philosophical trends in the activities in Skinner Hall, a project which she foresight has been a driving force that contin- art world, brings diversity to the department has worked tirelessly to help us realize. We ues to attract both prospective and current and reminds us to strive for our individual will be discussing over the next few months students to the department. visions. other ways that she might continue to provide In the classroom, she has elevated basic We believe that Julie Schneider is who we leadership to our efforts beyond her current studio curricula to an academically challeng- need to ensure the future growth of the Fine appointment. ing and engaging level. Professor Schneider Arts Department at the University of Penn- — Gary Hack, Dean, has brought a rigorous structure to the cur- sylvania. We are certain that there is nothing Graduate School of Fine Arts riculum, informing formal concerns with his- more essential to the department than Julie’s torical context. Her classes are never an elec- continued presence as an administrator, tive to be taken with ease. Her charismatic teacher and artist. Finally, attached please SpSehaokritn,g t iOmuetl yw leeltctoemrse so nre Uadneivr ecrosnittyri bisustuioenss. way, meticulous organization and demand find signatures of students from various fine can be accepted by Thursday at noon for for articulation has set a new standard for arts classes in support of this letter. the following Tuesday’s issue, subject making art which was not expected of under- —Diana Falchuk, Fine Arts Minor , C ’99 to right-of-reply guidelines. Advance graduate students in the past. Professor — Hye Yong Min, Fine Arts Major, CGS notice of intention to submit is appreciated.—Ed. 2 ALMANAC April 20, 1999 OF RECORD Alcohol Policy: Spring Fling and Beyond In two meetings last week the Working Group on Alcohol Abuse Salary Guidelines for 1999-2000 chaired by Provost Robert Barchi dealt with last-minute proposals on the eve of Spring Fling, but continued to work on other issues in prevention of alcohol abuse. From summaries issued by the his office: The principle guiding our salary planning for fiscal year 2000 is April 13: Tuesday night in a two-hour meeting, the WGAA heard to pay faculty and staff competitively, in relationship to the markets from three of its subcommitees Health and Safety; Responsibility/ for their positions and prevailing economic conditions. Salary Accountability (of individuals and groups) and Alcohol Abuse (how to increases should acknowledge the valuable contributions of faculty minimize risk and how to increase social options that do not involve and staff to the University, and should help Penn remain a strong alcohol) and discussed their preliminary recommendations. and financially viable institution. With this in mind, the following April 14: The Working Group discussed the merits of modifying guidelines are recommended. the temporary ban on alcohol at registered undergraduate events for Faculty Increase Guidelines Spring Fling, and of lifting the ban on a temporary basis for Fling Although individual faculty decisions are made at the school events—but members concluded that “modifying the ban at this time level, with Deans issuing to Department Chairs their own guide- would be irresponsible without the proper safeguards, education, and lines regarding available resources, certain standards have been enforcement mechanisms in place.” established to which we ask all Deans to adhere: Some early recommendations to the President were approved, • The minimum academic salary for new assistant professors adding five new events to the Fling schedule. The Working Group also “expressed its concern that students be made aware of what level and will be $41,000. types of enforcement they could expect this weekend,” the Provost’s • Salary increases to continuing faculty are to be based on Office report said. “They agreed that it was important to communicate general merit, including recognition of outstanding teaching, schol- to the student body what to expect.” The statement continued: arship, research, and service. As in previous years, there will be no minimum base increment for continuing faculty. To that end, Provost Barchi assured the group that the University, and UPPD’s first priority this weekend, as always, will be the health and • The pool for merit increases for faculty shall not exceed 3.5 safety of Penn students. He did remind the group that University policy, percent. In cases where schools wish to make faculty members’ local, state and federal laws would continue to be enforced and that salaries more competitive to meet market standards, Deans may students should remember that Fling is traditionally a weekend in supplement the pool, but this supplement must not exceed 0.5 which the LCE and Philadelphia police will also be monitoring campus percent without prior approval of the Provost. Salary increases for and off-campus activity. merit should range from 1.0 to 6.0 percent. Recommendations to He added that no student assisting another student in a medical provide an increase lower than 1.0 percent for non-meritorious emergency nor the student who is in danger will be penalized as a result performance or more than 6.0 percent for extraordinary perfor- of seeking medical treatment. mance should be made in consultation with the Provost. We also ask Further, Provost Barchi said that quiet parties and quiet activities in that Deans pay particular attention to any faculty who meet stan- private residences should not be areas of concern. As they do each year dards of merit but whose salaries for various reasons may have at Fling, the police will be present throughout the weekend and will lagged over the years. enforce University, local, state and federal regulations, as appropriate. • The Provost will review the Deans’ faculty salary recom- The WGAA ended by saying it would refine its recommendations over mendations prior to their release to insure that raises on average the next several meetings, and expects to deliver a report to the reflect market conditions in each discipline. President shortly. Staff Increase Guidelines Undergraduate Searches: A flurry of e-mail and phone calls rose in the College House system Friday night, some from students af- Penn’s salary structure and the information technology (IT) fronted at having their bookbags searched as they came home to their broadband salary structure have been adjusted to reflect market dorms, and others reporting that guards were confiscating beverages competitiveness, effective April 1, 1999. The new salary scales are from students over 21. Later it emerged that many staff as well as available on the web at www.hr.upenn.edu/compensation. All staff students in the House system were unaware of pre-Fling search cus- salaries must be at or above the minimum of their respective salary toms—and that some guards were also unaware that moderate amounts grades, effective April 1. of alcohol are allowed to those who are of legal age. The following are guidelines for the July 1, 1999 merit salary Friday the VPUL issued the following letter, circulated widely via increase program: e-mail: • Monthly, weekly, and hourly paid staff members (excluding To Penn Undergraduate Students bargaining units) are eligible for a merit increase if they are in a full- With the approach of Spring Fling, the security guards who are time or part-time regular status, are not student workers, and were regularly stationed at undergraduate residences have been inspecting employed by the University on or before February 28, 1999. Due to packages carried by students as they enter the buildings. The purpose budget constraints, Schools and Responsibility Centers may find it is to determine if the packages contain alcohol. Under the guidance of necessary to generate funds for staff salary increases through Penn’s Department of Public Safety, this same practice has been carried administrative restructuring, managing staff vacancies and other out in past years prior to and during Spring Fling. cost-saving initiatives. Success in these initiatives will enhance a If a student is found to be carrying alcohol, he or she will be asked School or Center’s flexibility in awarding competitive salary in- for proof of age. If 21 or older, the student will be allowed to take a creases for high performance. maximum of two six-packs of beer or one bottle of spirits into the • Performance is the primary basis for all staff salary in- residence. creases. The performance appraisal process should substantiate the If a student attempting to carry alcohol into an undergraduate level of merit increase awarded. Salary increases for performance residence is found to be underage, the security guard will hold the which meets expectations may vary but should generally range student’s PENNCard and call campus police. The police will come to from 1.5 to 3.0 percent. Salary increases above 3.0 percent should the scene and issue a citation to the student. only be given for performance which exceeds established goals and Please have a healthy, safe, and fun Fling. expectations; where performance consistently exceeds established —Valarie Swain-Cade McCoullum, Vice Provost for University Life goals and expectations, salary increases may be awarded up to 6.0 percent. If performance does not meet expectations, no increase Coda: Spring Fling...a Dorm Fire will be awarded. An accidental fire in Hamilton House was the only major public Salary decisions are among the most important that we make. safety incident of the Spring Fling weekend, which Public Safety’s We believe this year’s salary guidelines will reward staff for their Vice President Tom Seamon called the quietest Fling since he came contributions to the overall accomplishment of the University’s here in 1995. Sixteen citations were issued to students at entry mission while helping it remain a strong and financially viable points to various dorms where guards checked for alcohol. institution. Philadelphia Fire Marshal investigators say the Saturday night Judith Rodin Robert L. Barchi John A. Fry blaze on the 11th Floor of the high-rise appears to have been caused President Provost Executive Vice President by the explosion of a computer monitor, according to Harry Cusick, director of fire and occupuational safety. The room was destroyed but no one was injured. ALMANAC April 20, 1999 3 OF RECORD Addition to the Handbook: Consultation Policy The following policy developed from recommendations made by the Ad Hoc Committee on Consultation, which was appointed and charged by the President in February 1998 and published its report in Almanac on April 14, 1998. At University Council on April 22, 1998, the recommendations were referred to the Senate Executive Committee for recasting in a form for inclusion in the Handbook for Faculty and Academic Administrators. SEC’s resulting Proposed Addendum was published December 8, 1998, and was approved as written by President Rodin in a letter on March 23 (opposite page, far right). It will be added to the elec- tronic and print editions of the Handbook.—Ed. Policy on Consultation Where the Administration Has Primary Decision-Making Responsibility VI.H. Policy on Consultation where the Administration has Primary 2. Definition Decision-making Responsibility Consultation includes, but goes beyond, the disclosure of information This statement sets forth the policy of the University on consultation about emergent decisions and policies. It is a process that embodies the between officers of the University and their representatives (“the admin- spirit of give-and-take, whereby information of all types—specific ques- istration”) and persons or bodies who are members of constituent groups tions, concerns and methods, but also broader strategies, principles and having an interest in the adoption, modification or implementation of frameworks—is exchanged and incorporated into the process throughout various programs, actions and policies of the University in those areas of its duration. decision-making where the administration has final or primary responsi- 3. The framework of consultation bility and the faculty does not have a distinctive role. a. Selection of consultation partners Thus, this policy on consultation—which includes the standing faculty It is for the most part in the administration’s discretion to determine as one among several relevant constituency groups—does not pertain to the identity of those bodies or individuals with whom to consult on those areas of decision-making where the standing faculty holds primary specific matters. (Consultative procedures for use in the appointment, responsibility or where responsibility is held jointly by the administration reappointment, or removal of academic administrators are specified and the standing faculty, under the University’s system of coordinate elsewhere in this Handbook, and are not addressed here.) The Univer- powers and shared governance. Nor does it apply to those areas of primary sity Council and Faculty Senate, and their appropriate committees, as administrative responsibility in which the standing faculty’s distinctive well as the independent committees provided for in the bylaws of the role in the University would justify differential access to consultation as Council, are the means of carrying on the process. They are readily compared with the other constituency groups referred to in this policy. available. 1. Norms governing consultation policy b. Structures facilitating consultation This policy shall be interpreted and applied in light of certain underly- The long-standing practice of the president and provost to meet ing premises and norms: regularly with several groups provides a flexible established mecha- a. The University is a non-profit organization committed to the nism for raising matters on which consultation is appropriate, includ- structuring of its work and educational activities so as to provide ing the further specification of consultation partners. Specifically (but opportunities for all who live, teach, carry on research, work, or study not exclusively), the chair, past chair, and chair-elect of the Faculty here to be participants in the campus community. Senate (“the three chairs”) meet frequently, and the Senate Executive b. Except where strategic concerns actually and reasonably counsel Committee meets periodically, with the president and the provost and, little or no public knowledge or awareness of emergent policies or as needed with other senior administrators. Similar practices exist with actions, it is the administration’s duty to allow for full and open respect to the chairs or other officers of the Undergraduate Assembly, discussion, that is consistent with the democratic aspirations of the the Graduate and Professional Students Assembly, the Penn Profes- University. sional Staff Assembly, and the A-3 Assembly Executive Board. c. Faculty, students, and staff, both as individuals and as constitu- c. Range and timing of consultation ency groups, have a stake in the welfare of the community as a whole, (1) Range of decisions subject to consultation typically make a major commitment of time and devotion to the The policies and decisions facing the University as an institution common enterprise, and often possess skills, resources and perspec- range along a continuum, from major developmental decisions, on tives critical to the making of decisions that improve the quality of life one end, to narrower operational decisions, on the other. Broad at the University and in the surrounding community. consultation is needed most in the case of developmental decisions, d. As the largest private employer in Philadelphia, making its home and to a lesser extent with respect to operational decisions. in West Philadelphia, the University is an integral part of both the West (2) Timing of consultation Philadelphia community and the city as a whole, and has an important A decision-making process contains a number of steps: (1) responsibility to take account of the effect of its decisions on those gathering of data; (2) formulation of goals; (3) development of larger communities. major alternatives; (4) provisional evaluation of each alternative; e. Consultation by the University administration should be under- (5) provisional selection of the most desirable alternative or set of stood as conferring on those who are consulted an invitation and a alternatives; (6) implementation of the decision made; and (7) responsibility to respond, to respect confidentiality when it is prom- monitoring and adjustment of the action to be taken. The process is ised, to report and represent accurately the views of constituents and often sequential, but may be cyclical or overlapping rather than superiors, and to report in a timely manner to their constituents. linear, with decision makers often revisiting some or all of the steps f. In the decision-making areas to which this policy on consultation as they move toward a decision, refining and understanding it better applies, ultimate decisional authority rests with the trustees and (pur- with each cycle. The following norms shall guide the administra- suant to authority delegated by the trustees) the president, in order that tion in applying the “steps” model to the question of the appropriate they may fulfill their responsibility to ensure the institutional and timing of consultation: financial health of the University, as distinguished from its academic (a) Consultation is presumptively obligatory no later than and scholarly mission, where the faculty holds primary responsibility the conclusion of Step 3, and should be considered earlier, and under the trustees or, in some cases, shares such responsibility with the carried out, where the decision maker in fact believes it feasible administration. The consultative process itself may be considered or perceives its utility. separate from the outcomes of that process, and a democratic, substan- (b) Earlier consultation is presumptively obligatory in a tive, interactive process of consultation is not a mechanism for ensur- particular case if, in the considered judgment of a reasonable ing specific outcomes or for suppressing disagreement on substantive person in the position of the decision maker, the momentum issues. inherent in moving through steps 1-3 would be recognized as 4 ALMANAC April 20, 1999 sufficient to significantly inhibit (even though not preventing entirely) genuine consultation at the conclusion of Step 3. The following a letter was sent by the President to (c) Consultation may be deferred, notwithstanding it being Senate Officers Vivian C. Seltzer, Past Chair; presumptively obligatory under sections 3.c.(2) (a) or (b), where John C. Keene, Chair; and Peter Conn, Chair Elect. and only to the extent that, for concrete and specific reasons, the need for confidentiality is reasonably believed clearly and President’s Message on ConsultationPolicy strongly to counsel against it; provided, that in such event it shall Dear Colleagues: be the administration’s responsibility to consult the three chairs, I am pleased to inform you of my acceptance of the Policy on under a promise of confidentiality, to advise them of the matter Consultation as reviewed and approved by the Senate Executive in question, and to seek and take seriously their counsel whether, Committee and University Council. It is a document that will help how and when any consultation, going beyond them, should take guide the consultative process at Penn in constructive and meaning- place. It shall be the responsibility of the three chairs to consider ful ways. whether to suggest to the president that, in light of the specific Importantly, the policy distinguishes operational from strategic, issue at hand, it would be appropriate, still on a confidential developmental decisions, and it distinguishes the different levels of basis, to bring the UA and GAPSA chairs, the PPSA and A-3 consultation required for these different kinds of decisions. Just as Assembly chairs, or both groups, into the discussion of a matter, importantly, the policy articulates the responsibility of persons who or in any other manner to broaden the sharing of information. are consulted to respond and accurately reflect the views of their Where there has been such a deferral of a more open consultation constituents. It recognizes that “consultation” does not mean “agree- with the constituencies themselves, the administration should ment,” and that final decision-making authority in areas where the be especially attentive to the need for consultation more broadly administration has ultimate or primary responsibility rests with the at the later stages. Trustees, the President, the Provost and the Executive Vice Presi- 4. Safeguards dent. Further, the policy appropriately leaves to the administration a. When a constituency representative has been consulted in con- the determination of which groups or individuals should be con- fidence about a matter thought by the administration not to be ripe for sulted in particular cases, while recognizing the wealth of existing broader disclosure, the representative shall, at an appropriate later date, mechanisms for such consultation. report the fact of confidential consultation to his or her constituency. It would be difficult for any policy to enumerate all of the b. When those consulted by an administration representative be- consultative bodies that exist at Penn, and I note that a number of lieve that the issues involved are such that it is important that more important groups are not explicitly mentioned in the policy. These senior administrators hear their views directly, it shall be their respon- include the Academic Planning and Budget Committee, the sibility to bring that belief to the attention of the president or provost, President’s Advisory Group, the Council of Deans, the Graduate utilizing the mechanisms described in section 3.b. Council of the Faculties, and many other committees, working c. It shall be responsibility of the three chairs to advise the president groups, and advisory groups such as the WXPN Policy Board and the Archives Advisory Committee. The Provost, Executive Vice or provost of any serious concerns that they have, or have come to their President, and I will, of course, continue to seek the guidance of attention, regarding a matter that has not been disclosed to them by the these and other existing consultative bodies when appropriate. administration, and to request the president to consider the timing and The policy thoughtfully articulates procedures for confidential manner of consultation. consultation and recognizes the responsibilities of those so con- d. It shall be the responsibility of the leadership of student constitu- sulted. As you know, it will be necessary, on occasion, for admin- encies to take the necessary steps to orient the relevant student istrative officials, as fiduciaries of the University, to conduct committees to the background and origin of a question, and to monitor confidential discussions with internal and/or external parties in the work of student committees to assure that their membership is carrying out University business. As one obvious example, early active and increasingly informed and sophisticated about important negotiations on the University’s acquisition of strategic real estate matters. would clearly require such confidentiality. If such negotiations e. It shall be the responsibility of a person, group of people, or were disclosed, the University’s negotiating position could be committee or other body consulted by the administration on a matter, seriously undermined. In any future case of this sort, a decision by to consider whether that act suffices as consultation with the constitu- the administration to conduct University business on a confidential ency itself, or whether it should share the information, propose that the basis will be made only for compelling reasons, and, as stipulated administration itself share it, or (where the information has been given in the policy, I will inform the Chairs of such a situation. in confidence) seek administration approval to share it, with a broader In closing, I will make sure that the senior officers of the range of membership within the relevant constituencies. University and their staffs are informed of this policy and its f. Where there is a need for consultation with a committee of requirements. I look forward to working with you on the implemen- Council or the Senate, or with officers of constituency bodies, the need tation of the Policy on Consultation. is ordinarily not satisfied by consultation with an administrative — Judith Rodin, President committee that contains faculty, staff or student members among it. Spring 1999 Meetings Commencement Following are some key dates as the University moves toward the end of the Spring Term: Hotline 1999 Faculty Club: Annual Election, May 4, 4 p.m. Trustees: Stated Meeting Executive Committee, May 13, 2:30-3:30 p.m. Henry A. Sweetbaum Again this year, the Room, Steinberg Conference Center. (Call 898-7005 for information). Office of the Secre- Stated Meeting of the Full Board, June 17-18. (Call 898-7005 for information). tary has a 24-hour Commencement University Council: Meeting, April 28, 4-6 p.m., McClelland Hall, Quad. Information Hotline, Observers are asked to call 898-7005 to register. 573-GRAD, with Steering Committee, May 12, 3-5 p.m. recorded information Faculty Senate: Executive Committee Meeting: May 5, 3-5:30 p.m. available to parents PPSA: Executive Board Meeting, May 10, noon-1:30 p.m., room 532, Levy Building, Dental and friends as well as students, faculty and School. Must e-mail [email protected] to attend. staff. Information Annual Elections MeetingMay 20, noon-1: 30 p.m., Logan Hall, room 17. can also be found at A-3 Assembly: Executive Board Meetings: Every other Thursday (April 22, May 6, May 20, June www.upenn. edu/ 10) from noon-1 p.m., suite 70 McNeil Building; location subject to change; e-mail commencement. [email protected]. A-3 Career Conference Week, June 7-11 (information to be published in future Almanac). ALMANAC April 20, 1999 5 The School of Medicine’s 1998-99 Teaching Awards Full-time faculty members in the tenure and clinician-educator tracks are eligible for these awards. Nominations are solicited from the faculty, housestaff and students. Dossiers are reviewed by the Faculty Teaching Awards Committee which determines the recipients. The Leonard Berwick Memorial Teach- with his responsiveness to their needs, particu- the Urology representative on the Urology/Gas- ing Award, established in 1980-81 by the larly during the recent integration of pathology troenterology panel of the FDA from 1987 to Berwick family and the Department of Pathol- with the Curriculum 2000 initiative. His stu- 1990. In 1998 he co-chaired the World Health ogy, recognizes a member of the medical faculty dents, residents and fellows, and colleagues re- Organization-sponsored First International Con- who in his or her teaching most effectively fuses member and honor him as a remarkable physi- sultation on Incontinence. basic science and clinical medicine. It goes to cian, teacher, mentor, and friend. We will never Since 1974, Dr. Wein’s research team has two distinguished faculty members this year, the forget him.” been responsible for achieving over $9 million second of them honored posthumously: in extramural funding for the Division of Urol- 1999 Blockley-Osler Award: Created in Leslie A. Litzky, M.D., is an assistant profes- ogy. He was the principle investigator for Penn’s 1987 by the Blockley Section of the Philadel- sor of pathology and laboratory medicine who NIH-sponsored Interstitial Cystitis Database phia College of Physicians, it is presented annu- served as director for the former Pathology 200 project and served as the Chairman of the NIH ally to a member of the faculty at an affiliated course from 1994-1998 while simultaneously Steering Committee for that project. He is the hospital for excellence in teaching modern clini- acting as the pathology coordinator during the principle investigator for Penn’s Interstitial Cys- cal medicine in the bedside tradition of William development of Curriculum 2000. Her lectures titis Clinical Trials Group project. He recently Osler. This year it is given to Louis M. Bell, and laboratory sessions cover a wide range of finished a six-year term with the Residency M.D., associate professor of pediatrics in infec- topics within pulmonary pathology. She has Review Committee for Urology of the ACGME tious diseases and emergency medicine at CHOP. considerable expertise regarding the surgical (Accreditation Council for Graduate Medical An attending physician at CHOP since complet- and medical management of lung disease and Education); he chaired the group in 1994-1996. ing a fellowship in pediatric infectious diseases her lectures are informed by an awareness of the there in 1986, Dr. Bell considers medical educa- The Dean’s Award for Excellence in clinical issues and implications surrounding tion to be one of the most important missions of Graduate Student Training, established in pathologic diagnoses. Her sessions not only cover academic medicine. 1992-93, goes this year to Patrick J. Loll, Ph.D., basic pathologic concepts, but are also clinically assistant professor in the department of pharma- important and useful exercises. Students praise The Robert Dunning Dripps Memorial cology. Dr. Loll received an undergraduate de- her direct and outgoing personality and her unusual Award, established in 1983 by the Department gree in chemical engineering from the Catholic ability to make difficult concepts clear. She is a of Anesthesia, recognizes a faculty member who University of America, and holds a Ph.D. in highly committed and accomplished educator, who exemplifies excellence in the education of resi- biophysics from the Johns Hopkins University is able to communicate an almost infectious zeal dents and fellows in the areas of clinical care, School of Medicine. He performed post-doc- for her work—and a role model in her approach to research, teaching and/or administration. This toral research with Michael Garavito at the Uni- undergraduate medical education. year it is presented to Alan J. Wein, M.D., profes- versity of Chicago, and joined the Penn faculty Kevin E. Salhany, M.D. (9/30/57-10/15/98) sor and chair of urology at HUP. in 1995. Awards Dr. Loll has received include a was a 1978 graduate of Tennessee’s Southern Dr. Wein holds a Princeton A.B., cum laude, Damon Runyon-Walter Winchell Cancer Re- Missionary College who received his M.D. at in biology. He took his M.D. from Penn, and search Fund Post-doctoral Fellowship, the Bayer Loma Linda University in California. After resi- completed his surgery, basic science research Young Researchers’ International Aspirin dencies and fellowships at Vanderbilt Univer- and urology training here before serving as a Award, and the Michael S. Brown Junior Re- sity, he joined Penn Med in 1991 as an assistant major in the U.S. Army in 1972-74. He returned search Award. professor. As a member of the surgical pathol- to Penn as an assistant professor and moved ogy and hematopathology services and of the through the ranks to full professor, chair of The Dean’s Award for Excellence in Clini- Penn Cancer Center, he published widely and urology and chief of urology at HUP. His clini- cal Teaching at an Affiliated Hospital was served as a consultant to regional pathologists, cal expertise is primarily in urologic cancer, and established in 1987 to honor commitment to hematologists and oncologists outside Penn. he has long been recognized as one whose “ex- medical education and excellence in clinical Within the University he worked with the hema- traordinary genius, vision, tenacity, compassion teaching by recognizing outstanding faculty tology-oncology group and also with individu- and entrepreneurial spirit restore[s] hope and members from affiliated hospitals. Two distin- als in surgery, thoracic surgery and otorhino- normalcy to children and adults with urologic guished faculty members were chosen this year: laryngology in the evaluation of lymphoid pro- abnormalities and dysfunction,” as one of his Laura F. McNicholas, M.D., Ph.D., is assis- liferations in various organ systems. His per- many awards put it. tant professor of psychology and associate di- sonal research interests included studies of cuta- His basic science contributions have been rector of the fellowship program in the Penn/VA neous and other lymphomas, focusing on T-cell primarily in the physiology and pharmacology Center on Studies of Addiction. She joined the proliferations. “In his strong Tennessee accent,” of the lower urinary tract, in which field his faculty in 1992 after completing her psychiatry a close friend and colleague recalls, “he would laboratory has been responsible for many impor- residency at Penn, as well as a fellowship in methodically assess a case and walk his students tant contributions, including much of the origi- clinical research in substance abuse. She be- and residents through its complexities to an nal work on the autonomic receptor content of came director of education for the Penn/VA understanding of the diagnosis. He was always the lower urinary tract and the implications of Center on Studies of Addiction and became co- available for a consult with a colleague and he this for drug therapy of voiding dysfunction. He Director of Psychiatry 105, now the Substance was dedicated to the service of his patients. He is responsible for one of the most widely used Abuse section of Brain and Behavior in Module had a gentlemanly sense of fairness and honesty classification systems for voiding dysfunction. 2. She is also active in teaching in other aspects that made him very special. Kevin took his role He was one of the two original urologists elected of Brain and Behavior, as well as Psychiatry 200 as teacher to heart, and is remembered by the to serve on the NIH-appointed national Kidney and the Psychiatry Residency Program. As as- medical students for his excellent teaching along and Urologic Diseases Advisory Board and was sociate director of the Fellowship Program in the Leslie A. Litzky Kevin E. Salhany Louis M. Bell Alan J. Wein Patrick J. Loll Laura F. McNicholas 6 ALMANAC April 20, 1999 Penn/VA Center on Studies of Addiction, she is The Vice Dean for Education, in consultation in Clinical Investigation. Her clinical practice is in charge of recruiting new fellows and the with the Teaching Awards Selection Commit- in the area of cardiovascular risk intervention management of the fellowship program. Her tee, identifies faculty members who have made and the management of hypertension. Her re- research interests include new pharmacothera- unique contributions to medical education at search interests include mechanisms of vascular peutic approaches to the treatment of opioid Penn during the previous year. Two distinguished dysfunction in cardiovascular disease; alcohol dependence and the treatment of benzodiaz- faculty members are being honored this year: induced liver and cardiovascular disease, and epine dependence. Stephen Ludwig, M.D., is professor and asso- the role of antioxidant vitamin therapy in health James M. Steven, M.D., is associate profes- ciate chair for medical education in the Depart- maintenance and disease prevention. Dr. sor of anesthesia. After graduation from Colum- ment of Pediatrics. He came to Penn in 1974 and Meagher is also integrally involved in under- bia College and the University of Cincinnati has worked in pediatric emergency medicine, graduate and postgraduate medical education of College of Medicine, Dr. Steven came to Phila- general pediatrics and child abuse, and through- pharmacology and therapeutics. delphia in 1981 for his pediatric residency at out his career has been a strong advocate and Medical Student Government Awards. CHOP. There he developed an interest in critical teacher of students and housestaff. In 1998 he The graduating class selects annual recipients care and enrolled in the Anesthesia residency at was elected to the Institute of Medicine for his of two awards. HUP. He returned to CHOP in 1986 to complete efforts in developing the specialty of Pediatric Clinical Medicine Teaching Award fellowships in pediatric anesthesiology, pediat- Emergency Medicine. Dr. Ludwig has been the Robert Gaiser,M.D., who is also a 1999 ric critical care medicine and pediatric cardiac course director for three medical school courses Lindback Award winner, is an assistant profes- anesthesiology. Since 1987, when he joined the and has served on the Curriculum Committee, sor of anesthesia, who came to the department of Department of Anesthesiology and Critical Care Admissions Committee, Dean’s Letter Commit- anesthesia in 1992 as a fellow in obstetrical Medicine at CHOP as well as the faculty of tee, and the education subcommittee of the Com- anesthesia, and joined the faculty in 1993. He PennMed, he has participated in the education of mittee on Appointments and Promotions. He is has a B.S.E. from SEAS and an M.D. from medical students, graduate medical trainees and currently the Co-Chair of the Student Standard Columbia University. He was named Teacher of medical faculty, as well as nurses and other Committee. Dr. Ludwig has been recognized by the Year in Anesthesia twice and also received related professionals. Dr. Steven has said of the CHOP housestaff with their Faculty Teacher the Penn Pearls Teaching Award and in 1997 he teaching, “Perhaps the greatest fulfillment, re- of the Year Award. He has also won the Chris- received the Robert Dripps Memorial Teaching sides in the knowledge that teaching future cli- tian R. & Mary E. Lindback Award (1998) and Award of PennMed. He has developed two sig- nicians will influence the care of far more pa- the R. Dunning Dripps Award. In 1998 the nificant resident teaching programs during his tients than we might ever treat ourselves; ....train- Board of Trustees of CHOP awarded him the tenure, and has made a significant impact on his ing prospective teachers and scientists may truly John H. and Hortense Cassell Jensen Chair in trainees. exert an impact on multitudes.” Pediatric Development and Teaching. Dr. Basic Science Teaching Award Ludwig describes his most important profes- The Dean’s Award for Excellence in Ba- Alan C. Rosenquist, Ph.D., took his doctor- sional accomplishments as having taught others sic Science Teaching was established in 1987, ate from Princeton in 1968, and joined the Penn about the honor and joy that comes from caring and honors exemplary teaching and commit- faculty after a two-year postdoctoral fellowship for children and having guided many young ment to medical education specifically in the at the Institute of Neurological Sciences here. physicians in their careers. basic sciences. David F. Dinges, Ph.D., profes- He is now professor of neuroscience and associ- Emma Meagher, M.D., is director of the sor of psychology in psychiatry, is the recipient ate dean for basic science education in the Medi- Patient Oriented Research Training Program of this year’s award. He is chief of the division cal School. He served as Chairman of the Cur- and the associate director of both the Center for of sleep and chronobiology, and director of the riculum and Academic Review Committees of the Treatment of Complex Hypertension and the Unit for Experimental Psychiatry, in the Depart- the Neuroscience Graduate Group and remains Cardiovascular Risk Intervention Program. She ment of Psychiatry at Penn’s School of Medi- active in graduate student education. The recipi- graduated cum laude from the Royal College of cine, and a member of the Graduate Group in ent of a number of teaching awards and honors, Surgeons in Ireland, and in 1994, after complet- Psychology in the School of Arts and Sciences. and a seasoned member of NSF review panels ing her residency and fellowship training, she Dr. Dinges came to PennMed as a postdoctoral and NIH study sections, he is currently involved moved to the U.S. to take up a faculty position as fellow in 1977 to work in the laboratory of Dr. in developing and implementing the Medical an assistant professor, clinician-educator, in the Martin T. Orne, now emeritus professor of psy- School’s new four-year Curriculum 2000. Mean- Department of Medicine at Penn. Dr. Meagher chiatry. He has been a member of the faculty while, he is course director for the Brain and initiated the development of PennMed’s Patient since 1980. He lectures annually to the medical Behavior Organ System Block. His research Oriented Research Training Program, launched students, and was cited for excellence in teach- focuses on the neural mechanisms underlying in the fall of 1997. The objective of this program ing by the class of 1999. He also teaches a recovery of function after brain injury, and he is is to introduce clinical fellows to the basic prin- popular annual course on Sleep and as associate editor for the journal Cerebral Cor- ciples that underlie clinical research including Chronobiology in the Biological Basis of Be- tex. He is interested particularly in the interface biostatistical, ethical and translational aspects of havior Program, and has trained over 300 under- between the basic and clinical neurosciences, this endeavor. Dr. Meagher has harnessed the graduates, graduate students, medical students and teaching a Neuroscience Review Course for the collaboration of leading physician-scientists in post-doctoral fellows in his laboratory. housestaff in Neurology. He also serves as an the institution together with the directors of the officer of the Council on Accreditation of the The Special Dean’s Award for Excel- programs in clinical epidemiology and biostatis- Association for the Assessment and Accredita- lence, established during the 1989-90 academic tics and bioethics. Additionally, she is the aca- tion of Laboratory Animal Care, which reviews year, honors special achievements by Penn fac- demic coordinator on a recent submission for a and accredits institutions worldwide. ulty members, particularly in the development NIH K30 grant to support the development and of new and innovative educational programs. implementation of a new Masters Degree Course James M. Steven David F. Dinges Stephen Ludwig Emma Meagher Robert Gaiser Alan Rosenquist ALMANAC April 20, 1999 7 Ed. Note: Below and on pages 9 through 13 are four reports released last week by the University Council Steering Committee. Three are on the agenda for April 28: In conjunction with the Committee on the year-end report on Safety and Security, below; an interim proposal of the Communications proposal for a Disconnect Communications Committee, page 9 [past insert]; and the year-end report on Policy for computers (opposite page, past International Programs, pp. 10-11. On pages 12-13 is the year-end report of insert), Penn’s Information Security Officer the Library Committee, which was presented in part at the March 24 recommends steps to prevent such disconnects. Council meeting. Risky Business by David R. Millar Imagine sharing your home with total strangers. COUNCIL A Year-End Report on the April 28 Agenda The front door is always ajar and you always leave a light on. Nothing valuable has been stolen yet and the damage has been minimal, but you have begun to wonder what happens when you are away. Report of the Your neighbors have stopped talking to you. Safety and Security Committee, 1998-99 Purchasing and installing a powerful comput- ing workstation or server with no regard for secu- rity is not too much different. If intruders discover The Safety and Security Committee (SSC) met six times during the 1998-99 year and has your system, then sensitive data are at risk of one scheduled meeting remaining. Topics addressed during the year included the following: disclosure, alteration or destruction. After much work both within the Committee and in conjunction with the Committee on Seventy computer break-ins were reported at Open Expression, SSC completed the formulation of a University video monitoring policy, Penn in 1998. Our systems are scanned almost which was subsequently presented to, and approved by Council. continuously with automated scripts probing for SSC charged the education subcommittee with developing a safety curriculum appropri- weaknesses. Once, a system was hacked the day ate to undergraduates over their four-year university experience. The subcommittee worked after going on the network. with the Student Affairs Committee. Final recommendations are still being formulated, When someone breaks into your computer including forming a student/peer advisory group in charge of ongoing education. The extent they frequently use it to try to attack other sys- of interest among students is not clear. tems, often those of your peers right here at Penn. A subcommittee was formed to review the situation of graduate student safety and They might attempt more break-ins or they might security. They sent questionnaires to 3000 graduate and professional students asking their simply try to crash other computers and networks. perceptions of campus safety. Sometimes they use your disk space to store 425 students (14.2%) responded. illegal pirated software. 97.4% felt somewhat to very safe in residences The recovery effort can take several days, 94.8% felt somewhat to very safe walking on campus costing thousands of dollars of staff time, and 95.3% felt somewhat to very safe in campus facilities possibly leaving you without e-mail or access to The survey also elicited over 250 detailed, free-text, wide-ranging comments addressing critical data. Under the proposed Disconnect various issues including transportation, parking, and bicycles. Policy, your computer could be disconnected from This subcommittee will continue to address graduate student safety issues as they arise. PennNet if it has been compromised and poses a There were several discussions of the Wharton incident (November 8, 1998) and related significant threat. matters. The incident resulted in several women’s groups presenting to Council a number Many break-ins could have been prevented if of demands and concerns. One of these was specifically referred to the SSC. The SSC someone were managing the system. Vendors supported the idea of including issues of interpersonal violence and violence prevention into often ship new computers with weak security, and the safety orientation program. However, the concept of “mandatory” orientation was felt nearly every month new weaknesses are discov- to be a difficult concept to enforce. SSC also supported facilitating access to information for ered in the most popular operating systems like victims, including web page links and a reassessment of current resource materials. UNIX and Windows NT. Part of the system Members of the women’s groups who petitioned Council were invited to attend SSC administrator’s job is to first secure the system meetings and contributed to discussions of these issues, as well as the issues referred to other before putting it on the network, and to apply the committees. These issues included installation of panic alarms in bathrooms, improved necessary security fixes. The trouble is that if the awareness of and access to support services, and modifications of crime reporting. These system has been carelessly managed, or worse, demands and concerns were thoroughly discussed. In some cases they were ultimately not managed at all, then it gets hacked. referred to other units. For example, the ex-officio members from Public Safety arranged for Recommendations testing of current alarms and surveying of bathrooms to determine feasibility of installing — Contact your local support provider or ISC for panic alarms. Committee members from VPUL integrated the issues into the work of the advice on selecting and configuring a secure sexual and relationship violence task force. system. The committee continued to evaluate the progress of the bicycle safety subcommittee’s — Make arrangements through your local support work. The committee concluded that the current policy of “no bikes on Locust Walk [and provider for a qualified system administrator to certain other walkways]” should continue as is and the University should urge the city to manage security. install bicycle lanes on Walnut and Spruce Streets as previously planned. Once there is a safe — Apply the latest security patches. alternative for cyclists, the University and the SSC should reevaluate the bicycle policies — Contact ISC for free UNIX and NT security and their level of enforcement. training beginning Summer, 1999. Other action items, agenda topics, and areas of recommendations to ex-officio members — Request that ISC scan your system for vulner- of the committee included: Alcohol education honors course, University City circulator abilities. (bus service), Hamilton House portal (access) system, mandatory wearing of Penncards at — Subscribe to one of ISC’s security e-mail lists to various hours in various buildings, reduction of number of transit system stops, and certain monitor computer security incidents on campus. incidents reported to public safety. ISC moderates lists for Unix security (UUGP) and NT Security (NTSP). — Sean Kennedy, Chair Send security requests and questions to security@ isc.upenn.edu. Membership of the 1998-1999 Safety and Security Committee Good systems administration will not stop all Chair: Sean Kennedy; Faculty: Sean Kennedy , anesthesia/med; John Lepore, civil systems; Ponzy computer break-ins. When simple passwords are Lu, chemistry; Jerry Prince, Romance languages;Margaret D. Sovie, nursing; Margaret Spencer, used for authentication without being encrypted, education; William Tyson, legal studies; Karen Winey, materials sci; Students: Jennifer Bible, they are vulnerable to snooping. Stronger authen- Angelos Keromytis, Garrett Gleim, Jay Krishnan, Brett Weinheimer; PPSA: Valerie Pena, Health tication methods, firewalls and intrusion detec- Science Library; David Valentine , Treasurer’s Office; Ex officio: Jeanne Arnold, director, African tion can reduce risks. But establishing formal American resource center; Doug Berger, director, residential living; Omar Blaik, vice president, facilities ser-vices; Harry Cusick, director, fire & occupational safety; Elena DiLapi, director, Penn system administration is an important first step to women’s center), Robert Furniss, director, transportation & parking; Scott Reikofski, director, reducing risk. fraternity/sorority affairs; Maureen Rush, director, police operations; Thomas Seamon, vice president, public safety; Valarie Swain-Cade McCoullum, vice provost, University life. 8 ALMANAC April 20, 1999 COUNCIL From the Communications Committee, A Proposal on the April 28 Agenda The following proposal from the Committee on Communications is on the agenda for discussion at Council on April 28. The Committee’s Chair conveys as a companion piece the essay “Risky Business,” by David Millar, on page 8 of this issue.—Ed. Proposed Policy on Computer Disconnection from PennNet Background: A well functioning network is critical to the research, • How to arrange for the system to be reconnected academic and service missions of the University. Information Security has • The process of appealing a decision to disconnect documented an increasing frequency of computer intrusions which threaten When the owner of the system has taken the steps necessary to correct the the integrity of PennNet. The capacity of entire departments to teach and problem, ISC will restore the PennNet connection as soon as possible. conduct research has been limited as a result, and sensitive data have been Appealing a Decision to Disconnect: The Council Committee on at risk of unauthorized disclosure. At times, rapid response is required to Communications shall appoint a subcommittee to review appeals of protect the integrity of systems, data and those that rely on them. Ineffi- decisions to disconnect computers. The subcommittee will consist of: ciency sometimes results because the owners of the penetrated machines • At least four members of the faculty appointed by the Committee on can not be located. Disagreements arise over the magnitude and imme- Communications, one of whom to serve as chair diacy of the problems without a formal mechanism for resolving conflicts. • VPISC or her/his designate Certain types of misconfiguration of Penn systems, intentional or • University Information Security Officer or her/his designate otherwise, can have serious and detrimental consequences. Examples The Committee on Communications may designate alternates to serve on include using another host’s Internet Protocol address (“IP Spoofing”) or the hearings of an appeal when its appointees are unavailable. misconfigured networking protocols. Normal operation of Penn comput- The owner of a disconnected system who believes that the threat that ers, and even computers elsewhere on the worldwide Internet, can be the system posed is outweighed by the impact of its disconnection on their compromised. Networks can become so congested that network traffic can academic mission may appeal the decision by documenting this belief in not get through. writing to the chair of the subcommittee. The chair or her/his designate Purpose: The goal of this policy is to protect the academic missions may resolve the dispute amicably; failing this it will be heard formally by served by Penn’s computers and networks from disruption. the subcommittee. The subcommittee will resolve conflicts as rapidly as Policy: Information Systems and Computing (ISC) will disconnect possible within the constraints of fairness. It will establish and follow its from PennNet any computers that have actually damaged or pose an own operating procedures. imminent threat of harming the integrity of PennNet. If the subcommittee does not begin the proceedings within 5 working days in cases where the issue is a threat and not actual harm, or 30 working Scope: This policy only applies to computers and devices attached days in cases where ISC can document actual harm, the subject system directly or indirectly to PennNet, including improper or defective “daisy- must be reconnected. Once the subcommittee has begun the process, time chain” connections and private Local Area Networks with active network- limits will not be imposed. ing components connected to PennNet wallplates and hosts. In considering appeals, the subcommittee will balance the value of This policy does not address removing computers from PennNet for leaving machines connected against the associated risks. Its decision will reasons related solely to their content. be final. The only recourse for faculty whose appeals are denied will be to Implementation: Systems administrators must report serious com- the Senate Committee on Academic Freedom and Responsibility. ISC puter security incidents to the University Information Security Officer. may not appeal. However, it may re-disconnect the computer and restart Serious computer security incidents will be defined as those that jeopar- the entire process whenever another trigger event is detected. dize the integrity, privacy and/or availability of other computers and System owners who believe that their freedom of expression has been networks. Examples of serious computer security incidents include break- unduly infringed may, under the Guidelines for Open Expression, request ins where privileged accounts (e.g. UNIX “root” account, or NT “Admin- that the Committee on Open Expression determine if the Guidelines were istrator” account) are used without authorization, incidents where network properly interpreted and applied to the disconnection of their system. traffic is monitored without authorization, and incidents where Penn Interpreting this policy: As technology evolves, questions may arise computers or networks are either the source or the target of “denial of about how to interpret this policy. The VPISC may as needed, after service” attacks. The Information Security Officer will coordinate the consultation with the Council Committee on Communications, publish response to computer security incidents, including notifying campus specific rules interpreting this policy. systems administrators, law enforcement officers, external sites, incident response teams and University offices as appropriate. Advice: To minimize the likelihood of a serious computer security compromise, campus systems administrators are encouraged to configure Authorized actions: If, in the judgement of the Vice Provost for ISC their systems in accordance with the following standards: (VPISC) or his/her designate, criteria are met which suggest that a system www.upenn.edu/computing/security-privacy/standards/ poses a significant and immediate threat either to: • The security of other Penn computers and networks, or Glossary • The continued operation of Penn networks and computers, Assignments Database: A computer database provided by ISC Net- and the problem cannot be resolved expeditiously through collaboration working where Local Support Providers maintain information about between the computer owners and ISC, then ISC will notify senior PennNet connected computers, including the network address, operating management of the department or unit and will require the owners to system, and contact information. For more information about how to remove the computer from the network until the problem is solved. maintain records in the Assignments Database, contact: Absent/Unidentified Owners: If ISC is unable, using the Assignments security@isc. upenn.edu. database, to identify a system owner or Local Support Provider (LSP), ISC Denial of Service Attack: An attack where someone takes up so much will move unilaterally to protect the network by disconnecting the threat- of a shared resource that insufficient is left for others. Denial of service ening system. attacks threaten the availability of resources, including computer pro- Disputes: In cases where there is persistent disagreement between ISC cesses, disk space, or network capacity among other things. The result is and the owner of the perceived threat, ISC must notify the owner and the a degradation or loss of service. LSP of the following information in writing: Local Support Provider: Departments/Units at Penn appoint Local • The reason for the disconnection Support Providers to provide information technology support locally. • What steps must be taken for the network connection to be restored — Martin Pring, Chair, Council Committee on Communications ALMANAC April 20, 1999 9 COUNCIL A Year-End Report on the April 28 Agenda Report of the Committee on International Programs, 1998-1999 The University Council Committee on International Programs met seven The Committee, continuing discussion of outreach to international stu- times during the 1998-1999 academic year and addressed the following dents and scholars begun in the previous academic year, feels strongly that charges to the Committee: there is insufficient integration of our international visitors in life at Penn. Although the OIP does sponsor the successful once-a-month “Talk and Taste” — Review revised INS regulations and how they will affect registered students social events and a Thanksgiving hosting program, there are few other events — Continue to monitor the orientation of international students—what pro- on campus to make our international visitors feel welcome. The resources of grams exist and what forms of outreach are in place to encourage students and postdoctoral fellows to use them OIP are limited and there is no center where International Program outreach — Continue discussion of study-abroad programs, including information on activities can have a focus. Space limitations greatly dampen the otherwise health insurance for those studying abroad welcoming atmosphere in the OIP. There is insufficient office space, an —Examine the issue of tuition charges for students in study-abroad programs inadequate reception area, and there are no facilities to host activities of —Examine the issue of housing for short-term international guests internationally oriented scholar groups. The Committee met with invited guests Ann Kuhlman, Associate Director Committee Recommendations of the OIP; Dr. Richard Beeman, Dean of the College; Dr. Geoffrey Gee, A.1. Improvements in communication with Departments and business offices Associate Director of the OIP; Larry Moneta, Associate Vice President for on campus on matters of changes in tax, employment, and visa policies should be Campus Services; and Dr. Robert Barchi, Provost. implemented. In addition to increasing coverage of these issues in the newsletter The Committee has specifically directed me to comment on the University sent to international scholars, the OIP should communicate with departmental and response to a number of specific recommendations of this Committee in center business offices by e-mail on these administrative matters. previous years. In 1996-97, the Committee recommended the establishment A.2. The quality of reception for international visitors during their first days of an International Students’ Day as a major priority and this was endorsed on campus could be improved to some extent. Specifically, a warmer atmosphere again by the Committee in 1997-98. The 1997-98 Committee recommended needs to be created at the University’s Tax Office and at the ID center. that provisions similar to those that have already been implemented for A.3. All international scholars and students should be required to visit the OIP postdoctoral students in the School of Medicine also be made available to other as soon as they arrive on campus. The Committee has unanimously passed a postdoctoral students in the University. The Committee also recommended resolution which strongly advises the administration to implement a mechanism that low-cost housing options be expanded for short-term visiting students and to ensure that visiting scholars cannot start their programs, receive ID’s, appear on the payroll, or obtain any other Penn privileges, without first registering with scholars. These recommendations were in addition to suggestions to further the OIP. The Committee also unanimously advises the administration to require study issues such as the establishment of an International Center and improve- that host departments notify the OIP if there is any change in an international ment of integration of international students and scholars into the University scholar’s status. community. The Committee notes that there has been little University A.4. Increased resources need to be provided to create a more welcoming response to its specific recommendations in the prior two years. atmosphere for international visitors on campus. Mechanisms need to be put in It was evident to the Committee that the Office of International Programs place to get additional faculty and domestic students involved in hosting and is doing an outstanding job. This Office, the center for promotion and attending activities for international students and scholars. coordination of international activities throughout the University, gives a very A.5. The facilities of the OIP need to be greatly expanded so it may serve as high level of service even though hampered by inadequate facilities. a true center of international activities on campus. In the course of our discussions, a number of issues were raised in addition to those specifically outlined in the charges to the Committee. For clarity of B. Study-Abroad Programs organization in this report, these issues and committee charges are grouped The Committee devoted two full meetings to discussion of study-abroad under the following topics: International Students and Scholars on the Penn programs. We reviewed the current policy, which permits attendance in Campus, Study-Abroad Programs, Housing for Short-Term International programs approved by Penn or, in special cases, by petition. Among research Guests, and Development of a Penn International Center on campus. Universities, Penn ranked #1 in 1996-97 in the total number undergraduate and graduate/professional students studying abroad for credit. The Committee is A. International Students and Scholars on the Penn Campus of the opinion that these programs are an extremely valuable option for Penn The committee learned from Ann Kuhlman that a number of changes have students. The current policy provides for the monitoring of approved been recently made in the INS regulations which impact on visiting scholars. undergraduate programs to determine if they are at the standard expected for The most significant change is that individuals admitted under B visas can now credit at Penn. Flexibility is maintained by allowing students with special accept honoraria and associated incidental expenses from a higher education study abroad needs to petition for attendance at other sites. The Committee institution. We were also informed that the annual cap for H-1B visas has been thinks these policies are reasonable and that our study-abroad programs are increased from 65,000 to 115,000 for FY 1999. well administered. However, there are particular problems that need to be The committee also discussed problems of taxation for international addressed. visitors. Unfortunately, it is poorly appreciated on campus that a whole year A number of the approved study-abroad sites appear to have somewhat of exemption from FICA and Medicare withholding, and in some cases a year variable and unclear standards of grading and there have been problems of of tax treaty exemption from Federal income tax, is used up if a scholar arrives justifying particular programs in terms of developing departmental majors or in the U.S. for just one day of the calendar year (i.e., arrival on Dec. 31). course concentrations. Part of the rationale to charge full Penn tuition for Therefore, it would be useful for Departments and Centers to advise scholars undergraduate participants in study-abroad programs was that funds were who plan to arrive on campus for a multi-year stay not to arrive in the last needed to ensure that such programs met Penn standards. The Committee feels months of the calendar year. Another issue related to taxation is that as a part strongly that the distribution formula for these tuition funds must be adjusted of the initial process of setting up payroll accounts, visiting scholars must visit to allow OIP and the Schools (mainly SAS) to better monitor the programs (see Penn’s Tax Office, often on their first day or two on campus. The reception recommendation B.1). Oversight of these programs should involve increased in this office has not always been cordial and friendly. on-site inspections by faculty and the OIP staff, but also with much more input The OIP has an extremely effective orientation program for newly arrived from individual departments. international scholars, if they come to the OIP office as officially required to It appears that there is insufficient departmental input into study-abroad arrival. However, many international scholars do not fulfill this requirement. advising and program oversight. Although some departments are quite Each visitor is individually counseled and is given essential information about conscientious about this, the general impression is that relatively few the Penn community, including important advice on safety, so it is clearly departments have reviewed study-abroad programs to see how the courses and important for international scholars to visit the OIP as soon as they arrive on activities fit into the departmental major and to monitor quality. The campus. Moreover, registering with the OIP allows the office to track the Committee feels that advice provided by the OIP or by Assistant Deans is not scholars. The Committee unanimously passed a resolution dealing with this a substitute for advice from faculty of the relevant academic departments. We matter (see A.3 below). recommend a more active involvement of departmental faculty in the selection 10 ALMANAC April 20, 1999