The State Archives of Florida A Guide to Women’s History Collections FLORIDA DEPARTMENT OF STATE Division of Library and Information Services Bureau of Archives and Records Management Contents Introduction ................................................................................................. iii I. Office of the Governor ........................................................................1 II. State Agencies ....................................................................................4 III. Personal Papers ..................................................................................9 IV. Family Papers .................................................................................... 16 V. Associations, Clubs, Societies and Businesses ................................... 19 VI. Florida Photographic Collection ........................................................ 23 State Library of Florida: A Select Bibliography ............................................ 28 Related Resources…………………………………………………………………………………….31 Collection Development ............................................................................. 33 List of Photographs……………………………………………………………………………….….34 Index…………………………………………………………………………………………………….….36 2020 • Florida Department of State Division of Library and Information Services Bureau of Archives and Records Management Introduction The State Archives of Florida, under the Florida Department of State, is the official repository for the public records of the state of Florida. The Archives collects, preserves and makes available the permanently valuable records that agencies create or receive in conducting state business. The State Archives collects records in five main areas. State Government Public Records are the core of the Archives collections. These records document the activities of Florida's territorial and state government from 1821 to the present. The Manuscript Collection of the State Archives is composed of collections from various entities: private citizens, religious organizations, businesses and other non-public groups or organizations. The Florida Photographic Collection consists of more than 1.5 million still images and thousands of motion picture films and tapes of Florida people, places and events from the middle of the 19th century to the present. The Genealogical Collection contains books, microfilm, online resources and other publications that provide an extensive information resource for genealogists. The Local Public Records Collection includes a limited amount of materials from various county and municipal governments around the state. All of these collecting areas offer valuable resources for researching women's history. Archives staff compiled this guide to collections relevant to women's issues and history in part by conducting a search of the State Archives of Florida Online Catalog, which is available to patrons both on site and remotely. The Online Catalog allows searching and browsing of information about the State Archives of Florida's holdings of almost 50,000 cubic feet of state and local government records and historical manuscripts. The catalog provides descriptions of more than 4,400 collections and lists the contents of containers and folders in many of those collections. In addition to the records listed in this guide, the Archives holds other collections containing materials relevant to women's issues and history. Subject files and correspondence of governors, legislators and state agencies often contain relevant records. Folder and box titles are searchable using the Online Catalog, a process which can be useful in locating files on women contained within larger collections. Legislative committee records consist of Florida Senate and House committee files, as well as audio recordings of hearings. Subject matter includes legislation directly affecting women, such as that dealing with welfare reform, labor and equal opportunity, and women in the military. The Archives also holds the United States census for Florida from 1830 to 1920, which can be helpful in compiling statistical and demographic information. County and other local record series, though not listed in this guide, are also a rich source of information. The Archives' local government series consist primarily of microfilm copies of county court records from Florida’s 67 counties, including probate, marriage, birth, military and property records concerning women. The State Archives of Florida is located in the R.A. Gray Building at 500 South Bronough Street, Tallahassee, Florida. The Reference Room is open Monday through Friday from 9:00 a.m. to 4:30 p.m. and can be reached by phone at 850.245.6719 or on the web at archivesflorida.com. iii 1. Office of the Governor These series originate from the Executive Office of the Governor and include correspondence, meeting, administrative, survey, budget, subject and conference files on women's issues, as well as Women’s Hall of Fame nomination files. These series have a variety of creators: governors and their wives, staff members and appointed cohorts. Also included are records that document the work of relevant commissions due to their creation by executive order and administrative position within the Office of the Governor. S79 Florida Governor’s Commission on the Status of Women Records, 1974-1985 18 cubic feet The Florida Governor’s Commission on the Status of Women is responsible for investigating issues affecting women such as women's rights, equal opportunity employment and affirmative action. The series consists of subject files, reference files, audio and videotapes, meeting files, correspondence and publications. S111 Governor (Askew) Governor Reubin Askew meets with a delegation of Floridians, Social Services Subject Files, 1971-1979 1972 42 cubic feet This series of Governor Reubin Askew’s files consists of studies, correspondence, memoranda, financial records and publications. Topics discussed in these subject files include women's health issues, abortion and family services. S926 Governor (Kirk) Legal Files, 1967-1971 9 cubic feet This series documents the activities of Governor Claude Kirk’s administration concerning legal issues. Of special interest are files regarding pornography, including reports and correspondence of the Commission on Obscenity and Pornography. S1308 Governor (Martinez) Abortion Issue Correspondence, 1989 5 cubic feet First Ladies Columba Bush, Donna Lou Askew and Rhea Chiles This series consists of correspondence to Governor Bob greeting children at the Governor’s Mansion, 2000 Martinez regarding abortion. The letters were in response to the calling of a special session of the Florida Legislature to consider changing the state’s abortion laws. 1 S1323 memoranda, articles and news clippings, press releases, Governor (Martinez) reports and studies, and video tapes First Lady Mary Jane Martinez Administrative Files, 1987-1990 S1742 4 cubic feet Florida Commission on the Status of Women Meeting Files and Tapes, 1991-2008 Prior to her time as First Lady of Florida, Mary Jane Martinez 43.75 cubic feet had an extended career as a librarian and media specialist. During her husband's administration she worked to fight drug The Florida Commission on the Status of Women is abuse, promote libraries and strengthen families. This series responsible for investigating issues affecting women such as consists of subject files, correspondence and speeches women's rights, equal opportunity employment and related to her work for these and other causes. affirmative action. This series contains files and audio cassette tapes documenting the proceedings of regular S1341 meetings of the Commission, including full Commission Governor (Graham) meetings, Executive Board meetings and committee First Lady Adele Graham meetings. Correspondence and Subject Files, 1979-1986 S1743 2 cubic feet Florida Commission on the Status of Women Budget and Grant Files, 1992-1996 This series consists of incoming and outgoing correspondence of Adele Graham on subjects of special interest to her in her 1 cubic foot role as Florida’s First Lady. Much of the correspondence concerns her work on aging issues and with the elderly. The Florida Commission on the Status of Women is responsible for investigating issues affecting women such as S1458 women's rights, equal opportunity employment and Governor (Graham) affirmative action. This series documents the Commission's Office of Minority Affairs efforts to obtain funding adequate to carry out its mission by identifying private funding sources and by obtaining and Administrative Files, 1979-1986 monitoring state funding through annual and special budget 6 cubic feet appropriations. The Office of Minority Affairs was responsible for ensuring S1773 minority (including women) access to, and participation in, Florida Office of the Governor state government. These files consist of correspondence, Florida Women’s Conference Records, 1997 memoranda, subject files and reports pertaining to affirmative action and equal employment opportunities. 1.75 cubic feet S1495 This series contains records documenting the organization Governor (Martinez) and administration of the Florida Women's Conference, Legislative Affairs Correspondence, 1987-1989 which addressed the efforts and needs of various individuals and groups that were operating in support of the multiple 24 cubic feet interests of women and girls in Florida. Topics include health, family and legal issues, as well as leadership institutes for girls This series consists of the incoming and outgoing and women. correspondence of Governor Martinez regarding legislative matters. Subject matter includes abortion and women's S1774 health services. Florida Office of the Governor S1741 Women’s Hall of Fame Records, 1996-1998 Florida Commission on the Status of Women .75 cubic foot Correspondence and General Administrative Files, 1980- 2000 This series contains records concerning the nominations and selections of inductees to the Women's Hall of Fame during 20.75 cubic feet the administration of Lawton Chiles. The Florida Commission on the Status of Women solicited nominations and sent them The Florida Commission on the Status of Women is to the Governor for final selection. The records include responsible for investigating issues affecting women such as nomination forms and backup materials. women's rights, equal opportunity employment and affirmative action. The series consists of correspondence, 2 S1789 S2059 Florida Commission on the Status of Women Governor (Bush) Employment Survey Files, 1993-2000 First Lady Columba Bush 13 cubic feet Scheduling and Project Files, 2000-2006 1.25 cubic feet The Florida Commission on the Status of Women is responsible for investigating issues affecting women such as This series consists primarily of daily itineraries and travel women's rights, equal opportunity employment and schedules documenting the interests and activities of First affirmative action. The series documents the annual Women Lady Columba Bush during the two terms of Governor Jeb in the Workplace survey conducted to gather information Bush, especially her initiatives and activities in her areas of about companies' experiences in recruiting, retaining, concern such as substance abuse, the arts and domestic developing and advancing women in the State of Florida. violence. S1790 S2060 Florida Commission on the Status of Women Governor (Bush) Florida Women’s Hall of Fame Nomination Files, 1992- First Lady Columba Bush 2008 Correspondence Files, 1999-2006 15.25 cubic feet 6 cubic feet and 11.6 megabytes The Florida Commission on the Status of Women is This series consists of correspondence, booklets and assorted responsible for investigating issues affecting women such as literature of First Lady Columba Bush pertaining to her women's rights, equal opportunity employment and interests and activities, particularly substance abuse, affirmative action. The series documents the nomination and domestic violence and the arts. selection process of candidates for the Florida Women's Hall of Fame. S2095 Governor (Bush) S2020 First Lady Columba Bush Florida Commission on the Status of Women Addresses and Public Service Announcements, 2001- Conference, Workshop and Summit Packets, 1996-2002 2006 1 cubic foot 4.76 megabytes The Florida Commission on the Status of Women is This series consists primarily of First Lady Columba Bush’s responsible for investigating issues affecting women such as speeches and remarks along with a small number of public women's rights, equal opportunity employment and service announcements concerning a wide variety of issues affirmative action. This series documents the various and topics. leadership forums, health initiatives workshops, annual summits and Behind Closed Doors conferences sponsored or attended by members of the Commission. S2021 Florida Commission on the Status of Women Reporting and Issue Files, 1995-2005 10 cubic feet The Florida Commission on the Status of Women is responsible for investigating issues affecting women. This series documents a variety of issues that the Commission researched and/or reported on, such as Florida's domestic violence laws, pay equality, elder care and abuse, women's health issues, women's history month, and programs and facilities relating to young/teenage girls incarcerated in Florida's juvenile justice system. 3 2. State Agencies This section is organized by the creating agency, then by the agency’s record series that relates to women’s history and women’s issues in Florida. Some agencies have several series listed due to their frequent involvement in projects, initiatives and everyday work relating to women. Several series document women in high levels of management, such as Secretary of State, Secretary of Administration, State Librarian and Archivist, and Chancellor of the Board of Regents. Several series concern education for women in Florida, including several from the Florida State College for Women, predecessor to Florida State University, and other series pertain to equal educational and employment opportunities for women at Florida public universities. Some series document women’s rights and health issues such as voting rights, the Equal Rights Amendment, equal employment opportunities for women, family planning and midwifery. Department of Administration S1272 Secretary Adis M. Vila Speeches, 1987-1989 1 cubic foot Adis M. Vila, a Cuban-born American citizen, graduated from the University of Florida Law School and has held high-level positions with the U.S. Departments of Commerce and State. She also worked in the White House Office of Public Liaison and was a practicing lawyer before her appointment as Secretary of the Florida Department of Administration. This series consists of speeches delivered while she was Secretary. Also included are background materials for the speeches. Students tending the Florida State College for Women’s College Defense Garden, 1942 Department of State S1676 Office of Secretary of State Outstanding Women Achievement Awards Presentation Videotape, 1997 1 item The Outstanding Women Achievement Awards recognize notable women who have enhanced the lives of Florida women and/or who have served as positive community role models. This series consists of a video cassette tape of Secretary of State Sandra B. Mortham’s presentation at the 1997 Outstanding Women Achievement Awards. Secretary Mortham introduced the recipients, and those recipients present made brief remarks following her introduction. S1748 Office of Secretary of State Secretary of State Sandra Mortham’s Correspondence, 1995-1999 8 cubic feet Secretary of State Tom Adams conversing with Girl Scouts, 1968 4 This series contains incoming and outgoing correspondence that illustrates Secretary Mortham's interests and activities This series contains 14 audio cassette tapes and supporting during her tenure as Secretary of State. materials documenting presentations at a Florida Endowment for the Humanities seminar, "Folk Culture in the South: S1750 Women's Contributions," held September 29, 1989 at the Office of Secretary of State Jacksonville Museum of Science and History. The seminar Secretary of State Sandra Mortham’s Subject Files, featured presentations by Bureau of Florida Folklife Programs staff and area specialists, discussing a variety of topics: the 1994-1998 study of folk culture; folk traditions in Florida; women's 5.25 cubic feet occupational culture and lore; and the folk culture and lore of Hispanic, Jewish and Black women, including customs, beliefs, This series contains records, correspondence and video family and social relations, folk tales and jokes, and musical cassettes that illustrate the wide variety of activities and traditions and styles. issues in which the Secretary of State is involved. Much of the series deals with the politics of Florida and the Secretary's S1723 involvement with campaign reform. Bureau of Florida Folklife Programs, Florida Folklife Archive S1804 Versiteers Award Ceremony Tapes and Office of Secretary of State Photographs, 1992 Secretary of State Katherine 0.10 cubic foot Harris’s Correspondence, 1999-2002 13.25 cubic feet An award ceremony, held August 21, 1992 in Jacksonville, Florida, honored the Versiteers, a female gospel quartet This series contains correspondence to and from Secretary group and 1992 Florida Folk Heritage Award winners. The Harris. While it is mostly invitations to the Secretary with her series consists of audio cassette tapes, photographs and responses, there is also other correspondence documenting supporting materials documenting the event. some of the issues that were of importance to her during her tenure. State Defense Council S1806 S419 Office of Secretary of State Subject Files, 1940-1946 Secretary of State Katherine Harris’s 31 cubic feet Subject Files, 1999-2003 10.25 cubic feet The goal of this World War II era council was total defense preparedness for Florida. The Defense Council was involved This series consists primarily of correspondence, but also in the war effort in areas such as material resources, labor, includes some reports and studies related to the following civil protection, education and morale. The series includes areas: international trade and cultural missions, Florida correspondence, scrapbooks, reports and publications that International Affairs Commission, the Sister City Grant document the military service and civilian defense activities Program, Office of International Affairs, Florida of Florida women. Intergovernmental Relations Foundation, and the Office of Trade and Economic Development. The series also includes S506 informational publications documenting the many areas of Minutes, 1941-1945 activity and concern to Florida's Secretary of State. Secretary .25 cubic foot Harris was the last cabinet-level Secretary of State, and as such, her concerns span the entire body of issues addressed by the Florida Cabinet. This series consists of the minutes of Defense Council meetings. The minutes document the role of numerous women as leaders on the Council as well as the military Florida Folklife Program service and civilian defense activities of Florida women. S1712 S1205 Bureau of Florida Folklife Programs, Florida Posters, 1942-1944 Folklife Archive 100 items “Women’s Contributions” Seminar Audio Tapes and Logs, 1989 Among the posters in this series are many regarding women .33 cubic foot and the war effort. These include military recruitment posters 5 targeting women and posters outlining other opportunities 67 cubic feet for women to contribute to the war effort on the home front. Betty Castor, as Commissioner of Education, was the first Library and Historical Commission woman elected to the Florida Cabinet. She served from 1987 to 1994, when she resigned to become President of the S1508 University of South Florida. She also served as a state senator. State Librarian Dorothy Dodd This series documents Castor's role as a Cabinet member and Correspondence, 1952-1965 as the chief educational officer of Florida. The files consist of memoranda, correspondence, clippings, reports and other 3.5 cubic feet materials. Dorothy Dodd served as Florida’s first State Archivist and Board of Regents second State Librarian. She also worked as a reporter and teacher and wrote extensively on Florida history. This series documents Dodd’s duties as administrator of the State S1 Library and includes reference requests and references to Minutes, 1905-1997 sources of Floridiana. It also documents the Library's efforts 50 volumes to support local libraries in Florida, general administrative duties of the State Librarian and her participation in the The Board of Regents presided over the Division of Florida Library Association. Universities in the Department of Education, overseeing Florida's public university system from 1965 to 2000. Included State Library Board in the minutes of this period is information regarding Florida State College for Women. S1507 State Archivist Dorothy Dodd Board of Regents, Office of the Chancellor Papers, 1941-1952 1 cubic foot S1196 Chancellor Barbara Newell Dorothy Dodd served as Florida’s first State Archivist and Trip Files, 1982-1985 second State Librarian. She also worked as a reporter and 16 cubic feet teacher and wrote extensively on Florida history. This series consists of Dodd’s correspondence and subject files that S1199 document the collection of historical materials related to Chancellor Barbara Newell Florida and include reference requests as well as references Subject Files, 1979-1985 to sources of Floridiana. 51 cubic feet Division of Employment Security Barbara Newell was the first female chancellor of the State University System in Florida and in the United States. These S428 two series relate to her travels as Chancellor, her duties as Division of Employment Security the chief administrator of the Board of Regents, and as Equal Employment Opportunity Office administrator of the State University System of Florida. The Administrative Files, 1965-1976 series includes reports, agendas, subject files and 6 cubic feet correspondence. State University System of Florida This series documents the administration of equal employment opportunity policies and programs, and the investigation of reports of job discrimination in Florida. S758 Records include correspondence, reports, reference materials Office of Personnel, Faculty Relations and program data. Reference Files, 1965-1978 52 cubic feet Office of the Commissioner of Education The responsibilities of the Office of Personnel of the State S1355 University System include equal opportunity employment Department of Education programs. These files document employment status and Commissioner of Education Betty Castor opportunities for women and minorities within the Florida Administrative Files, 1987-1991 Public University System. 6 S999 the state's hospitals, child training schools and correctional Office of Personnel institutions. The records contain information about the Reference Files, 1970-1980 Florida Industrial School for Girls and Florida State College for Women. 31 cubic feet Board of Commissioners of State Institutions The subjects covered in these files include affirmative action and equal employment opportunity programs for women and S431 minorities. Records include correspondence, legal papers, reports and studies. Minutes, 1869-1991 37 volumes, 2 cubic feet S1110 Office of Equal Educational Opportunity The Board of Commissioners of State Institutions controlled Programs state hospitals, correctional institutions, the construction of Title IX University Self-Evaluation public buildings, the ownership of Seminole Indian reservation lands, the Governor's Mansion Commission, and Reports, 1972-1978 the buildings in the Capitol Center Complex (except the 1 cubic foot Capitol). This series contains bound volumes of meeting minutes documenting the topics of discussion, decisions This series consists of self-evaluations by Florida universities made, and actions taken by the Board. The records reflect the regarding sexual discrimination in admissions, athletic Board's involvement in managing the facilities of various state programs, scholarships and employment. In addition to the institutions, including the Florida Industrial School for Girls. evaluations, the series also includes correspondence, memoranda, follow-up reports and suggestions. Division of Child Training Schools S1268 S436 Office of Equal Educational Opportunity Programs Subject Files, 1952-1967 University Visitation Files, 1983-1986 13.75 cubic feet 2 cubic feet The Division of Child Training Schools had supervisory and This series consists of the files of Delores Auzenne, Special protective care, custody and control over all minor offenders Assistant to the Chancellor for Equal Education Opportunity and the buildings, grounds and matters concerning the state's Programs. The files relate to visits to Florida universities, juvenile correctional and training institutions. This series including reports, recommendations, university responses, contains operating files, financial records and and plans and actions of universities to enhance affirmative correspondence relating to operations of the various state- action and equal educational opportunities. administered schools for juvenile offenders, including the Florida School for Girls campuses in Ocala and Forest Hills. Department of Public Instruction Board of Control S163 Scholarship Files, 1923-1927 S218 1.5 cubic feet Trustees of the Westcott Estate Minutes, 1929-1930 The Department of Public Instruction was the predecessor 1 volume agency to the Department of Education. This series includes scholarship applications to Florida State College for Women The Board of Control was the predecessor body to the Board and the correspondence of College business manager, John of Regents. These minutes document the sale of 20 acres of G. Kellum. James D. Westcott's estate to Florida State College for Women. S249 Superintendent of Public Instruction Correspondence, Florida Construction Program 1882-1922 2.25 cubic feet S546 Publicity Records, 1936-1937 This series contains correspondence reflecting the .5 cubic foot Superintendent's involvement in all matters pertaining to public instruction. The Superintendent was a member of the Board of Commissioners of State Institutions that oversaw 7