The City of San Antonio Convention and Sports Facilities ALAMODOME EVENT PLANNING GUIDE 100 Montana Street San Antonio, TX 78203 Phone: (210) 207-3663 1 Fax: (210) 70 4-3646 www.alamodome.com Last Updated: 3/27/15 C O N T E N T S A Alamodome Facility Overview B Meet the Team C Client Guidelines & Information D Public Safety E Media, Marketing & Advertising F Ticketing & Box Office Operations G Audio/Visual & Telecommunications Guide H General Contractor Guidelines I Event Planning Timeline J Facility Equipment Rentals K Seating, Floor Plans & Room Capacities L Index 2 Letter from the General Manager Welcome to the Alamodome and historic, San Antonio, Texas. As the nation’s seventh largest city, San Antonio has a truly unique character with many amenities to offer. The Alamodome has received national acclaim in hosting many successful high profile events. We have the versatility of a 65,000 seat domed stadium, a 30,000 seat arena and 160,000 square feet of tradeshow floor space with column-free spans for unobstructed viewing. The Alamodome’s curtain wall design offers configuration flexibility unlike other venues. The Illusions Theater features a state-of-the-art curtain system and LED lighting to create an intimate setting and offers unparalleled versatility with 3,670 – 14,246 seats. The Alamodome is the preferred venue for many trade shows, sporting events, conventions and concerts, such as, UTSA Football, Monster Jam, Disney on Ice, and the Valero Alamo Bowl. Recently, an all-time attendance record of 73,086 people was set when George Strait played a concert in the Alamodome. Our downtown area offers participants and guests the convenience of having the Alamodome within a short walking distance of major hotels and the picturesque Riverwalk. During your visit, we hope you see what sets us apart as one of the world’s leading entertainment venues. Our dedicated staff and guest service attendants are always ready to assist you to make your visit as enjoyable as possible. On behalf of the entire staff, thank you for visiting the Alamodome and the City of San Antonio. Here’s to a great event! Nicholas A. Langella, CFE General Manager Alamodome 3 A ALAMODOME FACILITY OVERVIEW \\\\\\\\\\\\\\\\ 4 Vision statement To be the place people want to be Mission statement “We proudly deliver excellent event experiences in premier facilities.” 5 FACILITY OVERVIEW Illusions Theater The Illusions Theater is San Antonio’s newest specialty venue. Featuring a state- The Alamodome of-the-art curtain system and LED lighting, The Alamodome is a city owned and The Illusions Theater has a uniquely operated multi-purpose entertainment facility intimate setting. With a base set for 8,000 located in downtown San Antonio. The seats, the venue offers unparalleled Alamodome is a 65,427 seat Stadium and versatility and can configure from 3,620- an 8,000 to 35,000 seat Arena. 11,602 seats. A sample of the Illusions Theater is featured on page 21. Opened in 1993, the Alamodome has consistently cast its spotlights on an Loading Dock incredible range of entertainment and The Loading Dock is located at the South sporting events. With over 160,000 square side of the Alamodome and is accessible feet of flexible space, this highly accessible through Lot A. The 4,200 square foot dock facility has been the preferred setting for includes 8 truck bays with two direct access numerous trade and consumer shows, tunnels to the stadium, which measure exhibitions, corporate conventions, 17’10” wide by 13’6” high. automobile shows, and a variety of other events, both large and small. Locker Rooms In addition to meeting rooms, the ADA Compliance Alamodome also offers four visiting team The Alamodome strives to provide an locker rooms equipped with lockers, private unequaled experience for all patrons and is restrooms and showering facilities. fully ADA compliant. Limited quantities of wheelchairs are available at no charge by Meeting Rooms contacting an Event Attendant. Assisted The Alamodome offers 16 carpeted meeting Listening Devices are available at the North rooms with 30,612 square feet of conference and South Information Booths. If you are space. They range in size from 1,148 sq. ft. expecting attendees with special needs, to 6,000 sq. ft. Of the 16 rooms, nine have please speak with your Event Coordinator air walls that can be opened to so that all necessary accommodations may accommodate large groups. be made in advance. North Plaza Arena Configuration The north plaza exterior provides 4,860 sq. The Alamodome has the ability and capacity ft. of open space with a water fountain in the to host large events. Within the Arena center. The exterior plaza can host a variety configuration, 65,000 stadium seats are of activities to accompany the event. The available. area measures 135ft. East to West and 36ft. North to South. Green Room The Green Room measures approximately A 25 ft. fire lane must be maintained around 52ft. x 22.5ft. and includes a restroom, a the fountain railing. Vehicles are permitted vanity area and lounge area. onto the plaza, however, there is a limit of 250 lbs. per square foot. Home Team Locker Room The Home Team Locker Room features 120 Non-Smoking Facility individual lockers, restroom and showering The Alamodome is a non-smoking facility. facilities, training, ice and equipment rooms. Smoking is not permitted in the building at A separate coach’s area is included, any time. Designated smoking areas are featuring an office, lounge area and located outside the facility at the North and restroom and showering facilities. South Entrances. 6 Officials’ Locker Rooms Pyrotechnics Two additional spaces are designated as Laser Pointers Officials’ locker rooms and feature lockers Point and shoot cameras only, detachable and private restrooms and showering lenses are not permitted facilities. These locker rooms are located Pets (EXCEPT FOR SERVICE ANIMALS) near the South East tunnel. Staff may not store or hold items for Parking patrons. The Alamodome offers three on-site parking lots known as Lot A (700), Lot B (900), and Recycling Lot C (1,150), equaling 2,750 total parking The Alamodome pursues conservation spaces. No 24-hour or overnight parking is policies in regards to energy, water and permitted in these lots. Access to San recycling whenever possible. Since 2006, Antonio’s VIA Metropolitan Transit can be the Alamodome has created several “green” found on the North Plaza. initiatives to reduce the number of chemicals used and to conserve water and energy. Production Office The Alamodome also encourages its The production office measures employees, contractors, clients and patrons approximately 35.5ft. x 49ft. An airwall is to recycle. located in this area and can be opened to create two separate spaces. The Production Suites Office also provides two dressing room The Alamodome features 52 suites located areas complete with restroom facilities. on the fourth floor Club level. Each suite includes a private lounge area with catering Prohibited Items and 12-16, dependent upon the size of the To ensure the safety of every guest, all suite, stadium seats just beyond the suite persons will be subject to a bag check and a box. A diagram of the Club level and Suites security scan. Items not permitted into the can be found on page 76, 77. Alamodome must either be returned to your vehicle or be discarded. In order to hasten Hall of Fame Club and Top of the Dome the process, please leave any unpermitted The Hall of Fame Club and Top of the Dome items in your vehicle. at the Alamodome are perfect venues special events or business gatherings. Each The following items are not permitted within space can host private events or can be the Alamodome: combined to create a two-story venue with breathtaking views of the San Antonio Weapons skyline. Full Service catering is provided by Outside food and beverage The RK Group. Your Event Coordinator can Glass of any kind assist in planning the set-up, entertainment, Whistles, air horns, vuvuzelas and decor to ensure a wonderful Flags with poles atmosphere. Coolers Helium balloons E-Cigarettes Video cameras 7 B MEET THE TEAM 8 Nicholas Langella T. G. Knappick General Manager Facility Manager 210.207.3610 210.207.3603 [email protected] [email protected] Michael Flores Booking & Services Manager 210.207.3620 [email protected] Jason Bippert Kevin Stephenson Telecommunications Manager Box Office Manager 210.207.3629 210.207.3635 [email protected] [email protected] Andrea DeLaune Frank McDonald Marketing Manager Public Safety Manager 210.207.3642 210.207.3618 [email protected] [email protected] Chynnon Albeck Terry Caven Suites Manager Aramark Concessions 210.207.3650 201.704.6351 [email protected] [email protected] 9 Ruben Cabello Sgt. David Evans SAFD Fire Marshal SAPD Off-Duty Employment 210.207.3695 210.207.7020 [email protected] [email protected] Brenda Teichroeb Cristina Heaney The RK Group U. S. Safety Services 210.225.4535 ext 114 210.687.1604 [email protected] [email protected] Marcelino Garza Bill Fraser Go Pro Cleaning Services Go Prp Event Services 210.677.2225 210.875.2386 [email protected] [email protected] 10