Tender For Equipments required for Department of Pediatrics At All India Institute of Medical Sciences, Jodhpur NIT Issue Date : September 02, 2013 Pre-Bid Meeting : September 12, 2013 at 03:00 PM. Last Date of Submission : September 26, 2013 at 03:00 PM. All India Institute of Medical Sciences, Jodhpur Basni Phase - II, Jodhpur, Rajasthan-342005. Telephone: 0291- 2740532, email: [email protected] www.aiimsjodhpur.edu.in All India Institute of Medical Sciences (AIIMS), Jodhpur, Rajasthan, an apex healthcare institute being established by Parliament of India under aegis of Ministry of Health & Family Welfare, Government of India, invites sealed tenders for supply & installation of the following items at the institute. You Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department are requested to quote your best offer along with the complete details of specifications, terms & conditions. ANNEXURE ‘A’ EMD (in S.No NIT No. Qty Item Description Rs.) 1 Admin/General/201/2013-AIIMS-JDH 6 20,400 Neonatal Open Care System Admin/General/202/2013-AIIMS-JDH 2 1 4,800 Neonatal resucitation trolley Admin/General/203/2013-AIIMS-JDH 3 2 1,960 Weighing machine (infant) Admin/General/204/2013-AIIMS-JDH 4 4 1,36,000 Ventilator(neonatal) Admin/General/205/2013-AIIMS-JDH 5 4 1,20,000 Pediatric Ventilator Admin/General/206/2013-AIIMS-JDH 6 4 10,000 Humidifier Admin/General/207/2013-AIIMS-JDH Phototherapy machine-single surface 7 3 3,300 LED Admin/General/208/2013-AIIMS-JDH Phototherapy machine-double 8 3 3,000 surface LED Admin/General/209/2013-AIIMS-JDH 9 4 8,000 Pulse oximeter Admin/General/210/2013-AIIMS-JDH 10 1 9,000 Pulse oximeter (high end) Admin/General/211/2013-AIIMS-JDH 11 5 85,000 Neonatal multipara monitors Admin/General/212/2013-AIIMS-JDH 12 5 85,000 Pediatric multipara monitors Admin/General/213/2013-AIIMS-JDH 13 5 25,000 Multipara ward monitors Admin/General/214/2013-AIIMS-JDH 14 1 4,500 Micromethod bilirubin analyzer Admin/General/215/2013-AIIMS-JDH 15 1 3,500 Transcutaneous bilirubin analyzer Admin/General/216/2013-AIIMS-JDH 16 2 2,600 Volumetric infusion pump Admin/General/217/2013-AIIMS-JDH 17 1 1,980 Patient warming system (Refer Specifications Details as per Annexure-‘B’) Quotation should be sealed and superscribed with tender number and address to: “Administrative Officer All India Institute of Medical Sciences, Jodhpur Basni, Phase-II Jodhpur-342005, Rajasthan”. The sealed quotations should reach the Institute, latest by September 26, 2013 at 03:00 PM and it will be opened on same day at 05:00 PM in the Project Cell, Resident Complex, AIIMS, Jodhpur of the Institute in the presence of the bidder(s) or their authorized representative(s), who will present at the scheduled date and time. AIIMS-Jodhpur Page 2 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department Terms & Conditions: 1. Earnest Money Deposit: The bidder shall be required to submit refundable amount as Earnest Money Deposit (EMD) and a non-refundable tender fee for an amount of 1,000/-(Rupees One Thousand only) for each NIT by way of demand drafts only as mentioned in Annexure ‘A’. The demand drafts shall be drawn in favour of “All India Institute of Medical Sciences, Jodhpur”. The demand drafts for earnest money deposit must be enclosed in the envelope containing the technical bid. The EMD of the successful bidder shall be returned after the successful completion of contract / order and for unsuccessful bidder(s) it would be returned after award of the contract. Bid(s) received without demand drafts of EMD shall be liable for rejection. The firms who are registered with National Small Industries Corporation (NSIC) / OR Small Scale Industrial (SSI) are exempted to submit the EMD (Copy of registration must be provided alongwith). 2. Rate: Rates should be quoted in Indian Rupees (INR) on DOOR Delivery Basis at AIIMS, Jodhpur, Rajasthan, Inclusive of all the Charges, with break-ups as:  Basic Cost.  VAT /CST as applicable.  Total Cost (F.O.R at AIIMS Jodhpur). 3. Validity: The quoted rates must be valid for a period for 120 days from the date of closing of the tender. The overall offer for the assignment and bidder(s) quoted price shall remain unchanged during the period of validity. If the bidder quoted the validity shorter than the required period, the same will be treated as unresponsive and it may be rejected. In case the tenderer withdraws, modifies or change his offer during the validity period, bid is liable to be rejected and the earnest money deposit shall be forfeited without assigning any reason thereof. The tenderer should also be ready to extend the validity, if required, without changing any terms, conditions etc. of their original tender. 4. Delivery & Installation: The items shall be delivered within 30 days of issue of supply order at AIIMS, Jodhpur. Satisfactory installation / commissioning and handover of the items will be completed within two weeks from the date of receipt of the goods at the AIIMS, Jodhpur premises. The successful tenderer will also provide required training for supplied items at AIIMS-Jodhpur. The goods should be manufactured after adoption of latest technology. 5. Sample: AIIMS Jodhpur reserves the right to ask the tenderers for submitting the sample of each item for which rates have been quoted, Technically Qualified Bidders may be asked to submit samples along with their quoted items nos. and their firm name without indicating any prices before opening of Financial Bid to AIIMS, Jodhpur for Inspection. AIIMS-Jodhpur Page 3 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department 6. Guarantee / Warrantee Period: For the equipment value upto Rs. 5 Lakh: The Tenderers must quote for 2 years comprehensive warranty (Including all Spares, Accessories and Labour) from the date of completion of the satisfactory installation. The warranty charges shall not be quoted separately otherwise the offer shall be summarily rejected. Also the bidders are requested to submit their quote (Rates) for subsequent 3 years Comprehensive Maintenance Contract (CMC) (Including All Spares, Accessories and Labour). Failure to comply this condition will entail the rejection of the bids. The price comparison shall be taking into account on basic price and post warranty CMC. CMC Charges will be payable separately at the time of start of CMC. 7. Guarantee / Warrantee Period: For the equipment value above Rs. 5 Lakh: The Tenderers must quote for 5 years comprehensive warranty (Including all Spares, Accessories and Labour) from the date of completion of the satisfactory installation. The warranty charges shall not be quoted separately otherwise the offer shall be summarily rejected. Also the bidders are requested to submit their quote (Rates) for subsequent 5 years Comprehensive Maintenance Contract (CMC) (Including All Spares, Accessories and Labour). Failure to comply this condition will entail the rejection of the bids. The price comparison shall be taking into account on basic price and post warranty CMC. 8. Performance Security: The supplier shall require to submit the performance security in the form of irrevocable Bank Guarantee (BG) / or Fixed Deposit Receipt (FDR) issued by any Nationalised Bank for an amount of which is equal to the 10% of the order value and should be kept valid for a period of 60 day beyond completion of all the contractual obligation including CMC period. 9. Payment Term:  90% payment of the total order value shall be released after the successful installation/ commissioning of the ordered goods against the submission of the test report.  Balance 10% of the order value shall be released after the submission of the performance security. 10. Bidder shall submit a copy of the tender document and addenda thereto, if any, with each page of this document should be signed and stamped to confirm the acceptance of the entire terms & conditions as mentioned in the tender enquiry document. 11. Signed & stamped compliance sheet of the technical specification of the goods with technical printed literature must be enclosed with the bid. 12. After due evaluation of the bid(s) Institute will award the contract to the lowest evaluated responsive tenderer. 13. Conditional bid will be treated as unresponsive and it may be rejected. 14. The Institute reserves the right to accept in part or in full or reject any or more quotation(s) without assigning any reasons or cancel the tendering process and reject all quotations at any time prior to award of contract, without incurring any liability, whatsoever to the affected bidder or bidder(s). 15. Quantity: The quantity of item given in the tender is tentative, which may be increased or decreased as per the institute’s requirement. 16. Applicable Law: AIIMS-Jodhpur Page 4 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department  The contract shall be governed by the laws and procedures established by Govt. of India, within the framework of applicable legislation and enactment made from time to time concerning such Commercial dealings / processing.  Any disputes are subject to exclusive jurisdiction of Competent Court and Forum in Jodhpur, Rajasthan, India only.  The Arbitration shall be held in accordance with the provisions of the Arbitration and Conciliation Act, 1996 and the venue of arbitration shall be at Jodhpur. The decision of the Arbitrator shall be final and binding on both the partied.  Force Majeure: Any delay due to Force Majeure will not be attributable to the supplier. "PRE –BID Meeting" with the intending bidders shall be held on 12th Sep 2013 from 03:00 P.M. onwards at AIIMS, Jodhpur. Specifications Annexure B Specification QTY S.No Tender Name AIIMS-Jodhpur Page 5 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department 1. Neonatal Open Care 1. Essential parts 6 System a) Quartz based warming system with microprocessor based controls, probes & alarms Nos. b) Cart & bassinet c) Examination light d) Facility of inbuilt baby weighing machine e) Facility for bed height adjustment f) X-ray cassette holder 2. Cart a) Should swivel on 4 wheels of at least 4” diameter with foot operated brakes on at least 2 front wheels 3. Dimensions a) Height - 180- 200 cms b) Width - 60-70 cms c) Depth - 100-120 cms d) Working level - 95-105 cm 4. Bassinet a) Collapsible transparent acrylic side walls 5. Mattress a) Width - 55-60 cms b) Length - 65-75 cms c) Thickness - 3-5 cm d) Material i. Soft and easy to clean ii. X-ray transparent iii. Fire retardant iv. Allows air to pass through but does not allow water to seep in 6. Bassinet tilt a) Should allow tilt for Trendelenburg as well as reverse Trendelenburg position b) Should be swivable on both sides of vertical column to facilitate intubation c) Should have continuous variable bed tilting mechanism for a bed tilt on either side d) Should have motorized variable height adjustment mechanism to vary the cradle/baby bed between from the ground, should be able to adjust height of the bed from either side of the warmer e) Should have inbuilt weighing scale which can weigh up to 10 kg with facility for Tare facility and for data storage of the baby weight (optional only for the data storage) 7. Warming system a) Quartz based heating system b) Control - Microprocessor controlled with soft touch control panel c) Self test function performed at power on d) Digital display should show following parameters i. Set temperature ii. Present temperature of the baby iii. Heater output e) Mode - Manual & skin (servo) f) Manual mode i. Adjustable in steps from 0 to 100% in increments of 10% AIIMS-Jodhpur Page 6 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department ii. Heater power should be reduced to 50 - 60% after 10-15 minutes in manual mode for baby safety g) Skin mode (servo mode) i. Set point range - 32 – 38 degrees C h) Skin temperature display i. Accuracy - ±0.2 degrees C ii. Resolution - 0.1 degree C i) Temperature probe- Wire should be easy to clean and long lasting j) No need of temperature probe calibration k) Control unit should have facility to convert Centigrade to Fahrenheit conversion l) Should have LCD graphical display with the facility of trending temperature 8. Alarms a) Audiovisual alarms with a display of text messages about the alarms i. Probe failure ii. Heater failure iii. High and low baby temperature (more than 0.5 deg C difference) iv. Power failure v. System failure vi. Silence/reset switch 9. Heating unit - Should be swivable for accommodating X-Ray unit and should have self lock facility. 10. Examination light a) Illuminance - at least75 foot candles at mattress center b) Should have dual examination lamp with dimming facility 11. Apgar Timer a) Timer with stopwatch facility b) Reset facility 12. I.V. stand a) Strong IV stand (S.S) with height adjustable and facility to fix large number of infusion pumps 13. Monitor shelves - Two in number 14. X- Ray cassette holder a) Sliding holder located just below undersurface of bassinet, with markings to help placement of cassette 15. Power consumption - Less than 1 K.W 16. All metal parts of the equipment should be corrosion resistant and Epoxy/Powder coated 17. All consumables required for installation and standardization of system to be given free of cost 18. Availability of spares for at least 7 years after date of installation 19. Standards, safety and training a) Should be US FDA or European CE approved product and submission of the respective certificate of US FDA or European CE is mandatory b) Manufacturer should be ISO certified for quality standards c) Electrical safety conforms to standards for electrical safety IEC 60601-1 (OR EQUIVALENT international/national standard)General requirement for Electrical safety of Medical Equipment d) Should have local service facility .The service provider should have the necessary equipments recommended by the manufacturer to carry out preventive maintenance test as per guidelines provided in the service/maintenance manual 20. Items covered under warranty/CMC a) Consumables should be available for at least next seven years. b) Prices of consumables should be quoted separately and frozen for the period of warranty and CMC. 21. Power supply a) Power input to be 220-240VAC, 50Hz b) Suitable Autovoltage corrector with spike protector should be available 22. Enviornmental factors AIIMS-Jodhpur Page 7 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department a) Shall meet IEC-60601-1-2 :2001(Or Equivalent BIS) General Requirements of Safety for Electromagnetic Compatibility or should comply with 89/366/EEC; EMC-directive b) The unit shall be capable of being stored continuously in ambient temperature of 0- 50deg C and relative humidity of 15-90% c) The unit shall be capable of operating continuously in ambient temperature of 20- 40 deg C and relative humidity of 15-90% 23. Documentation a) User/Technical/Maintenance manuals to be supplied in English b) Certificate of calibration and inspection from factory c) Log book with instructions for daily, weekly, monthly and quarterly maintenance checklist. The job description of the hospital technician and company service engineer should be clearly spelt out 24. Essential accessories to be supplied at initial purchase with each piece of equipment a) Reusable temperature probes (full set) : 5 nos/per equipment. 25. The rates of consumable accessories should also be quoted separately 26. Onsite physical demonstration/training of the equipment to all the end users with all the requested facilities will be mandatory AIIMS-Jodhpur Page 8 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department 2. Neonatal 01. Essential parts 1 resucitation trolley a) Quartz based warming system with microprocessor based controls, probes & alarms Nos b) Cart & bassinet c) Examination light d) Facility of inbuilt baby weighing machine e) Facility for bed height adjustment f) In built pulse oximeter g) Facility for oxygen supply and negative suction h) APGAR timer i) X-ray cassette holder 02 Cart b) Should swivel on 4 wheels of at least 4” diameter with foot operated brakes on at least 2 front wheels 03 Dimensions a) Height - 180- 200 cms b) Width - 60-70 cms c) Depth - 100-120 cms d) Working level - 95-105 cm 04 Bassinet b) Collapsible transparent acrylic side walls 05 Mattress a) Width - 55-60 cms b) Length - 65-75 cms c) Thickness - 3-5 cm d) Material v. Soft and easy to clean vi. X-ray transparent vii. Fire retardant viii. Allows air to pass through but does not allow water to seep in 06 Bassinet tilt a) Should allow tilt for Trendelenburg as well as reverse Trendelenburg position b) Should be swivable on both sides of vertical column to facilitate intubation c) Should have continuous variable bed tilting mechanism for a bed tilt on either side d) Should have motorized variable height adjustment mechanism to vary the cradle/baby bed between from the ground, should be able to adjust height of the bed from either side of the warmer e) Should have inbuilt weighing scale which can weigh up to 10 kg with facility for Tare and facility and for data storage of the baby weight (optional) 07 Warming system a) Quartz based heating system b) Control - Microprocessor controlled with soft touch control panel c) Self test function performed at power on d) Digital display should show following parameters i. Set temperature ii. Present temperature of the baby iii. Heater output e) Mode - Manual & skin (servo) f) Manual mode i. Adjustable in steps from 0 to 100% in increments of 10% ii. Heater power should be reduced and maintain at 60% after 10 minutes in manual mode for baby safety g) Skin mode (servo mode) i. Set point range - 32 – 38 degrees C h) Skin temperature display i. Accuracy - ±0.2 degrees C ii. Resolution - 0.1 degree C i) Temperature probe-Wire should be easy to clean and long lasting j) No need of temperature probe calibration AIIMS-Jodhpur Page 9 Tender – Supply, Installation and Commissioning of Equipment required in Paediatrics Department k) Control unit should have facility to convert Centigrade to Fahrenheit conversion l) Should have LCD graphical display with the facility of trending temperature 08 Alarms b) Audiovisual alarms with a display of text messages about the alarms vii. Probe failure viii. Heater failure ix. High and low baby temperature (more than 0.5 deg C difference) x. Power failure xi. System failure xii. Silence/reset switch 09 Heating unit - Should be swivable for accommodating X-Ray unit and should have self lock facility. 10 Examination light c) Illuminance 100 foot candles at mattress center d) Should have dual examination lamp with dimming facility 11 Apgar Timer c) Timer with stopwatch facility d) Reset facility 12 Oxygen outlet a) Flow range - 0-15 L/min b) Should have an accuracy of at least 0.5 L/min if flow is kept below 5 l/min c) Provision of humidification with a humidifier bottle d) Should have at least 2 meters length hose 13 Suction system with negative pressure of at least 100 mm Hg (or 120 cm H2O) 14 Pulse oximetry a) Should be based on Masimo-SET technology to take care of low perfusion states and motion artifacts b) Range 1-100% c) Accuracy + 3 % in 70-100% range 15 I.V. stand b) Strong IV stand (S.S) with height adjustable and facility to fix large number of infusion pumps 16 Monitor shelves - Two in number 17 X- Ray cassette holder b) Sliding holder located just below undersurface of bassinet, with markings to help placement of cassette 18 Power consumption - Less than 1 K.W 19 All metal parts of the equipment should be corrosion resistant and Epoxy/Powder coated 20 All consumables required for installation and standardization of system to be given free of cost 21 Consumables and accessories should be available for at least next seven years 22 Prices of consumables and accessories should be quoted separately and frozen for the period of warranty and CMC 23 Standards, safety and training e) Should be UD FDA or European CE approved product and the corresponding certificate should be submitted at the time of bid f) Manufacturer should be ISO certified for quality standards g) Electrical safety conforms to standards for electrical safety IEC 60601-1 (OR EQUIVALENT international/national standard)General requirement for Electrical safety of Medical Equipment h) Should have local service facility .The service provider should have the necessary equipments recommended by the manufacturer to carry out preventive maintenance test as per guidelines provided in the service/maintenance manual 24 Items covered under warranty/CMC a) Prices of consumables should be quoted separately and frozen for the period of warranty and CMC. b) Availability of consumables for at least 7 years after date of installation AIIMS-Jodhpur Page 10