TENDER ENQUIRY DOCUMENT FOR PURCHASE OF MEDICAL EQUIPMENT FOR AND ON BEHALF OF EMPLOYEE STATE INSURANCE CORPORATION UNDER THE ADMINISTRATIVE CONTROL OF MINISTRY OF LABOUR AND EMPLOYMENT GOVT. OF INDIA HLL/PCD/ESIC-20/10-11 BY HLL Lifecare Limited (A GOVT. OF INDIA ENTERPRISE & Formerly HINDUSTAN LATEX LTD.) Procurement & Consultancy Services Division B-14A, Sector-62, Noida-201 307, Uttar Pradesh, India Ph: 0120-4071500; Fax: 0120-4071513 URL: www.lifecarehll.com Email: [email protected] HLL Lifecare Limited INDEX Section Topic Page No. Section I – Notice inviting Tender (NIT) ---------------------------------------------------------- 03 Section II – General Instructions to Tenderers (GIT) --------------------------------------------- 07 Section III – Special Instructions to Tenderers (SIT) ---------------------------------------------- 24 Section IV – General Conditions of Contract (GCC) ---------------------------------------------- 25 Section V – Special Conditions of Contract (SCC) ----------------------------------------------- 40 Section VI – List of Requirements ------------------------------------------------------------------- 41 Section VII – Technical Specifications --------------------------------------------------------------- 45 Section VIII – Quality Control Requirements ------------------------------------------------------- 141 Section IX – Qualification Criteria ------------------------------------------------------------------- 142 Section X – Tender Form ----------------------------------------------------------------------------- 144 Section XI – Price Schedules -------------------------------------------------------------------------- 145 Section XII – Questionnaire ---------------------------------------------------------------------------- 149 Section XIII – Deleted Section XIV – Manufacturer’s Authorisation Form -------------------------------------------------- 150 Section XV – Bank Guarantee Form for Performance Security /CMC Security ---------------- 151 Section XVI – Contract Form (A & B) ------------------------------------------------------------------152 Section XVII – Proforma of Consignee Receipt Certificate ----------------------------------------- 156 Section XVIII– Proforma of Final Acceptance Certificate by the Consignee --------------------- 157 Section XIX – Details of Shipping arrangement for Liner Cargoes in respect of C&F/CIF/ Turnkey/F.O.R. Contracts for Import-------------------------------------------------- 159 Section XX – Check List for the Tenderers ----------------------------------------------------------- 163 Section XXI – Consignee address ---------------------------------------------------------------------- 166 HLL/PCD/ESIC-20/10-11 Page 2 of 166 01.09.2010 HLL Lifecare Limited NIT SECTION I NOTICE INVITING TENDERS (NIT) HLL LIFECARE LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) Procurement & Consultancy Services Division B-14A, Sector-62, Noida-201 307, Uttar Pradesh, India Ph: 0120-4071500; Fax: 0120-4071513 Email: [email protected] Tender Enquiry No. HLL/PCD/ESIC-20/10-11 Date: 01.09.2010 1. Procurement & Consultancy Services Division of HLL Lifecare Limited (Formerly Hindustan Latex Limited), for and on behalf of Director General of Employee State Insurance Corporation (ESIC), invites sealed tenders, from eligible and qualified tenderers for supply of following Medical Equipment for ESI Hospitals at different locations within India: Total Sl. EMD Amount Item Description Quantity No. Rs. (Nos.) 1 Biphasic Defibrilator 8 56,000.00 2 Fiber Optic Bronchoscope with Camera 6 144,000.00 3 Pulse Oximeter 3 3,000.00 4 Anaesthesia Workstation 2 100,000.00 5 ECG Machine 12 channel 2 6,000.00 6 Pharmaceutical Refrigerator for O.T. 1 3,000.00 7 O T Tables for Orthopaedics 5 290,000.00 8 O T Tables for General Surgery & Gynaecology 13 520,000.00 9 Electro Surgical Unit 5 45,000.00 10 O T Table for Minor O T 1 7,000.00 11 Boyle's Appratus 1 20,000.00 12 Multipara Monitor (6Nos) with Central Station (1No) 2 144,000.00 13 Portable Ventilator 1 10,000.00 14 BIPAP 2 12,000.00 15 Binocular Microscope 6 27,000.00 16 Urine Analyzer 1 8,500.00 17 ELISA Reader with Washer 5 50,000.00 Cell Counter(Fully automated 5 part differential 18 2 28,000.00 analyser) 19 Biochemistry Semi- Auto Analyser 2 6,000.00 20 Coagulation Analyzer 2 20,000.00 21 Electrolyte Analyzer 1 8,000.00 22 500 M.A. X-ray machine 1 18,000.00 23 Portable X-ray machine (Mobile) 3 18,000.00 24 Colour Doppler Digital 1 40,000.00 25 Infant Resuscitator 1 10,000.00 26 Neonatal Monitor 6 48,000.00 27 Ventilator Critical Care 1 26,000.00 28 Open Care System 6 84,000.00 HLL/PCD/ESIC-20/10-11 Page 3 of 166 01.09.2010 HLL Lifecare Limited NIT Total Sl. EMD Amount Item Description Quantity No. Rs. (Nos.) 29 Transport Incubators 1 14,000.00 30 Plaster cutter with Aspirator 1 10,500.00 31 Tourniquet Electronic 1 3,800.00 32 Hot Pack Unit 1 6,200.00 33 Cold Pack Unit 1 6,200.00 34 Traction Unit 1 18,000.00 35 Operating Laparoscope Set for Gynaec 1 70,000.00 36 Hysteroscope System 1 20,000.00 37 Cryo Surgical Unit 4 52,000.00 38 Vacuum Extractor 4 36,000.00 39 Fetal Monitor 7 56,000.00 40 ENT Examination Unit 4 200,000.00 41 Operating Laparoscope Set for General Surgery 2 140,000.00 42 Multipara Bed side Monitor 1 14,000.00 43 Emergency Resuscitation Kit-Adult(imported) 6 66,000.00 44 Portable Spirometer 1 12,000.00 45 Infusion Pump Syringe 5 6,000.00 46 PFT Machine(Spirometer & Computerised) 2 48,000.00 47 Fully Automated Biochemistry Analyzer 1 14,000.00 48 Centrifuge Machine 24-36 tubes 3 8,400.00 49 Computed Radiography System 1 100,000.00 50 Advancved Colour Doppler Ultrasound Scanner 1 120,000.00 51 Donor Chair 2 24,000.00 52 Blood Collection Monitor 3 12,000.00 53 Blood Bank Refrigerator 3 15,000.00 54 Tube Sealer 2 4,800.00 55 Cell Counter - 3 Parameter 1 8,000.00 56 Refrigerated Centrifuge 1 4,000.00 57 Plasma Expressor(E) 2 8,000.00 58 Dielectric Tube Sealer Table Top 1 3,000.00 59 PLATELET INCUBATOR & AGITATOR 1 4,000.00 AUTOMATED PLASMA THAWING 60 1 6,000.00 EQUIPMENT 61 LAMINAR FLOW- VERTICAL 1 8,000.00 62 Deep Freezer -40 Deg. 2 8,000.00 63 Deep Freezer -80 Deg. 1 6,000.00 64 Cell Separator 1 8,000.00 65 ICU Ventilator (High End) 1 24,000.00 66 ABG Analyzer 2 28,000.00 67 Arthroscopy System 1 90,000.00 68 Color Doppler Ultrasound Unit 1 36,000.00 69 Video Bronchoscopy System 1 80,000.00 70 High Frequency Mobile X- Ray Unit 1 20,000.00 HLL/PCD/ESIC-20/10-11 Page 4 of 166 01.09.2010 HLL Lifecare Limited NIT Total Sl. EMD Amount Item Description Quantity No. Rs. (Nos.) 71 Digital Mamography System 1 180,000.00 72 Holter Monitoring System 2 32,000.00 73 Stress Test System(TMT) 1 2,400.00 74 Volumetric Infusion Pump 10 12,000.00 75 Biosafety Cabinet 1 16,000.00 76 Laprocator 2 20,000.00 77 Ultrasound Machine 3D with Color Doppler 2 108,000.00 78 Phototherapy Machine 1 15,000.00 79 Microscope 6 3,600.00 80 Yag Laser 1 50,000.00 81 Cell Separator 1 40,000.00 82 Cell Washer 1 14,000.00 83 Donor Couch 1 3,000.00 84 Platelet Incubator & Agitator 1 10,000.00 85 Sterile Tube Connecting Device 1 19,000.00 86 General Instruments Set 24 696,000.00 87 Surgery Instrument Set for Minor O.T. 4 60,000.00 88 Orthopaedic Surgery Instrument Set 1 70,000.00 89 Vaginal Hysterectomy 4 20,000.00 90 Abdominal Hysterectomy set 1 3,200.00 91 Delivery and Ceasarian set 4 24,000.00 92 General Surgical Instruments for O T 1 40,000.00 93 Instruments for Dental Dept. 1 14,000.00 94 Instruments for Eye Implant 1 20,000.00 2. Tender No.: HLL/PCD/ESIC-20/10-11 Sl Description Schedule No. Dates of sale of tender enquiry 03.09.2010 to 04.10.2010, in all working i. documents days, during 1000 Hrs. to 1600 Hrs. (IST) HLL Lifecare Limited Place of sale of Tender Enquiry ii. Procurement & Consultancy Services Divn. Documents B-14A, Sector-62, Noida -201 307 iii. Cost of the Tender Enquiry Document Rs. 3,000.00/ USD 75.00 iv. Pre Tender Meeting Date & Time 10.09.2010, 1100 Hrs. (IST) v. Pre Tender Meeting Venue Same as given in 2 (ii) Closing date & time for receipt of vi. 05.10.2010, 1430 Hrs. (IST) Tender Time and date of opening of Techno- vii. 05.10.2010, 1500 Hrs. (IST) Commercial tenders Venue of Opening of Techno- viii. Same as given in 2 (ii) Commercial Tender HLL/PCD/ESIC-20/10-11 Page 5 of 166 01.09.2010 HLL Lifecare Limited NIT 3. Interested tenderers may obtain further information about this tender from the office of Head (P&CD), HLL Lifecare Ltd., Noida. Tender Enquiry Documents may be purchased on payment of non-refundable fee of Rs. 3,000.00/ USD 75.00 per set in the form of account payee Demand Draft/Pay Order/Cashier’s Cheque/Banker’s Cheque, drawn on a scheduled bank in India, in favour of “HLL Lifecare Limited” payable at New Delhi. 4. If requested, the Tender Enquiry Documents will be mailed by Registered Post/Speed Post to the domestic tenderers and by international airmail to the foreign tenderers, for which extra expenditure per set will be Rs 100.00 for domestic post and USD 50.00 for international airmail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. However, HLL Lifecare Ltd. shall not be responsible for any postal loss/delay. 5. Tenderer may also download the tender enquiry documents from the web site www.esic.nic.in or www.lifecarehll.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. All prospective tenderers may attend the Pre Tender meeting. The venue, date and time indicated in the Para 2 above 7. Tenderers shall ensure that their tenders, complete in all respects, are dropped in the Tender Box located at HLL Lifecare Limited, Procurement and Consultancy Division, B-14A, Sector-62, Noida -201307, Uttar Pradesh on or before the closing date and time indicated in the Para 2 above, failing which the tenders will be treated as late tender and rejected. The tenders sent by post/ courier must reach the above said address on or before the closing date & time indicated in Para 2 above, failing which the tenders will be treated as late tender and rejected. 8. In the event of any of the above mentioned dates being declared as a holiday / closed day for the purchase organisation, the tenders will be sold/received/opened on the next working day at the appointed time. 9. The Tender Enquiry Documents are not transferable. 10. All Tenders must be accompanied by EMD as mentioned against each item. Tenders without EMD shall be rejected. For and on behalf of Employee State Insurance Corporation Head (P & CD) HLL Lifecare Limited, Procurement and Consultancy Division B-14A, Sector -62, Noida -201307, Uttar Pradesh. HLL/PCD/ESIC-20/10-11 Page 6 of 166 01.09.2010 HLL Lifecare Limited GIT SECTION - II GENERAL INSTRUCTIONS TO TENDERERS (GIT) CONTENTS Sl. Page Topic No. No. A PREAMBLE 1 Definitions and Abbreviations 9 2 Introduction 10 3 Deleted -- 4 Language of Tender 11 5 Eligible Tenderers 11 6 Eligible Goods and Services 11 7 Tendering Expense 11 B TENDER ENQUIRY DOCUMENTS 8 Contents of Tender Enquiry Documents 11 9 Deleted -- 10 Clarification of Tender Enquiry Documents 12 C PREPARATION OF TENDERS 11 Documents Comprising the Tender 12 12 Tender Currencies 13 13 Tender Prices 13 14 Indian Agent 15 15 Firm Price / Variable Price 16 16 Deleted -- Documents Establishing Tenderer’s Eligibility and 17 16 Qualifications Documents Establishing Good’s Conformity to Tender 16 18 Enquiry Document 19 Earnest Money Deposit (EMD) 17 20 Tender Validity 17 21 Signing and Sealing of Tender 17 D SUBMISSION OF TENDERS 22 Submission of Tenders 18 23 Late Tender 18 24 Alteration and Withdrawal of Tender 18 HLL/PCD/ESIC-20/10-11 Page 7 of 166 01.09.2010 HLL Lifecare Limited GIT E TENDER OPENING 25 Opening of Tenders 19 F SCRUTINY AND EVALUATION OF TENDERS 26 Basic Principle 19 27 Preliminary Scrutiny of Tenders 19 28 Deleted -- 29 Discrepancies in Prices 20 30 Discrepancy between original and copies of Tender 20 31 Qualification Criteria 20 32 Conversion of Tender Currencies to Indian Rupees 20 33 Deleted -- 34 Comparison of Tenders 21 Additional Factors and Parameters for Evaluation and 35 21 Ranking of Responsive Tenders 36 Tenderer’s capability to perform the contract 21 37 Contacting the Purchaser 21 G AWARD OF CONTRACT Purchaser’s Right to Accept any Tender and to Reject 21 38 any or All Tenders 39 Award Criteria 22 40 Variation of Quantities at the Time of Award 22 41 Notification of Award 22 42 Issue of Contract 22 Non-receipt of Performance Security and Contract by 22 43 the Purchaser/Consignee 44 Return of EMD 22 45 Publication of Tender Result 23 46 Corrupt or Fraudulent Practices 23 HLL/PCD/ESIC-20/10-11 Page 8 of 166 01.09.2010 HLL Lifecare Limited GIT A. PREAMBLE 1. Definitions and Abbreviations 1.1 The following definitions and abbreviations, which have been used in these documents shall have the meanings as indicated below: 1.2. Definitions: (i) “Purchaser” means the organization purchasing goods and services as incorporated in the Tender Enquiry document. (ii) “Tender” means Bids / Quotation / Tender received from a Firm / Tenderer / Bidder. (iii) “Tenderer” means Bidder/ the Individual or Firm submitting Bids / Quotation / Tender (iii) “Supplier” means the individual or the firm supplying the goods and services as incorporated in the contract. (iv) “Goods” means the articles, material, commodities, livestock, furniture, fixtures, raw material, spares, instruments, machinery, equipment, medical equipment, industrial plant etc. which the supplier is required to supply to the purchaser under the contract. (v) “Services” means services allied and incidental to the supply of goods, such as transportation, installation, commissioning, provision of technical assistance, training, after sales service, maintenance service and other such obligations of the supplier covered under the contract. (vi) “Earnest Money Deposit” (EMD) means Bid Security/ monetary or financial guarantee to be furnished by a tenderer along with its tender. (vii) “Contract” means the written agreement entered into between the purchaser and/or consignee and the supplier, together with all the documents mentioned therein and including all attachments, annexure etc. therein. (viii) “Performance Security” means monetary or financial guarantee to be furnished by the successful tenderer for due performance of the contract placed on it. Performance Security is also known as Security Deposit. (ix) “Consignee” means the Hospital/Dispensaries/Institute/Medical College/ person to whom the goods are required to be delivered as specified in the Contract. If the goods are required to be delivered to a person as an interim consignee for the purpose of despatch to another person as provided in the Contract then that “another” person is the consignee, also known as ultimate consignee. (x) “Specification” means the document/standard that prescribes the requirement with which goods or service has to conform. (xi) “Inspection” means activities such as measuring, examining, testing, gauging one or more characteristics of the product or service and comparing the same with the specified requirement to determine conformity. (xii) “Day” means calendar day. 1.3 Abbreviations: (i) “T E Document” means Tender Enquiry Document (ii) “NIT” means Notice Inviting Tenders. (iii) “GIT” means General Instructions to Tenderers (iv) “SIT” means Special Instructions to Tenderers (v) “GCC” means General Conditions of Contract (vi) “SCC” means Special Conditions of Contract HLL/PCD/ESIC-20/10-11 Page 9 of 166 01.09.2010 HLL Lifecare Limited GIT (vii) “DGS&D” means Directorate General of Supplies and Disposals (viii) “NSIC” means National Small Industries Corporation (ix) “PSU” means Public Sector Undertaking (x) “CPSU” means Central Public Sector Undertaking (xi) “LSI” means Large Scale Industry (xii) “SSI” means Small Scale Industry (xiii) “LC” means Letter of Credit (xiv) “DP” means Delivery Period (xv) “BG” means Bank Guarantee (xvi) “ED” means Excise Duty (xvii) “CD” means Custom Duty (xviii) “VAT” means Value Added Tax (xix) “CENVAT” means Central Value Added Tax (xx) “CST” means Central Sales Tax (xxi) “RR” means Railway Receipt (xxii) “BL” means Bill of Lading (xxiii) “FOB” means Free on Board (xxiv) “FCA” means Free Carrier (xxv) “FOR” means Free On Rail (xxvi) “CIF” means Cost, Insurance and Freight (xxvii) “CIP (Destinations)” means Carriage and Insurance Paid up to named port of destination. Additionally the Insurance (local transportation and storage) would be extended and borne by the Supplier from ware house to the consignee site for a period including 3 months beyond date of delivery. (xxviii) “DDP” means Delivery Duty Paid named place of destination (consignee site) (xxix) “INCOTERMS” means International Commercial Terms as on the date of Tender Opening (xxx) ”ESIC” means Employee State Insurance Corporation. (xxxi) “DG” means Director General of ESIC under the administrative control of Ministry of Labour and Employment (xxxii) “CMC” means Comprehensive Maintenance Contract (labour, spare and preventive maintenance) (xxxiii) “RT” means Re-Tender. 2. Introduction 2.1 The Purchaser has issued these TE documents for purchase of goods and related services as mentioned in Section – VI – “List of Requirements”, which also indicates, interalia, the required quantity, delivery schedule, terms and place of delivery. 2.2 This section (Section II - “General Instructions to Tenderers”) provides the relevant information as well as instructions to assist the prospective tenderers in preparation and submission of tenders. It also includes the mode and procedure to be adopted by the purchaser for receipt and opening as well as scrutiny and evaluation of tenders and subsequent placement of contract. 2.3 The tenderers shall also read the Special Instructions to Tenderers (SIT) related to this purchase, as contained in Section III of these documents and follow the same accordingly. Whenever there is a conflict between the GIT and the SIT, the provisions contained in the SIT shall prevail over those in the GIT. 2.4 Before formulating the tender and submitting the same to the purchaser, the tenderer should read and examine all the terms, conditions, instructions, checklist etc. contained in the TE documents. Failure to provide and/or comply with the required information, instructions etc. incorporated in these TE documents may result in rejection of its tender. HLL/PCD/ESIC-20/10-11 Page 10 of 166 01.09.2010