PRE-CONDUCTION REPORT Submitted by:- Ashish Aggarwal (General Secretary, Cultural Council) Contents Introduction ...................................................................................................... 4 Organizing Team ............................................................................................... 4 Role of Galaxy Captains ...................................................................................................................... 5 Important Points ............................................................................................... 5 Events Having Veeras Pool Participating ........................................................... 6 Grievance Redressal .......................................................................................... 7 Interim Grievance Redressal Committee ........................................................................................... 7 Grievance Redressal Committee ........................................................................................................ 7 Point Structure .................................................................................................. 7 Policy of awarding the points to the pool.......................................................... 8 Late penalty ...................................................................................................... 8 Dance Events (200 points)................................................................................. 9 Desi Beats (80 points) ......................................................................................................................... 9 Slam Jam (60 points) .......................................................................................................................... 9 Takes Two To Tango (40 points) ......................................................................................................... 10 Andaaz Apna Apna (20 points) ........................................................................................................... 11 Dramatics Events (200 points) .......................................................................... 11 Rangmanch (Stage Play) (80 points) ................................................................................................... 11 Lalkaar (Street Play) (80 points) ....................................................................................................... 11 Words Don’t Matter (40 points) ....................................................................................................... 12 Fine arts (200 points) .......................................................................................13 Backdrop (65 points) ........................................................................................................................ 13 Pot Decoration (25 points) ............................................................................................................... 13 Live Sketching (20 points) ................................................................................................................. 13 Speed Art (35 points) ........................................................................................................................ 14 Oil Painting (30 points) ..................................................................................................................... 14 Pen Sketching (25 points) ................................................................................................................. 14 Musical Events (200 points) .............................................................................15 Band Competition 1 (Eastern, Fusion and Popular) (70 points) ....................................................... 14 Band Competition 2 (Western and Rock) (70 points) ...................................................................... 14 Pair on Stage (30 points) .................................................................................................................. 14 Group Song (30 points)..................................................................................................................... 15 Quiz Events (150 points) ..................................................................................16 ELS events (150 points) ....................................................................................16 Creative Writing (30 points) ............................................................................................................. 16 Dumb Charades (35 points) .............................................................................................................. 16 Word Games (35 points) .................................................................................................................. 17 JAM (30 points)................................................................................................................................. 17 Mixed Bag (20 points)....................................................................................................................... 17 HSS Events (150 points) ...................................................................................17 Gupchup (15 points) ......................................................................................................................... 17 Vakyuddha (20 points) ..................................................................................................................... 18 Shabdrang (Word Games) (30 points) .............................................................................................. 18 Kathya (Audio Play) (25 points) ........................................................................................................ 19 Kavyanjali (30 points) ....................................................................................................................... 19 Nirvaak Case Study (30 points) ......................................................................................................... 20 Discussion and Debating Events (130 points) ...................................................21 Aamne Samne (40 points) ................................................................................................................ 21 Parliamentary debate (40 points) .................................................................................................... 22 Turncoat (15 points) ......................................................................................................................... 22 Model United Nations (35 points) .................................................................................................... 22 Miscellaneous Events (170 points) ...................................................................23 Galaxy Parade (70 points) ................................................................................................................ 23 Sky Photograph (15 points) .............................................................................................................. 23 Pool Flag (15 points) ......................................................................................................................... 23 Antakshari (25 points) ...................................................................................................................... 23 Pool Video (15 points) ...................................................................................................................... 23 Dubsmash (10 points) ....................................................................................................................... 24 Mr/Ms Galaxy (20 points)................................................................................................................. 24 TOTAL: 44 EVENTS | 1550 POINTS Introduction Campus thermostats are about to be shooting up as the entire students’ community prepares for one the grandest competitions on campus - Galaxy. Galaxy ‘16 kicks off on 2nd February 2016 and the exhilarating competitions will come to an end on 7th February 2016. This inter Pool Cultural Championship provides a platform to pools to prove their mettle and earn honour and glory in the fields of- Dramatics, Dance, Music, Literary arts, Fine Arts and much more. Previous years have seen performances worthy of top spot in national competitions. Countless tears of joy in sleepless eyes have been shed; cries of utter joy from collective success echo through the campus; and perfection has been redefined. This year, be ready to witness the indelible tales of blood, sweat, tears and immortality. The Pool structure as decided is:  Rajputs: Hall 8 (except I-block)  Mauryans: Hall 3 and Hall 7  Mughals: Hall 5 and Hall 4  Marathas: Hall 10 and Hall 11  Veeras: Hall 6, Hall 8 (I-block) and GH1 Hall 2 will not be part of any pool as decided by the Academic Senate. Furthermore, UG Y12 and earlier students in any hall/pool will be considered as part of parent pool (i.e. they can participate openly from any pool). Organizing Team The Organising Team consists of the following members: 1. Ashish Aggarwal (General Secretary, Cultural Council 2015-2016) 2. Shivam Tripathi (Overall Manager) 3. Nitish Kumar (Overall Manager) 4. Rahul Agarwal (Overall Manager) 5. Shashank Bhandari (Volunteer) We shall also include other managers and members as needed for the smooth conduction of various completions of Galaxy ‘16. The coordinators/Leaders of the Clubs/Hobby group can help in conducting the event or logistics of the event but will be kept of the judging procedure. Every pool shall appoint one person as their Galaxy Captain. He/She shall represent and communicate the interests and concerns of their respective pools. Role of Galaxy Captains 1. Galaxy Captains shall only launch complaints, if any, to the Galaxy managers during the event 2. Galaxy Captain can request to call a meeting between various Galaxy Captains, Hall Captains and the Galaxy Organizing Team if there has been any controversy/complaint during the competitions 3. Galaxy Captains shall be the only point of contact between the pools and Galaxy team in case of any complaint or grievance Important Points 1. The stage or venue should be left by the participants as it was before any performance. Any props should be taken back by them 2. Any interaction of the pool members directly with the judges is strictly prohibited until the results for the event have been announced. Any such interaction with the judges after the score sheets have been submitted will require the approval of the organizing team. Pool found indulging in these activities without permission from the organizing team will be immediately disqualified from the event/competition. 3. The organizing team shall propose objective criteria of judging for the events as mentioned under each event head. However, the final decision is left to judges’ discretion for the judging criterion. 4. Use of any inflammable or explosive substance is not allowed during the performances or any other event. 5. Keep a copy of your data before the electronic submissions. 6. If any pool is found involved in negative cheering/using abusive words against some other pool/individual, on/around the event spot, then the pool can be disqualified from that particular event, at the discretion of the Galaxy Organising Team. 7. Any changes in the rules, judging criteria or deadlines can be done later with the consent of all Galaxy Captains. 8. Schedule is subject to change and deadline of submission based competitions will be announced at a later time. 9. Cultural Council will hold the copyright for all the entries submitted in Galaxy’16 and is liable to use/showcase them on different occasions. 10. None of the entries (except the ones having Facebook likes as the criterion) must be uploaded on any social media platform or used in any other event. If found, the entry will be disqualified awarding zero points to the pool. 11. In case of any further discrepancy, the final decision making power rests with the Galaxy ’16 core team. 12. Unavoidable circumstances leading to clashes of any sort shall be discussed. However, the Galaxy Captains have to inform the Galaxy ’16 core team of such an issue 24 hours before the event. Events Having Veeras Pool Participating Club Event Points Andaaz Apna Apna 20 Dance Takes Two To Tango 40 Desi Beats 80 Slam Jam 60 Dramatics Rangmanch 80 Words Don’t Matter 40 Pot Decoration 25 Fine Arts Live Sketching 20 Speed Art 35 Pen Sketching 25 Musicals Pair On Stage 30 Group Song 30 Mela Quiz 40 Quiz India Qiuz 30 Biztech Quiz 20 Dumbc 35 Creative Writing 30 ELS Word Game 35 Mixed Bag 20 Jam 30 Gupchup 15 HSS Shabdrang 30 Kavyanjali 30 Kathya 25 Parliamentary 40 Discussion & Debating Model United Nations 35 Turncoat 15 Galaxy Parade 70 Sky Photo 15 Pool Flag 15 Miscellaneous Antakshri 25 Pool Video 15 Dubsmash 10 Mr/Ms Galaxy 20 Total 34 Events 1085 The VEERAS pool is going to participate in 1085 points (~70%) of the total Galaxy events. This has been decided in consensus with representatives from all pools. The score of VEERAS will extrapolated out of 1550 to decide the overall championship of Galaxy’16 and also the club trophies and will be eligible for the Club Trophies if they are participating in events worth 50% points under that club. Grievance Redressal Student Grievance Redressal Committee (SGRC) Any grievances not solved by the organizing team shall first go to the SGRC. The SGRC will comprise of t he following: 1. Gautam Pratap Singh 2. Shubham Atreja 3. Chirag Jha 4. Sarthak Tayal 5. Grievance Redressal Committee (GRC) Any grievances not solved by the organizing team and SGRC shall go to the GRC. The GRC will comprise of the following: 1. Dean, Student Affairs 2. Faculty Counsellor, Cultural Council 3. President, Students Gymkhana (2015-16) 4. Chairman, Students Senate (2015-16) 5. Mrs. Nandini Neelkanthan Point Structure For any competition held in Galaxy’16, the points shall be awarded finally to the pool. Every competition has got some specified maximum points, and the points would be awarded as follows: • 1st Place: 100% of the maximum points • 2nd Place: 55% of the maximum points • 3rd Place: 25% of the maximum points • 4th Place: 15% of the maximum points • 5th Place: 05% of the maximum points th  In events, where there are only four pools participating in an event, that the points for 5 position will cease to exist in that particular event.  The overall final rankings of Galaxy’16 will be announced after adding the points obtained by each pool in each of the above competitions. NOTE: st 1. In case of a tie, say two 1 positions are awarded, then there will be no second position and points of first position would be mean of first and second positions. 2. Any pool found guilty of outsourcing will be disqualified from the event awarding zero points to the pool. 3. In case there is no participation from the pool in an event, that pool will be given zero and the points for last position will cease to exist in that particular event. The same follows for missing of two entries from two different pools. 4. In case of any confusion regarding the interpretation of any point mentioned in the pre-conduction report, the Galaxy Captains must proactively consult the organizing team for clarification. However, in case of any controversies arising out of misinterpretations, the General Secretary, Cultural Council (2015-16) shall have the last word. 5. The decisions given by the judges are final and binding. Policy of awarding the points to the pool The final points shall be awarded to the pool in all the competitions and not individual team performances, even if there is more than one team per pool. The total points given by judges to the teams of each pool shall be summed up to award the final points of the event except for the events in which the criterion for the total points is mentioned specifically. Late penalty In order to ensure that the events start and end on time, strict penalty will be applied to any participating team that is late for the event or submission. The penalty rules are as follows:  A live event is said to have commenced after all the judges are present (no event will be started before the scheduled time). Deadlines for all the submissions will be disclosed to the Galaxy Captains.  For submission based events: A margin of 5 minutes is provided to the participants after the deadline of submission. No penalty will be applied within the provided margin of 5 minutes. Upon exceeding the 5 minute margin, a linear penalty will be applied which will begin at 5% and will progress by 5% for every 15 minute’s delay (i.e. a total delay of 20 minutes will call for 10% penalty, a total delay of 35 minutes will call for a 15% penalty and so on).  For live/ stage events, a warning call will be given to the late Pool(s) 5 minutes after the commencement of the event or the slot. Another window of 5 minutes will be given to the late Pool(s) after the warning call has been made. Failing to show up after a total of 10 minutes from the start of the event/slot, a direct penalty of 10% will be applied. This will increase linearly by 5% every 10 minute’s (as elaborated upon in the previous point).  All the late penalties will be applied on the total score achieved by the participating Pool in the competition after the judges submit the scores.  The late penalty will be applied by the event managers at the discretion of the Galaxy ‘16 Organising Team. The final decision will be that of the General Secretary, Cultural Council.  In case of submission based competitions, other participating teams are allowed to wait alongside the managers until all submissions are made in order to ensure the proper penalty is applied wherever necessary. Dance Events Stunts in which there is risk to life are not allowed. Even if there are stunts that can pose fatal risk, the permission for them should be taken first from the Galaxy Organizing Team. Desi Beats (80 points) No. of Pools: 5; No. of Teams per Pool: 1 Duration of each performance: 6 - 8 minutes on stage including stage set up Style: Bollywood Appreciation Trophy: Best Dancer Other rules and regulations:  Music piece including stage clearance should be 6-8 minutes.  No limit in no. of participants in the group dance th  Each team will incorporate one restriction, which will be conveyed to the Galaxy Captains by 30 January 2016. Examples of possible restrictions are- o Performing a part of their dance while staying connected for no less than 30 seconds with at least 6 participants on stage. o At least 6 group members will have to be on their knees for no less than 30 seconds. o Perform a portion of their routine blindfolded for no less than 30 seconds with at least 6 participants on stage. o Perform a mirror image in their dance for no less than 30 seconds with at least 6 participants on stage.  These restrictions for the pools will be decided by lottery. Props may be used but carry no extra points. Judging Criteria: Choreography 30 Synchronization and Energy 20 Expressions/Attitude 15 Overall Impact 15 Restriction 10 Costume 10 Note: Overall impact (it includes how well the teams have brought about a filmy look to the dance) Slam JAM (60 points) No. of Pools: 5; Number of Teams per Pool: 1 (6-8 participants in each team) Other rules and regulations:  Each pool battles once with all the 3 other pools one by one. Hence, there will be a total 6 matches of 6 minutes each.  In each battle, the teams will perform alternatively for 1 minute each and hence total of 3 minutes and the last round will be a solo/duo throw down.  Scores will be awarded to every team in each battle and team with higher points will be awarded the win.  Two points will be awarded for a win and 1 point for a draw (in case of equal score) and 0 for a loss.  After all 6 matches, the total points (out of 6) decide the position of the team.  In case of equal points team with higher total score (out of 300, 100 per battle) will be awarded a higher position.  Each participant is expected to perform for at least 30 seconds in a match.  A basket of 10- 20 songs will be revealed to the Pools from which any songs may be played in a random order. Judging Criteria: Choreography and Execution 10 Music Sense 20 Battle Spirit and Energy 20 Overall Impact 25 Power Moves, Stunts, Freezes 25 Takes Two To Tango (40 points) No. of Pools: 5; No. of Teams per Pool: 2 (Y14 and Y15 only) Duration: Maximum of 4 minutes of Audio file Rules:  No repetition of participants is allowed  Unconventional Dance forms will be encouraged  Restrictions o 1st Team: No restriction. o 2nd Team: Each team will incorporate a restriction or a prop, decided by lottery by 20th January. Examples of possible restrictions are:-  Furniture  Props like Yoga Ball, Trolley Bags etc.  Right Leg of a member to be tied with the Left leg of another through a rope of 2m  Point Distribution o 1st Team - 40% o 2nd Team - 60% Judging Criteria: Choreography / Restriction / Innovation 30 Onstage Chemistry 20 Energy 20 Stage coverage 10 Overall Impact 15 Costume 5