ST ANTONY’S, OXFORD 20-23 SEPTEMBER 2018 1 Thank you for booking for Oxonmoot, the Tolkien Society’s annual conference. We look forward to welcoming you to one of our favourite times of the year. Whether this is your first Oxonmoot or your twenty-first we hope you will have a wonderful time, meet new friends, as well as old ones, and learn new things about Tolkien’s works and life. This Progress Report (PR) gives you a taster for the fun to come, as it is at time of writing. Exact times and other details are still to be confirmed but hopefully this will give you some idea what to expect. The Oxonmoot Information that will be in your welcome pack will give you a final timetable and details such as times. Sally Kennett Oxonmoot Chair 2 Thursday Friday Saturday Sunday 8-9am - Breakfast* 8-9am - Breakfast* 9-10am - Breakfast* 9am - 5.15pm Daytime 9am - 5.15pm - Daytime Events 11am - Enyalië 3pm - Registration − Talks − Talks 4-6pm - Oxford Walking Tour − Dealers’ Room − Dealers’ Room 6.30pm - First Timers’ Welcome − Art show − Art show 7pm - Welcome buffet* − Craft room (inc. workshops) − Craft room (inc. workshops) 9pm - Percival Quiz 7.30pm - Dinner* 12.30 - 1.30pm - Lunch Impromptu - Telerin Circle 9pm - Show and Masquerade 7pm - 9.00pm - Bodleian Exhibition Impromptu - Telerin Circle * These meals have to be pre-booked. 3 4 5 Registration Registration will open at 15.00 on Thursday. If you arrive before 14.00 the porters will show you where to leave Registration will be in the Hilda Besse Building, which is the first your luggage until 14.00 when check in opens. Remember to take building on the left of the main quad as you come in through the care of your room keys and be ready to vacate your room by 10.00 main entrance. This is where you collect your name badge and on Sunday. Replacement keys or overstay costs will be met by you, registration pack. Wear this badge at all times in College as you will not the TS. There will be a left luggage room, location to be not be allowed into events without it. If meals have been booked determined. the coloured dots on back of your badge indicate what you have paid for and it will also act as you coach ticket. A booklet called Parking Oxonmoot Information (OI) will contain all the detailed information There is no official allocation of parking in College for the event, about the weekend, including the timetable. although there may be spaces after the staff leave on Friday Check in for residents afternoon. Access to drop off luggage is possible, just ask nicely at the gate or lodge. If you have a disability, please let the Bookings When you have carefully followed the directions in this PR and Officer know and she will arrange something for you. found College your first port of call is the Porters’ Lodge. There you can collect your room key and get directions to your room. If it is your first visit, please ring this number 01865 522233 and one of the subcomm will meet you and show you where your room is. 6 Walking Tour of Oxford The Bar If you’re a First Timer or simply can’t get enough of the city of The Bar is open for all, and we often spill out onto the quad. It is dreaming spires, join Daniel Helen as he leads a walking tour of not a quiet place, especially during the Quiz, but feel free to take Tolkien’s Oxford. Meet outside the Porter’s Lodge shortly before your drinks to Hospitality, if quiet is what you prefer. 16.00. The tour will last 1.5–2 hours, returning back in time for the The Percival Quiz evening’s other scheduled events. By popular request Maggie and Mike Percival will be reprising their Stewards’ meeting pub quiz on Thursday night. Starting after the buffet at 21.00, it has Chief Steward Monty Thorp will meet those who volunteered to questions to appeal to all levels of knowledge so find yourself a steward Oxonmoot in the Bar at 18.00. team and have fun. First Timers’ welcome The Telerin Circle Meet Lizzie Lock at 18.30 for the First Timers’ welcome. This is an opportunity to get together and read aloud from the works of J.R.R. Tolkien. Not truly an organised event, it usually Welcome Buffet happens in the Hospitality room on Thursday or Friday evening, but Your ticket is on the back of your name badge if you have paid for impromptu gatherings can happenat any time in any quiet corner. this. It is served buffet style, so tuck in Hobbit style. 7 Breakfast First Timers’ welcome For those who have pre-booked, in the hall from 8-9am. Meet Lizzie Lock for the First Timers’ welcome. If you didn’t make it to college for the Thursday evening, then please come and meet Art Show the chair and subcomm this evening instead. A display of amateur and professional art of all kinds by Tolkien- Dinner inspired artists, with many items for sale. Open all day. Dinner will be a 3-course cafeteria-style meal, with a choice of Dealers’ Room dishes, including vegetarian options. It needs to be booked in Everything from jewellery to books, costumes and collectibles, the advance, and your ticket will be on the back of your badge. very best in Tolkien goods. Open all day. The Show Friday Lunch On Friday evening after dinner there will be a Show in the lecture The College are providing lunch on Friday afternoon cafeteria–style theatre, incorporating the Masquerade. The quality of the between 12.45 and 13.30, but they won’t accept any cash. If you performances depends on you, as you will be the performers so don’t eat too much there will be time to indulge in Dwarf Tossing or get your thinking caps on and entertain the rest of us all. If you Golfimbul on the quad. want to take part, please drop a line to Mike Percival! 8 Breakfast Saturday Lunch For those who have pre-booked, in the hall from 8-9am. This soup and sandwich meal is included in your registration to encourage everyone to come together in one place, usually the Art Show Dining Hall. There may be a speech or two but they will be short. A display of amateur and professional art of all kinds by Tolkien- The Exhibition inspired artists, with many items for sale. Open all day. As most of you will know, this year there is a Tolkien exhibition by Dealers’ Room the Bodleian Library which will be running during Oxonmoot. To Everything from jewellery to books, costumes and collectibles, the give all of us a chance to see the exhibition properly, we’ve very best in Tolkien goods. Open all day. arranged a private viewing on Saturday evening between 7 and 9pm. Hobbit Bake Off Bring your very best baked good to compete in the Hobbit Bake Off. The winners will be announced at lunchtime, and everyone will be able to have a taste themselves thereafter! 9 Breakfast For those who have pre-booked, in the hall from 9-10am. Feed Forward Provide you feedback on Oxonmoot for future years by visiting Ops. Otherwise, take a moment to complete our Questionnaire. Enyalië A visit to Tolkien’s grave on Sunday morning where, at 11am, the Tolkien Society Chair reads from Tolkien’s works and members have the opportunity to thank The Professor for bringing us together in Fellowship. 10