State Requirements for Educational Facilities 2012 Florida Department of Education Office of Educational Facilities State Requirements for Educational Facilities 2012 Adopted by the State Board of Education May 10, 2012 Effective November 19, 2012 Office of Educational Facilities Florida Department of Education Florida Department of Education Office of Educational Facilities 325 West Gaines Street, Room 1054 Tallahassee, FL 32399-0400 (850) 245-0494 Fax (850) 245-9236 or 245-9304 Florida Department of Education, Office of Educational Facilities home page: http://www.fldoe.org/edfacil/ Florida Building Code online: http://www2.iccsafe.org/states/florida_codes/ Florida Fire Prevention Code online: http://www.myfloridacfo.com/sfm/florida_fire_prevention_code_2010.htm International Code Congress: http://www.iccsafe.org Department of Education Paperless Communications System As of July 1, 2002, the Department of Education replaced all bulk communications with the Paperless Communications System. In order to be notified of changes in the State Requirements for Educational Facilities, and other communications from the Department of Education, interested parties are now required to subscribe to the Department’s Paperless Communications System. The Department developed this electronic means to notify interested parties when official correspondence is posted on its website to communicate with Florida’s educational community in a timely and cost-efficient manner. By signing up at the address below, and indicating topics of interest, subscribers will receive e- mail notices containing links to messages, reports, legislative updates, technical assistance papers, newsletters, the State Requirements for Educational Facilities, and official memorandums issued by the Department of Education. All messages will link to PDF files that may be viewed, downloaded, and printed. To sign up for this service, access http://data.fldoe.org/communications/. On this website fill in your e-mail address and click “continue.” On the following screens, fill in the requested information about yourself and your areas of interest. For interest areas, be sure to select “K-12,” “Florida Colleges,” and/or “Colleges and Universities.” On the next screen under “Support Services,” select “Educational Facilities.” The information distributed by this Paperless Communications System is archived and searchable by keyword. Subscribers who do not wish to receive e-mail notices when new documents are added may still access the archive anytime. Newly archived items will contain the notation “new” for 30 days after posting. All subscribers may receive periodic messages from the Commissioner of Education. Sign-up information will not be disclosed to third parties or other government agencies, unless required by state or federal law. Please note that pursuant to Florida’s Public Records Law, Section 119.07, F.S., all information received in connection with state business is available to anyone for inspection and copying upon request, unless the information is subject to a specific statutory exemption. PREFACE This revised document has been updated to include recent legislative changes. The State Requirements for Educational Facilities (SREF) is written for a wide range of users—the superintendents in the small school districts who manage all district programs, including facilities; individuals involved in multiple aspects of facilities programs in the large school districts; Florida colleges;1 universities; and individuals in the private sector. SREF is organized by the sequence of steps required in the facilities processes and covers definition of terms, property acquisition/disposal, finance, lease and l ease-purchase, historic buildings, program development, professional services, inspection services, design standards, and inspection standards. 1The Constitution of the State of Florida identifies the state’s public education agencies as public school districts, community college districts, and the state university system; various Florida Statutes use the terms “Florida colleges,” “community college,” and “junior college” for postsecondary institutions that are not universities. Chapter 2011-5, Laws of Florida, substitutes the term “Florida College System institution” for the terms “Florida college,” “community college,” and “junior college” where those terms appear in the Florida K-20 Education Code.” In order to be consistent with the legislative mandate, all SREF references will use the term “Florida colleges” when referring to the “Florida College System institutions,” which refers to the postsecondary schools commonly known as community colleges. Rule 6A-2.0010, Florida Administrative Code 6A-2.0010 Educational Facilities. State Board of Education requirements adopted pursuant to Chapter 120, F.S., to implement the State Uniform Building Code for Public Educational Facilities Construction in Chapter 1013, F.S., are contained in Section 423 of the Florida Building Code and the Department of Education publication, “State Requirements for Educational Facilities 2012” (http://www.flrules.org/Gateway/reference.asp?No=Ref- 01898), which is hereby incorporated by reference. All educational and ancillary facilities constructed by a school board or Florida college board shall comply with “State Requirements for Educational Facilities 2012”. Copies of “State Requirements for Educational Facilities 2012” are available from the Office of Educational Facilities, Florida Department of Education, 325 West Gaines Street, Room 1054, Tallahassee, Florida 32399-0400, at a cost to be determined by Commissioner, but which shall not exceed actual cost, or from the Department of Education’s website at: http://www.fldoe.org/edfacil in PDF format. In addition, to the State Requirements for Educational Facilities 2012, Rule 14-15.002, F.A.C. (http://www.flrules.org/Gateway/ reference.asp?No=Ref-01654) (effective June 2012) and the following manuals incorporated therein are incorporated by reference in this rule: Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways, May 2011 Edition; AASHTO Load and Resistance Factor Design (LRFD) Bridge Design Specifications, 5th Edition (2010); Department of Transportation, Office of Maintenance, Bridge Load Rating Manual; and Department of Transportation Drainage Manual. Rule 14-15.002, F.A.C., may be obtained from the Department of Transportation, 605 Suwannee Street, Tallahassee, Florida 32399-0450 or from the web link provided above. In addition, the following documents and forms are also incorporated by reference as part of this rule: Chapter XVII – Occupational Safety and Health Administration, Department of Labor, 29 CFR Parts 1910 and 1926 (7-1-11 Edition) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01594), OEF 110A − Project Implementation Information (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01899), OEF 110B − Certificate of Occupancy (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01900), OEF 208 − Letter of Transmittal (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01901), OEF 208A − Facility Space Chart/Net and Gross Square Footage (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01902), OEF 209 − Certificate of Final Inspection (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01903), November 2012 Page i Rule 6A-2.0010, Florida Administrative Code OEF 216CC− Capital Outlay Bond Issue (COBI) Amendment (Florida Colleges) (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01904), OEF 216PS− Capital Outlay Bond Issue (COBI) Amendment (Districts) (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01905), OEF 217CC − Request to State Board of Education for Approval of Order of Priority for Expenditure of State Capital Outlay Funds (Florida Colleges) (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01906), OEF 217PS − Request to State Board of Education for Approval of Order of Priorities for Expenditure of State Capital Outlay Funds (Public Schools) (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01907), OEF 220 − Building Permit Application (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01908), OEF 226 − Annual Facility Maintenance Permit (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01909), OEF 352 − Capital Outlay Request Encumbranc e Authorization (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01910), OEF 400 − Qualified Public Educational Facility Bond – Application (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01911), OEF 410 − Qualified Zone Academy Bond Program Application (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01912), OEF 442 − DOE Project Disbursement Report (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01913), OEF 564CC – 2011 Report of Cost of Construction – Florida Colleges (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01914), OEF 564PS – 2011 Report of Cost of Construction – Public Schools (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01915), November 2012 Page ii Rule 6A-2.0010, Florida Administrative Code OEF FISH CERT − Florida Inventory of School Houses Certification of Facilities Data (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01916), OEF LCCA-1 − Life Cycle Cost Analysis (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01917), OEF SCOA-1CC – Sample Resolution Requesting Issuance of Capital Outlay Bonds (COBI) for Florida Colleges (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01918), OEF SCOA-1PS – Sample Resolution Requesting Issuance of Capital Outlay Bonds (COBI) for Public Schools (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01919), and Charter School Capital Outlay Plan (effective November 2012) (http://www.flrules.org/Gateway/reference.asp?No=Ref-01920). Rulemaking Authority 159.835, 159.845, 1001.02(1), 1013.02(2), 1013.03, 1013.12(1), 1013.20, 1013.28, 1013.36, 1013.37 FS. Law Implemented 159.834, 159.844, 163.31777, 381.006(16), 553.79, 553.80, 633.022, 1001.02, 1001.453, 1011.09, 1011.74, 1013.01, 1013.03, 1013.12(1), 1013.14, 1013.15, 1013.20, 1013.28, 1013.31, 1013.33, 1013.35, 1013.36, 1013.37, 1013.371, 1013.372, 1013.38, 1013.40, 1013.45, 1013.60, 1013.61, 1013.64, 1013.735, 1013.736, 1013.737 FS. History–New 10-30-94, Amended 4-28-97, Formerly 6A-2.0111, Amended 1-5-00, Formerly 6-2.001, Amended 8-22-05, 7-2-06, 2-12-08, 12-15-09, 11-19-12. November 2012 Page iii Rule 6A-2.0010, Florida Administrative Code November 2012 Page iv