SHARR MODEL ZR-3000 ~ K-PDA OPERATION MANUAL In U.S.A.: This device complies with Part 15 of the FCC Rules. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT Operation is subject to the following two conditions: (1) This OF 1991 device may not cause harmful interference, and (2) this "The Telephone Consumer Protection Act of 1991 makes it device must accept any interference received, including unlawful for any person to use a computer or other electronic interference that may cause undesired operation. device to send any message via a telephone facsimile WARNING - FCC Regulations state that any unauthorized machine unless such message clearly contains in a margin at changes or modifications to this equipment not expressly the top or bottom of each transmitted page or on the first approved by the manufacturer could void the user's authority page of the transmission the following information: to operate this equipment. (1) the date and time of transmission Note: This equipment has been tested and found to comply (2) identification of either business, business entity or with the limits tor a Class 8 digital device, pursuant to Part 15 individual sending the message; of the FCC Rules. and These limits are designed to provide reasonable protection (3) telephone number of either the sending machine, against harmful interference in a residential installation. This business, business entity or individual. equipment generates, uses, and can radiate radio frequency In order to program this information into your facsimile energy and, if not installed and used in accordance with the machine, please refer to the appropriate instructions in the instructions, may cause harmful interference to radio operation manual." communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which FOR YOUR RECORDS. ... can be determined by turning the equipment off and on, the For your assistance in reporting this product in case of user is encouraged to try to correct the interference by one or loss or theft, please record the model number (located on more of the following measures: the bottom of the unit) and serial number (located on the - Reorient or relocate the receiving antenna. bottom of the unit) below. - Increase the separation between the equipment and Please retain this information. receiver. - Connect the equipment into an outlet on a circuit different Model Number _______ from that to which the receiver is connected. Serial Number _______________ - Consult the dealer or an experienced radiofTV technician for help. Date of Purchase_ ______ Note: A shielded interface cable is required to ensure Place of Purchase ______ compliance with FCC regulations for Class 8 certification. Dear Loyal Customer: We need your help to spread the word. Show a friend or someone at work how you use your Zaurus and what it can First, thank you for purchasing the Zaurus K-PDA and do for them. As more and more people start using the welcome to the Zaurus family. We are sure you will soon Zaurus, we can spend even more resources on developing find that your new assistant will change your life and the new accessories, add-on software programs, and new way you do business. We would briefly like to share with versions of the Zaurus. you our vision. Finally, let us know how you feel about your Zaurus. We Your Zaurus exists today thanks to an incredible amount of look forward to getting letters from our users about how you effort and determination from our entire Zaurus team (not to use it and improvements you would like to see. We cannot mention numerous pots of black coffee). Our team at Sharp promise to answer every letter, but you can be sure we read has a dream to change the way we all do business. As a all of the suggestions you send us. We value feedback from business person, you already know that access to our customers and try to incorporate as many requests as information and people anytime, anywhere is the key to we can in our new products. Each of us takes an incredible gaining a competitive edge in this fast-paced information amount of personal pride in our work and the Zaurus. We age. We feel Zaurus is the tool that can deliver this to you. It are all Zaurus users. We believe this makes a difference in is simple to use, has months of battery life, and fits in your the products we create. After using the Zaurus, we think pocket. you'll agree. How did we come up with the idea for Zaurus? Many of us Thanks again for purchasing the Zaurus and sharing our found that we were lugging around notebook computers to dream. We look forward to shaping the future of the take notes, generate summaries, and report back to our information age with you. office and clients. We also found that we had a lot of "down time" that could be put to better use; sitting on trains and Sincerely, planes, waiting for clients, and even in meetings. Now that we are using the Zaurus, we travel lighter, work smarter, The Z Team and stay more in touch with our contacts and each other. Best of all, we have very little "down time" as our "Zauri" are always with us. Now you know why we say that "Zaurus means business anytime, anywhere". - Notices Check the contents • For any electronic memory device, data may be Please check the contents carefully. Your unit lost or altered under certain circumstances. should come with the following: Sharp strongly recommends that you keep • ZR-3000 Main Unit separate written records of all important data. • Touch pen (installed) • Sharp assumes no responsibility for data lost or • Operating batteries: LR6(AA) x 2 altered as a result of improper use, repairs, ·Memory backup battery (installed): CR2032 x 1 I defects, battery replacement/failures or any other • ZR-3000 Operation Manual cause. • Spreadsheet and Communications Manual • Sharp assumes no responsibility, directly or If there are problems with any of these contents, indirectly, for financial losses or claims from third contact your Sharp dealer. ! parties resulting from the use of this product and any of its functions, such as stolen credit card numbers, loss or alteration of stored data, etc. • Information provided in this manual is subject to change without notice. • All company and/or product names are trade marks and/or registered trademarks of their respective holders. l!rii" The Zaurus will be referred to as the "unit" throughout this manual. .. Sending a fax .............................................. 28 Copying and pasting text ............................. 29 Quick Start ............................................... 9 Tools ............................................................ 30 Important things to do .................................... 9 E-Mail .......................................................... 31 o Installing the batteries ................................. 1 Drawing pictures .......................................... 32 Initializing ..................................................... 11 Using the Calculator .................................... 33 Adjust LCD contrast .................................... 12 Commonly asked Questions &A nswers .. 35 Adjusting the touch panel ............................ 13 What your unit can do ................................ 40 Setting the time and date ............................ 14 About this Manual ....................................... 41 Setting the start-up display .......................... 15 Chapters ........................................................ 41 Making your first entry ................................. 16 Conventions used ....................................... 43 Entering an appointment ............................. 17 Caring for your unit ..................................... 44 Entering a To Do item .................................. 18 CHAPTER 1 Getting Started .................. 45 Using the Calendar Views ........................... 19 Before Use .................................................. 45 Taking notes ................................................ 20 Part Names and Functions ......................... 46 Making a letter ............................................. 21 Touch pen ...................................................... 48 Searching for information ............................ 22 Display angle adjustment ............................. 48 Finding an entry from the Index view .......... 23 GUI operations ........................................... 49 Editing an entry ........................................... 24 Display layout ............................................. 50 Deleting entries ........................................... 25 Touch panel display .................................... 50 Assigning an entry to Filer folders ............... 26 Display symbols ......................................... 51 - Using Filer ................................................... 27 Keyboard layout ........................................... 51 Collect related entries to one folder .............. 68 Detail View and Index View ........................ 52 Viewing entries via Filer ............................... 70 Editing folder entries .................................... 71 Tool bar ......................................................... 52 New Assigned Entry ..................................... 71 Help Function ............................................. 53 Delete an entry from Filer ............................. 72 Key Sound .................................................. 53 Removing entries from folders ..................... 72 Empty a folder .............................................. 73 Save Battery Life ........................................ 54 Merging (Moving) folders .............................. 73 Sleep function .............................................. 54 Sending folders ............................................ 7 4 External power supply .................................. 54 Generate a Report ....................................... 75 CHAPTER 2 Desk Accessories ............. 55 Search ........................................................ 76 Calculator ................................................... 55 Help ............................................................ 77 Movable window display ............................... 56 Tools ........................................................... 78 Paperless printer .......................................... 56 Utilities ........................................................... 78 Date calculations .......................................... 58 Preferences ................................................... 78 Data from other entries ................................. 60 Personal ........................................................ 78 Error indicator E ........................................... 60 Memory ......................................................... 79 Scrapbook .................................................. 61 Display .......................................................... 80 Drawing tools ............................................... 62 Sound ............................................................ ao Finding entries .............................................. 62 Start-up ......................................................... 81 Selecting an area ......................................... 63 Sleep ............................................................. 82 Moving or copying graphics .......................... 63 Secret ............................................................ 83 Adding text strings to Scrapbook .................. 64 Word List ....................................................... 86 The Stamps tool ........................................... 65 Clock ........................................................... 88 Deleting Scrapbook entries .......................... 67 Daylight Saving Time ................................... 88 Filer ............................................................. 67 - World City ...................................................... 88 Assigning entries to folders .......................... 67 User's City ..................................................... 89 Setting daily alarms ...................................... 90 Blocks of text ................................................. 10 4 Disabling alarm sound .................................. 91 Deleting blocks of text ...... ... . .. ...... .......... .. .. .. 10 4 MORE ......................................................... 92 Cut, Copy and Paste ... ...... .. .. .. .. .. .. ....... ... ..... 10 4 Scroll bars ..................................................... 10 4 Spreadsheets ............................................. 92 Finding Specific Entries .............................. 10 5 CHAPTER 3 General Operations ........... 93 Index View ..................................................... 105 Keyword Search .. . .. .. . . . . . . .. .. . . .. . . . . .. . .. .. . . .. .. . .. .. 10 6 Opening Applications and Accessories ....... 93 Global Search .............................................. 10 7 Tool Bar Functions ...................................... 94 Using Filer ..................................................... 10 8 Views/Index ................................................... 94 By Date ......................................................... 108 To change Index/Detail View ........................ 95 Deleting Entries .......................................... 10 8 Filter .............................................................. 96 Deleting single entries from the keyboard .... 10 8 Show ............................................................. 98 Deleting single entries . .. .. ... . .. .. .. .. .. .. .. ...... ..... 10 8 Set Up ........................................................... 98 Deleting group entries ... .. ..... ...... .. .. .. ...... .. .. .. 10 9 Edit ................................................................ 99 Link To ........................................................... 100 Cut, Copy and Paste .. . . .. . . . . . . . . . . . . . . . . .. . . .. . . . . . . 10 9 Links .............................................................. 100 Copying or moving blocks of text ................. 10 9 File It ............................................................. 101 Copying or moving entries ............................ 11 0 Send .............................................................. 101 Time Stamp and Date Stamp ..................... 111 General Editing Techniques ........................ 10 1 Symbols and Special Characters .. . . . . . . .. . . . . . 112 Fields ............................................................. 101 Resume ......................................................... 102 CHAPTER 4 Time Management ............. 113 Cursor ........................................................... 102 Calendar views .. . . . . .. . . . . . . . . . . .. .. . . . . .. . . . .. .. . . . . . . .. 113 Entering text .................................................. 10 2 Calendar view format .. .. ..... ...... ...... ...... ........ 113 Moving around the display ........................... 10 3 Changing Activities Setup ............................. 114 Moving between fields .................................. 10 3 Calendar views............................................. 114 Inserting text .................................................. 10 3 - Accessing entries using calendar views ....... 118 Deleting text .................................................. 10 3 Selecting a date .. .. ...... ..... .. ....... ......... .......... 118 Making To Do entries with labels .................. 134 Appointments ............................................. 119 Reviewing the To Do list by Labels ............... 136 Editing labels ................................................. 136 Making new Appointment entries ................. 119 Copying a To Do entry .................................. 136 Making an Appointment entry ....................... 119 Editing and deleting To Do entries ................ 138 Finding entries .............................................. 120 Changing Activity type .................................. 138 Editing Appointment entries .......................... 121 Deleting a single entry .................................. 122 CHAPTER 5 Databases .......................... 139 Deleting group entries .................................. 122 Contacts and Data Files ............................. 139 Making entries for recurring or extended events .. 123 Selecting a file .............................................. 140 Using the Appointment Repeat function ....... 124 Appointment alarms ..................................... 125 Making a new Contacts entry ~ ...................... 140 Finding entries.............................................. 141 Clearing a set alarm ..................................... 125 Using Index View .......................................... 141 Birthday/Anniversary .................................. 126 Keyword search .. . .. .. .. .. . . . . . .. .. . . . . . .. .. . . . .. . . . .. .. . . 142 Reminder function ........................................ 126 Direct search ................................................. 143 Making new entries in Birthday/Ann ............. 126 Filter function ................................................. 143 Finding Birthday/ Ann entries ........................ 127 L"1 n k f uncf 1on ............................................... 144 Editing and deleting entries .......................... 127 Linked Entries .............................................. 144 Holiday ........................................................ 128 New Linked Entry ......................................... 144 Making new entries ...................................... 128 Link by Searching ......................................... 145 Finding Holiday entries ................................. 129 Viewing linked entries................................... 146 Editing and deleting entries .......................... 129 Link To function ............................................ 147 ToDo .......................................................... 130 Jump To function .......................................... 148 Making a new To Do entry., .......................... 131 Breaking Links .............................................. 149 Entering a Monthly Goal ............................... 132 Editing Contacts and Data Files entries ...... 149 Finding To Do entries ................................... 132 Deleting Groups of entries ............................ 150 - Checking off completed entries .................... 133 Using Labels ................................................. 134 Picture fields ............................................... 150 Inserting a page break ................................. 169 Adding a picture to an entry ......................... 151 Print Preview ................................................. 170 Editing contents of picture fields ................... 152 Check Spelling ... . ...... .. ...... .......... .... .. . .. ........ 170 Make a Letter function .................................. 171 Setup for Contacts and Data Files ............. 153 Documents with pictures .............................. 174 Configuring Contacts and Data Files ............ 153 Headers and Footers .. ....... ...... ...... .... .. . .. ..... 17 4 Fax number field .......................................... 154 Exchange Documents with PC Files ............ 175 CHAPTER 6 Writing and Letters ........... 155 Outlines ................................ : .. : .................. 176 Notes .......................................................... 155 Example outline ............................................ 177 Taking Notes ................................................. 155 Creating an Outlines entry ............................ 177 Notes window ............................................... 157 Finding outlines ............................................ 178 Changing Notes Setup ................................. 157 Full Topics or 1 Line Topics .......................... 178 Review Notes ... . ....... ..... ... .. . ..... .. .. .. ....... .. ..... 158 Revising outlines .......................................... 179 Edit Notes ...................................................... 159 Outline deletion .... ........................ .... .. . ......... 182 Using subtopics (children) ............................ 182 Documents ................................................. 159 Expanding and Collapsing ............................ 183 Making a new entry based on an existing entry .... 160 Finding entries .............................................. 161 CHAPTER 7 Optional Accessories ....... 185 Editing a Documents entry ........................... 161 Tools Utilities ................................................. 185 Deleting Documents entries ......................... 161 Preferences ................................................... 185 Changing display character size .................. 162 Printing ....................................................... 186 Find Text ........................................................ 162 Paper source ................................................. 186 Text styles ..................................................... 163 Printer connection ........................................ 186 Tabs and indents .......................................... 164 Printing restrictions....................................... 187 Word wrap ..................................................... 167 Printing the current display ........................... 188 Document size .. . .... .. . ...... .. .. . ....... .... ...... ....... 167 Display size ................................................... 167 Faxes .......................................................... 189 - Page Setup ................................................... 168 Fax Directory ................................................. 190 Setting fax options ........................................ 191 Appendices .............................................. 213 Cover sheets and headers .... ....... .... .... .. ...... 192 A. Key Notations ......................................... 213 Speed buttons .............................................. 193 Sending a fax .......... ...... ............................... 194 B. Reset ...................................................... 218 Manual fax dialing ... ...... .................. ...... ....... 196 All Reset operation ....................................... 218 Fax Log ...................................•..................... 196 C. Troubleshooting ..................................... 219 About fax numbers ....................................... 197 D. Battery Replacement ............................. 220 Conditions for sending faxes ........................ 197 General guidelines ....................................... 220 More ......................................................... ~. 197 Replacing operating batteries ....................... 221 Add-on software programs ........................... 197 Replacing the memory backup battery ......... 222 PC Files ......................................................... 199 Memory backup battery lifetime (approx.): ... 222 Data Exchange ........................................... 201 E. Specifications ......................................... 224 Data Transfer with Other Sharp Devices ..... 204 Index ......................................................... 227 Data transfer between ZR-3000s or with ZR-5000 series ....................... 204 Wireless infrared transfer (Beaming) ............ 204 Quick transfer ............................................... 205 Unit to Unit transfer ...................................... 205 Data Transfer with Other Computers .......... 208 PC Link ........................................................... 208 Organizer Link software for Other Sharp Products. 209 Special Communications Applications ........ 211 Remote Link .................................................. 211 Terminal Mode .............................................. 212 Message ........................................................ 212 - CompuServe Access .................................... 212