SAP Flexible Real Estate Management — Jayant Daithankar SAP Flexible Real Estate Management Guide for Implementing and Optimizing SAP Flexible Real Estate Management Solution Jayant Daithankar SAP Flexible Real Estate Management: Guide for Implementing and Optimizing SAP Flexible Real Estate Management Solution Jayant Daithankar A-303 Walia Apartment, Goregaon East, Mumbai India ISBN-13 (pbk): 978-1-4842-1483-1 ISBN-13 (electronic): 978-1-4842-1482-4 DOI 10.1007/978-1-4842-1482-4 Library of Congress Control Number: 2016951309 Copyright © 2016 by Jayant Daithankar This work is subject to copyright. 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Contents at a Glance About the Author ...................................................................................................xvii About the Technical Reviewer ................................................................................xix Acknowledgments ..................................................................................................xxi Introduction ..........................................................................................................xxiii ■ Chapter 1: Overview of the Real Estate Industry: Evolution and Trends ...............1 ■ Chapter 2: Master Data Objects .............................................................................5 ■ Chapter 3: Real Estate Contracts .........................................................................15 ■ Chapter 4: Accounting .........................................................................................29 ■ Chapter 5: Business Integration ..........................................................................65 ■ Chapter 6: Service Charge Settlements ...............................................................73 ■ Chapter 7: Sales-Based Contracts .....................................................................113 ■ Chapter 8: Industry Best Practices ....................................................................151 ■ Chapter 9: Transformation Impact of SAP REFX Implementation ......................159 ■ Chapter 10: Step-by-Step Guide for Confi guring and Implementing SAP REFX .....165 Index .....................................................................................................................217 v Contents About the Author ...................................................................................................xvii About the Technical Reviewer ................................................................................xix Acknowledgments ..................................................................................................xxi Introduction ..........................................................................................................xxiii ■ Chapter 1: Overview of the Real Estate Industry: Evolution and Trends ...............1 Overview and Evolution of the Real Estate Industry .........................................................1 Need for an IT Solution .....................................................................................................2 Management of Real Estate ...................................................................................................................2 Contract Management ............................................................................................................................2 Space Management ...............................................................................................................................2 Lease-in/Lease-out ................................................................................................................................3 Reporting ................................................................................................................................................3 Challenges with Existing Solutions ..................................................................................3 Need for an Integrated ERP Solution ................................................................................3 Summary ..........................................................................................................................4 ■ Chapter 2: Master Data Objects .............................................................................5 Architectural View ............................................................................................................6 Usage View .......................................................................................................................8 Business Entity ......................................................................................................................................8 Land .......................................................................................................................................................8 Building ..................................................................................................................................................9 Rental Objects ........................................................................................................................................9 vii ■ CONTENTS Business Partners and Their Roles .................................................................................11 Summary ........................................................................................................................13 ■ Chapter 3: Real Estate Contracts .........................................................................15 Lease-in Contracts .........................................................................................................15 Lease-out Contracts .......................................................................................................15 Terms and Security Deposit Agreements .......................................................................16 Critical Dates with Reason .............................................................................................16 Condition Amounts .........................................................................................................16 Steps in Contract Management ......................................................................................16 Summary ........................................................................................................................28 ■ Chapter 4: Accounting .........................................................................................29 Periodic Posting for Lease-out Contracts .......................................................................30 Trigger ..................................................................................................................................................30 Prerequisites.........................................................................................................................................30 Menu Path ............................................................................................................................................30 Transaction Code ..................................................................................................................................30 Procedure .............................................................................................................................................31 Result....................................................................................................................................................39 Reversal of Periodic Posting ..........................................................................................39 Trigger ..................................................................................................................................................39 Prerequisites.........................................................................................................................................39 Menu Path ............................................................................................................................................40 Transaction Code ..................................................................................................................................40 Procedure .............................................................................................................................................40 Result....................................................................................................................................................44 Verifi cation of Posting Document after Periodic Posting ................................................44 Trigger ..................................................................................................................................................44 Prerequisites.........................................................................................................................................45 Menu Path ............................................................................................................................................45 Transaction Code ..................................................................................................................................45 viii ■ CONTENTS Procedure .............................................................................................................................................45 List of Documents in Accounting ..........................................................................................................48 Result....................................................................................................................................................49 Vacancy for Rental Objects.............................................................................................49 Menu Path ............................................................................................................................................50 Transaction Code ..................................................................................................................................50 Procedure .............................................................................................................................................50 Account Determination ...................................................................................................51 Account Symbols ..................................................................................................................................52 Account Symbols to Flow Types ...........................................................................................................53 One-time Posting ............................................................................................................54 Menu Path ............................................................................................................................................54 Transaction Code ..................................................................................................................................54 Procedure .............................................................................................................................................54 Accrual/Deferral Postings...............................................................................................57 Settings for Accrual/Deferrals ..............................................................................................................57 Conditions in Foreign Currency ......................................................................................62 Activate Conditions in Foreign Currency in Company Code ..................................................................62 Defi ne Translation Date Shift Rule ........................................................................................................62 FASB 13 ................................................................................................................................................62 Key Aspects ....................................................................................................................63 Service Tax .....................................................................................................................63 Summary ........................................................................................................................64 ■ Chapter 5: Business Integration ..........................................................................65 Integration with Asset Accounting ..................................................................................65 Customization in Asset Accounting .......................................................................................................66 Integration with PM ........................................................................................................68 Integration with PS ........................................................................................................69 ix