REQUEST FOR PROPOSAL / SCOPE OF WORK Job 040760, Fletcher Creek Str. & Apprs. (Logan Co.) (S) I. PROJECT DESCRIPTION Logan County (Owner) is proposing to engage a design firm or a team of design firms to provide professional engineering services for the replacement of a bridge over Fletcher creek along Jack Creek Road/ County Road 19 near its intersection with Golden City Road south of Booneville, Arkansas. This project includes Federal Lands Access Program funds, and all work will be reviewed and approved by the Arkansas Department of Transportation (Department) and Federal Highway Administration (FHWA) - Eastern Federal Lands Highway Division (EFLHD). All work and contract requirements shall conform to requirements of the FHWA, Department and Logan County. The plans will not be required to be prepared in standard Department format. The scope of work for engineering services will generally consist of providing the following tasks: • Design, and Land Surveys as necessary to complete project • Documentation for environmental clearance • Environmental compliance surveys • Environmental permitting • Public involvement process • Roadway design and plans • Bridge design and plans, including necessary hydrologic and hydraulic information • Geotechnical studies • Right of way plans • Bidding phase • Construction Inspection • Construction Management Page 1 of 21 The Consultant or Consultant team shall be capable of providing all of the above tasks. II. SERVICES TO BE FURNISHED BY THE DEPARTMENT A. Environmental 1. Provide sample environmental clearance documents 2. Review documents for public meetings 3. Review draft documents 4. Coordinate with FHWA for tribal correspondence and document approvals 5. Coordinate with and submit letters prepared by the Consultant to State Historic Preservation Officer (SHPO), US Army Corps of Engineers, and other federal, state, and local agencies as necessary. 6. Submit the Consultant-provided Section 404 permit application 7. Electronic distribution of the final environmental document B. Design 1. Review and approve the pavement design report 2. Review and approve all design plans 3. The Department will submit this Consultant provided information – erosion control plans, Stormwater Pollution Prevention Plan (SWPPP), and Notice of Intent to Arkansas Department of Environmental Quality (ADEQ) for National Pollutant Discharge Elimination System (NPDES) permit application. C. Right of way 4. Provide stewardship and oversight and documentation of ROW exceptions III. SERVICES TO BE FURNISHED BY THE OWNER a. Review of Public Notices b. Schedule and hold public meetings c. Final acceptance of project and project closeout d. Assume responsibility of the NPDES permit after project completion e. Provide long term maintenance and operation of the facility Page 2 of 21 IV. SERVICES TO BE FURNISHED BY THE CONSULTANT SURVEYS The Consultant shall be responsible for obtaining all required aerial photography (other than that provided by the Owner) and topographic mapping. The Consultant shall also be responsible for all field surveys including topographic surveys, hydraulic surveys, and property surveys. All survey tasks shall be performed under the supervision of an Arkansas Registered Professional Surveyor and shall be consistent with Arkansas minimum standards and in compliance with Arkansas laws and regulations governing the practice of Land Surveyors. ENVIRONMENTAL CLEARANCES AND DOCUMENTATION Prepare environmental clearance documentation. A Categorical Exclusion is assumed, however modifications to contact will be made if the environmental document is elevated to an Environmental Assessment (EA) or Environmental Impact Statement (EIS). A. ENVIRONMENTAL DATA COLLECTION Preliminary environmental data associated with the proposed project area will be collected and assessed for the social, economic, and natural environments. Data related to the following impact areas should be included: 1. Air Quality 2. Noise Quality 3. Hazardous Materials 4. Wetlands and Stream Impacts 5. Water Quality, including Public Drinking Supplies 6. Farmland 7. Land Use and Land Cover 8. Migratory Birds 9. Terrestrial and Aquatic Communities 10. Endangered and Threatened Species 11. Economic 12. Community 13. Relocations including Homes, Businesses, Non-profit Organizations, and Tenants of all types Page 3 of 21 14. Environmental Justice and Title VI 15. Recreational Areas 16. Archeological and Historic Sites 17. Visual 18. Section 4(f) and 6(f) properties 19. Secondary and Cumulative Impacts Preliminary environmental data collection is part of the initial scope of work’s justification of costs and fees. If any additional analyses or data collection are needed beyond a Phase I Cultural Resources survey, or beyond noise impact analysis, these services will be added through a supplemental agreement. B. ENVIRONMENTAL CONSTRAINTS MAP 1. All environmental data collected will be transferred to appropriately scaled aerial photographs to produce a map that indicates all known environmentally sensitive areas. The approved map will be the basis for avoidance and minimization of environmental impacts during the design process and notations on the plans for restraining conditions on the Contractor, in accordance with Section 107.10 of the Standard Specifications for Highway Construction. Contract Special Provisions will be developed as necessary to provide protection for environmentally sensitive areas or features and to provide guidance to the Contractor. Owner will supply current aerial photography for use on the project; any additional photography deemed necessary beyond that provided shall be the responsibility of the Consultant. 2. Constraints Mapping shall include an on-site survey level of site reconnaissance to verify desktop-collected data. A Constraints Memo shall be developed that summarizes the results of mapping and data collection and shall include avoidance recommendations. C. LOCATION AND/OR DESIGN ALTERNATIVES 1. Develop conceptual layout for all location and/or design alternatives, which will include but not be limited to major drainage structures, accelerated construction techniques, and any intersection locations. Development of alternatives shall include early and continuous coordination with the Owner, Department, FHWA and appropriate resource agencies. Electronic copies of the design shall be furnished to Department in Bentley MicroStation “DGN” format and furnished to the Owner in PDF format. 2. The Consultant shall work to avoid and/or minimize environmental impacts, as appropriate. If impacts cannot be avoided, then the impacts shall be minimized. Mitigation for impacts should occur as a last resort. 3. Prepare cost estimates for each alternative. Page 4 of 21 4. After all reasonable and feasible alternatives have been reviewed by the Department and FHWA; a determination will be made on which type of environmental document (Environmental Impact Statement, Environmental Assessment, or Categorical Exclusion) is warranted. D. PUBLIC INVOLVEMENT – IF REQUIRED 1. Coordinate with the Owner and Department on time and location of the public involvement meeting. 2. Prepare and submit notice of public involvement meeting to the Owner and Department for review and approval. Place the approved notice in a local newspaper in accordance with Department polices and requirements. 3. Prepare public involvement displays and handouts for review and approval of the Owner and Department. Provide adequate numbers of handouts and displays for the public involvement meeting. 4. Conduct public involvement meeting and assist the Owner by being prepared to answer questions and explain all concepts of the proposed alternatives. 5. Prepare synopsis of the public involvement meeting, review and respond to comments received at the meeting (Public involvement transcript), and submit Title VI report. E. CULTURAL RESOURCES AND HISTORIC PROPERTIES 1. Perform a cultural resources impact evaluation and comparison for the NEPA document based on state records research and an on-site inspection of high probability sites, and a historic structures survey for all alternatives. 2. After a Preferred Alternative is identified, conduct surveys, complete and submit a cultural resources report to SHPO. Cultural resources clearance will be required for the final environmental documentation. 3. Coordinate with FHWA through Department for tribal consultation and correspondence. F. BIOLOGICAL INVESTIGATIONS 1. Conduct wetland surveys and delineations to determine the limits of all jurisdictional waters of the United States and potential jurisdictional wetlands within the project limits. The area of the project impact to jurisdictional waters, including wetlands and streams, will be determined to permit the project under Section 404 of the Clean Water Act. Wetlands will be delineated using the U.S. Army Corps of Engineers (USACE) Wetland Delineation Manual of 1987 and applicable supplemental guidance published by the USACE for the project location. Page 5 of 21 2. Contact the U.S. Fish and Wildlife (USFWS) to ensure that all state and federally listed threatened and endangered species of concern are identified, as well as their habitat areas, to avoid/minimize impacts. If suitable habitat for any listed threatened or endangered species is encountered within potential location alternatives, it may be necessary to survey for the species. Presence and absence surveys for any listed threatened or endangered species are not included as part of this scope. G. HAZARDOUS / REGULATED MATERIALS Conduct a literature and database review and a visual survey to identify potential hazardous/regulated material sites in the vicinity of the proposed project. The results of this effort shall be documented in the Environmental Documentation. This work shall include: 1. Overview and Summary of Hazardous Material Sites within the Study Area - This initial screening will include a review and evaluation of applicable state and federal regulatory agency databases. 2. Identification of Sites of Concern – A review and evaluation of the following list will be performed for the reasonable and feasible alternatives: Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), National Priority List (NPL), Resource Conservation and Recovery Act (RCRA), Regulated Storage Tanks (RST), Leaking Regulated Storage Tanks (LRST), State Superfund, and City/County Solid Waste Landfills. 3. Visual survey of the study area. H. ENVIRONMENTAL DOCUMENT 1. Prepare environmental document. It is anticipated that a Categorical Exclusion will be warranted for this project. Include location studies, Biological assessments (per Section 7 Endangered Species Act) noise analysis results, and Section 4(f) evaluations if necessary. 2. Submit draft environmental document in MS Word format for text and pdf format for figures and attachments for review by the Owner and Department. 3. Perform revisions necessary to respond to comments from Owner and Department review. 4. Submit final draft to the Owner and Department for FHWA approval. 5. Prepare designated number of copies of environmental document after FHWA approval and distribute as directed. An electronic copy of the approved environmental document in pdf format shall be provided to the Owner and the Department. 6. Coordinate and obtain appropriate Federal and State permits and clearances (Section 106, Section 404, STAA, etc.) necessary for the environmental clearance and to construct the proposed project in compliance with Department procedures. Provide environmental Page 6 of 21 information needed for completion of the NPDES SWPPP to design team, including wetland locations and acres of impacts, endangered and threatened species, 303(d) waters, Total Maximum Daily Load (TMDL) waters, operator of local municipal separate storm sewer system (MS$), and special waters for 50-ft buffer zone. I. CONSTRUCTION PLAN AND SPECIFICATIONS DEVELOPMENT Prepare special provisions related to environmental commitments and protection. The Environmental Staff shall work with the Roadway and Bridge Designers to ensure all environmental commitments and regulatory requirements are incorporated into project plans and contracts by use of plan sheet notes, general notes and special provisions. (NOTE: Close coordination should be maintained with Department to insure that all aspects of the environmental process meet Department approval. This includes approval of deliverables and dates of delivery for each task). J. ROADWAY DESIGN AND PLANS PRELIMINARY DESIGN 1. Submit design criteria to be used in the design of the projects for approval by the Department prior to beginning preliminary design work. This submittal shall include documentation stating that the Consultant’s Representative has reviewed and approved the design criteria. 2. Provide a hydraulic study to determine the effects of the 50-year and 100-year floods, also known as the 2%-annual chance and 1%-annual chance floods, and recommend waterway openings for stream crossings. The Consultant shall follow the Department’s approved methodology in the hydraulic study. Hydraulic study design frequency shall be in accordance with the Department Drainage Manual. 3. Provide pavement design alternate according to the requirements of the Roadway Design Plan Development Guidelines using AASHTO design procedures, and submit recommendation to the Department for approval. 4. Geotechnical – Obtain soil borings and provide soil testing for pavement and bridge design. 5. Provide the roadway plan sheets. A field inspection for each project will be performed at the 60% and 90% review level. Preliminary plans shall be submitted at the 30% level for the Department approval of the geometric design, title sheet, and typical sections as defined in Appendix I of the Roadway Design Plan Development Guidelines. If a project’s work zone impact has been determined to be “significant” by the Department, Transportation Management Plan meetings will be held at approximately 30% plan Page 7 of 21 development, and a final TMP meeting will be held in conjunction with the 60% field inspection. 6. Design Public Hearing – if needed The Consultant shall prepare all Public Hearing displays to be used at the Design Public Hearing when needed. This would include, but not be limited to, plans of the proposed route illustrating the proposed horizontal and vertical alignments complete with all bridge structures, frontage roads, and crossing road realignments. All proposed and existing right of way requirements, including easements, shall be included on this display. The Consultant shall conduct the Public Hearing for the Department by being prepared to answer and explain all concepts of the proposed design. The Consultant shall also be responsible for developing a written transcript of the Public Hearing questions and provide written answers to each question. This written transcript shall be furnished to the Department for the completion of the project certification. 7. The preliminary roadway plans shall show, as a minimum: a) Title sheet b) Typical sections of improvement c) Special details as needed d) Survey control detail sheets of the survey baseline and design centerline with control point data in accordance with the standard used by the Surveys Division of the Department e) Roadway plan sheets showing: • Survey information • Roadway grades for main lanes, crossing roads and other roads as needed. • Alignment data for main lanes, crossing roads and other roads as needed. • Tentative construction limits • Existing and proposed right of way, permanent and temporary construction easements, and control of access (existing and proposed) • All roadway/roadside features within the right of way • Proposed roadside safety items such as guardrail, impact attenuation barriers, etc. • Sketch of bridge layouts • Preliminary size of drainage structures • Locations of proposed noise barriers (if applicable) f) Maintenance of traffic signing and striping conceptual plans g) Permanent Pavement Marking Details Page 8 of 21 h) Culvert Diagrams (if applicable) i) Temporary erosion control plans j) Noise barrier design (if applicable) 8. Provide two (2) half-size (11 x 17) paper copies of plans and one roll plot for 30% review. The paper copies shall include all applicable check prints. 9. Provide two (2) half-size (11 x 17) paper copies, one electronic pdf, and MicroStation files of plans for right of way review, and 60% plan review along with a preliminary construction cost estimate. Provide sufficient number of copies for preliminary field inspection. The two paper copies shall include all applicable check prints. 10. Attend preliminary inspection 11. Make revisions necessary to respond to comments made at the 30% review, 60% review, preliminary field inspection, TMP meetings, public meeting, and value engineering study. FINAL DESIGN The objective of this phase is to complete roadway, bridge, and right of way plans for the project. In the final design phase, comments from the 60% submittal will be addressed, all quantities will be calculated, right of way plans developed, and a construction cost estimate calculated. The final plan review will be performed and comments will be incorporated into the final plans. Comments from the 90% review submittal will be incorporated and final design of the roadway and bridge will proceed with written approval by Owner and the Department. 1. Provide final roadway plans showing all information requested in Roadway Design and Plans Section A, item 7. 2. Provide quantities in plans. 3. Provide summary of quantities in Microsoft Excel file with “BAMS” number. 4. Provide special provisions. 5. Provide construction cost estimate. 6. Provide transportation management plan. 7. Provide two (2) half-size (11 x 17) paper copies and one electronic pdf of plans for final field inspection and 90% review. The two paper copies shall include all applicable check prints. 8. Attend final field inspection. 9. Make plan changes resulting from the 90% review, subsequent reviews, and final field inspection. 10. Perform all other work required to advertise and receive bids. Page 9 of 21 11. Provide hydraulic certification as required. 12. Provide two (2) half-size (11 x 17) paper, unbound signed and sealed plans. 13. Electronic files of the project design and plans on a compact disc in Bentley System Version 8 MicroStation format including the InRoads final surface files that are fully indexed (all reference files attached and set to load automatically) submitted with the 90% plans and final plans. K. BRIDGE DESIGN AND PLANS PRELIMINARY DESIGN 1. Submit design criteria to be used in the design of the projects for approval by the Department prior to beginning preliminary design work. This submittal shall include documentation stating that the Consultant’s Representative has reviewed and approved the design criteria. 2. For bridges at stream crossings, provide a hydraulic study/analysis to determine the effects of the design flood, the 100-year flood and the 500-year flood, also known as the 1%-annual chance and 0.2%-annual chance floods, for the recommended bridge. Determination of overtopping floods and the effects of future roadway embankments may also be required. A scour assessment should be performed. The Consultant shall follow the Department’s approved methodology in the hydraulic study and scour assessment. 3. Geotechnical a) Obtain soil borings and determine soil properties with field and laboratory testing for bridge foundation, embankment design, and retaining walls. b) Interpret and evaluate geotechnical data for foundation analysis and design, bridge end and side slope embankment stability analysis including seismic analysis, and retaining walls. c) Provide recommendations for embankment height and material requirements for bridge approaches. d) Field surveying to determine location of soil borings. 4. Provide two (2) half-size (11 x 17) paper copies of the preliminary bridge layout for review for approval. The paper copies shall include all applicable check prints. The bridge layouts shall show, as a minimum: a) Topography b) Hydraulic data. At stream crossings, hydraulic data should be shown in table form. The effects of the design flood, the 100-year flood and 500-year floods, also known as the 1%-annual chance flood and the 0.2%-annual chance flood, and overtopping Page 10 of 21