NCR Biotech Science Cluster, 3rd Milestone, Gurgaon-Faridabad Expressway, Village- Bhankri, Faridabad. (Haryana) Pin -121001. TENDER DOCUMENT NO. RCB/BSC/F-158/AMC-HVAC/2015-16/03 (Three Bid system) NAME OF WORK: ANNUAL MAINTENANCE CONTRACT FOR ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF “CENTRAL AIR- CONDITIONING PLANT" (HVAC SYSTEM) BOTH HIGH SIDE & LOW SIDE SERVICES AT NCR - BIOTECH SCIENCE CLUSTER, 3RD MILESTONE GURGAON-FARIDABAD EXPRESSWAY, VILLAGE BHANKRI, FARIDABAD-121001 (HARYANA). CLIENT: EXECUTIVE DIRECTOR, RCB FARIDABAD FLOATING TENDER ON BEHALF OF RCB & THSTI COST OF TENDER DOCUMENT: - Rs. 1,500/- 1 INDEX Sl. No Description Page No. 1. Index 2 2. Tender Notice 3-4 3. Undertaking 5 4. Detailed Tender Notice 6-28 I) Eligibility Criteria & Cover System 6-9 II) General 10-13 III) Scope Of Work 14-25 IV) Procedure for Opening The Bids 26 V) Technical Bid Evaluation Criteria 27-28 5. Annexure I General Information About The Bidder 29 6. Annexure II EMD details 30 7. Annexure III Declaration 31 8. Annexure IV Company Profile With Staff Details & Work Experience 32-36 9. Annexure V List of major client, successfully executed by the bidder 37 10. Checklist of essential documents Part-I 38 11. Annexure VI Financial Bid 39-40 12. Annexure VII Detail of Equipment 41 13. Annexure VIII Required Staff To Be Deployed At Site 42 14. Annexure IX Performance Bank Guarantee 43 15. Annexure X Agreement 44-45 16. Annexure XI Schedule of maintenance 46 2 TENDER NOTICE Tender document no. RCB/BSC/F-158/AMC-HVAC/2015-16/03 Dt. 17.08.2015 Sealed tenders are invited under Three bid system (Pre Qualification, Technical & Financial) from OEM/Authorised agency of OEM for HVAC plants or experienced & reputed HVAC licensed Contractors, registered with CPWD, Railways, MES, P&T, State PWD, Semi Govt. Organization for providing Annual Maintenance Contract for all inclusive Comprehensive Maintenance of “Central Air-Conditioning Plant" (HVAC system) both high side & low side services. Period of issue of Tender Document : 1st Sep, 2015 to 21st Sep, 2015 during working days and office hours only during 11.00 AM to The tender document can be 16.00 PM. downloaded from RCB/THSTI website (www.rcb.res.in & www.thsti.res.in) during sale period. Cost of Tender Document : Rs. 1500 /-(Rupees One thousand Five hundred only) in the form of a demand draft/ pay order in favour of “Executive Director, Regional Centre for Biotechnology”, payable at Gurgaon, from Nationalized bank only. Estimated Cost : Rs. 40.00 Lacs/year Earnest Money Deposit : Rs. 1.00 Lacs by D.D./ F.D./ B.G in favour of Executive Director, Regional Center for Biotechnology payable at Gurgaon from any Nationalized bank. Security Deposit by the Successful 10% of total contract value by D.D/ F.D/ B.G Bidder in favour of “Executive Director, Regional Centre for Biotechnology”, payable at Gurgaon, from nationalized bank only. Period of Completion : Annual. One Similar completed work Rs. 32.00 Lacs contract Two Similar completed work Rs. 20.00 Lacs contract Turnover per Year Min Rs. 6.00 Crore/ annum from similar work. Year of Experience Min seven Years 3 Pre Bid meeting 10th Sep, 2015 at 2.30 PM Last Date of Submission : 21st Sep, 2015 by 2.30 PM Date of Opening : 21st Sep, 2015 at 3.00 PM The Executive Director, Regional Centre for Biotechnology reserves the right to accept / reject any or all the tenders without assigning any reason therefore. Sr. Manager (A&F) RCB 4 (TO BE SUBMITTED ALONG WITH TECHNICAL BID) TENDER DOCUMENT NO. RCB/BSC/F-158/AMC-HVAC/2015-16/03 U N D E R T A K I N G The Executive Director, Regional center for Biotechnology, NCR-Biotech Science Cluster, 3rd Milestone, (towards Gurgaon) Gurgaon-Faridabad Expressway Village- Bhankri, Faridabad-121001 Haryana. We the undersigned (herein after called as Contractor/Vendors/Suppliers) hereby offer to execute the contract and/or supply of items as per specification against which we have quoted our rates and for which this tender may be accepted at the rates stated there in and subject to the terms & conditions set forth for such items as may be ordered by the Executive Director, RCB or officer acting on his behalf. Date this _____________ Day of______________ Signature of Contractor ______________________ Address __________________________________ ________________________________________ ________________________________________ Seal of the Tenderer__________________________________ 5 DETAILED TENDER NOTICE NAME OF WORK: Annual Maintenance Contract For all inclusive Comprehensive Maintenance of “Central Air-Conditioning Plant" (HVAC system) for Both High Side & Low Side Services. I. ELIGIBILITY CRITERIA & COVER SYSTEM Cover-1 - Pre-Qualification (Before opening the Technical bid) Cover-2 - Technical Bid Cover-3 - Financial Bid 1.1 PRE QUALIFICATION: COVER – I: 1. The Company should be OEM/Authorized agency of OEM for HVAC plants or Licensed Contractor registered with CPWD, Railways, MES, PSU’s having experience of providing comprehensive maintenance contract for HVAC plants 2. The firm / or technical agent has to produce valid Electrical “A” grade license – proof to be submitted. 3. The Company should be an ISO 9001 -2008 & 14001- 2004 Certified – proof to be submitted 4. The firm should have completed at least two comprehensive AMC of HVAC plants of 3 x 500 TR Capacity or higher along with High Side and Low side equipments in the last 3 years, one of which should be of Government Institutions preferably a Health Bio- tech Research Center or Institutions of repute like; IITs, AIIMS, etc. --proof to be submitted. Important: The firms who only qualify all the pre qualification criteria will be considered for further evaluation. Hence the Tenderer should ensure before quoting that they qualify the pre bid criteria. 1.2 TECHNICAL BID: COVER-2: EMD should be put in separate envelope with EMD super subscribed over it and should be put in envelope cover-2. Tenders received without requisite EMD will be out right rejected and Technical bid will not be opened in that case. 6 1.2.1 The Technical Criteria: 1. The firm should have completed at least two comprehensive AMC of HVAC plants of 3 x 500 TR capacity or higher along with high side & low side equipment in the last 3 years, one of which should be of Government Institutions preferably a Health Bio-tech research center or Institutions of repute like; IIT, AIIMS, etc. --proof to be submitted 2. The average Annual financial turnover during the last three year ending 31st March 2015 shouldn’t be less than 6.00 Cr. from similar works (Group of Companies turnover not acceptable)– proof to be submitted 3. Present Net worth of the company should be at least Two Cr. (as on previous month of bid closing date) – proof to be submitted. 4. The bidder should produce valid PAN, TIN & TAN, VAT clearance Certificate and latest copy of IT Returns (FY 12-13, FY 13-14, FY 14-15) – proof to be submitted. 5. The proof of documents should be attested by Gazetted officer/Notary. 6. The Tenderer should have completed in the last three years at least; a) One similar completed work contract of Rs. 32.0 lacs or more; OR b) Two similar completed work contracts of Rs.20.0 lacs or more; 7. The bidder will be required to make a short presentation on the scheduled date to the expert committee on the salient features of its services and methodology for providing the services for the upkeep of the system with special reference to Value Engineering in stipulated time frame. 8. The bidder should have a trained manpower minimum of 4 Engineers and 6 Technicians to man the NCR office. 1.3 FINANCIAL BID: COVER-3: 1. Sealed envelope (Cover -3) should contain Price bid as per Annexure –VI in a separate sealed envelope. It should be super-scribed with "PRICE BID". Any condition in regard to financial aspects, payments, terms of rebate etc beyond the prescribed financial terms of RCB will make the bid invalid. Therefore it is in the interest of the bidders not to write anything extra in the Price Bid in Annexure-VI except price. The tenders may enclose the detailed item-wise, work-wise break-up with the price bid. However, the bids will be evaluated on the basis of consolidated price bid as per Annexure -VI. 2. Price bid should include all Taxes as may be applicable. B Following documents are required to be sent along with bid document. The bid criteria as mentioned in table must be fulfilled and supported by relevant document as indicated below. 7 No. Eligibility Bid Criteria Document 1 Annexure I Properly filled and duly signed and stamped. 2 Bid Security (EMD) of D D / P a y Order/Banker’s Cheque /Bank guarantee in Rs. 1,00,000.00 (one Lac) favour of “Executive Director, Regional Centre for only. Biotechnology” payable at Gurgaon, along with Annexure-II properly filled, signed and stamped -Annexure II 3 Financial Standing Solvency Signed certificate from Bank manager/authorized Certificate of Rs. 2.0 Crore official. The financial standing of Rs. 2.0 Crore should or more from a scheduled be as on previous month of the bid closing date bank 4 Company profile with staff Company profile with staff details & work experience details & work experience Annexure-IV 5 Undertaking by Bidder/ On official letter head of Bidder/ Agency, duly signed Agency as mentioned in and stamped by Bidder/ Agency. 6 List of Major Clients List of at least three major clients with annual contract Annexure-V value for not less than Rupees 20.00 Lacs P.A in each Organization one of which should be Biotech research centre or Institute of repute like IIT , IIM , AIIMs or Government Institution. 7 License under Only those who hold valid registration with the Labour Department , electrical, other departments for carrying out such works, valid in Haryana shall be eligible to bid in response to NIT and if found successful the workmen shall need to get registered with the labour department. Photocopy of license duly signed and stamped by Bidder/ Agency 8 Experience of providing A certificate having satisfactorily carrying out the job similar Services in at least from the authorized official of the concerned two Government organization. organization (Annexure -V) 8 9 IT return-2012-13, 2013-14, Copy of IT return and acknowledgment of the Income 2014-15, PAN card Tax Department for the any three consecutive financial years, 2012-13, 2013-14, 2014-15 and photocopy of PAN card 9 Validity period The Tender shall remain valid for the period of six months from the date of submission of Tender document 10 Period of Service One year + extendable upto further four year subject to satisfactory services by the agency. C. Even though the applicants may meet the above criteria, they are subject to be disqualified if they have: i) Made misleading or false representation in the form, statement and attachments submitted in and or ii) Record of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, etc. iii) Found to have been black listed in any other works. 9 II. GENERAL Department of Biotechnology, Ministry of Science & Technology, Government of India is setting up NCR Biotech Science Cluster Faridabad with the State-of-Art Research & Development facilities in village Bhankri at 3rd Mile Stone, Gurgaon- Faridabad Express Way. 2.0 GENERAL TERMS AND CONDITIONS (GTC) 2.1 The contract shall be in force for a initial period of One Year which may be extendable further upto four years based on the satisfactory performance of the contractor, on an annual increase of 5% of previous year contract value keeping other terms and conditions same. The contract can be terminated by either party by issuing Two months advance notice in writing. 2.2. Bids must be received by RCB at the given address, not later than the time and date specified on the cover page. In the event of the specified date for the submission of bids being declared a holiday for RCB, the bids will be received up to the appointed time on the next working day. 2.3. Bidders may inspect the site in advance to converse themselves of the system before quoting the rates. 2.4 Earnest money is liable to be forfeited, if the contractor selected for the work fails to sign the formal agreement within 15 days from the date of issue of work award letter and mobilize the site. 2.5. Bids which do not fulfill all or any of the conditions or are incomplete in any respect are liable to be summarily rejected 2.6. Duly filled Bids along with earnest money, super subscribed AMC for “Annual Maintenance Contract” for all Inclusive Comprehensive Maintenance of central air-conditioning plant" (HVAC System) for NCR Biotech Science Cluster Faridabad should be sent (not later than the bid closing date and time mentioned above) to; Senior Manager (A&F) Regional Centre for Biotechnology 3rd km Milestone Faridabad, Gurgaon-Faridabad Expressway, Faridabad (Haryana) 121001 2.7. Bid Validity: The Bids shall be valid for 180 days from the last date of submission of Bids 2.8. Earnest Money Deposit (EMD) 2.8.1 The Earnest Money amounting to Rs.1, 00,000 and cost of Bid document Rs 1500/- (EMD in a separate envelope) shall be part of the Technical Bid and payable by a Demand Draft in favour of “Executive Director, RCB” payable at Gurgaon should accompany the Bid in separate envelope along with Technical Bid. Part Bids received without EMD and tender cost, will be treated as invalid and rejected. 10