RAINBOW APPAREL DISTRIBUTION CENTER CORP. THE NEW 5-7-9 AND BEYOND, INC. Transportation Routing and Vendor Compliance Guide REVISED- 2-15-18 1000 PENNSYLVANIA AVENUE BROOKLYN, NY 11207 TEL (718) 485-3000 FAX (718) 485-5653 e-mail: [email protected] 1 Introduction: This document contains the Rainbow Apparel Distribution Center Corp., The New 5-7-9 And Beyond, Inc. and Marianne (hereafter collectively called “Rainbow”) Transportation Routing and Vendor Compliance Guide (hereinafter sometimes referred to as the “Routing Guide”). This Guide is incorporated into the Purchase Order Terms and Conditions. These instructions are effective immediately and supersede all previously issued shipping guidelines. It is extremely important for you to review the Guide, as it provides critical shipping and transportation instructions. This Transportation Routing and Vendor Compliance Guide is now available on our websites: www.579.com, www.rainbowshops.com and www.mariannestores.com. To access the document, click on the “Vendors” tab at the bottom of the webpage. If you have any questions concerning these instructions, please contact Susan Eisemann at Rainbow’s Transportation Department, 1000 Pennsylvania Ave, Brooklyn, NY 11207, telephone (718) 485-3000 extension 4458. IMPORTANT: FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REFUSAL OF DELIVERY OR CHARGE- BACK TO YOUR COMPANY. 2 Table of Contents Preparation of Merchandise Compliance with Purchase Order…………………...…………………………. 4 Pre-Ticketing……………… ……………………………………...……..……… 5 Ordering Tickets ………….…………………………………...…………..……. 5 Ticket Types and Formats .…………………………………………………….. 6 Ticketing Apparel Merchandise……………………………...……………...…. 7 Ticketing of Footwear Merchandise…………………………………………… 8 Ticketing of Accessories, Bags, Sunglasses & Jewelry……..………… ……… 9 Jewelry Cards …………………………………………………………………… 9 Packing Requirements Packing of Garments…………………………………...….……………………. 9 Garments on Hangars (GOH)……………………..………………………….… 10 Packing of Shoes …………………………………………….……………...…… 12 Additional Packing Requirements…………………………..…………………. 13 Pre-pack Cartons, Master Cartons, Weight/Size of Cartons ………………. .. 13 Instructions for Shipping Merchandise…………………………….. 14 Palletizing…………….…………………………………………..………… …… 15 Bill of Lading…………………………………………….…………………….… 18 Packing List…………………………………………………...………………. … 19 Invoicing………………………………………………….………………………. 20 Shipping Before Making Appointments………………………………….……………….. 21 Appointment Guidelines...…………………………….………………….……... 21 Shipping Guidelines & Freight …………………….…………………………... 23 Ground Transportation from California ……………………………………… 24 Air Shipments …..………………………………………………………………. 25 APPENDICES Merchandise Vendor Manifest…………………………….………………….. 26 Completed Vendor Manifest of Single Style PO’s…………………....……… 26a Completed Vendor Manifest of Multi-Style PO’s……………………….…… 26b Completed Multi-Page Vendor Manifest……………………………..………. 26c GOH Vendor Style Identification Sheet……..………………...….…………… 27 Rainbow’s Buyer Sample Purchase Order…………………………….…....... 28 Partial list of Violations………….…..…………...…………………..………… 29 Maintained Markup Agreement……….…….………………………..……… 30 Policy on Slave Labor and Human Trafficking…………………...…………… 31 Lead Policy………………………………………………………………………. 32 Cadmium Policy…………………………………………………………………. 34 3 COMPLIANCE WITH PURCHASE ORDER All shipments must be in compliance with ALL the terms of the Purchase Order and the terms in this Transportation Routing and Vendor Compliance Guide. In the event of any conflict between the terms and conditions of this Routing Guide and any Purchase Order, the terms and conditions of the Purchase Order shall be controlling and prevail. As examples only: Quantity, Style, Size and Color All shipments MUST be in compliance with the quantities, color, and styles on the Purchase Order unless otherwise agreed to in writing with the Rainbow Buyer. Bundling, Pre-Ticketing, Hanging, Sorting All shipments MUST be in total compliance with the terms of the Purchase Order and this Routing Guide concerning the bundling, pre- ticketing, hanging, and sorting of merchandise (see pages 5, 6, 7, 8, 9, 10, 12, 13) Do not ship less than bundle quantities stated on the Purchase Order. All Apparel Merchandise Packing:  All pieces of merchandise must be wrapped or placed in poly bags. If not, the vendor will be subjected to a charge-back. This applies to wearing apparel only. 4 PRE-TICKETING Vendors must follow pre-ticketing directions as indicated on the Purchase Order. FineLine Technologies will produce tickets and ship them to you from their website. The FineLine Technologies program will insure you receive your tickets in a timely manner. It is recommended using FineLine Technologies. Any vendor produced tickets will result in a charge back if not scannable or if inaccurate. Getting Started: 1. Email [email protected] to request your web username(s) and password(s). Please include the following in your request: i. Rainbow Apparel Vendor Number ii. Company name iii. List of users including name, email address, and desired password for each user. 2. FineLine Technologies will send you an email once your account has been activated. Once you receive this confirmation, log onto the website at https://www.finelineglobal.com/fasttrak. i. Choose “Profile” from the tabs listed at the top of the page ii. If addresses are already listed for your company, modify or add any additional information if necessary iii. If no shipping address is listed, add at least one address for shipping and billing purposes 3. Account set-up is now complete. Proceed to the “order” tab to place an order, or exit the system using the “logout” tab. 4. All ticket orders will be processed and shipped to you (via the carrier and shipping method of your choice) within a 48-hour period. If you need assistance, please email at [email protected] or call at 800-500-8687. 5 Fineline/Rainbow Ticket Types and Formats 6 Ticketing of Apparel Merchandise ATTACH PRICE TICKET TO NECK LABEL FOR TOPS AND DRESSES AND BACK CENTER SEAM FOR BOTTOMS.  Rainbow expects all merchandise to be pre-ticketed unless noted otherwise on the Purchase Order. (See Pre-ticketing section (page 5) for FineLine Technologies to order correct price tickets.) Note: Any merchandise received that should be, but is not, pre-ticketed by the vendor will be charged back per garment. Charge-backs will increase per repeated violation. 7 Ticketing of Footwear Merchandise 8 Ticketing of Accessories, Bags, Sunglasses and Jewelry Any questions regarding the ticket placement for accessories, bags, sunglasses and jewelry should be addressed with the buyer. Jewelry Cards Rainbow recommends the use of the following firm for the production and use of the jewelry cards that accompany all jewelry: Real Packaging Co., Ltd. Xizhaizitou Industrial Park, Xiazhuang, Chengyang, Qingdao, China Post Code: 266107 Tel: 86-532-68951686-8025 Email: [email protected]; [email protected] PACKING REQUIREMENTS PACKING OF GARMENTS Hanging Garments All hanging garments must be shipped on the specified black hangers purchased from Ace, Inc. To purchase the appropriate hangers call Ace, Inc. at 718-837-5400 and ask for Ronnie. Please inform them you are ordering for Rainbow. Note: Vendor will be charged back per garment if merchandise is not hung on proper hangers, excluding West Coast vendors. 9 Specified black hangers by garment: Style# Description of hangers Used for 1004PBR 8" bottom hanger Kids Bottoms 1000PBR 10" bottom hanger Jrs Bottoms 1003PBR 12" bottom hanger Plus Size Bottoms 5075SBR 12" top hanger Kids Tops 0485 PBR 15" top hanger G i r l s 7-16 0485 PBR 15" top hanger Boys 8-20 0771PBx001 or 0484 17" top hanger J r s / Plus Tops GARMENTS ON HANGERS (GOH) INSTRUCTIONS (NY and NJ Vendors only)  See the “GOH Vendor Style Identification Sheet” (see page 27).This sheet must be filled out with all information and attached to the first garment of each style/color when it is unloaded at Rainbow’s receiving dock. If the GOH Vendor Style Identification Sheet is not provided, a charge- back will be issued.  Do not ship less than the bundle quantity stated on the Purchase Order. All less than bundle quantities will incur a charge-back.  Do not send multiple faxes or e-mails of the same information; this will be subject to a charge-back.  Do not call appointment desk, this will be subject to a charge- back. (For information on appointments, see pages 21, 22, 23) 10