Procurement of Works| 1 BIDDING DOCUMENT for THE PROCUREMENT OF [Insert identification of the Works] National Competitive Bidding (NCB) IFB No. [Insert the name of Public Entity] Issued on: Issued to: Invitation for Bids No.: NCB No.: Procurement of Works| 2 Abbreviations BD ... ............................................................ Bidding Document BDF ... ...................................................... .. Bidding Forms BDS ... ...................................................... .. Bid Data Sheet BOQ ... ....................................................... Bill of Quantities COF ... ....................................................... Contract Forms DP ... .......................................................... Development Partners DoLIDAR ... .............................................. . Department of Local Infrastructure Development and Agricultural Roads ELI ... ..................................................... ... Eligibility EQC ... ..................................................... .. Evaluation and Qualification Criteria EXP ... ..................................................... .. Experience FIN ... ..................................................... ... Financial GCC ... ..................................................... .. General Conditions of Contract GoN ... ...................................................... .. Government of Nepal ICC ... .......................................................... International Chamber of Commerce IFB ……………………………………. Invitation for Bids ITB ... .......................................................... Instructions to Bidders JV ... ........................................................ .. Joint Venture LIT ... ..................................................... ... Litigation NCB ... ....................................................... National Competitive Bidding PAN ... .................................................... .. Permanent Account Number PPA ... ..................................................... .. Public Procurement Act PPMO ... .................................................... Public Procurement Monitoring Office PPR ... ..................................................... .. Public Procurement Regulations PL ... ............................................................. Profit & Loss SBD ... ...................................................... .. Standard Bidding Document SCC ... ..................................................... .. Special Conditions of Contract TS ... ............................................................. Technical Specifications VAT ... .................................................... .. Value Added Tax WRQ ... .................................................. ... Works Requirements Procurement of Works| 3 Table of Contents Invitation for Bids ...........................................................................................................1 Part - I Bidding Procedures ....................................................................................... 3 Section - I Instructions to Bidders ... ………………………………………………………..7 Section - II Bid Data Sheet………………………………………………………………….29 Section - III Evaluation and Qualification Criteria…………………………………………..32 Section – IV Bidding Forms………………………………………………………………...41 Part - II Requirements ...............................................................................................62 Section - V Works Requirements …………………………………………………………..64 Section - VI Bill of Quantities………………………………………………………………70 Part - III Conditions of Contract and Contract Forms .........................................76 Section - VII General Conditions of Contract…………………………………………….…80 Section - VIII Special Conditions of Contract……………………………………………....106 Section - IX Contract Forms ………………………………………………………………..112 Procurement of Works| 4 Invitation for Bids Government of Nepal (GoN) [Name of Employer] Invitation for Bids for the [Name of Contract] Contract Identification No: __________________ Date of publication: __________________ Name of the Development Partner [if applicable]: ______________________ Loan/Credit/Grant No [if applicable]: ______________________ 1. The Government of Nepal [GoN] has allocated funds or received a loan/credit/grant from [GoN or Development Partner] towards the cost of [Name of Project] and intends to apply part of the funds to cover eligible payments under the Contract for [Name and identification number of Contract]1. Bidding is open to all eligible Nepalese and Foreign Bidders. 2. [Name of Employer] invites sealed bids or electronic bids from eligible bidders for the construction of [Brief description of the Works]2 under National Competitive Bidding procedures. Only eligible bidders with the following key qualifications should participate in this bidding: Minimum Average Annual Construction Turnover of the best 3 years within the last 10 years: [enter NRs….……………….] Minimum Work experience of similar size and nature: [number of project and value of each project] 3. Eligible Bidders may obtain further information and inspect the Bidding Documents at the office of [Name, location, mailing address, telephone and facsimile numbers and email address of the Employer] or may visit PPMO website www.bolpatra.gov.np. 4. A complete set of Bidding Documents may be purchased from the office [insert name and address] and the office [insert name and address] by eligible Bidders on the submission of a written application, along with the copy of company/firm registration certificate, and upon 1 Substitute “contracts” where bids are called concurrently for multiple contracts. Add a new para. 2 and renumber paras 2 - 9 as follows: "Bidders may bid for one or several contracts, as further defined in the Bidding Document. Bidders wishing to offer discounts/cross discounts in case they are awarded more than one contract will be allowed to do so provided those discounts are included in the Letter of Bid.” 2 A brief description of the type of work shall be provided including quantities of major works, location of the project and other information necessary to enable potential bidders to decide whether to respond to the invitation, a Bidding Document requires bidders to have specific experience and capabilities and therefore also be included in this paragraph. Procurement of Works| 5 payment of a non-refundable fee of [Insert amount] till [Insert date]3. If so requested, the Bidding Documents can also be sent by post/courier services upon payment of additional cost of NRs. [amount]. However, the Employer will not be responsible for delay or non-delivery of the documents so sent. Or Bidder who chooses to submit their bid electronically may purchase the hard copy of the bidding documents as mentioned above or may down load the bidding documents for e-submission from PPMO’s Web Site www.bolpatra.gov.np. Bidders, submitting their bid electronically, should deposit the cost(as specified above) of bidding document in the Project’s Rajaswa (revenue) account as specified below and the scanned copy (pdf format) of the Bank deposit voucher shall be uploaded by the bidder at the time of electronic submission of the bids. Information to deposit the cost of bidding document in Bank: Name of the Bank: ………………….. Name of Office: ……………………………….. Office Code no. :…………….. Office Account no.: ………………………. Rajaswa (revenue) Shirshak no. : …………………………. 5. Pre-bid meeting shall be held at [insert name and address] at [insert time and date].4 6. Sealed or electronic bids must be submitted to the office [Name and address] by hand/courier or through PPMO website www.bolpatra.gov.np. on or before [Time] on [Date]. Bids received after this deadline will be rejected. 7. The bids will be opened in the presence of Bidders' representatives who choose to attend at [Time and date] at the office of [Address of office]. Bids must be valid for a period of [Insert number of days] after bid opening and must be accompanied by a bid security or scanned copy of the bid security in pdf format in case of e-bid, amounting to a minimum of [insert amount (2 to 3 % of estimated amount)], which shall be valid for 30 days beyond the validity period of the bid (i.e. [Date]) 8. If the last date of purchasing and /or submission falls on a government holiday, then the next working day shall be considered as the last date. In such case the validity period of the bid security shall remain the same as specified for the original last date of bid submission. 3 The time interval between last purchasing date and last submission date shall not be more than one day. 4 If pre-bid meeting shall not be held delete this para and renumber other paras.] Procurement of Works| 6 Part - I BIDDING PROCEDURES Procurement of Works| 7 Table of Clauses Section - I Instructions to Bidders ……………………………………………………………..….7 A. General ………………………………………………………………………………………...7 1. Scope of Bid ................................................................................................................................7 2. Source of Funds .......................................................................................................................... 7 3. Fraud and Corruption ..................................................................................................................8 4. Eligible Bidders ... .......................................................................................................................9 5. Eligible Materials, Equipment and Services ..............................................................................11 B. Contents of Bidding Document ....................................................................................................... 11 6. Section of Bidding Document ................................................................................................... 11 7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting ............................................ 12 8. Amendment of Bidding Document .. ........................................................................................ 13 C. Preparation of Bids ........................................................................................................................... 13 9. Cost of Bidding ...........................................................................................................................13 10. Language of Bid ... ................................................................................................................ .13 11. Documents Comprising the Bid ... .................................................................................... ....13 12. Letter of Bid and Schedules ... ........................................................................................... ....14 13. Alternative Bids ... ............................................................................................................... ...14 14. Bid Prices and Discounts ... ................................................................................................. ...14 15. Currency of Bid and Payment ... ......................................................................................... ...15 16. Documents Comprising the Technical Proposal ... ............................................................... ..15 17. Documents Establishing the Qualifications of the Bidder ... ................................................ ..15 18. Period of Validity of Bids ... .................................................................................................. ..15 19. Bid Security ... ....................................................................................................................... ..16 20. Format and Signing of Bid ... ................................................................................................ ..17 D. Submission and Opening of Bids ………………………………………………………………....18 21. Sealing and Marking of Bids .................................................................................................... 18 22. Deadline for Submission of Bids ... ....................................................................................... ...20 23. Late Bids ... ............................................................................................................................... 20 24. Withdrawal, and Modification of Bids ... .............................................................................. ...21 25. Bid Opening ... ....................................................................................................................... ...21 Procurement of Works| 8 E. Evaluation and Comparison of Bids ... ........................................................................................ ... 22 26. Confidentiality ... ................................................................................................................... ... 22 27. Clarification of Bids ... ........................................................................................................... ... 22 28. Deviations, Reservations, and Omissions ... ......................................................................... ... 23 29. Determination of Responsiveness ... ..................................................................................... ... 23 30. Nonconformities, Errors, and Omissions ... ........................................................................... .. 24 31. Correction of Arithmetical Errors ... ....................................................................................... .. 24 32. Evaluation of Bids ... ............................................................................................................. ... 25 33. Comparison of Bids ... ............................................................................................................ .. 26 34. Qualification of the Bidder ... ................................................................................................. .. 26 35. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids... ............................. ... 26 F. Award of Contract ... ......................................................................................................................... ..26 36. Award Criteria ... ................................................................................................................... ... 26 37. Letter of Intent to Award the Contract/ Notification of Award ... ....................................... ... 26 38. Performance Security ............................................................................................................. .. 26 39. Signing of Contract ... ............................................................................................................. .. 27 40. Complain and Review ... ....................................................................................................... ....27 Section - II Bid Data Sheet ... ............................................................................................................... ... 29 A. General ... ............................................................................................................................. .. 29 B. Bidding Document ... ............................................................................................................ .. 29 C. Preparation of Bids ... ............................................................................................................ ...30 D. Submission and Opening of Bids ... ..................................................................................... .. 31 E. Evaluation and Comparison of Bids ... ................................................................................ ....31 Section - III Evaluation and Qualification Criteria ... ....................................................................... ... 32 1. Evaluation ......................................................................................................................................... 32 1.1 Adequacy of Technical Proposal ... ........................................................................................ ..32 1.2 Multiple Contracts ... ............................................................................................................. ...32 1.3 Completion Time ... ................................................................................................................ ..32 1.4 Alternative Technical Solutions ... ........................................................................................ ... 33 1.5 Quantifiable Nonconformities, Errors and Omissions ... ...................................................... ... 33 2. Qualification ... .............................................................................................................................. ... 33 2.1 Eligibility ... ........................................................................................................................... ... 33 2.2 Pending Litigation ................................................................................................................. ... 34 2.3 Financial Situation ... ............................................................................................................ ... 35 2.4 Experience ... ......................................................................................................................... ... 36 2.5 Personnel ... ............................................................................................................................ ... 39 2.6 Equipment ... .......................................................................................................................... ... 40 Procurement of Works| 9 Section - IV Bidding Forms ... .................................................................................................................... .. 41 Letter of Bid ... ........................................................................................................................................42 Table of Price Adjustment Data as per GCC 45.1 ... ........................................................................... 44 Table of Price Adjustment Data as per GCC 45.7 ... ........................................................................... 45 Bid Security ... ......................................................................................................................................... 46 Technical Proposal Format ... .................................................................................................................47 Personnel ... ..............................................................................................................................................48 Form PER-1: Proposed Personnel ... ...................................................................................................... 48 Form PER-2: Resume of Proposed Personnel ... ................................................................................... 49 Equipment ... ............................................................................................................................................ 50 Bidder’s Information and Qualification Format ... .............................................................................. 51 Bidder's Qualification ... .......................................................................................................................... 52 Form ELI - 1: Bidder's Information Sheet ... ..................................................................................... .... 52 Form ELI - 2: JV Information Sheet ... .............................................................................................. .... 53 Form LIT - 1: Pending Litigation ... ....................................................................................................... 54 Form FIN - 1: Financial Situation ... ................................................................................................. ..... 55 Form FIN - 2: Average Annual Construction Turnover ... ................................................................... 56 Form FIN - 3: Financial Resources ... .............................................................................................. .... 57 Form FIN- 4: Current Contract Commitments / Works in Progress ... .............................................. 58 Form EXP - 1: General Construction Experience ... ........................................................................... 59 Form EXP - 2(a): Specific Construction Experience ... ...................................................................... 60 Form EXP - 2(b): Specific Construction Experience in Key Activities ... .................................. .. 61 Procurement of Works| 10 S - I ECTION Instructions to Bidders A. General 1. Scope of Bid 1.1 In connection with the Invitation for Bids indicated in the Bid Data Sheet (BDS), the Employer, as indicated in the BDS, issues this Bidding Document for the procurement of Works as specified in Section V (Works Requirements). The name, identification, and number of Contracts of the National Competitive Bidding (NCB) are provided in the BDS. 1.2 Throughout this Bidding Document: (a) the term “in writing” means communicated in written form and delivered against receipt; (b) except where the context requires otherwise, words indicating the singular also include the plural and words indicating the plural also include the singular; and (c) “day” means calendar day. 2. Source of Funds 2.1 GoN Funded: In accordance with its annual program and budget, approved by the GoN, the implementing agency indicated in the BDS plans to apply a portion of the allocated budget to eligible payments under the contract(s) for which this Bidding Document is issued. Or Public Entities' own Resource Funded: In accordance with its annual program and budget, approved by the public entity, the implementing agency indicated in the BDS plans to apply a portion of the allocated budget to eligible payments under the contract(s) for which this Bidding Document is issued. Or DP Funded: The GoN has applied for or received financing (hereinafter called “funds”) from the Development Partner (hereinafter called “the DP”) indicated in the BDS toward the cost of the project named in the BDS. The GoN intends to apply a portion of the funds to eligible payments under the contract(s) for which this Bidding Document is issued. 2.2 DP Funded: Payment by the DP will be made only at the request of the GoN and upon approval by the DP in accordance with the terms and conditions of the financing agreement between the GoN and the DP (hereinafter called the “Loan/Grant Agreement”), and will be subject in all respects to the terms and conditions of that Loan/Grant Agreement. No party other than the GoN shall derive any rights from the Loan Agreement or have any claim to the funds.