Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act Annual Security Report Student Consumer Handbook Alhambra October 2016 1 | P a ge Table of Contents Requests for Annual Security Report Data .................................................................................................................... 4 Distribution of the Annual Security Report ................................................................................................................... 4 Campus Security Authorities ......................................................................................................................................... 5 Campus Security Authority Defined.............................................................................................................................. 6 CSA Responsibilities ..................................................................................................................................................... 6 Reporting Emergencies and Crimes .......................................................................................................................... 7 Campus Crime & Incident Reporting Form Procedures ......................................................................................... 7 Emergency Notifications ......................................................................................................................................... 9 Timely Warnings ..................................................................................................................................................... 9 Emergency Notifications or Timely Warning, Understanding the Difference ..................................................... 10 General Campus Safety ............................................................................................................................................. 10 Accessibility to Facilities: ...................................................................................................................................... 10 Building Closures: ................................................................................................................................................. 11 Emergency Evacuation .............................................................................................................................................. 12 Emergency Resources ............................................................................................................................................ 16 Crisis Scenarios ...................................................................................................................................................... 16 Violence Prevention ................................................................................................................................................... 22 Crime Prevention Programs and Information ........................................................................................................ 23 Annual Trainings ................................................................................................................................................... 24 Drug and Alcohol Policy ........................................................................................................................................... 27 Sexual Assault, Domestic and Dating Violence, and Stalking Policies .................................................................. 27 Victim’s Rights: ......................................................................................................................................................... 34 Sex Offender Registration Program for California:.................................................................................................. 36 Crime Statistics .......................................................................................................................................................... 37 Who is Available to Assist You? .................................................................................................................................. 47 General Grievance Procedure ..................................................................................................................................... 47 Informal Grievance Procedure ............................................................................................................................. 47 Formal Grievance Procedure ............................................................................................................................... 48 Academic Information .............................................................................................................................................. 48 Student Facilities........................................................................................................................................................ 50 General Institution Rules and Regulations ............................................................................................................. 52 Responsibilities of the Student .............................................................................................................................. 52 Financial Aid Services and Information .................................................................................................................. 56 Student Accounts Information ....................................................................................................................................... 68 TUITION CHARGES ............................................................................................................................................... 68 Career Services ............................................................................................................................................................ 69 Student Disability Services........................................................................................................................................ 75 Credit Transfer Policy ................................................................................................................................................. 95 2 | P a ge Experiential Learning: .......................................................................................................................................... 96 Maximum Number of Transfer Credits Allowed................................................................................................ 96 Student Grievance/Complaint Form .......................................................................................................................... 101 Student Grievance Withdrawal Form ........................................................................................................................ 102 CAMPUS CRIME & INCIDENT REPORTING FORM .......................................................................................... 103 3 | P a ge Requests for Annual Security Report Data The Campus Crime and Incident Log can be requested from the Campus President or Academic Dean in writing. Records for the most recent 60-day period will be open to public inspection during normal business hours. Any information older than 60 days will be available within two business days of the request for public inspection. Distribution of the Annual Security Report The Annual Security Report is distributed annually on October 1st of each year. The Annual Security Report is available via direct link on the Platt College website. All prospective students are provided a direct web link from the admissions department and a paper copy upon request by the front desk. New students are provided the Annual Security Report during New Student Orientation by receiving an Annual Security Report Handout. New Student Orientation is often lead by Career Services. New students are also notified they may request a paper copy at any time from the front desk, Academic Dean or Campus President. Continuing students are notified by flyers, email blasts, classroom announcements, and the student intranet. There is also a paper copy available upon request. Continuing student distribution is completed by Student Services, the Academic Dean, faculty and the Campus President. All prospective employees are provided a direct web link, are notified via the employment application of the direct web link, and are given the option of receiving a paper copy. The Human Resources Manager is responsible for this process. New employees receive an electronic copy during their on-boarding process. They are also informed of the availability of a hard copy at the receptionist desk. Continuing employees are notified by flyers, messages on their check stubs and a posting on the employee intranet. They are also given the option to request a paper copy. Human Resources, the Campus President and the front desk receptionist(s) are responsible for this distribution process. It is important to note that all distributed materials and announcements regarding the Annual Security Report contain the direct web link to the document as well as a clear indication of the availability and manner for obtaining a hard copy. The distribution methods for students and employees are summarized below: Students Delivery Methods Person Responsible Prospective Student  Direct web link  Admissions Department  Paper copy upon request*  Front Desk/Academic Dean/Campus President New Student (includes re-entry and  Annual Security Report  Career Service or other re-start) Handout during New Student Orientation presenter Orientation  Front Desk/Academic  Paper copy upon request* Dean/Campus President Continuing Student  Flyers on campus  Student Services/Academics  Email blast  Academics/IT  Classroom Announcements  Academic Dean/Faculty  Student Intranet and Canvas  Academics/IT posting of direct web link  Paper copy upon request*  Front Desk/Academic Dean/Campus President 4 | P a ge Employees Delivery Methods Person Responsible Prospective Employees  Direct web link  Human Resource Manager  Employment Application  Human Resource Manager  Paper copy upon request*  Front Desk/Human Resource Manager New Employees  Annual Security Report  Hiring Manager or designee Handout during On-Boarding  Paper copy upon request*  Front Desk/Hiring Manager Continuing Employees  Flyers on campus  Campus President  Check stub message  Human Resource Manager  Human Resource Manager/IT  Employee Intranet posting of direct web link  Front Desk/Hiring Manager  Paper copy upon request* *All distributed material clearly indicates where a paper copy can be obtained. Requesting a Copy of the Annual Security Report You may request a printed copy of the Annual Security Report by any of the following:  In person request with the Campus President or Academic Dean  By mail at 1000 South Fremont Ave, Suite A9W, Alhambra CA 91803  By email at [email protected]  By phone at 626-300-5444 Platt College is committed to maintaining a safe and secure learning and working environment for all students and employees in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). All members of the Platt College community are encouraged to report all criminal actions, accidents, injuries, or other emergency incidents to those individuals that have been designated as campus security authorities. The Platt College Annual Security Report (ASR) is intended to provide information about security on campus including: crime statistics on-campus and for public property surrounding the campus, policy information, program information, safety tips, resource phone numbers, and a brief overview of the services provided by the institution. Information in this report is compiled from information provided by campus security authorities as described below. Campus Security Authorities Students and staff are encouraged to report all criminal offenses and emergencies to one of the individuals who is a campus security authority (CSA). Anyone designated as a campus security authority will be able to assist a victim in filing a police report. The information will also be included in the campus crime statistics. At that time, Platt College will also determine whether there is a need for a timely warning to the entire campus or, in the case of an emergency, Platt College will determine whether an emergency notification should be issued. 5 | P a ge If the individual who is reporting the crime is a victim and wishes that his/her identity remain confidential and desire no further investigation, the individual must inform the CSA to whom the crime is being reported. If confidentiality has been requested, the CSA will gather sufficient information to allow Platt College to implement crime alerts, if warranted, and to include the information in the statistical records maintained by Platt College. The person designated to collect Clery information for Platt College is: Megan Clifton Director of Student and Academic Affairs [email protected] 951-572-4300 Campus Security Authority Defined A campus security authority (CSA) is defined as: Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses. The following individuals are defined according to the Clery Act as Campus Security Authorities for Platt College. Title Name Email Campus President Michael Giacomini [email protected] Academic Dean Thomas Leveillee [email protected] Human Resources Manager Jennette Bloemendaal [email protected] Each one can also be reached at: (626)300-5444 CSA Responsibilities Any CSA who becomes aware of a Clery reportable crime must document the incident fully and notify the Director of Student and Academic Affairs immediately. The following information must be reported for all Clery reportable crimes:  The details of the incident(s) – sufficient to properly classify the type of crime  The location of the incident  The date and time of the incident  The date and time the CSA was advised of the crime In the event an incident involves an ongoing imminent threat to the College, the CSAs are encouraged to call 911. 6 | P a ge Persons Exempt from Reporting Clery-Reportable Crimes The Clery Act excludes the following persons from Clery reporting requirements when the person is operating in the course and scope of their license: Pastoral Counselor – a person who is associated with a religious order or denomination and is recognized by that religious order or denomination as someone who provides confidential counseling within the scope of their position as a pastoral counselor. Professional Counselor – a person whose official responsibilities include providing mental health counseling to members of the institution’s community and who is functioning within the scope of his or her license or certification. However, Platt College does not employ Pastoral or Professional Counselors. Reporting Emergencies and Crimes Platt College is committed to taking the actions necessary to provide a safe and secure working/learning environment for all students and staff. As a member of the campus community, you can feel safe and comfortable knowing that security procedures are in place and are regularly tested and re-evaluated for their effectiveness. The following information, in compliance with Federal, State, and local statutes discloses the policies and procedures regarding campus security, as well as pertinent statistics reflecting incidents occurring on campus. This information is in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (amended in 1992, 1998, 2008, and 2013). Campus Crime & Incident Reporting Form Procedures The Campus Crime & Incident Reporting Form will be used to record the occurrence of a crime or incident, the type of crime or incident that occurred and whether an arrest was actually made. A copy of the Campus Crime & Incident Reporting Form is maintained in the Academic Dean’s office in a file labeled Campus Crime & Incident Reporting Forms. Additionally, each crime or incident must be documented in the Campus Crime & Incident Log. 7 | P a ge Procedures for Campus Crime & Incident Reporting Form The Campus Crime & Incident Reporting Form is to be used to report all crimes and incidents on campus. Clery Crimes to be reported are homicide, murder, rape, fondling, incest, robbery, aggravated assault, burglary, motor vehicle theft, arson, arrests for liquor law violations, drug law violations, weapons, larceny-theft, simple assault, intimidation, destruction/damage, vandalism of property, dating violence, domestic violence, stalking, sexual harassment, statutory rape, and referrals for disciplinary actions for liquor law violations, drug law violations and weapons law violations. Each crime is to be recorded on a Campus Crime & Incident Reporting Form irrespective of whether an arrest is made or not. All reports must be entered into the log within two business days of the reported information. As incidents are reported, the supporting documentation from the Campus Crime & Incident Reporting Form are kept on file and entered into the Campus Crime and Incident Log. Platt College will withhold information from the public log ONLY if there is clear and convincing evidence that the release of the information would –  Jeopardize an ongoing criminal investigation or the safety of an individual;  Cause a suspect to flee or evade detection;or  Result in the destruction of evidence The Campus Crime & Incident Log is maintained in the Academic Dean’s office. The information on criminal offenses and arrests is updated on an annual basis by the Director of Student and Academic Affairs. Statistics include those reported to local law enforcement agencies, designated campus officials (including but not limited to directors, deans, program chairs, faculty and staff). Each year, the Director reaches out to local law enforcement agencies to obtain the statistics. The Director retains copies of the correspondence. For Immediate Police, Fire, or Medical Response Dial 911 By Federal law, all criminal actions, accidents, injuries, or other emergency incidents occurring on campus must be reported to the proper campus security authorities and to appropriate outside agencies immediately. Please note that Platt College does not have on-campus police. Platt College does not have a formal relationship with local law enforcement agencies agencies by way of a written memoranda of understanding, etc; however we do have an informal relationship with local enforcement agencies. From time to time, the local police and sheriff office’s staff offer self-defense training as well as crime prevention workshops for the students and employees. Platt College Ontario does contract with a third party security company for evening classes only. This security company does not have the authority to make arrests. We also reach out to the local police on an annual basis to obtain crime statistics for the Annual Security Report. We also seek their assistance should there be an emergency on-campus. 8 | P a ge Emergency Notifications In compliance with Federal law, Platt College will immediately issue an Emergency Notification to the College campus once confirmation has been received by the CSA of any significant emergency or dangerous situation involving an immediate threat to the health or safety of students, staff or faculty. The Campus President and/or Academic Dean will access available sources of information from other campus administrative staff and local authorities to confirm the existence of the danger and will respond by initiating an Emergency Notification without delay. The Campus President in conjunction with the Chief Operating Officer (COO) will determine who should be notified, the content of the notification, and initiate the notification system. The notification will target the specific portions of the impacted campus location(s), unless issuing a notification will, in the professional judgement of responsible authorities compromise efforts to assist a victim or to contain or respond to an emergency. An Emergency Notification may be issued in one or more of the following methods:  Press Releases  Crime Advisories  Campus web pages  Local Media- newspapers, radio, television broadcasts  Posting on campus  Text messaging or E-mail  Individual distribution  Class announcements Emergency Notifications will be sent to all students, faculty and staff unless it is clear the event is limited to a specific area of the campus. Campus-wide Emergency Notifications may only be issued by the following authorized individuals:  Chief Operating Officer  Campus President  Director of Student and Academic Affairs Test of Emergency Notification System and Evacuation Procedures Platt College will conduct an annual test of the Emergency Alert notification system. Each test of the emergency notification system and emergency evacuation procedure will be documented with a description of the exercise, the date, time, and whether the test was announced or unannounced. Documentation and results from these annual tests will be kept in the Campus President’s office. Timely Warnings 9 | P a ge In compliance with Federal law, Platt College will issue a Timely Warning to the entire Platt College campus when a Clery reportable crime occurs on campus or in an area surrounding the campus when the COO or other senior level official determines that the situation represents a serious or continuing threat to the students, staff and faculty. The decision to issue a Timely Warning will be made on a case-by-case basis. Emergency Notifications or Timely Warning, Understanding the Difference Emergency Notification Timely Warning Recipients The entire campus or a The entire campus subset Triggering incident Any situation thought to Clery reportable crimes impose an immediate believed to present an threat to the safety and ongoing threat to the security of the campus community community Timeline for sending a As soon as first-responders As soon as pertinent Message confirm significant information is available emergency or dangerous situation General Campus Safety Accessibility to Facilities: The campus facilities are accessible to members of the campus community and visitors during normal business hours Monday through Friday, and for certain classes and special events over the weekend. Access during non-business hours must be coordinated through the office of the Campus President. Exterior doors are locked and secured each evening by designated campus staff. Buildings are secured according to factors such as evening hour class times and library hours. We ask that you stay aware and avoid circumventing policies that are meant to preserve your safety and that of others. Keys to the offices, laboratories, and classrooms on campus will be issued to employees only as needed and after receiving the proper authorization. Each Department Supervisor is responsible for assuring his/her area is secured and locked. 10 | P a g e