MEETINGS OF THE Boards of Directors Valley Metro RPTA Valley Metro Rail MEETING DATE MEETING DATE Thursday, September 17, 2015 Thursday, September 17, 2015 TIME TIME 12:15 p.m. 1:15 p.m. LOCATION Valley Metro RPTA Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor Phoenix VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 September 10, 2015 Board of Directors Thursday, September 17, 2015 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 12:15 p.m. Action Recommended 1. Public Comment 1. For information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker or a total of 15 minutes total for all speakers. 2. Minutes 2. For action Minutes from the August 13, 2015 Board meeting are presented for approval. 3. Chief Executive Officer’s Report 3. For information Steve Banta, Chief Executive Officer (CEO), will brief the Board on current issues. CONSENT AGENDA 4A. Landscaping Services Contract Award 4A. For action Staff will request that the Board of Directors authorize the CEO to execute a contract with United Right-of-Way (URW) to provide landscaping services effective January 1, 2016 for a total term of 5 years (3-year base contract plus one two-year renewal option). For the total term of the contract, the award cost is $2,097,520. The RPTA portion will not exceed $177,000. VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 4B. Authorization to Issue a Request for Proposal (RFP) for 4B. For action Contractor Support for Website Redesign and Development Staff will request that the Board of Directors authorize the CEO to issue a RFP for contractor support to redesign and develop Valley Metro’s website and develop a strategic plan for Valley Metro’s passenger information systems. REGULAR AGENDA 5. Fare Technology Improvements 5. For information Steve Banta, CEO, will introduce John McCormack, Chief Financial Officer, who will provide the results of Fare Technology Improvement Study. 6. Wi-Fi on Buses Update 6. For information Steve Banta, CEO, will introduce William Tsuei, Chief Technology Officer, who will provide an informational update on the existing transit Wi-Fi deployments across the United States and to discuss technology recommendations for future consideration. 7. Approach for Future Paratransit Contracts 7. For information Steve Banta, CEO, will introduce Ron Brooks, Accessible Transit Services Manager, who will provide an update on Valley Metro’s approach to procuring East Valley Dial-a-Ride and other paratransit services. 8. Election of Valley Metro RPTA Budget and Finance 8. For action Subcommittee Member The Board will be asked to elect a Board member to serve on the RPTA BFS for the term ending in June 2017. 9. Future Agenda Items Request and Report on Current 9. For information Events and discussion Chair McDonald will request future agenda items from members, and members may provide a report on current events. 10. Next Meeting 10. For information The next meeting of the Board is scheduled for Thursday, October 22, 2015 at 12:15 p.m. 2 Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 3 DATE AGENDA ITEM 1 September 10, 2015 SUBJECT Public Comment PURPOSE A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Steve Banta Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 DATE AGENDA ITEM 2 September 10, 2015 Minutes of the Valley Metro RPTA Board of Directors Thursday, August 13, 2015 12:15 p.m. Meeting Participants Councilmember Jim McDonald, City of Avondale, Chair Councilmember Gary Sherwood, City of Glendale, Vice Chair Councilmember Thelda Williams, City of Phoenix, Treasurer Councilmember Rick Heumann for Vice Mayor Kevin Hartke, City of Chandler Councilmember Lynn Selby, City of El Mirage Councilmember Jenn Daniels, Town of Gilbert Vice Mayor Joe Pizzillo, City of Goodyear Supervisor Steve Gallardo, Maricopa County Vice Mayor Dennis Kavanaugh, City of Mesa Vice Mayor Jon Edwards, City of Peoria (via phone) Councilmember Suzanne Klapp, City of Scottsdale Councilmember Skip Hall, City of Surprise Vice Mayor Corey Woods for Mayor Mark Mitchell, City of Tempe Councilmember Kathie Farr, City of Tolleson Councilmember Everett Sickles, Town of Wickenburg Members Not Present Vice Mayor Eric Orsborn, City of Buckeye Due to technical difficulties, the audio recording was not operational during discussion of Items 1 through 6 of the agenda. Summary minutes are provided for that portion of the meeting. Chair McDonald called the meeting to order at 12:15 p.m. and the pledge of allegiance was recited. 1. Public Comment Public Comment was provided by Dianne Barker and Blue Crowley. 2. Minutes Minutes from the June 18, 2015 Board meeting were presented for approval. Public Comment was provided by Blue Crowley. VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433 IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY COUNCILMEMBER SICKLES AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 18, 205 BOARD MEETING. 3. Chief Executive Officer’s Report Mr. Banta provided an update on the following items:  ADA 25th Anniversary Gala  2015 Clean Air Campaign  APTA Sustainability – Valley Metro Awarded BRONZE Level  Strategic Plan Alignment  Legislative Update Mr. Banta thanked Vice Mayor Pizzillo for his service to Valley Metro. 4. Consent Agenda Public Comment Mr. Lee from CARE Evaluators provided public comment and thanked the Board for the opportunity to provide services at the Mobility Center. The following items were presented on the consent agenda: A. Contract Extension for ADA Paratransit Eligibility Certification and Fixed-Route Travel Training Services Mr. Banta said staff is requesting authorization for the CEO to exercise option years six and seven including a contract value adjustment to the contract with CARE Evaluators for the provision of ADA paratransit eligibility certification and fixed-route travel training services, in an amount not to exceed $1,260,604 for the period of October 1, 2015 through September 30, 2017. In April 2010 Valley Metro authorized a contract with CARE Evaluators, LLC to provide in-person ADA paratransit eligibility certification and related services for the region. On an ongoing basis, the contractor conducts in-person, physical and cognitive ADA paratransit and makes eligibility assessment recommendations to Valley Metro staff - who make all final eligibility decisions. The two-year extension will result in a total 7-year contract value of $3,193,508. For FY16, the new RPTA contract obligation is $439,330, which is fully funded with the Valley Metro adopted FY16 Operating and Capital budget. 2 Councilmember Daniels asked what the cost per assessment is and what value is being received for the service. She also asked what the initial cost per evaluation was in FY 2011. She said it is estimated that 5,800 people will go through the Mobility Center next year, how accurate is that number and what are the base costs? Mr. Banta said personal assessments vary per individual. Every year there are variables and regulation changes that impact the services provided. Mr. Brooks said the contract is nearing the 5-year term and staff has been working with Care Evaluators on managing resources. Councilmember Daniels asked how long each assessment takes. Mr. Brooks said it depends on the need and type of assessment. Councilmember Daniels said it is estimated that there will be 23 individuals coming through the Mobility Center on a daily basis. The current cost for the assessments is $92 and is going to increase to $123. Mr. Brooks said better management of resources and staff has made it possible to deliver the assessments at the lowest possible costs. He said the FY 2016 budget number will more closely reflect actual expenses. He said the $123 includes more than just the customer assessment. B. Contract Award for Investment Management Services (IMS) Mr. Banta said staff is requesting authorization for the CEO to execute a contract with PFM Asset Management LLC for Investment Management Services for a not to exceed cost of $60,000 for the one year initial term of the contract with 4 one-year extension options not to exceed $60,000 per year. The goal of Valley Metro’s Investment policy is to optimize return on investments while ensuring safety and liquidity of cash reserves. The IMS contract provides expertise to manage a portion of Valley Metro’s cash reserves, generating higher yields and returning greater net investment income. Four firms bid on the contract and PFM Asset Management LLC was selected to provide best value. The initial contract will be for one year, with four one year options. The initial Assets to be managed by PFM total $50 million of the current $160 Million cash reserve balance. PFM contract fees and independent custodial services will not exceed $75,000 per year. Improved investment earnings for one year are estimated at $175,000, providing a $100,000 net benefit. Annual contract renewal will depend on yield performance, investment environment and status of cash reserves. IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY VICE MAYOR PIZZILLO AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 3 5. Title VI Program Update Mr. Banta said the Board is being asked to approve the 2015 Title VI Program Update. In October 2012, FTA issued new Title VI Requirements and Guidelines to provide guidance on new requirements and provide clarity to help ensure that all recipients maintain compliance with their programs. One of the new requirements was to establish policies by April 1, 2013 to identify and evaluate potential equity issues related to changes in transit fares and services. In coordination with the City of Phoenix, Valley Metro developed the fare and services equity policies to fulfill this requirement in March 2013. This 2015 update of the policy makes changes to the policy include: o Making a change to the definition of “Service” expansion to “Route” expansion o Extending temporary transit service discontinuation or demonstration service from 180 days to 365 days o Changing the definition of low-income population and areas from those persons with an income of 80% or less of national per capita income to 150% or less. These changes are related to monitoring only and have no costs associated with them. Mr. Grote provided a presentation which included the following:  General Overview  Program Requirements  Fare and Service Equity Policies  Service Equity Policy Change  Service and Fare Equity Policy Change  Monitoring Regional Service Standards and Policies  Recommendation Public Comment Mr. Crowley provided public comment which included the need for equity service for low income families, increased service and additional TVMs. He said the $2.00 in additional fare to buy a pass on the bus is unfair when you can purchase an all-day pass at light rail stations for $4.00. IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY COUNCILMEMBER WILLIAMS TO APPROVE THE TITLE VI PROGRAM UPDATE. 4 6. October 2015 Valley Metro Transit Service Changes Mr. Banta said staff is requesting authorization for the CEO to amend the service operator contracts and member agency intergovernmental agreements (IGAs), as necessary, to accommodate the recommended October 2015 service changes. This item includes bus and light rail service changes for Valley Metro-operated routes and routes funded through the regional PTF. As part of the CME project opening on August 22nd, four bus routes will be modified at that time. All other improvements will go into effect on October 26, 2015. Public Comment Mr. Crowley said where are the two routes from 2006? Each LINK stop has a TVM. Citizens are not being taken care of. There are no TVMs at transit centers. Why aren’t there TVMs at Arrowhead Mall and Desert Sky Mall? Mr. Grote provided a presentation which included the following:  Overview  Recommended Service Changes – August 23, 2015  Recommended Service Changes – October 26, 2015  Recommended Service Changes (map)  Recommended Service Changes – CME (map)  Public Input  Public Input Results (2 slides)  Public Input Route 50  Public Input Mesa Buzz  Recommendation Councilmember Williams asked how far people would have to walk to reach the Mesa Buzz with the change. Mr. Luna said it is approximately a half of a mile. Riders would have to make the loop around the school to reach the stop. Mr. Grote said the current route doesn’t not have high ridership and this change will benefit more Mesa residents. Councilmember Williams asked that the route be monitored to analyze ridership. Councilmember Sherwood asked how many miles equate to the $900,000 change. Mr. Luna said service changes are based on revenue mile and when the changes are implemented. He said he would provide the equation. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER KLAPP AND UNANIMOUSLY CARRIED TO AUTHORIZE THE 5