(cid:1) DSS Player Pro Transcription Module INSTRUCTIONS Contents Contents ________________________________________________________2 DSS Player Pro Features ___________________________________________4 System Requirements _____________________________________________5 Installing DSS Player Pro___________________________________________6 Uninstalling DSS Player Pro ________________________________________8 Connecting the DS-3000 Digital Recorder _____________________________9 Starting the Transcription Module___________________________________10 Connecting the RS23 / RS24 Foot Switch_____________________________11 Connecting the E102 Headset ______________________________________12 Send Mail Function_______________________________________________13 How to Install MAPI Subsystem_____________________________________14 ForWindows95users..............................................................................................................14 ForWindowsNT4.0users.........................................................................................................14 ForWindows98/2000/Me/XPusers..........................................................................................15 How to Activate Send/Receive Mail Function__________________________22 CreateAProfile........................................................................................................................22 Dictation/TranscriptionModule..................................................................................................22 Transcription Window ____________________________________________23 TranscriptionWindow...............................................................................................................23 ToolBar....................................................................................................................................24 PlaybackControlBar................................................................................................................28 NoiseCancellation....................................................................................................................29 TypistTreeView........................................................................................................................30 Detail ofItemsThatAreDisplayedontheHeaderBar...............................................................32 Menu __________________________________________________________35 FileMenu..................................................................................................................................35 EditMenu.................................................................................................................................36 ViewMenu................................................................................................................................37 ToolsMenu...............................................................................................................................38 VoiceRecognitionMenu...........................................................................................................41 2 DownloadMenu........................................................................................................................42 Mail Menu.................................................................................................................................43 [Download]Options..................................................................................................................44 [Selectionofawordprocessor]Options....................................................................................44 [Mail]Options............................................................................................................................44 Confirmationofcontentstobetransmitted................................................................................45 Transcribe Window_______________________________________________46 TranscribeWindow...................................................................................................................46 Troubleshooting _________________________________________________48 NoSound.................................................................................................................................48 CannotConnecttoDS-3000.....................................................................................................49 CommunicationDriverProblem.................................................................................................49 [Windows 2000, and Windows XP] __________________________________49 OtherDeviceProblems.............................................................................................................51 AttachmentFileProblem...........................................................................................................51 Technical Assistance And Support__________________________________52 3 DSS Player Pro Features DSSPlayerProismadeupoftwosections-aDictationModuleandaTranscriptionModule.These softwareproductscanbeinstalledbyusingthelicenseIDthatissuppliedwiththeproduct. Functionsprovidedbythesetwomodulesaresummarizedbelow. Dictation Module - AllowsspeechrecordedontheDS-3000tobestoredandmanagedasDSSaudiofilesonaPC. - Playsaudiofiles. - ConvertsDSSfilestoWAVEfiles. - Sendsaudiofilesase-mail attachments. - AllowsDSSfilestoberecordeddirectlyfrom theDS-3000toaPC. - Allowsrecordedspeechtobeconvertedtotextwhenusedinconjunctionwithspeechrecognition software. Transcription Module - Playsaudiofilesinthebackgroundwhenanotherapplicationisrunning,suchasaword processor. - Receivesaudiofilessentase-mail attachments. - Enablesfootswitchcontrol of theplaybackprocess. - OlympusOptical Co.,Ltd.holdsthecopyrightsfortheDSSPlayerProsoftwareandthe instructions(thismanual). - IBMandViaVoiceareregisteredtrademarksof IBMCorporation. - MicrosoftandWindowsareregisteredtrademarksof MicrosoftCorporation. - Pentium isaregisteredtrademarkof Intel Corporation. - AdobeandAcrobatReaderareregisteredtrademarksof AdobeSystemsIncorporated. - Othercompanyandproductnamesareeitherregisteredtrademarksortrademarksof their respectiveowners. 4 System Requirements -Operatingsystem MicrosoftWindows95(InternetExplorer4.0orlater)/98/Me/NTWorkstation4.0with ServicePack4(SP4)orlater/2000Professional(referredtohereasWindows2000)/XP Home/Professional (referredtohereasWindowsXP) -PC IBMPC/ATcompatiblePC -CPU Intel Pentium 166MHzorfaster,orAMD-K6 -RAM 32MBormore -Harddrivespace 25MBormore(plusspaceforsounddatafiles) -Soundcard CreativeLabsSoundBlaster16or100%compatiblesoundcard -Display 800x600pixelsormore,256colorsormore -CD-ROMdrive Double-speedCD-ROM -USBport Oneormorefreeports -AudioI/Oterminals Microphoneinputandearphone(orspeaker)output Notes -USBportsarenotavailableonPCsrunningWindows95orthathavebeenupgradedfrom Windows95toanyotherOS.AnoptionalPCCardadapterorfloppydiskadapterisneededto downloadaudiofilestosuchPCs. -Certainfunctions,suchasremoteanddirectrecording,arenotavailableonPCsthatdonot haveUSBports. -OneserialportorUSBportisrequiredtoconnecttheFootSwitch. -TousetheSend/ReceiveMailFunctionwithWindows98/2000/Me/XP,anMAPIsubsystem suchasMicrosoftOutlookshouldbeinstalled. 5 Installing DSS Player Pro DSSPlayerProismadeupof twosections-aDictationModuleandaTranscriptionModule.You needtoenterthelicenseIDthatissuppliedwiththeproductduringinstallationtorunthissoftware. Notes -Ifyouintendtousespeechrecognitionsoftware,itmustbeinstalledfirst.Forinstructionson installingthespeechrecognitionsoftware,refertotheuser'sguidesuppliedwiththespeech recognitionsoftware. -IfyouarerunningWindowsNT4.0/2000/XPonanetwork,youneedtologinasanadministrator oruseausernamethathasadministrator’srights. 1 InserttheDSSPlayerProCD-ROMintotheCD-ROMdrive. Theinstallerlaunchesautomatically. Note Iftheinstallerdoesnotlaunchautomatically,follow thesesteps. ItisassumedthattheCD-ROMdriveisassigneddriveletterD. (1)Clickthe"Start"buttonandselect"Run." (2)Type"D:Setup.exe"inthe"Open"fieldandclick"OK." 2 The"WelcometoOlympusDSSPlayerProSetup"dialogboxopens. Exitall applicationsotherthantheinstallerandthenclick"Next." Note IfyouarerunningWindowsNT4.0/2000/XP,youneedtologinasanadministratororuseauser namethathasadministrator’srights. 3 Registeruserinformation. Registeruserinformation.Enteryourname,companyname,andlicenseIDnumber(serial number).ThelicenseIDnumberisprintedonthelicenseIDcard.Click"Next."Aconfirmation dialogbox opens.Click"Yes." 4 ConfirmacceptanceofLicenseTerms. YoumustaccepttheLicenseTermstoinstall DSSPlayerPro.If youaccept,click"Yes." 5 SelectwheretoinstallDSSPlayerPro. Specifythefolderinwhichtoinstall DSSPlayerPro.Click"Browse"tochangetheinstallation folder.Tousethedefaultfolder,click"Next." Note Iftheinstallationfolderdoesnotexist,afoldercreationconfirmationdialogboxopens.Click "Yes." 6 Selectaprogrammenufolder. Youmaychangetheprogram menufoldertoanotherone,suchas"StartUp".Tousethedefault folder,click"Next." 7 Confirmthestartoffilecopying. Confirm all "CurrentSettings."Toacceptthem,click"Next." Note Tochangetheprogrammenufolderorinstallationfolder,click"Back." 6 8 InstallAcrobatReaderifnotcurrentlyinstalledonyour PC. WhentheAcrobatReaderinstallationdialogboxopens,(cid:1)select Install AdobeAcrobatReaderandclick"Next." Note InstallingAcrobatReaderallowsyoutoview detailed operatinginstructionsforDSSPlayerPro. 9 Copyfiles. Waituntil DSSPlayerProisinstalledonyourPC. 10 SetupComplete. Setupiscomplete.Click"Finish." 11 SetupAcrobatReader. WhentheAcrobatReaderSetupdialogbox opens,click"Next." 12 SelectwheretoinstallAcrobatReader. Specifythefolderinwhichtoinstall AcrobatReader.Tousethedefaultfolder,click"Next." 13 SetupStatus. Waituntil AcrobatReaderisinstalledonyourPC. 14 ExitAcrobatReadersetup. WhentheExitSetupdialogbox opens,click"OK." Notes -YoumayberequestedtorestartyourPCwhensetupiscomplete.Ifso,makesurethat"Yes,I wanttorestartmycomputernow."isselectedbeforeclickingFinishtorestartthePC. -WhenyoustartWindowsafterDSSPlayerProhasbeeninstalled, isdisplayedonthe taskbar. -IfyouwanttouseboththeDictationModuleandtheTranscriptionModuleonthesamePC, repeattheinstallationprocessusingoption"Modify"intheStart-upscreen. 7 Uninstalling DSS Player Pro TheprocessofremovingsoftwareinstalledonyourPCiscalleduninstalling.Uninstall DSSPlayer Prowhenitisnolongerneeded. 1 Click"Start,"pointto"Settings,"andselect"ControlPanel." 2 Double-click"Add/RemovePrograms." 3 Alistofapplicationsthathavebeeninstalledisdisplayed. Select"OlympusDSSPlayerPro." 4 Click"Add/Remove(inWindows2000,"Change/Remove")." 5 The"Modify,Repair,orRemovetheprogram"dialogboxopens. MakesurethatRemoveisselectedandthenclick"Next." 6 Afiledeletionconfirmationdialogboxopens.Click"Yes" 7 Nowdeleting. DSSPlayerProisbeingdeleted.Pleasewait. Note Anadditionalmessagemayappear.Ifso,readitcarefullyanddoasinstructed. 8 Exituninstall. Theprogram hasbeenuninstalled.Click"Finish." 8 Connecting the DS-3000 Digital Recorder TheDS-3000workswithboththeDictationModuleandtheTranscriptionModule. Notes -MakesureyoufinishinstallingDSSPlayerProbeforeconnectingtheDS-3000.Ifyouconnect theDS-3000beforeinstallingDSSPlayerPro,the"AddNew HardwareWizard"dialogboxwill open.Ifthishappens,click"Cancel"toexitthewizardandinstallDSSPlayerPro( P.6). -BeforeconnectingtheUSBcabletotheDS-3000,makesurethattheDS-3000isinthestop mode,withitsrear-panelPOWER/LOCKswitchONandthattheHOLDswitchisnotsettothe HOLDposition. 1 InserttheUSBcableconnector A intothe PCUSBport. A B 2 InserttheUSBcableconnector B intotheDS-3000. DSSPlayerProlaunchesautomaticallywhenthesoftwarerecognizestheDS-3000. Notes -ForinformationaboutyourPC'sUSBports,refertotheuser'sguidesuppliedwiththePC. -NeverremovetheUSBcablewhileacommunicationsessionisinprogress.Datafilescouldbe damagedifyoudo. 9 Starting the Transcription Module TostarttheTranscriptionModule,followthesesteps: Notes -ItisassumedthattheDSSPlayerProTranscriptionModulehasbeeninstalled.Forinstallation instructions,seeInstallingDSSPlayerPro( P.6). -Ifyouhaveaplantousethefootswitchorheadset,seeConnectingtheRS23/RS24Foot Switch( P.11)andConnectingtheE102Headset( P.12). (2) (3) 1 StartWindows. 2 Followthesesteps: (1)Clickthe"Start"button. (2)Pointto"Programs"andselect"OlympusDSSPlayerPro." (3)Click"TranscriptionModule." (1) 3 Adialogboxforselectingthefootswitchconnection methodopens. SelectUSBorSerial andclick"OK." Notes -ThisdialogboxopensonlywhentheTranscriptionModulelaunchesfor thefirsttime,anddoesnotappearagain. -TheTranscriptionModulewilllaunchautomaticallywhenyouconnecttheDS-3000totheUSB portorifyouinsertaSmartMediaPCCardAdapterintothePC.Todisableautomaticlaunching oftheTranscriptionModule,right-click onthetaskbarandselect "Donotdetect automatically." 10