Spine: 1.6320" Microsoft Office OO P A E P O W OC Welcome to Office 2010! Here’s ne Step Beyoffice 2010 — ublisher ccess® xcel® owerPoint® utlook® ord ffice Toolsommon Making Everything Easier!™ n d where you get up to speed on all the applications — right now! Open the book and find: O OMicrofsoffti® ce 2010 If you want to get your work done better and faster with (cid:129) The common tools you’ll find in all M Office 2010, this book is for you. Whether you’re new to Office applications i c Office or need help navigating Office 2010’s interface and (cid:129) Clear instructions for revising and fr o new features, you’ll find the answers, how-to information, collaborating on documents f advice, shortcuts, and tips right here. And you’ll learn how (cid:129) Tips on building tables, charts, ALiso A L L - I N - O N E the tools work together to make you more productive! and diagrams in Excel, Word, and Lcft PowerPoint - ® e • They’re a team — explore commands and features common to all I (cid:129) Word’s tools for creating scholarly N the Office programs plus techniques to boost your productivity reports and white papers - O2 • Working with Word — create letters, reports, newsletters, mass (cid:129) Advice on scheduling events with mailings, and more N Outlook 0 E • Improve your Outlook — manage your e-mail, track tasks, keep (cid:129) Secrets of memorable PowerPoint an address book and calendar, and organize your life 1 presentations • Get your Point across — build livelier, more original PowerPoint (cid:129) How to build an Access database 0 presentations and even improve your delivery from scratch • Excel at number crunching — design spreadsheets that are easy (cid:129) Hints for creating newsletters in to understand, use data-validation rules, and analyze data Publisher • Access your information — discover all the ways you can build 8 BBOOOOKKSS and use an Access database 1 IN • Your own Publisher — turn out great brochures, pamphlets, and other publications Go to Dummies.com® • A step beyond — check out the extra programs and customize for videos, step-by-step examples, your Office how-to articles, or to shop! • Common Office Tools • Word • Outlook® • PowerPoint® • Excel® $34.99 US / $41.99 CN / £24.99 UK • Access® • Publisher Peter Weverka is a veteran For Dummies author who has covered a wide ISBN 978-0-470-49748-7 • Office 2010 — One Step Beyond variety of Microsoft applications. In addition to PowerPoint 2007 All-in-One For Dummies and two previous editions of Office All-in-One For Dummies, Peter Weverka he is the author of several editions of Microsoft Money For Dummies. Author of PowerPoint Weverka All-in-One For Dummies Spine: 1.6320" Get More and Do More at Dummies.com ® Start with FREE Cheat Sheets Cheat Sheets include (cid:129) Checklists (cid:129) Charts (cid:129) Common Instructions (cid:129) And Other Good Stuff! To access the Cheat Sheet created specifically for this book, go to www.dummies.com/cheatsheet/msoffice2010aio Get Smart at Dummies.com Dummies.com makes your life easier with 1,000s of answers on everything from removing wallpaper to using the latest version of Windows. Check out our (cid:129) Videos (cid:129) Illustrated Articles (cid:129) Step-by-Step Instructions Plus, each month you can win valuable prizes by entering our Dummies.com sweepstakes. * Want a weekly dose of Dummies? Sign up for Newsletters on (cid:129) Digital Photography (cid:129) Microsoft Windows & Office (cid:129) Personal Finance & Investing (cid:129) Health & Wellness (cid:129) Computing, iPods & Cell Phones (cid:129) eBay (cid:129) Internet (cid:129) Food, Home & Garden Find out “HOW” at Dummies.com *Sweepstakes not currently available in all countries; visit Dummies.com for official rules. http://avaxho.me/blogs/ChrisRedfield Office 2010 ALL-IN-ONE FOR DUMmIES ‰ by Peter Weverka 0011__449977448877--ffffiirrss..iinndddd ii 33//2255//1100 88::3355 PPMM Offi ce 2010 All-in-One For Dummies® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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Library of Congress Control Number: 2010922571 ISBN: 978-0-470-49748-7 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 0011__449977448877--ffffiirrss..iinndddd iiii 33//2255//1100 88::3355 PPMM About the Author Peter Weverka is the bestselling author of many For Dummies books, including Offi ce 2007 All-in-One Desk Reference for Dummies, as well as 35 other computer books about various topics. Peter’s humorous articles and stories — none related to computers, thankfully — have appeared in Harper’s, SPY, and other magazines for grown-ups. 0011__449977448877--ffffiirrss..iinndddd iiiiii 33//2255//1100 88::3355 PPMM 0011__449977448877--ffffiirrss..iinndddd iivv 33//2255//1100 88::3355 PPMM Dedication For Aiko Sofi a and Henry Gabriel. Acknowledgments This book owes a lot to many hard-working Indianapolis Colts fans at the offi ces of Wiley Publishing in Indiana. For the umpteenth time, I want to express my gratitude to Steve Hayes for his encouragement and the opportu- nity to write another For Dummies book. Susan Christophersen knows the editing craft as well as any editor I have ever worked with. It was a pleasure — once again — to work with her. Technical editor Lee Musick made sure that all the explanations in this book are indeed accurate, and I would like to thank him for his diligence and sug- gestions for improving this book. I would also like to thank Rich Tennant for the witty cartoons you will fi nd on the pages of this book and Potomac Indexing, LLC for writing the index. These people at the Wiley offi ces in Indianapolis gave their all to this book, and I want to acknowledge them by name: Carl Byers, Ashley Chamberlain, Samantha Cherolis, Katherine Crocker, Joyce Haughey, Rebecca Denoncour, Bonnie Mikkelson Finally, I owe my family — Sofi a, Henry, and Addie — a debt for tolerating my vampire-like working hours and eerie demeanor at daybreak. How can I ever repay you? 0011__449977448877--ffffiirrss..iinndddd vv 33//2255//1100 88::3355 PPMM Publisher’s Acknowledgments We’re proud of this book; please send us your comments at http://dummies.custhelp.com. For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. Some of the people who helped bring this book to market include the following: Acquisitions and Editorial Composition Services Project and Copy Editor: Project Coordinator: Katherine Crocker Susan Christophersen Layout and Graphics: Carl Byers, Executive Editor: Steve Hayes Ashley Chamberlain, Samantha K. Cherolis, Joyce Haughey Technical Editor: Lee Musick Proofreaders: Rebecca Denoncour, Editorial Manager: Jodi Jensen Bonnie Mikkelson Editorial Assistant: Amanda Graham Indexer: Potomac Indexing, LLC Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant (www.the5thwave.com) Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Composition Services Debbie Stailey, Director of Composition Services 0011__449977448877--ffffiirrss..iinndddd vvii 33//2255//1100 88::3355 PPMM Contents at a Glance Introduction ................................................................ 1 Book I: Common Office Tools ........................................ 7 Chapter 1: Offi ce Nuts and Bolts ......................................................................................9 Chapter 2: Wrestling with the Text................................................................................31 Chapter 3: Speed Techniques Worth Knowing About ................................................57 Chapter 4: Taking Advantage of the Proofi ng Tools....................................................65 Chapter 5: Creating a Table ............................................................................................81 Chapter 6: Creating a Chart ..........................................................................................101 Chapter 7: Making a SmartArt Diagram ......................................................................125 Chapter 8: Drawing and Manipulating Lines, Shapes, and Other Objects ..............143 Book II: Word .......................................................... 171 Chapter 1: Speed Techniques for Using Word ...........................................................173 Chapter 2: Laying Out Text and Pages ........................................................................191 Chapter 3: Word Styles .................................................................................................213 Chapter 4: Desktop Publishing with Word .................................................................229 Chapter 5: Getting Word’s Help with Offi ce Chores ..................................................247 Chapter 6: Tools for Reports and Scholarly Papers ..................................................265 Book III: Outlook ..................................................... 285 Chapter 1: Getting Acquainted with Outlook .............................................................287 Chapter 2: Maintaining the Contacts Folder ..............................................................303 Chapter 3: Handling Your E-Mail ..................................................................................313 Chapter 4: Managing Your Time and Schedule ..........................................................339 Chapter 5: Tasks, Reminders, and Notes ....................................................................347 Book IV: PowerPoint ................................................ 355 Chapter 1: Getting Started in PowerPoint...................................................................357 Chapter 2: Fashioning a Look for Your Presentation ................................................379 Chapter 3: Entering the Text ........................................................................................395 Chapter 4: Making Your Presentations Livelier .........................................................409 Chapter 5: Delivering a Presentation ..........................................................................421 0022__449977448877--ffttoocc..iinndddd vviiii 33//2255//1100 88::3377 PPMM Book V: Excel .......................................................... 439 Chapter 1: Up and Running with Excel ........................................................................441 Chapter 2: Refi ning Your Worksheet ...........................................................................459 Chapter 3: Formulas and Functions for Crunching Numbers ..................................471 Chapter 4: Making a Worksheet Easier to Read and Understand ............................493 Chapter 5: Analyzing Data ............................................................................................509 Book VI: Access ....................................................... 519 Chapter 1: Introducing Access .....................................................................................521 Chapter 2: Building Your Database Tables .................................................................535 Chapter 3: Entering the Data ........................................................................................563 Chapter 4: Sorting, Querying, and Filtering for Data .................................................573 Chapter 5: Presenting Data in a Report.......................................................................593 Book VII: Publisher .................................................. 599 Chapter 1: Introducing Publisher ................................................................................601 Chapter 2: Refi ning a Publication ................................................................................613 Chapter 3: Putting on the Finishing Touches .............................................................625 Book VIII: Office 2010: One Step Beyond .................. 637 Chapter 1: Customizing an Offi ce Program ................................................................639 Chapter 2: Ways of Distributing Your Work ...............................................................651 Chapter 3: Handling Graphics ......................................................................................661 Chapter 4: Decorating Files with Clip Art ...................................................................683 Chapter 5: Note Taking with OneNote ........................................................................693 Chapter 6: Automating Tasks with Macros ................................................................709 Chapter 7: Linking and Embedding in Compound Files ............................................721 Chapter 8: Offi ce Web Apps..........................................................................................731 Index ...................................................................... 747 0022__449977448877--ffttoocc..iinndddd vviiiiii 33//2255//1100 88::3377 PPMM