01_009233 ffirs.qxp 11/15/06 11:19 AM Page i Office 2007 FOR DUMmIES ‰ by Wallace Wang 01_009233 ffirs.qxp 11/15/06 11:19 AM Page ii Office 2007 For Dummies® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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Library of Congress Control Number: 2006934817 ISBN-13: 978-0-470-00923-9 ISBN-10: 0-470-00923-3 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 1B/QU/RS/QW/IN 01_009233 ffirs.qxp 11/15/06 11:19 AM Page iii About the Author The author currently divides his time between writing computer books, writing articles for CPU Magazine, performing stand-up comedy, and writing and speaking on a weekly comedy radio show along with fellow comedians Rick Gene, Wes Sample, and Justin Davis. The show airs on 103.7 Free FM in San Diego (http://1037freefm.com). He also spends much of his time trying to keep his various computers running properly using an odd mixture of Windows, Linux, and Mac OS X software. Eventually, he hopes to find the elusive combination of hardware and software that can create the mythical dream of a computer that actually works when you want it to. 01_009233 ffirs.qxp 11/15/06 11:19 AM Page iv 01_009233 ffirs.qxp 11/15/06 11:19 AM Page v Dedication This book is dedicated to a variety of people, including the following: All the long-suffering victims forced to learn the arcane features of Microsoft Office, which seem to change with every version, not always for the best. Take heart. You’re not stupid — it’s the people who write, sell, and encourage the clumsy and complicated computer programs on the market who are the really stupid ones. All the friendly folks at the Riviera Comedy Club, located at the Riviera Hotel & Casino (www.theriviera.com) in Las Vegas: Steve Schirripa (who appears in HBO’s hit show, The Sopranos), Don Learned, Bob Zany (www.bobzany.com), Gerry Bednob, Russ Rivas, Bruce Clark, Darrell Joyce, and Kip Addotta. Additional thanks must also go to Chris (the Zooman) Clobber, Dante, Rick Gene, Wes Sample, Justin Davis, and Leo (the man, the myth, the legend) Fontaine just because they like seeing their names in print for no apparent reason. Continuing the theme of thanking people who had nothing to do with this book, the author would also like to dedicate this book to LeStat’s, the best little coffeehouse in San Diego, for providing a warm, friendly environment to practice stand-up comedy in the safety and comfort of intelligent people who haven’t drowned their inhibitions away in alcohol. Final thanks go to Cassandra (my wife), Jordan (my son), and Bo, Scraps, Tasha, and Nuit (our cats) for making my life more interesting by the minute. 01_009233 ffirs.qxp 11/15/06 11:19 AM Page vi 01_009233 ffirs.qxp 11/15/06 11:19 AM Page vii Author’s Acknowledgments Margot Hutchison and Bill Gladstone at Waterside Productions deserve spe- cial acknowledgment because if it weren’t for their work, I might never have been hired to write this book; and you would be reading some other author’s acknowledgments and dedication. These two are the best agents an author could hope for, so they deserve all the 15 percent of the book royalties that they get. Some other people who deserve thanks include Bob Woerner, acquisitions editor; Jean Rogers, project editor; and Teresa Artman, copy editor; and the rest of the happy gang of editors, managers, and workers who make Wiley Publishing the best publisher to work for because they’re the complete oppo- site of their competition. Additional thanks go to technical editor Lee Musick for making sure that everything in this book is accurate. A final note of thanks go to anyone who has actually read the About the Author, Dedication, and Author’s Acknowledgments pages because those pages usually contain useless information that nobody except the author and his closest friends even care about. Thanks for reading this — and say a prayer for all the trees that sacrificed their pulp to allow authors (such as myself) the indulgence to print paragraphs such as this. 01_009233 ffirs.qxp 11/15/06 11:19 AM Page viii Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Composition Media Development Project Coordinator: Kristie Rees Associate Project Editor:Jean Rogers Layout and Graphics:Jonelle Burns, Acquisitions Editor:Bob Woerner Lavonne Cook, Denny Hager, Joyce Haughey, Barbara Moore, Senior Copy Editor:Teresa Artman Barry Offringa, Heather Ryan Technical Editor:Lee Musick Proofreaders: David Faust, Techbooks Editorial Manager:Kevin Kirschner Indexer: Techbooks Media Development Specialists:Angela Denny, Anniversary Logo Design:Richard Pacifico Kate Jenkins, Steven Kudirka, Kit Malone Media Development Coordinator: Laura Atkinson Media Project Supervisor:Laura Moss Media Development Manager:Laura VanWinkle Media Development Associate Producer: Richard Graves Editorial Assistant:Amanda Foxworth Sr. Editorial Assistant:Cherie Case Cartoons:Rich Tennant (www.the5thwave.com) Publishing and Editorial for Technology Dummies Richard Swadley,Vice President and Executive Group Publisher Andy Cummings,Vice President and Publisher Mary Bednarek,Executive Acquisitions Director Mary C. Corder,Editorial Director Publishing for Consumer Dummies Diane Graves Steele,Vice President and Publisher Joyce Pepple,Acquisitions Director Composition Services Gerry Fahey,Vice President of Production Services Debbie Stailey,Director of Composition Services 02_009233 ftoc.qxp 11/15/06 11:20 AM Page ix Contents at a Glance Introduction.................................................................1 Part I: Getting to Know Microsoft Office 2007................7 Chapter 1: Getting to Know Microsoft Office 2007.........................................................9 Chapter 2: Editing Data....................................................................................................29 Chapter 3: Getting Help from Office 2007......................................................................43 Part II: Working with Word.........................................51 Chapter 4: Typing Text in Word......................................................................................53 Chapter 5: Formatting Text.............................................................................................71 Chapter 6: Designing Your Pages....................................................................................91 Part III: Playing the Numbers with Excel....................125 Chapter 7: The Basics of Spreadsheets: Numbers, Labels, and Formulas..............127 Chapter 8: Playing with Formulas................................................................................159 Chapter 9: Charting and Analyzing Data.....................................................................181 Part IV: Making Presentations with PowerPoint..........203 Chapter 10: Creating a PowerPoint Presentation.......................................................205 Chapter 11: Adding Color and Pictures to a Presentation........................................221 Chapter 12: Showing Off a Presentation......................................................................241 Part V: Getting Organized with Outlook......................259 Chapter 13: Organizing E-Mail with Outlook...............................................................261 Chapter 14: Storing Contacts and Organizing Tasks..................................................287 Chapter 15: Scheduling Your Time...............................................................................301 Part VI: Storing Stuff in Access .................................309 Chapter 16: Using a Database.......................................................................................311 Chapter 17: Searching, Sorting, and Querying a Database.......................................331 Chapter 18: Creating a Database Report.....................................................................353 Part VII: The Part of Tens..........................................368 Chapter 19: Ten Tips for Using Office 2007.................................................................369 Chapter 20: Ten Keystroke Shortcuts for Office 2007................................................379 Index.......................................................................387