Old Dominion University Academic Advising Handbook 2018-2019 Academic Advising Centers ......................................................................................................................... 2 Welcome ....................................................................................................................................................... 3 Academic Calendars ..................................................................................................................................... 4 Academic Advising: A Learning Experience ............................................................................................... 6 Academic Policies ......................................................................................................................................... 7 System of Grading ...................................................................................................................................... 12 Graduation................................................................................................................................................... 13 Academic Enhancement .............................................................................. 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Freshman Advising ...................................................................................................................................... 14 Distance Learning Student Advising ........................................................................................................... 14 Transfer Student Advising ........................................................................................................................... 14 International Student Advising .................................................................................................................... 14 Learning Resources ..................................................................................................................................... 17 Electronic Resources ................................................................................................................................... 18 Important Notes on Colleges and Majors ................................................................................................... 20 University Courses ...................................................................................................................................... 28 Notes for Advisors ...................................................................................................................................... 32 CAMPUS LIFE ........................................................................................................................................... 33 Frequently Asked Questions ....................................................................................................................... 41 Glossary ...................................................................................................................................................... 41 Building Abbreviations ............................................................................................................................... 51 HOLD ......................................................................................................................................................... 47 APPENDIX- Helpful Resources for Students ............................................................................................ 50 Academic Advising Centers Academic Advising Administration Student Success Center 757-683-3699 Sandra M. Waters Center for Major Exploration (students exploring majors) 1500 Webb Center 757-683-4805 Sherri Watson Arts and Letters 1006 Batten Arts and Letters 757-683-4939 Matilda Cox Business and Public Administration 1011 Constant Hall 757-683-5777 Will Miller Education 126 Education Building 757-683-4789 Trey Mayo Engineering 132C Kaufman Hall 757-683-5877 Bonita Anthony Health Sciences 2112 Health Sciences Building 757-683-5137 Leanne White Sciences 236 Mills Godwin Building 757-683-6790 Renaldo Randall Admissions Office 112 Rollins Hall 757-683-4473 (transfer equivalencies) Academic Support for Athletes 115 Jim Jarrett Athletic 757-683-3375 Ragean Hill Administration Building 5214 Bluestone Ave. (Behind Naval Science / NROTC 757-683-4744 Rollins) Military Science and 119 Rollins Hall 757-683-3663 Leadership/Army ROTC International Student and Scholar Services 2007 Dragas Hall 757-683-4756 Sara Eser 1-800-968-2638 DISTANCE LEARNING 401 Gornto Building 757-783-3163 Undergraduate Continuance (academic warning/suspension) Student Success Center 757-683-3773 Christine Stringfield-Ricks Advising Website: https://www.odu.edu/success/academic/advising Locate Advisor Website: http://www.odu.edu/success/academic/advising/advisors Distance Learning Advisor Website: http://dl.odu.edu/how-it-works/academic-advising 2 Welcome to Old Dominion University Dear Academic Advisor: This handbook is designed to complement the 2018-2019 Undergraduate Catalog. Most references contained in this document will provide specific examples of how a policy is implemented and who to contact if you have questions. It is also designed to enhance the ODU Master Advisor Certificate program. Sincerely, Sandra M. Waters, Executive Director Center for Advising Administration and Academic Partnerships 3 Academic Calendars Fall 2018 Classes begin, Sessions 1 and 2 August 25 (Saturday) (Deadline to apply for In-State Tuition) September 3 (Monday) Labor Day Holiday October 6-9 (Sat-Tue.) Fall Holiday November 6 (Tuesday) Last day to withdraw from Session 1 classes November 21-25 (Wed-Sun) Thanksgiving Holiday December 7 (Friday) Classes end December 8 (Saturday) Final exams begin December 14 (Friday) Final exams end December 15 (Saturday) Commencement Spring 2019 January 12 (Saturday) Classes begin January 19-21 (Sat-Mon) Martin Luther King, Jr. Holiday March 11-16 (Mon-Sat) Spring Holiday April 2 (Tuesday) Last day to withdraw from classes April 29 (Monday) Classes end April 30 (Tuesday) Reading Day May 1 (Wednesday) Exams begin May 8 (Wednesday) Exams end May 10,11 (Friday, Saturday) Commencement May 11 (Saturday) Degree Conferral Date Summer 2019 May 14 (Tuesday) Maymester begins May 20 (Monday) Session 1 and 3 classes begin May 27 (Monday) Holiday – no classes held May 31 (Friday) Maymester ends (including exams) June 29 (Saturday) Session 1 classes end (including exams) July 1 (Monday) Session 2 classes begin July 4 (Thursday) Holiday – no classes held July 5 (Friday) No classes held August 9 (Friday) Session 3 classes end (including exams) August 10 (Saturday) Session 2 classes end (including exams) August 23 (Friday) Degree Conferral date 4 Academic Calendars 2019-2020 Fall 2019 August 24 (Saturday) Classes begin September 2 (Monday) Labor Day Holiday October 12-15 (Sat-Tues) Fall Holiday November 5 (Tuesday) Last day to withdraw from classes Nov. 27-Dec. 1(Wed-Sun) Thanksgiving Holiday December 6 (Friday) Classes end December 7 (Saturday) Exams begin December 13 (Friday) Exams end Commencement December 14 (Saturday) Degree Conferral date Spring 2020 January 11 (Saturday) Classes begin January 18-20 (Sat-Mon) Martin Luther King, Jr. Holiday March 9-14 (Mon-Sat) Spring Holiday March 31 (Tuesday) Last day to withdraw from classes April 27 (Monday) Classes end April 28 (Tuesday) Reading Day April 29 (Wednesday ) Exams begin May 6 (Wednesday) Exams end Commencement May 8,9 (Friday, Saturday) Exercises May 9 (Saturday) Degree Conferral date Summer 2020 May 12 (Tuesday) Maymester begins May 18 (Monday) Session 1 and 3 classes begin May 25 (Monday) Holiday – no classes held May 29 (Friday) Maymester ends (including exams) June 27 (Saturday) Session 1 classes end (including exams) June 29 (Monday) Session 2 classes begin July 3 (Friday) Holiday observed – no classes held August 7 (Friday) Session 3 classes end (including exams) August 8 (Saturday) Session 2 classes end (including exams) August 28 (Friday) Degree Conferral date 5 Academic Advising: A Learning Experience In keeping with the University’s mission, the primary purpose of the Old Dominion University academic advising program is to empower students to explore, experience, and engage in educational activities that assist them in the development of meaningful educational and career plans to meet their full potential. Academic Advisor Goals and Teaching Outcomes: To assist students in developing suitable educational plans and programs of study that promote academic success. To help students explore and clarify individual, academic, and career goals. To teach students how to select appropriate courses and other educational opportunities that provide the experiences needed to develop their goals. To teach students to review and evaluate progress toward established educational goals and completion of requirements within individual programs of study using the degree evaluation system. To develop student awareness and understanding that decision-making in the advising process is based on student responsibility and to promote understanding of University values as articulated in the University’s mission statement. To encourage students to use University support services and related resources as needed (Undergraduate Catalog, Career Management Center, Counseling Services, Educational Accessibility, Writing Tutorial Services, etc.). To participate in advisor training sessions, keeping current on University policies and procedures. Student Goals and Learning Outcomes in the Academic Advising Process: To take full responsibility for learning about opportunities and resources that help formulate academic and career plans and to gather the information needed for the successful completion of all graduation requirements, including, but not limited to, course scheduling, program planning, and understanding the academic advising process. To define academic and career goals by exploring options through courses and other educational experiences. To be engaged in the course selection process and to actively seek and participate in other educational opportunities that help in the achievement of academic and career goals. To read and understand the University’s policies and procedures in relation to meeting University, College, and Departmental graduation requirements. To be responsible for new information provided through on-line resources and to be prepared with accurate information and relevant materials when contacting the academic advisor. To consult with the academic advisor on a mutually agreed upon schedule to review course choices, discuss academic and career goals, and assess progress towards degree completion. 6 Academic Policies Minimum Graduation Requirements • 2.0 cumulative Grade Point Average in all coursework completed at Old Dominion University (some disciplines require a higher cumulative GPA to graduate—consult the Undergraduate Catalog for specific requirements). • A minimum 2.0 cumulative Grade Point Average in the major and minor coursework completed at Old Dominion University (some majors have higher grade point average requirements; some minors have specific grade requirements—consult the Undergraduate Catalog for specific details). • A minimum of 120 credit hours earned, at least 25 percent of the degree requirements completed at Old Dominion University including a minimum of 12 hours of upper-level courses in the department of the declared major (some degrees require more than 120 credits—consult the Undergraduate Catalog for specific credit hour requirements). A minimum of six credit hours must be completed through courses offered by Old Dominion University to satisfy the Upper Division General Education requirement. Academic Course Load • The usual course load for a semester is 15 academic credit hours. A 12-credit hour load is considered full-time. Adding Classes • A student may add classes on-line through Leo Online through the end of the eleventh day of classes in a fall or spring semester. Consult the Academic Calendar for specific deadlines during the summer term. • Adding classes after the last day to add is not recommended and is typically not possible. Instructors are not obligated to add students to a class if it is full or after the add deadline. Dropping/ Withdrawing from Classes • Students who drop classes by the drop deadline incur no financial obligation or grade for those classes. After the drop deadline, students may withdraw from classes and a financial obligation is incurred. Note: Students are NOT dropped from classes for nonpayment of tuition. • You may drop a class using LEOONLINE during the first seven calendar days in the fall and spring terms. • Withdrawal from classes occurs after the deadline to drop classes. Drop and withdraw dates for each term are available at the web sites of the Office of Finance and the Office of the Registrar (Academic Calendars). Complete information on withdrawing from classes is available in the University Catalog. Students who withdraw through the 10th week of classes are encouraged to contact their instructor, advisor, and financial aid counselor to discuss the implications of withdrawing. • After the first 7 calendar days of the semester and through the end of the 10th week of a regular semester (or its equivalent for non-semester courses), a student may withdraw from any course with a grade of "W" assigned. The "W" grade is not computed in a student's GPA. 7 • During this withdraw period, no instructor signature is required and the withdrawal may usually be accomplished via LEO Online, or by submitting a completed Drop/Add/Withdraw Form to the Office of the Registrar (Distance Learning students may submit the form to the Site Director or the Office of Distance Learning). • Students with financial or other registration holds will not be able to withdraw online and must submit the Drop/Add/Withdraw Form (by the published withdraw deadlines) to the Office of the University Registrar. Distance Learning students may also submit the form to the Site Director or the Office of Distance Learning to be withdrawn from a course or courses. • Students who withdraw from classes by any method should verify the withdrawal in LEO Online (Registration History). An email to [email protected] must be sent to identify the reason for a complete withdrawal from the term. • After the 10th week of a regular session (or its equivalent in a non-semester course), the student must submit a written petition for permission to withdraw (Request for Exception -- Permission to Withdraw After Midterm) to the instructor and the chair of the department offering the course. Two signatures are required. • If permission is granted by both, a grade of "W" will be recorded when the form is presented to the Office of the University Registrar. If permission is not granted by both, the student will not be allowed to withdraw from the course. Any appeal of decisions should be brought to the dean of the college offering the course. The Request for Exception must be submitted by the last day of classes for a term. Withdrawal from the University During the course of any semester, there may be circumstances that result in a student needing to withdraw from the University for the term. Procedures and resources are available to students to process the complete withdrawal. Please consult the Undergraduate Catalog or the University’s Office of Student Outreach and Support at 757-683-3442 (2008 Webb Center) for more information. (Studentaffairs.odu.edu/sos/) Academic Standing Academic Warning • As an undergraduate student, when you complete a semester and the cumulative GPA is below 2.0, you are placed on academic warning. o A student will be placed on academic warning for one semester when the student's cumulative GPA falls below 2.0 at the end of a semester, including summer sessions. A student on academic warning may not enroll in more than 15 credits per semester of attendance (no more than six credits in the summer sessions, and no more than one course in any single summer session) except under extenuating circumstances and with the permission of the dean or designee of the college in which the student is enrolled. A student on academic warning must achieve a cumulative GPA of at least 2.0 at the end of the next semester of attendance to be in good standing. Failure to achieve a cumulative GPA of at least 2.0 results in academic probation. o Old Dominion University is committed to assisting students in achieving their academic goals. Therefore, freshman students on academic warning are required to participate 8 in a success program sponsored by University College in their next semester of attendance. Failure to complete the requirements of the success program will result in cancellation of registration for the next fall or spring semester. o Students at the sophomore level and above are encouraged to participate in other University-sponsored activities. Academic Probation • A student is placed on academic probation when the student's cumulative GPA falls below 2.0 for two consecutive semesters of attendance, including summer sessions. Students on academic probation are expected to improve their cumulative GPA by achieving a semester GPA of 2.0 or better during each semester of attendance. A student who achieves a cumulative GPA of at least 2.0 is removed from academic probation and placed in good academic standing. • Students on academic probation are required to meet regularly with their advisor during their next semester of attendance. A student on academic probation may not enroll in more than 15 credits per semester of attendance (no more than six credits in the summer sessions, and no more than one course in any single summer session). • Failure to achieve a 2.0 semester GPA at the end of a fall or spring semester while on probation results in academic suspension. • Students who receive a 0.0 GPA for two consecutive semesters (fall, spring) will be suspended immediately. Academic Suspension Academic suspension occurs when a student on academic probation does not maintain a 2.0 SEMESTER GPA. Students who are suspended will follow the matrix below to determine how long they must separate from the University. First Academic Suspension: Suspended Must Separate from ODU for: Fall term Spring term Spring term Summer and Fall terms SECOND suspension: Student is placed on a one year suspension. Third suspension: Student is no longer eligible to attend Old Dominion University. 9