Cambridge Cambridge Cambridge Cambridge T E C G C S E A L E V E L NATIONALS CAMBRIDGE NATIONALS ADMIN GUIDE 2014/15 cambridgenationals.org.uk Overview of the Admin Guide This document is structured in chronological order of activity for each examination series. Each box in the flow chart below corresponds to a section in this Guide. Section 3 Centre Approval Section 4 Estimated entries Section 5 Final entries Section 6 Access Arrangements and Special Consideration Section 7 Transfer Candidates Section 8 Section 9 Section 10 Internal Assessment Examination Arrangements Assessment in Welsh Arrangements Section 11 Results Section 12 Post-Results Services Section 13 Certificates © OCR 2014 Version control This page lists all changes to this Admin Guide since publication on the OCR website at www.ocr.org.uk/admin-guides. See Section 1.2 for details of how we communicate any changes to centres. The latest version of this Guide is v.1.1 published on 18 August 2014. Version number Section Page number Details of Date changed change 1.1 Entry Codes 1 Correction: 18/08/2014 index addition of November 2014 availability for Creative iMedia (J817) 1.0 1st version published 8 August 2014 Contents 1 Introduction 5 1.1 What are Cambridge Nationals? 5 1.2 Qualification structure 5 1.3 Changes to this Admin Guide 5 1.4 Obtaining further support and information 2 1.5 Contacting OCR 3 2 Key Dates 4 3 Centre Approval 7 3.1 Applying for centre approval 7 4 Estimated Entries 8 4.1 Estimated entries 8 4.2 How to submit estimated entries 8 4.3 Estimated entry deadlines 9 4.4 Amending estimated entries 9 4.5 Informing OCR of a ‘nil return’ 9 5 Final Entries 10 5.1 What are final entries? 10 5.2 Entry rules 10 5.3 Deadlines for submitting final entries 11 5.4 Entry fees 12 5.5 What entry information is required? 13 5.6 Private candidates 15 5.7 Methods of submitting final entries 16 5.8 Making EDI entries via A2C 16 5.9 Making entries using Interchange 18 5.10 Checking final entry information 19 5.11 Identifying entry problems 21 5.12 Estimated grades 21 6 Access Arrangements and Special Consideration 22 6.1 Access arrangements 22 6.2 Special consideration 23 7 Transfer Candidates 24 8 Internal Assessment Arrangements 25 8.1 Consortium arrangements 25 8.2 Choosing a moderation method for Cambridge Nationals 26 8.3 Obtaining internal assessment materials 26 8.4 Marking the assessments 26 8.5 Carrying out internal standardisation 27 8.6 Submitting marks and authentication 27 8.7 Sample requests 31 8.8 Submitting a sample of candidate work 31 8.9 External moderation 33 8.10 Outcomes of moderation 33 8.11 Use of candidate work 34 9 Examination Arrangements 35 9.1 Examination regulations 35 9.2 Timetabling of examinations 35 OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) 9.3 Despatch of materials from OCR 36 9.4 Posters 38 9.5 Reporting suspected malpractice 38 9.6 Despatch of scripts from centres 39 9.7 Use of candidate scripts 39 10 Assessment in Welsh (ICT only) 40 10.1 Informing OCR of your requirements 40 10.2 Arrangements for externally assessed units 40 10.3 Arrangements for internally assessed units 41 11 Results 42 11.1 What are provisional results? 42 11.2 When will results be issued? 42 11.3 What will be issued? 43 11.4 Certification grade scales 44 11.6 Calculating results 45 12 Post-Results Services 47 12.1 Enquiries about results (EAR) 47 12.2 Missing and incomplete results (MIR) 49 12.3 Access to scripts 49 12.4 Late certification requests 51 13 Certificates and Certifying Statements 52 13.1 Certificates 52 13.2 Certifying statements of results 53 14 Reference 54 14.1 Glossary 54 14.2 Useful websites 55 14.3 Documents referred to in the text 55 OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) 1 Introduction This Admin Guide is designed to assist exams officers and teachers with the administration of Cambridge Nationals. This document should be read in conjunction with the JCQ guidance. 1.1 What are Cambridge Nationals? Cambridge Nationals were created in partnership and in consultation with students, teachers, education specialists and employers to ensure that they reflect the real world and prepare students for future study and the workplace. Aimed at 14- to 16-year-olds, the Cambridge Nationals are vocationally-related qualifications that take an engaging, practical and inspiring approach to learning and assessment. They are industry-relevant and geared to key sector requirements, and they suit a broad range of learning styles and abilities. Cambridge Nationals qualifications follow many of the administrative processes of 14–19 qualifications, so centres which already offer these will be familiar with these processes. 1.2 Qualification structure Each subject within Cambridge Nationals contains a number of qualifications, each building on the previous achievement. Please note that not all sizes of qualification are available in all subjects (see the Entry Codes section for details of available qualifications). Total guided learning Qualifications of same level/ Qualification hours (glh) similar size Award 60 1 GCSE Short Course Certificate 120 1 GCSE Diploma 240 1 GCSE Double Award Cambridge Nationals qualifications are unitised, so you will need to make both unit and certification entries (see Section 5). Like GCSEs and A Levels, these qualifications are series-based. There is a November, January and June series. Please note that the November series is available for the OCR Repository and postal moderation options for internally assessed units only (visiting moderation is not available). 1.3 Changes to this Admin Guide The first version of this Admin Guide is v1.0, published online August 2014. All qualifications within this Guide have an accreditation period assigned to them, which means that they have a start date and an end date. We publish a monthly guide to our vocational qualifications which are approaching last entry or last certification date within the next six months. It is important that centres check this document regularly for updates. The guide can be downloaded from the OCR website. OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) If there are any subsequent changes to this Admin Guide, OCR will update the online version, available to download from the OCR website (www.ocr.org.uk/admin-guides). Any changes will be clearly identified on the version control page in the Admin Guide (the first page prior to the contents page) and the version number will be updated accordingly in the footer. OCR will also notify centres of any amendments to this Admin Guide in our monthly Subject Information Update email. 1.4 Obtaining further support and information OCR website The best way to obtain up-to-date information is via the OCR website at www.ocr.org.uk. The website includes essential support materials such as copies of specifications, specimen assessment materials and teacher support materials together with details about entries (including basedata), results and fees. New administrative and qualification information is added regularly. Cambridge Nationals have a dedicated website at www.cambridgenationals.org.uk. Interchange Interchange (https://interchange.ocr.org.uk) is a free, secure website that has been developed to help exams officers and teachers carry out day-to-day administrative functions online quickly and efficiently. The site supports every stage of the exam cycle – allowing you to make entries, submit internal assessment marks, view results, download controlled assessment, past papers and mark schemes, and apply for post-results services, as well as providing links to allow you to request access arrangements, modified papers and special consideration. As Interchange is updated daily, it is always the place to view the most accurate information. In order to use Interchange for the first time, you just need to register your centre by returning the Interchange Agreement. This, together with a quick start guide, can be downloaded from the OCR website at www.ocr.org.uk/interchange. Community Our social network site enables teachers to share best practice, offer guidance and upload and access a range of support materials such as lesson plans, presentations, videos and links to other helpful sites. Visit www.social.ocr.org.uk to find out more. OCR support and training OCR’s Customer Support Team offers free training specifically for groups of exams officers, as well as attending network meetings. To find out more about the training we can offer to give you more confidence in administering OCR qualifications, or to invite us to your network meetings, please see www.ocr.org.uk/examsofficers or email the team at [email protected]. We also offer professional development for teachers. You can find out what professional development is available for each qualification by accessing the OCR website at www.ocr.org.uk/professionaldevelopment. Our professional development includes online training, a series of premier events and face-to-face training for coursework and controlled 2 OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) assessment units. If you would like more information, please contact us at [email protected]. 1.5 Contacting OCR For general enquiries, please contact the OCR Customer Contact Centre: Telephone: 01223 553998 (08:00–17:30 Monday to Friday) Fax: 01223 552627 Email: [email protected] (Please include centre name and number in the email.) Post: OCR, 1 Hills Road, Cambridge, CB1 2EU As part of our quality assurance programme, calls may be recorded or monitored for training purposes. For email communications, please note that we may not be able to provide specific information unless a centre email address (and not a personal email address) is used. When providing your contact details, please ensure that the email address you provide is either the main email address of the centre or the email address of the person responsible for the administration of exams. Personal email addresses should not be used. OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) 3 2 Key Dates This table shows the key dates of the assessment year 2014/15 month by month. All deadline dates are important; please ensure they are met. The statements in italic are included as helpful reminders. Date Action Collect information on likely entries for January 2015 series and liaise with your SENCO for information on any access arrangements. 1 November 2014 basedata (EDI series code Ba14) available on the OCR website. 12 January 2015 basedata (EDI series code 1a15) available on the OCR website. r e 20 Deadline for receipt of enquiries about results for June 2014 series. b m e 20 Deadline for receipt of missing and incomplete results queries for June 2014 series. tp e 20 Deadline for late certification requests for June 2014 series. S Deadline for applications for access arrangements involving modified question papers for 20 November 2014 series. 21 Earliest date non-priority scripts will be returned to centres for June 2014 series. 21 Deadline for estimated entries for January 2015 series. 4 Deadline for the submission of non-priority script requests for June 2014 series. 4 Deadline for final entries for November 2014 series. Deadline for applications for access arrangements for November 2014 series (other than 4 modified question papers). Deadline for applications for access arrangements involving modified question papers for 4 January 2015 series. r e 5 Late November 2014 entries attract Stage 1 late entry fees. b o tc 7 Deadline for requesting transferred candidate arrangements for November 2014 series. O 10 Deadline for estimated entries for June 2015 series. 21 Deadline for final entries for January 2015 series. Deadline for applications for access arrangements for January 2015 series (other than modified 21 question papers). 22 Late January 2015 entries attract Stage 1 late entry fees. 31 Latest date for receipt of certificates by centres for June 2014 series. Check certification warning reports for January 2015 series and, using Interchange, check that candidate details are correct – send amendments electronically to OCR. 4 Nov – NOVEMBER EXAMINATIONS 12 Nov Applications for special consideration must be made within 7 days of the examination. 4 Last date for November 2014 entries to be withdrawn with refund of entry fees. 5 November 2014 late entries and changes of tier attract Stage 2 late entry fees. re Deadline for internally assessed marks for November 2014 series (OCR Repository and postal b 5 m moderation only) to reach OCR and the moderator. e vo 14 June 2015 basedata (EDI series codes 6a15) available on the OCR website. N 14 Latest date for the receipt of non-priority scripts by centres for June 2014 series. 21 Last date for January 2015 entries to be withdrawn with refund of entry fees. 21 Earliest date for the disposal of scripts by centres for June 2014 series. 22 January 2015 late entries and changes of tier attract Stage 2 late entry fees. 30 Deadline for all replacement certificate requests for January 2014 series. 30 Deadline for free replacement certificate requests for June 2014 series. b Collect information on candidates who may need access arrangements for June 2015 series. m e r Finalise arrangements for internally assessed units and components. c e e D 1 Deadline for requesting transferred candidate arrangements for January 2015 series. 4 OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) Date Action Deadline for internally assessed marks for January 2015 series (visiting moderation only) to 10 reach OCR and the moderator. 31 Last date for withdrawing or amending November 2014 entries. 7 Jan – JANUARY EXAMINATIONS 16 Jan Applications for special consideration must be made within 7 days of the examination. 7 Restricted release of results via A2C and Interchange for November 2014 series. y ra 8 Release of results to candidates for November 2014 series. u n a Deadline for internally assessed marks for January 2015 series (OCR Repository and postal J 10 moderation only) to reach OCR and the moderator. Deadline for applications for access arrangements involving modified question papers for June 31 2015 series. 31 Deadline for comments on November 2015 provisional exam timetable to be sent to the JCQ. Collect information for final entries for June 2015 series. 5 Deadline for receipt of enquiries about results for November 2014 series. 5 Deadline for receipt of missing and incomplete results queries for November 2014 series. 5 Deadline for late certification requests for November 2014 series. y r a 6 Earliest date non-priority scripts will be returned to centres for November 2014 series. u r b 21 Deadline for final entries for the June 2015 series. e F 22 Late June 2015 entries attract Stage 1 late entry fees. 26 Last date for withdrawing or amending January 2015 entries. 28 Deadline for the submission of non-priority script requests for November 2014 series. 28 Latest date for receipt of certificates by centres for November 2014 series. Check resit entry requirements. Enquiries about results for January 2015 series. 4 Restricted release of results via A2C and Interchange for January 2015 series. 5 Release of results to candidates for January 2015 series. Deadline for applications for access arrangements for June 2015 series (other than modified 21 question papers). Last date for entering June 2015 resit entries following the issue of the January 2015 results hc 21 without incurring late entry fees. r a M Deadline for applications for access arrangements involving modified question papers for June 21 2015 series for those candidates taking resits following the publication of January 2015 results. 21 Last date for June 2015 entries to be withdrawn with refund of entry fees. 22 Late June 2015 entries and changes of tier attract Stage 2 late entry fees. Deadline for internally assessed marks for June 2015 series (visiting moderation only) to reach 31 OCR and the moderator. 31 Deadline for free replacement certificate requests for November 2014 series. 31 Deadline for comments on January 2016 provisional exam timetable to be sent to OCR. Check certification warning reports for June 2015 series and, using Interchange, check that candidate details are correct – send amendments to OCR. Finalise arrangements for internal assessments. 2 Latest date for the receipt of non-priority scripts by centres for November 2014 series. 9 Deadline for receipt of enquiries about results for January 2015 series. lirp 9 Deadline for receipt of missing and incomplete results queries for January 2015 series. A 9 Deadline for late certification requests for January 2015 series. 10 Earliest date non-priority scripts will be returned to centres for January 2015 series. 13 Deadline for requesting transferred candidate arrangements for June 2015 series. 16 Deadline for the submission of non-priority script requests for January 2015 series. 30 Deadline for all replacement certificate requests for June 2014 series. 30 Deadline for comments on June 2016 provisional exam timetable to be sent to the JCQ. OCR Admin Guide: Cambridge Nationals 2014/15 (v.1.1) 5