Certify and Make Findings on Initial Study/ Mitigated Negative Declaration and Approve Plans and Specifications for Reconstruction of Apron Southeast of Building L-820, North Field, OIA February 22, 2000 Page 2 The Port received a comment letter from a tenant, Chevron Corporation, concerning potential construction activity impacts such as; public utility interruption, security obligations, construction updates and consultations, alternate access to facilities during construction, and blockage of access routes to the Chevron facility due to placement of construction equipment. The Port met with the Chevron Corporation and then responded by letter. The Port's letter restated that mitigation measures proposed in the initial study would reduce impacts to a less than significant level. Construction bulletins will be provided and Chevron will be notified regarding consultations that may take place during construction and prior to commencement of any activity which will directly impact the Chevron facility and its related aircraft operations. Project plans and specifications typically provide measures to minimize disruption due to construction activities. For this project, such measures will cover: security facilities and obligations, public utilities, gate access, and airplane and vehicular access to the leased premises. Copies of the Initial Study, the Chevron letter and Port response are provided to the Board under separate cover. RECOMMENDATION: It is recommended that the Board adopt a resolution with the following findings and determination that: 1) It has considered the Initial Study and Mitigated Negative Declaration and the comments received during the public review process; 2) It adopts the mitigation measures as identified above, and further defined in the Initial Study, as conditions of project approval in order to avoid significant effects on the environment; 3) On the basis of the Initial Study, and the comment received and response to the comment, there is no substantial evidence that the project will have a significant effect on the environment; 4) The Board adopts and approves the Mitigated Negative Declaration; 5) The Mitigated Negative Declaration reflects the independent judgment of the Board. It is also recommended that the Board approve the plans and specifications and provide authorization to advertise for bids to be received on March 29, 2000. Certify and Make Findings on Initial Study/ February 22, 2000 Mitigated Negative Declaration and Approve Page 3 of 3 Plans and Specifications for Reconstruction of Apron Southeast of Building L-820, North Field, OIA -n Board of Port Commissioners - PORT OF OAKLAND Agenda Sheet SUBJECT: Approval to Execute a Reimbursable(cid:9) Date:(cid:9) February 22 , 2000 Agreement with the City of San Leandro for Port Surveying Services Item No.(cid:9) 11S PROGRAM AREA Airport Operations El Commercial Real Estate SUBMITTED BY: Joseph K. Wong efvs' EXECUTIVE OFFICE RECOMMENDATI Maritime Operations Overall Operations FACTUAL BACKGROUND: In April 1998, the Board of Port Commissioners adopted a resolution authorizing the execution of a Memorandum of Understanding among the Port, the City of San Leandro, the City of Oakland, and the Alameda County Transportation Authority (ACTA), to undertake the Airport Gateway Design Project. The Oakland/San Leandro Ad-Hoc Liaison Subcommittee, comprising the Mayors of Oakland and San Leandro, two council members of each City, and one Port Commissioner, approved the Design Concept and directed staff to pursue implementation and funding. The final version of the Airport Gateway Area Urban Design Concept was completed in February 1999. The design and construction of the 98th Avenue Gateway improvements are currently underway. The Hegenberger Gateway design has started with the City of Oakland and the Port closely collaborating on the design. The City of San Leandro is expected to begin the design for the Doolittle Drive area within their jurisdiction shortly. The City of San Leandro desires the Port's surveying services along Doolittle Drive from the Oakland/San Leandro City boundary to Davis Street in San Leandro. ANALYSIS: The City of San Leandro has requested that the Port perform the surveying along Doolittle Drive, based upon the Port Surveyor's familiarity with the area and the competitive cost for performing the services. In addition, any future survey work desired by the City of San Leandro could readily be performed by the Port. The estimated cost to provide the surveying services is approximately $20,000. The agreement will allow an increase of 25 percent to this amount for increases in the scope of work without further City of San Leandro Council's approval. The City of San Leandro desires to reimburse the Port for the costs incurred. RECOMMENDATION: It is recommended that the Board authorize the Executive Director to enter into an agreement with the City of San Leandro to recover the costs expended in providing the surveying services described above. ±ss • . NO.(cid:9) -)-7,․ )(cid:9) FEB 2 2 2000 BOARD ACTION REQUIRED BOARD ACTION TAKEN(cid:9) DATE 0 MOTION RESOLUTION 0 ORDINANCE 4 1.646,t. Assistant EC ETARY OF TH BOAR INFORMATION ONLY Approval to Execute a Reimbursable February 22, 2000 Agreement with the City of Son Leondro for Port Surveying Services Board of Port Commissioners(cid:9) )RT OF OAKLAND Agenda Sheet SUBJECT: Travel Authorization Date: (cid:9) March 22, 2000 Item No.(cid:9) 38S PROGRAM AREA El Airport Operations Commercial Real Estate SUBMITTED BY: Christopher C. Marshanee, 0 /127(cid:9) Maritime Operations EXECUTIVE OFFICE RECOMMENDATIOhre— El Overall Operations FACTUAL BACKGROUND: As provided for in the Port's Administrative Manual, it is recommended that the Board approve the travel of George Turner, Manager, Aviation Marketing and Communications to Berlin, Germany and other European Cities, on or about the period of March 6 — 18, 2000, to attend the International Tourism Board Conference, and to meet with key European passenger carriers to discuss the possibility of future service to OAK. Further travel of Karen Stevenson Commercial Representative III, Aviation Marketing, Berlin, Germany, on or about the period of March 10 — 17, 2000, to attend the International Tourism Board Conference, OAK will be a participant with the State of California delegation. RECOMMENDATION: It is recommended that the Board pass a resolution authorizing the above travel and reimbursement of appropriate expenses associated with the travel. 1OARD ACTION REQUIRED: Approveay ResolOon(cid:9) FEB 2 2 2000 No(cid:9) c•-■<,!-36P0 Q MOTION BOARD ACTION TAKEN DATE RESOLUTION q ORDINANCE [1 INFORMATION ONLY FURTHER RESOLVED, that the Executive Director is hereby authorized to execute such agreements as shall be required to implement this resolution, provided that such agreements are approved as to form and legality by the Port Attorney; and be it FURTHER RESOLVED, that this resolution is not evidence of and does not create or constitute (a) a contract, or the grant of any right, entitlement or property interest, or (b) any obligation or liability on the part of the Board or any officer or employee of the Board.(cid:9) This resolution approves and authorizes the execution of an agreement in accordance with the terms of this resolution. Unless and until a separate written agreement is duly executed on behalf of the Board as authorized by this resolution, is signed as approved as to form and legality by the Port Attorney, and is delivered to the other contracting party, there shall be no valid or effective agreement. At(cid:9) an adjourned regulameeting held June 29, 2000 Passed by the following vote: Commissioners Kiang,Tagami, Uribe and Ayes: President Loh — 4 Noes: None Absent: Commissioners Kramer, Neal and Protopappas - 3 BOARD OF PORT COMMISSIONERS CITY OF OAKLAND RESOLUTION NO. 20244 RESOLUTION APPROVING AWARD OF CONTRACT FOR THE PURCHASE OF A VESSEL FOR THE ALAMEDA/OAKLAND FERRY; APPROVING ACCEPTANCE OF A GRANT FROM THE STATE OF CALIFORNIA; AND APPROVING PAYMENT OF LOCAL MATCH WHEREAS, in October 1999 the Board of Port Commissioners ("Board") authorized Port staff, together with the City of Alameda, to apply for a $4,750,000 grant from the State of California for the purpose of purchasing an additional vessel to service the Alameda/Oakland ferry operations and to issue a Request for Proposals ("RFP") to supply said vessel; and WHEREAS, the City of Alameda and the Port operate the Alameda/Oakland ferry by agreement between the parties under which the City or Alameda acts as the lead agency for operation of the ferry service, including entering into contracts, subject to the Board's consent; and WHEREAS, the City of Alameda, in consultation with Port staff, issued an RFP and conducted a review process for selection of a boat builder to supply a new vessel; and WHEREAS, the State of California has approved the grant of funds to purchase a new ferry vessel and the City of Alameda, in consultation with Port staff, has recommended awarding the contract to provide a new ferry vessel to Nichols Brothers Boat Works; now therefore be it RESOLVED, that the Board of Port Commissioners hereby concurs with the award of a contract to provide a new ferry vessel to Nichols Brothers Boat Works in accordance with Agenda Sheet Item No 16, dated June 20, 2000 (the "Agenda Item"); and be it FURTHER RESOLVED, that the Board hereby approves acceptance of a grant from the State of California for the purchase of the vessel and approves the payment of the Port's portion of the local match of $350,000 in accordance with the Agenda Item; and be it Honorable Mayor and Page 2 Council members June 20, 2000 BUDGET CONSIDERATION/FINANCIAL IMPACT The purchase of a spare ferry vessel is identified under CIP 98-40. Total ferry vessel acquisition project funding is $5.5 million, of which $4.75 million is provided in State grant funds. The City and Port of Oakland will each provide $375,000. Sales tax for this vessel will accrue to the City no matter which Vendor receives the bid since the procurement documents specify the delivery of the vessel to Alameda, California. RECOMMENDATION This report is for information purposes only. The recomendations in the orginal staff report remains unchanged. Respectfully submitted Matthew T. Naclerio Public Works Director MTN: dl Attachments: Exhibit 1 - RFP Page 36 Definitions FORWARDED G: PLIBWORKSTWADMIN \ COUNCIL \ 062000WES2OSUP.WPD Honorable Mayor and Page 1 Council members June 20, 2000 City of Alameda Interdepartment Memorandum June 20, 2000 To: Honorable Mayor and Council Members From: Matthew T. Naclerio Public Works Director Re: Supplemental Report on Recommendation to Award the Alameda/Oakland Ferry Service (AOFS) Vessel Purchase Contract and to Authorize City Manager to Enter Into Agreement with Selected Vendor and Enter into Fund Transfer Agreement No. 04A1048 with Caltrans BACKGROUND In the staff report which was submitted Thursday June 15, 2000 to Council, staff had included a proposal from Bay Ship & Yacht for a 342 passenger, (208 seated and 134 standing) $4,750,000 vessel. Staff believed that this proposal met Minimum Requirements which stated that Passenger Capacity of 350+/-10% was required. DISCUSSION/ANALYSIS Subsequent to issuance of the Council report staff has reviewed the definition for passenger capacity identified on page 36 of the RFP. The definition states: "Passenger Capacity defines the total number of seats fitted both insside the passenger saloon and outside on the observation deck, and the nmber which the USCG has approved for the vessel, whichwever is lower." Given this definition, and the fact that Bay Ship and Yachts proposal included a total of 208 seats, this proposal does not meet minimum requirements and should not have been considered further. This information does not materially alter the ranking since the first and second ranked vessels were both Nichols Brothers vessels. The revised rankings are as follows: Nichols Brothers New 315 Passenger $4,750,000 Nichols Used Vessel Catalina Express $4,330,000 Honorable Mayor and Page 6 Council members June 16, 2000 BUDGET CONSIDERATION/FINANCIAL IMPACT The purchase of a spare ferry vessel is identified under CIP 98-40. Total ferry vessel acquisition project funding is $5.5 million, of which $4.75 million is provided in State grant funds. The City and Port of Oakland will each provide $375,000. Sales tax for this vessel will accrue to the City no matter which Vendor receives the bid since the procurement documents specify the delivery of the vessel to Alameda, California. RECOMMENDATION It is recommended that the City Council: 1. Award the Alameda/Oakland Ferry Vessel purchase contract in the amount of $4,750,000 plus $435,000 contingencies to Nichols Brothers Boat Builders; and 2. Authorize the City Manager to Enter Into Agreement with Nichols Brothers which is in substantial form as the contract on file in the City Clerk Office; and 3. Authorize the City Manager to Enter into Fund Transfer Agreement No. 04A1048 with Caltrans on file in the City Clerk Office. Respectfully submitted Matthew T. Naclerio Public Works Director MTN:d1 Attachments: Exhibit 1 - Caltrans E-mail Exhibit 2 - Letter to Caltrans Exhibit 3 - Last and Best Offers FORWARDED G,TuBwoRKs \pwADm \couNci\062000\ vEs2000.wpD