1 Name of Work: -“Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) for an initial period of 1 Year at NISER Jatni Campus”. NIT No. & Date:-NISER/IWD-ELECT./AMC/LIFT/ (2016-17)/061 Dt.15.03.2017 Estimated cost of tender: - : 20, 00,000.00 /- AMC Period: Initially for a Period of One Year. Extendable to further period of one year on successful and satisfactorily completion of 1st year. This tender documents contains 29 (twenty nine) pages. [Including this page] 2 NAME OF THE WORK “Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) for an initial period of 1 Year at NISER Jatni Campus.” FIRST PART TECHNICAL BID NOTE The tenderer should enclose the following documents along with the Technical Bid otherwise tender will be summarily rejected. 1) a) Self attested copy of works completed during the last five years from Govt./Semi Govt. organization not below the rank of E.E as per NIT. b) Self attested copy of valid Registration Certificate. c) Self attested copy of PAN card. d) Self attested copy of VAT clearance certificate. e) The cost of tender paper for the bidders who submit the downloaded tender document and EMD amount in separate D.D’s as per NIT. 2) Contractors shall enclose the above documents (self-attested) along with technical bid. Any conditional/ changed or altered bids are liable for rejection. The bidders shall sign all the pages of technical bid i.e. NIT, Architectural Drawing (if any), as acceptance of the terms and conditions. 3) Incomplete/Partial bid or bid not submitted in prescribed format will be rejected. Bids not submitted/received within stipulated date/time as per NIT will not be accepted. 3 TENDER DOCUMENTS File No. NISER/IWD-ELECT./AMC/LIFT/ (2016-17)/061 Dated: 15.03.2017 Name of work: -“Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) for an initial period of 1 Year at NISER Jatni Campus.” I N D E X Sl. No. Particulars Page No. Remarks 1. Notice Inviting Tender and 1- 8 First part General Term and Condition for i.e. Tech. Bid works. 2. Detailed list of completed works 09 -Do- by the Contractor 3. Detail credential of the Contractor 10 -Do- 4. Scope of Work 11-23 5 Bill of Quantity 24-26 Second part i.e.Financial Bid 6. Summary Sheet 27 -Do- 7. Abstract of cost 28 -Do- 8. Technical Specifications and other 29 conditions of work 9. C.P.W.D. Specifications 2016 of Available in the office of the SO- Electrical work D (Electrical) of NISER, Jatni. (If required, the same can be made available on written request addressed to the SO-D (Elect.) NISER NOTE: The tenderer should confirm before submission of the bid that they are in possession of all the above papers. All the documents issued are to be submitted along with the bid, duly signed by the tenderer while submitting the bid, as acceptance of the terms and conditions of NIT. TENDER ISSUED TO: M/s. __________________________________________ __________________________________________ ____________________________________ ____________________________________ Telephone No._______________________ REGISTRAR NISER 4 NOTICE INVITING TENDER Director of NISER invites sealed tender on two bid system (Technical Bid and Financial Bid) for the following work:- NIT No. NISER/IWD-ELECT./AMC/LIFT/ (2016-17)/061, Dated. 15.03.2017 Name of the work: - “Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) for an initial period of 1 Year at NISER Jatni Campus.” Estimated Cost : 20, 00,000.00 /- Earnest Money : Rs. 40,000/- AMC Period : 1 Year. Cost of tender (non-refundable) : Rs.500/- (Rupees Five hundred Only) Last date of receipt of tender: 7th April 2017 up to 3.30 p.m. REGISTRAR NISER 5 Tender Notice Director of NISER hereby invites sealed tender in two parts for the following work from experienced, reputed and capable Original Equipment Manufacturers (OEM) or their authorized Service provider of Johnson Make lifts. The eligible contractors may submit their bid along with supporting documents of fulfilling the above conditions otherwise the bids bear the risk of not being considered. The eligible contractors are also required to submit the self-attested copies of PAN Card, Registration and VAT certificate, License, etc. as mentioned in the NIT. In support of fulfilling all the essential conditions mentioned in the previous Para the contractor shall submit the past details, mentioning the name of work, estimated cost, tendered amount, gross value of work done, date of commencement as per agreement & actual date of completion as per agreement along with schedule of quantities executed and any penalty levied due to delay in executing the work from an officer not below the rank of Executive Engineer (Electrical). Name of Work Estimated Earnest Duration Cost Money of AMC Name of the work: -“Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) 20,00,000.00 40,000 /- 01 Year For an initial period of 1 Year at NISER Jatni Campus.” NIT No. NISER/IWD-ELECT./AMC/LIFT/ (2016-17)/061, Dt. 15.03.2017 The tender document can be down loaded from the Institute’s website http:www.NISER .ac.in. & submitted along with tender cost of 500.00 & EMD of 40,000.00, separately in the form of A/C payee DD/ Banker’s cheque drawn on any scheduled Bank, in favor of Finance Officer of NISER. The tender documents are to be submitted in two parts in separate sealed cover. The documents in support of eligibility criteria of the contractor, Technical bid, tender cost and EMD are to be submitted in a sealed cover super scribing as Technical Bid (first part). The second part with scheduled items of work & price quoted are to be submitted in a separate sealed envelope super scribing as Financial Bid. Both the envelopes are to be put together in another envelope and the same should mention the name of work, address of contractor and date of opening. Bids complete in all respects will be accepted up to 3.30 PM on 7th April 2017 and technical bid will be opened at 4.00 PM on 7th April 2017. Result of the Technical bid will be published on www.niser.ac.in website in Tender Result tab (http://www.NISER .ac.in/content/technical-recommendations-tender-results). Director of NISER, reserves the right to accept/reject any/all tenders without assigning any reason whatsoever. Part or incomplete tenders will be summarily rejected. No further correspondences whatsoever shall be entertained in this regard. Canvassing in any manner shall result in rejection of the tender. Any dispute arising out of this shall subject to Bhubaneswar jurisdiction only. REGISTRAR NISER 6 General Terms and Conditions: 1. Sealed tenders are hereby invited for the work of “Comprehensive Annual Maintenance Contract (AMC) of 22(twenty two) nos. Of JOHNSON make Lifts (Elevators) for an initial period of 1 Year at NISER Jatni Campus” from experienced, reputed and capable Original Equipment Manufacturers (OEM) or their authorized Service provider of Johnson Make lifts. 2. The eligible contractors may submit their bid along with supporting documents of fulfilling the above conditions otherwise their bids bear the risk of not being considered. The eligible contractors are also required to submit the self-attested copies of PAN card, registration and VAT certificate. In support of fulfilling all the essential conditions mentioned in the previous Para the contractor shall submit the details of the past work, mentioning the name of work, estimated cost, tendered amount, gross value of work done, date of commencement as per agreement & actual date of completion as per agreement along with schedule of quantities executed and any penalty levied due to delay in executing the work from an officer not below the rank of Executive Engineer (Electrical). 3. Initial AMC Period will be 1 Year and Extendable to further period of one year on successful and satisfactorily completion of 1st year. 4. The tender documents can be made available at the office of SO-D (Elect.) on written request along with the tender cost through DD. No cash will be accepted towards tender cost. 5. Tenders should be submitted in the prescribed format (Non-transferable), which may be down loaded from NISER website: www.NISER .ac.in, or collected from the office of the SO-D (Elect.) by depositing the tender cost of 500/-(Rupees Five hundred only) through A/c payee DD or pay order from any scheduled bank drawn in favor of the Finance Officer of NISER . In case of downloaded tenders, the cost of tender document shall be submitted along with the technical bid. Please note that tender documents are not transferable. 6. Tender documents are to be submitted in two parts in separate sealed covers. The First part shall consist of the technical Bid including the cost of tender (if downloaded), EMD and the documents in support of eligibility criteria. The second part shall contain the financial bid showing the detail schedule of work & to be sealed in a separate envelope super scribing the name of work, address of contractor and date of opening. Tenders complete in all respects, will be accepted up to 3.30 PM on 7th April 2017. The technical bid shall be opened at 4.00 PM on 7th April 2017. Please note, that bids submitted without tender cost (if downloaded) and EMD are summarily being rejected. Tenders should be dropped in the Tender Box before the closing date and time indicated above or should be send by regd. /speed post to Scientific Officer-D (Elect.), Library Building of NISER at Jatni Campus, Bhimpur, Dist: Khurda, Pin-752050 to ensure that the same reaches before the date and time indicated above. Late or delayed tenders are liable for rejection. 7. The Earnest Money amounting to 40,000.00 (Rupees Forty Thousand only) as demand draft or pay order from any scheduled Bank and drawn in favor of the Finance Officer of NISER should be deposited along with the tender documents in first part (Technical bid ). Tender received without earnest money will be invalid and rejected. 7 8. Director of NISER does not bind himself to accept the lowest or any tender and reserves the right to accept the tender either in whole or in part. The decision of the Director shall be final in this regard. 9. Canvassing in any manner or form will lead to rejection of the Bid. 10. The tenderer shall not be permitted to bid for works in any unit of DAE where any of his/her relatives are employed. He shall also intimate the names of any such persons who are working with him in any capacity or subsequently employed by him and whose relatives are working in DAE or its units. NOTE: A person shall be deemed to be a relative of another if, (a) they are members of a Hindu undivided family; or (b) they are husband and wife; or (c) the one is related to the other in the following manner : Father, Mother (including step mother), Son (including step son), Son’s wife, Daughter (including step daughter), Father’s father, Son’s son, Son’s wife, Son’s daughter, Son’s daughter’s husband, Daughter’s husband, Daughter’s son, Daughter’s son’s wife, Daughter’s daughter, Daughter’s husband, Brother (including step brother), Brother’s wife, Sister (including step sister), Sister’s husband. 11. The Bid shall remain valid for a minimum period of 90 days from the date of opening of the tender for the purpose of acceptance and award of work. Validity beyond 90 days from the date of opening shall be by mutual consent. 12. The Tenderer shall quote the rates both in figures as well as words. The cost of individual items shall also be worked out and mentioned in the financial bid (both in figures and words). On check if there are differences between the rates quoted by the tenderer in words and in figures or in the amount worked out by him, the following procedure shall be followed i) When there is a difference between the rates in figures and in words, the rates, which correspond to the amounts worked out by the bidder for individual items, shall be reckoned. ii) In case, the amount of an individual item is not mentioned by the bidder or it does not correspond with the rate written either in figures or in words, the rate quoted by the bidder in words shall be reckoned. iii) In case the rate quoted by the bidder, both in figures and in words tallies but the amount is not worked out correctly, the total rate quoted by the bidder shall be taken as correct. 13. The tenderer should see and obtain the drawings. In case of any queries, necessary clarifications may please be sought from the office of the Scientific Officer-D (Electrical) in Library building. No claim whatsoever will be entertained in this regard for any alleged ignorance, thereof. 14. Before tendering, the tenderer shall inspect the site to fully acquaint himself about the condition in regard to accessibility to site, nature and extent of ground, 8 working condition of site and locality including stacking of materials, conditions affecting accommodations and movement of labour, etc., which are required for satisfactory execution of the work. No ignorance of the same, whatsoever shall be entertained under any circumstances. 15. EMD is liable to be forfeited if the contractor fails to commence the work as per award letter. 16. Except writing rates and amount, the tenderer should not write any conditions or make any changes, additions, alterations and modifications in the printed tender form. Tenderer who are desirous to offer rebate the same should be brought out separately in the covering letter and submit along with the financial bid. 17. Bank Guarantee:– The agency will have to deposit the Performance bank Guarantee @ 5% of the work order value within 07 days from issues of the work order and the same will be released after successful completion of the AMC & submission of final bill. 18. Stores to be issued: - No material shall be issued by the Institute. The responsibility for arranging all materials from approved manufacturer as per award letter lies with the contractor. 19. There will be deduction of VAT/IT from every quarterly bill and also from the final bill of the contractor at the rate prescribed by govt. of India from time to time. 20. The successful bidder will be required to submit the names, qualifications and experiences of the supervising staff to be deployed for execution of the work. In case of any changes occurring during the course of execution of the said work, the same shall also be intimated by the bidder to the institute. 21. The tenderer should also submit the detail list of tools and plants/ machineries/ equipment, etc. that he proposes to place at the site of work. 22. The Contractor shall have to make his own arrangements for storage of materials required for execution of the work and NISER in any manner shall be held responsible for the storage and safe custody of the said materials at work site. 23. Before commencement of the work, the contractor has to submit the list of tools and plants brought to the site of work. No items other than the list submitted will be allowed to be taken out from the work site. 25. All the mandatory testing charges will be borne by the contractor. 26. Cost escalation in any manner whatsoever, will not be accepted for the said work, where in the stipulated period of completion of work is 1 Year. 27. The work will be executed as per CPWD guidelines/ specification for Electrical works Part-III (Lift & Escalators) and DAE works procedure under the supervision of Engineer- In-charge of NISER. 9 28. The tenderer shall show all the original documents which he/she has furnished in the tender within three working days after opening of technical bid, else otherwise financial bid of the tenderer will not be considered. REGISTRAR NISER 10 List of completed works by the Contractor: Detail list of works, completed satisfactorily during last five years (minimum 3), the value of such completed works should be approximately of the same value or near to the value of the present work, for which tender is being submitted by the contractor to NISER Name of works Location of Value of Name of organization/ site Work engineer in charge under whom the work is completed N.B:- The copy of work order and completion certificates from the organization may