Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package Bid Specifications for One (1) New and Unused Mobile Water Supply Fire Apparatus Vestal Fire Department Vestal, NY 13850 April 9, 2016 lUWHOJ VESTAL ... ~ ~ · 32 ; ~ .0 ..... NEW YORK Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package Town of Vestal Fire District Purchase of New Mobile Water Supply Fire Apparatus LEGAL NOTICE ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN that sealed proposals are hereby sought by the Board of Fire Commissioners of the Town of Vestal Fire District, Town of Vestal New York on behalf of the Fire Department for the Purchase One (1) New and Unused Mohile Water Supply Fire Apparatus. Bids shall be enclosed in a sealed, post-paid package marked "Mobile Water Supply Fire Apparatus Tanker 32-2" and addressed to Town of Vestal Clerk's Office, 605 West Vestal Parkway. Vestal. New York 13850. Such bids shall be received in the Town Clerk's Office until June 14,2016 at which time the bids will be opened and read aloud at the 2:00 PM. Proposals must be made upon the bidder's letterhead and signed by a duly authorized representative of the bidder. No bidder may withdraw their bid within sixty (60) days after the date of opening, but may withdraw it any time prior to the scheduled closing time for reception of bids. Copies of the BID SPECIFICATION may be obtained at the Town Clerk's Office - Monday Friday 8 am to 4:30 pm: Town of Vestal 605 Vestal Parkway West Vestal, NY 13850 607-748-1514 ext. 320 or 321 or [email protected] The BID SPECIFICATIONS all also available in PDF Format and can be emailed to the bidder as long as all company cOn/act information is received in the request. If mailing is requested, a separate check of $ I 0.00 (made payable to Town of Vestal) is required to cover postage and handling. Delivery via Federal Express can be arranged by contacting the Town Clerk's Office at 607-748-I 514 ext. 32 I or 320 and providing your Federal Express account number and delivery preference. The Town of Vestal Fire District reserves the right to hold all bids for a period of sixty (60) days after the opening of such bids submitted to check the qualifications of bidders and to obtain the necessary approvals, if any, of the division department of the State of New York as may be required by law. Dated: May 25, 20 I 6 BY ORDER OF THE TOWN BOARD OF THE TOWN OF VESTAL, BROOME COUNTY, NEW YORK EMIL BIELECKI Town Clerk COMPANY NAME: ______________________________ Page 1 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package VESTAL FIRE DISTRICT NEW AND UNUSED MOBILE WATER SUPPLY FIRE APPARATUS Bid Specifications for: One (I) New and Unused Mobile Water Supply Fire Apparatus May 25, 2016 Overview: The Town of Vestal Fire District, on behalf of the Vestal Fire Department is seeking proposals from interested parties for the purpose of: Purchase One (1) New and Unused Mobile Water Supply Fire Apparatus to replace Tanker 32-2 The attached document contains the general parameters of this project. Bids received in accordance with the "CONDITIONS FOR SOLICITATION OF PROPOSALS" shall be reviewed and appraised by the Apparatus Committee. The Vestal Fire Department reserves the right to accept or reject any proposal as it deems fit. The criteria associated with this review are attached for bidder review. The Apparatus Committee reserves the right to accept the best offer in its judgment or may, after review, not award and convert the project to a new apparatus project. The Bidder is requested to provide and Itemized list with pricing for the project for the additional items (not part of standard equipment) specified in the bid. Bidder must provide evidence of insurance, capability, servIce support, references, experience and understanding of the project. The Bidder must complete the Vendor Questionnaire (BIDDER WORKSHEET) along with Bid Specification in its entirety. Returning the vehicles to front line service in a timely manner is of critical importance to the Vestal Fire Department. The bidders are requested to provide accurate timelines of their respective work. Request for additional time must be in writing and approved by the committee chairperson. Any questions pertaining to this bid shall be submitted, in writing to Susan Bowen at the below listed email or address. The question shall be addressed, in writing, back to the bidder and all other potential bidders. This program is to ensure fairness and equality in bidder's responses. VFD Administrative Services, Susan Bowen at [email protected] or 605 Vestal Parkway West, Vestal, New York 13850 during normal business hours (M-F 9:00am-4:00pm) The bids shall be reviewed for 60 days at which time the potential award winners for Purchase of One (I) New and Unused Mobile Water Supply Fire Apparatus, shall be convened for a pre-construction conference to make sure all aspects are addressed prior to proceeding. Page 1 5/23/2016 COMPANY NAME: ______________________________ Page 2 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package VESTAL FIRE DEPARTMENT INC. VESTAL Fire Chief 9 David Harrington 605 Vestal Parkway West Vestal. New York. 13850-1486 President Telephone (607) 748-1514/ Fax (607) 748-0077 Daniel Kirchheimer NEW YORK BIDDER WORKSHEET Page 1 Required Bidder Information: Bidders Name: Contact - Company - Bidders Address: Street - City/State/Zip - Telephone/ Facsimile: Telephone: Facsimile: ________ Key Contact Email: ______ _________ _____ ____________ Owner or Primary Shareholders in Bidders Company: A- name % B- name % C- name % Bidders New York State Dealers License Number: Bidders Service Center New York State Repair License Number: ______________ Years in Business: Years at this Location: Manufacturer Name: Contact- Company - Manufacturers Address: Street- City/State/Zip - Owner or Primary Shareholders in Bidders Company: A- name % B- name % C- name % COMPANY NAME: ______________________________ Page 3 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package References of Similar Apparatus Delivered by Bidder: J. Customer Name: _ _ _ _______ Telephone: 2. Customer Name: _______ ___ Telephone: 3. Customer Name: _ ___ ___ ___ Telephone: References of Similar Apparatus Delivered by Manufacturer: I. Customer Name: ______ _ _ __ Telephone: 2. Customer Name: _ ___ ___ ___ Telephone: 3. Customer Name: _ ________ _ Telephone: Service Questions: Do you have enclosed, wholly owned, service facilities? YeslNo How large are the service facilities? _ _ _______ _ Square Feet Does your company offer road service for in-station repair? _ _ YeslNo Does your company provide transport for warranty repairs that require the Tanker be transported? YeslNo What are your typical, and published, service hours? M-F S-S COMPANY NAME: ______________________________ Page 4 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package Pricing Page Required to be Completed Pricing for Tanker 32-2 per the attached and detailed specifications: Chassis Pricing Price for chassis as specified: $_ ______ Chassis price in words: _____________________________ Body, Pump, Tank and Up-Fit Pricing: Price for pump, body and up-fit: $, ______ Up-fit pricing in words: _____________________________ Total Bid Price: Total bid price: $_-- -- Total bid price in words: _________________ _ _ __________ Anticipated Delivery Schedule from Receipt of Order and Signed Contract: Calendar Day Delivery: ________ Terms of Payment: Payment is expected to be made upon delivery and acceptance of the completed fire apparatus by the manufacturer and authorized dealership representative. Final payment will be made after the vehicle is accepted and has been weighed, with full equipment, hose and materials contained in the bid specification on a certified scale and confirmed to be under the GVWR load restriction as listed by the chassis FMVSS label. Options: Option I: Chassis payment upon delivery to Manufacturers' location: <$ _______> Credit Option 2: $, _______ Description: Option 3: $, _______ Description: Option 4: $, _______ Description: Option 5: $, _______D escription: Please note any exceptions, clarifications and additional options on an attachment. COMPANY NAME: ______________________________ Page 5 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package Reminder: Failure to take any or all exceptions will be deemed to indicate compliance to the published bidding specifications. Exceptions / Clarifications / Additional Options I. 2. 3. 4. 5. 6. 7. 8. 9. 10. We Accept All Other Terms and Conditions as set forth in the Vestal Fire Department Bid Request with All Variations Listed Above: Name Signature Date Please list any and all variations to the bid request. Feel free to attach additional sheets as required. All documents shall be reviewed. COMPANY NAME: ______________________________ Page 6 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package RESOLUTION Resolved that _______" ...,-__: :-:-___- ---:-----:-________ (Name of the corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project ____ ___________________ (Describe Project) and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatement in such certificate this corporate bidder shall be liable under penalties or perjury. The foregoing is a true and correct copy of the resolution adopted by the Corporation at a meeting of its board of directors held on the _____ day of ________, 20_ _. SEAL OF THE CORPORATION (Secretary) COMPANY NAME: ______________________________ Page 7 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package STATEMENT OF NON-COLLUSION IN BIDS AND PROPOSALS TO POLITICAL SUBDIVISION OF THE STATE OR FIRE DISTRICT Every bid or proposal hereafter made to a political subdivision of state or any public department, agency or official thereof or by a fire district or any agency or official thereof, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under penalties of perjury: NON-COLLUSIVE BIDDING CERTIFICATION By submission of this bid or proposal, the bidder certifies that: a. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; b. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; c. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not submit a bid or proposal; d. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statement contained in this certification, and under penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; e. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signatory of this bid or proposal in behalf of the corporate bidder. STATE OF NEW YORK SS: COUNTY OF _--:-_----,_--:---:-__- -:---:---,-_--,-__- -,-_' being duly sworn, deposes and says that he has read the foregoing certification, and knows the content thereof; and that the same is true to the deponents own knowledge, except as to the matters therein stated to be upon information and belief, as to those matters the deponent believes it to be true. (Deponent's Signature) Subscribed and sworn to before me The ___ day of ____, 20_ (Notary Public) My Commission Expires COMPANY NAME: ______________________________ Page 8 of 84 Town of Vestal Fire District - Mobile Water Supply Fire Apparatus Tanker 32-2 Bid Package GENERAL SCOPE and DESIGN The attached represents the basic parameters of a pumper / tender fire apparatus with a 1,000 United States Gallons per Minute (US GPM) pump and 3,000 United States Gallons (US G) booster tank meeting the National Fire Protection Association Pamphlet 190 I, 2016 Edition. The attached request will generally conform to the requirements of the standard. COMPL Y_ _E XCEPTION __ The Vestal Fire Department Apparatus Committee has written a document that provides a safe and effective tool for the Fire Department moving forward. The general design criteria is to have a maneuverable apparatus with a spacious cab that features effective sight lines for tight water shuttle operations. The pump and body component layout is written to create a vehicle that a limited crew can access safely from the ground without the risk of slipping or falling to retrieve the tools and equipment necessary for fire operations. COMPL Y_ _ EXCEPTION _ _ In this design process bidders are expected to provide drawings, images and materials to demonstrate to the committee their understanding of the safety systems built into this specification. COMPL Y_ _ EXCEPTlON _ _ AWARD CONFERENCE An award meeting shall be conducted with a representative of the bidder and the committee. The bid vehicle shall be presented and inspected to affirm it is suitable for the customer's needs, specifications and bidder's proposal. COMPL Y_ _E XCEPTION _ _ DELIVERY PERIOD The bidder shall specify the maximum delivery period of the equipment. The bidder shall not be held liable for delay in delivery caused by accidents, strikes, floods or other events not subject to their control. COMPL Y_ _E XCEPTION __ 2 COMPANY NAME: ______________________________ Page 9 of 84