NCH Software Express Accounts Accounting Software This user guide has been created for use with Express Accounts Accounting Software Version 11.xx ©NCH Software Technical Support If you have difficulties using Express Accounts Accounting Software please read the applicable topic before requesting support. If your problem is not covered in this user guide please view the up-to-date Express Accounts Accounting Software Online Technical Support at www.nchsoftware.com/accounting/support.html. If that does not solve your problem, you can contact us using the technical support contacts listed on that page. Software Suggestions If you have any suggestions for improvements to Express Accounts Accounting Software, or suggestions for other related software that you might need, please post it on our Suggestions page at www.nch.com.au/suggestions/index.html. Many of our software projects have been undertaken after suggestions from users like you. You get a free upgrade if we follow your suggestion. Express Accounts Accounting Software Contents NCH Software Suite....................................................................................................................... 8 Introduction..................................................................................................................................... 9 Software License Terms................................................................................................................. 10 Getting Started Quick Start Wizard.......................................................................................................................... 13 Main Window Reference................................................................................................................ 14 Chart of Accounts........................................................................................................................... 17 Taxes.............................................................................................................................................. 18 Customization for Your Business................................................................................................... 19 Register Express Accounts............................................................................................................ 20 Shortcut Keys Reference................................................................................................................ 21 Guide to Bookkeeping.................................................................................................................... 24 Common Tasks Creating Items and Services.......................................................................................................... 25 Add New Customers....................................................................................................................... 26 Customer Statements..................................................................................................................... 28 Add New Suppliers......................................................................................................................... 29 Quotes............................................................................................................................................ 30 Sales Orders................................................................................................................................... 31 Invoicing......................................................................................................................................... 33 Purchase Orders............................................................................................................................. 35 Accounts Payable........................................................................................................................... 36 Payments and Purchases............................................................................................................... 37 Receive Money............................................................................................................................... 39 Manual Journal Entries and Edits................................................................................................... 40 Reconcile an Account..................................................................................................................... 41 Recalculating Customers' Balances............................................................................................... 43 Payroll............................................................................................................................................ 44 Pulling Reports............................................................................................................................... 45 Options........................................................................................................................................... 47 General CSV Import Wizard: Select CSV for Import.................................................................................... 48 CSV Import Wizard: Match Data Fields.......................................................................................... 49 CSV Import Wizard: CSV Import Results....................................................................................... 50 Advanced Application Integration with Inventoria............................................................................................ 51 1 Multiple Businesses........................................................................................................................ 52 Multiple Currencies......................................................................................................................... 53 Mail Merge...................................................................................................................................... 54 Data Backup................................................................................................................................... 57 Options Options ~ Business......................................................................................................................... 58 Options ~ Accounting..................................................................................................................... 59 Options ~ Regional......................................................................................................................... 61 Options ~ Sales Tax....................................................................................................................... 62 Options ~ Inventory........................................................................................................................ 63 Options ~ Page Layout................................................................................................................... 64 Options ~ Page Styles.................................................................................................................... 65 Options ~ Invoice............................................................................................................................ 67 Options ~ Quote............................................................................................................................. 69 Options ~ Sales Order.................................................................................................................... 70 Options ~ Purchase Order.............................................................................................................. 71 Options ~ Credit Note..................................................................................................................... 72 Options ~ Packing Slip................................................................................................................... 73 Options ~ Receipt........................................................................................................................... 74 Options ~ Check............................................................................................................................. 75 Options ~ Statements..................................................................................................................... 77 Options ~ Other.............................................................................................................................. 78 Options ~ Payments....................................................................................................................... 79 Options ~ Web Access................................................................................................................... 80 Web Access Introduction to the Web Access Feature......................................................................................... 81 Setting up Web Accounts............................................................................................................... 82 Configuring your Internet Connection for Web Access................................................................... 83 How to Log On to Web Access...................................................................................................... 84 Password Management.................................................................................................................. 85 Web Access Interface Reference................................................................................................... 86 Setting Up Web Access.................................................................................................................. 88 Web Access Screen References Select Company Profile.................................................................................................................. 89 Supplier Additional Info................................................................................................................... 90 Select Invoice Period...................................................................................................................... 91 Recurring Invoice Schedule............................................................................................................ 92 Chart of Accounts List.................................................................................................................... 93 Invoices List.................................................................................................................................... 94 Add/Edit Invoice.............................................................................................................................. 95 Select Quotes Period...................................................................................................................... 97 Quotes List...................................................................................................................................... 98 Add/Edit Quote............................................................................................................................... 99 Select Orders Period...................................................................................................................... 100 Sales Orders List............................................................................................................................ 101 Add/Edit Sales Order...................................................................................................................... 102 Payments and Purchases............................................................................................................... 104 2 Select Payments Period................................................................................................................. 105 Payments List................................................................................................................................. 106 Apply Payment................................................................................................................................ 107 Charge Payment............................................................................................................................. 108 Payment Charge Receipt............................................................................................................... 109 Enter Email Details......................................................................................................................... 110 Items List........................................................................................................................................ 111 Vehicles List.................................................................................................................................... 112 Vehicles Mileage List...................................................................................................................... 113 Add/Edit Vehicle............................................................................................................................. 114 Add/Edit Vehicle Mileage................................................................................................................ 115 Add/Edit Item.................................................................................................................................. 116 Customers List................................................................................................................................ 117 Add/Edit Customer......................................................................................................................... 118 Add/Edit Customer Additional Options........................................................................................... 119 Add/Edit Customer Credit Card...................................................................................................... 120 Add/Edit Customer Additional Info................................................................................................. 121 User Account List............................................................................................................................ 122 Select Journal Period..................................................................................................................... 123 Journal List..................................................................................................................................... 124 Select Purchase Order Period........................................................................................................ 125 Purchase Orders List...................................................................................................................... 126 New Accounts Payable................................................................................................................... 127 Select Accounts Payable Period.................................................................................................... 128 Accounts Payable List.................................................................................................................... 129 Bill Payments List........................................................................................................................... 130 Select Bill Payment List Period...................................................................................................... 131 Check List....................................................................................................................................... 132 New Account Dialog....................................................................................................................... 133 Invoice Records Log....................................................................................................................... 134 Select Credit Notes......................................................................................................................... 135 Credit Notes List............................................................................................................................. 136 Add/Edit Credit Note....................................................................................................................... 137 Budget List...................................................................................................................................... 138 Create Budget................................................................................................................................. 139 Budget Report................................................................................................................................. 140 Budget Dialog................................................................................................................................. 141 Journal Entry Web.......................................................................................................................... 142 Reconcile Account Web................................................................................................................. 143 Select Account and Bank Statement.............................................................................................. 144 Customer Statement Period Web................................................................................................... 145 New/Edit Purchase Order............................................................................................................... 146 Screen References Refunds List.................................................................................................................................... 147 Web Access Screen References Recurring Order Schedule.............................................................................................................. 148 Select Customers........................................................................................................................... 149 Select Customers List Period......................................................................................................... 150 3 Select Accounts List Period............................................................................................................ 151 Screen References Budget List...................................................................................................................................... 152 Budget Main.................................................................................................................................... 153 Adjust Row Value........................................................................................................................... 154 Create Budget................................................................................................................................. 155 New/Edit Invoice............................................................................................................................. 156 New/Edit Credit Note...................................................................................................................... 158 New/Edit Sales Order..................................................................................................................... 159 New/Edit Purchase Order............................................................................................................... 161 New/Edit Accounts Payable........................................................................................................... 162 New/Edit Quote............................................................................................................................... 163 Reconcile Account.......................................................................................................................... 164 Journal Entry................................................................................................................................... 166 Accounts Payable........................................................................................................................... 167 Link Purchase Orders..................................................................................................................... 168 Payments and Purchases............................................................................................................... 169 Receipts and Deposits.................................................................................................................... 171 Report View.................................................................................................................................... 172 Chart of Accounts List.................................................................................................................... 173 Invoices List.................................................................................................................................... 174 Select Invoice List........................................................................................................................... 177 Quotes List...................................................................................................................................... 178 Select Quote List............................................................................................................................ 180 Sales Orders List............................................................................................................................ 181 Select Sales Orders List................................................................................................................. 183 Purchase Orders List...................................................................................................................... 184 Accounts Payable List.................................................................................................................... 185 Select Account Payable List........................................................................................................... 186 Payments of Accounts Payable...................................................................................................... 187 Customers List................................................................................................................................ 188 Suppliers List.................................................................................................................................. 190 Payments List................................................................................................................................. 192 Enter New Column Name............................................................................................................... 194 Refund............................................................................................................................................ 195 Items List........................................................................................................................................ 196 Vehicle List..................................................................................................................................... 197 Vehicle Mileage List........................................................................................................................ 198 Print Preview................................................................................................................................... 199 Recurring Invoices List................................................................................................................... 200 Recurring Orders List..................................................................................................................... 201 Credit Notes List............................................................................................................................. 202 Salesperson List............................................................................................................................. 203 View Journal................................................................................................................................... 204 View Journal - General Ledger Transactions................................................................................. 205 Checks List..................................................................................................................................... 206 New Account Dialog....................................................................................................................... 207 Find Key String............................................................................................................................... 208 Enter New Group Name................................................................................................................. 209 4 Customer Groups List..................................................................................................................... 210 Non-invoiced Cash Sale................................................................................................................. 211 Shipping Label................................................................................................................................ 212 Change Customer Group............................................................................................................... 213 Change Salesperson...................................................................................................................... 214 Browse Transaction File Dialog...................................................................................................... 215 Import Transaction.......................................................................................................................... 216 Apply Discount Quote..................................................................................................................... 217 Apply Discount Order..................................................................................................................... 218 Apply Discount Credit Note............................................................................................................ 219 Apply Discount Cash Sale.............................................................................................................. 220 Custom Reports.............................................................................................................................. 221 Add/Edit Field Dialog...................................................................................................................... 223 Authorize Account Settings............................................................................................................ 225 Eway Account Settings................................................................................................................... 226 Paypal Payflow Pro Account Settings............................................................................................ 227 Paypal Account Settings................................................................................................................. 228 Account Settings............................................................................................................................. 229 Back Up Data.................................................................................................................................. 230 Restore Data................................................................................................................................... 231 Fax Number.................................................................................................................................... 232 Email Address................................................................................................................................. 233 Fax Settings.................................................................................................................................... 234 User Account.................................................................................................................................. 235 Print Preview................................................................................................................................... 236 Details for Exporting to EDI............................................................................................................ 237 Apply Discount................................................................................................................................ 238 Text Attributes................................................................................................................................. 239 Closed-To-Date.............................................................................................................................. 240 Making Tax Digital for VAT............................................................................................................. 241 Submit VAT Returns....................................................................................................................... 242 Select Period for VAT Return......................................................................................................... 243 Payment......................................................................................................................................... 244 Refunds and Returns...................................................................................................................... 245 Apply Credit Note............................................................................................................................ 246 Enter Payments of Accounts Payable............................................................................................ 247 Vehicle............................................................................................................................................ 248 Vehicle Mileage.............................................................................................................................. 249 Mileage Reports.............................................................................................................................. 250 Account Transfer............................................................................................................................ 251 Recurring Invoice Schedule............................................................................................................ 252 Recurring Order Schedule.............................................................................................................. 253 Statement Period............................................................................................................................ 254 Customer Statements..................................................................................................................... 255 Multiple Businesses........................................................................................................................ 256 Account Properties......................................................................................................................... 257 Select Template.............................................................................................................................. 258 Name Template.............................................................................................................................. 259 Select Date..................................................................................................................................... 260 Select Period for the Report........................................................................................................... 261 Select Report Value to Sort By....................................................................................................... 262 5 Select Period with Sort for the Report............................................................................................ 263 Select Period and Customers for the Report.................................................................................. 264 Select Periods for the Report......................................................................................................... 265 Select Account and Period............................................................................................................. 266 Select Budget................................................................................................................................. 267 Report Items per Customer............................................................................................................ 268 Accounts Receivable Aging Report................................................................................................ 269 Report Customer Sales.................................................................................................................. 270 Choose Businesses and Report..................................................................................................... 271 Select Report.................................................................................................................................. 272 Select Period for the Report........................................................................................................... 274 New Item......................................................................................................................................... 275 Pay by Cash................................................................................................................................... 276 Pay by Credit Card......................................................................................................................... 277 Pay by Check.................................................................................................................................. 278 Choose Payment Method............................................................................................................... 279 Save Customer............................................................................................................................... 280 Email to Many................................................................................................................................. 281 Select Customer............................................................................................................................. 282 Run Automatic Statements............................................................................................................. 283 Salesperson.................................................................................................................................... 284 Tax Rate......................................................................................................................................... 285 Import Items from Other Business.................................................................................................. 286 Import Customers from Other Business......................................................................................... 287 Linked Accounts............................................................................................................................. 288 Edit Accounts.................................................................................................................................. 289 Invoice Records Log....................................................................................................................... 290 Email Address................................................................................................................................. 291 Email Address - Payment............................................................................................................... 292 Email Address - Refund.................................................................................................................. 293 Adjust Row Value........................................................................................................................... 294 Browse transaction file................................................................................................................... 295 Edit Account Value......................................................................................................................... 296 Edit Comparison Expression Value................................................................................................ 297 Edit True/False Value..................................................................................................................... 298 Edit Rounding Value....................................................................................................................... 299 Rename Report Form..................................................................................................................... 300 Column Order................................................................................................................................. 301 Item ~ Item...................................................................................................................................... 302 Item ~ Inventory.............................................................................................................................. 303 Supplier ~ Supplier......................................................................................................................... 304 Supplier ~ Info................................................................................................................................ 305 Customer ~ Customer.................................................................................................................... 306 Customer ~ Credit Card.................................................................................................................. 307 Customer ~ Other........................................................................................................................... 308 Customer ~ Info.............................................................................................................................. 309 Express Accounts Quick Start Wizard ~ Quick Start: Business Details.......................................... 310 Express Accounts Quick Start Wizard ~ Quick Start: Chart of Accounts........................................ 311 Express Accounts Quick Start Wizard ~ Quick Start: Business Type............................................. 312 Express Accounts Quick Start Wizard ~ Express Accounts Quick Start Wizard............................ 313 Express Accounts Quick Start Wizard ~ Quick Start: Select Your Province.................................. 314 6 Express Accounts Quick Start Wizard ~ Quick Start: Select Your Country.................................... 315 Express Accounts Web Access Wizard ~ Set Up Web Access..................................................... 316 Express Accounts Web Access Wizard ~ User Account Web Access........................................... 317 Express Accounts Web Access Wizard ~ Choose Web Access Type........................................... 318 Express Accounts Create New Budget Wizard ~ Create New Budget........................................... 319 Other Links Options ~ Web Routing http://www.nch.com.au/kb/10233.html 7 NCH Software Suite This is a useful way to browse all the software available from NCH Software You can see a set of products by type like Audio, Video and so on and view the product. From there you can try out the product and it will download and install it for you to trial. If you already have the product installed then you can click "Run It Now" and the program will be launched for you. There is also a list of features for products in the category. Click on a feature, such as "Edit a Video File", to install a product with that ability. Search Search our website for products matching any keywords you type. See more of our software Browse our website for more software. Subscribe to our newsletter You can subscribe to our newsletter for announcements of new releases and discounts. You can unsubscribe at any time. See the latest discounts for purchase See the latest discounts we are offering for purchasing our products. 8