Navistar, Inc. EDI 856 – Ship Notice / Manifest VERSION: ANSI ASC X12 Version Release 3050 Document Number: PUR-2009 Revision: 6.0 Revision Date: July 30, 2012 EDI 856 Implementation Guide Written by: Reviewed/ Approved by: Applications Analyst [YYYSLA1] Marilyn Bernhardt This Document Applies to: § Truck § Engine § Service Parts This document is restricted and may not be sent outside Navistar, Inc. or reproduced without permission from Navistar, Inc. Suppliers are required to assume all patent liability. This document is controlled electronically and all printed copies or copies otherwise saved from this location are considered uncontrolled. Copyright 2008 Navistar, Inc. Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Table of Contents 856 Ship Notice/Manifest.....................................................................................................................<..P.H>1 ST Transaction Set Header..............................................................................................................<..P.H>6 BSN Beginning Segment for Ship Notice...............................................................................................<..P.H>7 DTM Date/Time Reference.................................................................................................................<..P.H>9 HL Hierarchical Level [Shipment]......................................................................................................<..PH1>1 PRF Purchase Order Reference..........................................................................................................<..PH1>2 MEA Measurements.........................................................................................................................<..PH1>3 TD1 Carrier Details (Quantity and Weight).............................................................................................<..PH1>6 TD5 Carrier Details (Routing Sequence/Transit Time)...............................................................................<..PH1>7 TD3 Carrier Details (Equipment).........................................................................................................<..PH1>9 REF Reference Numbers..................................................................................................................<..PH2>1 FOB F.O.B. Related Instructions.........................................................................................................<..PH2>2 N1 Name....................................................................................................................................<..PH2>4 N3 Address Information.................................................................................................................<..PH2>6 N4 Geographic Location.................................................................................................................<..PH2>7 REF Reference Numbers..................................................................................................................<..PH2>8 HL Hierarchical Level [Tare].............................................................................................................<..PH2>9 MEA Measurements.........................................................................................................................<..PH3>0 REF Reference Numbers..................................................................................................................<..PH3>3 HL Hierarchical Level [Item].............................................................................................................<..PH3>4 LIN Item Identification.....................................................................................................................<..PH3>5 SN1 Item Detail (Shipment)...............................................................................................................<..PH4>1 PRF Purchase Order Reference..........................................................................................................<..PH4>3 TD4 Carrier Details (Special Handling or Hazardous Materials or Both).........................................................<..PH4>4 REF Reference Numbers..................................................................................................................<..PH4>5 CLD Load Detail.............................................................................................................................<..PH4>6 CTT Transaction Totals....................................................................................................................<..PH4>7 SE Transaction Set Trailer...............................................................................................................<..PH4>8 856_3050_Final i Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 856 Ship Notice/Manifest Functional Group=SH Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment. Heading: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 ST Transaction Set Header M 1 Used 020 BSN Beginning Segment for Ship M 1 Used Notice 030 NTE Note/Special Instruction F 100 Not Used 040 DTM Date/Time Reference O 10 Used Detail: Pos Id Segment Name Req Max Use Repeat Notes Usage LLOOOOPP IIDD -- HHLL 220000000000 CC22//001100LL 010 HL Hierarchical Level [Shipment] M 1 C2/010 Used 020 LIN Item Identification O 1 Not Used 030 SN1 Item Detail (Shipment) O 1 Not Used 040 SLN Subline Item Detail O 1000 Not Used 050 PRF Purchase Order Reference O 1 Used 060 PO4 Item Physical Details O 1 Not Used 070 PID Product/Item Description O 200 Not Used 080 MEA Measurements O 40 Used 090 PWK Paperwork O 25 Not Used 100 PKG Marking, Packaging, Loading O 25 Not Used 110 TD1 Carrier Details (Quantity and O 20 Used Weight) 120 TD5 Carrier Details (Routing O 12 Used Sequence/Transit Time) 130 TD3 Carrier Details (Equipment) O 12 Used 140 TD4 Carrier Details (Special O 5 Not Used Handling or Hazardous Materials or Both) 150 REF Reference Numbers O >1 Used 151 PER Administrative Communications O 3 Not Used Contact LLOOOOPP IIDD -- LLHH11 110000 152 LH1 Hazardous Identification O 1 Not Used Information 153 LH2 Hazardous Classification O 4 Not Used Information 154 LH3 Hazardous Material Shipping O 12 Not Used Name 155 LFH Freeform Hazardous Material O 20 Not Used Information 156 LEP EPA Required Data O 3 Not Used 856_3050_DRAFT.ecs 1 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos Id Segment Name Req Max Use Repeat Notes Usage 157 LH4 Canadian Dangerous O 1 Not Used Requirements 158 LHT Transborder Hazardous O 3 Not Used Requirements 159 LHR Hazardous Material Identifying O 10 Not Used Reference Numbers 160 PER Administrative Communications O 5 Not Used Contact 161 LHE Empty Equipment Hazardous O 1 Not Used Material Information LLOOOOPP IIDD -- CCLLDD 220000 170 CLD Load Detail O 1 Not Used 180 REF Reference Numbers O 200 Not Used 185 DTP Date or Time or Period O 1 Not Used 190 MAN Marks and Numbers O >1 Not Used 200 DTM Date/Time Reference O 10 Not Used 210 FOB F.O.B. Related Instructions O 1 Used 215 PAL Pallet Information O 1 Not Used LLOOOOPP IIDD -- NN11 220000 NN22//222200LL 220 N1 Name O 1 Used 230 N2 Additional Name Information O 2 Not Used 240 N3 Address Information O 2 Used 250 N4 Geographic Location O 1 Used 260 REF Reference Numbers O 12 Used 270 PER Administrative Communications O 3 Not Used Contact 280 FOB F.O.B. Related Instructions O 1 Not Used 290 SDQ Destination Quantity O 50 Not Used 300 ETD Excess Transportation Detail O 1 Not Used 310 CUR Currency O 1 Not Used 320 SAC Service, Promotion, Allowance, O 10 Not Used or Charge Information 330 GF Furnished Goods and Services O 1 Not Used LLOOOOPP IIDD -- LLMM 1100 340 LM Code Source Information O 1 Not Used 350 LQ Industry Code M 100 Not Used LLOOOOPP IIDD -- HHLL 220000000000 CC22//336600LL 360 HL Hierarchical Level [Tare] M 1 C2/360 Used 370 LIN Item Identification O 1 Not Used 380 SN1 Item Detail (Shipment) O 1 Not Used 390 SLN Subline Item Detail O 1000 Not Used 400 PRF Purchase Order Reference O 1 Not Used 410 PO4 Item Physical Details O 1 Not Used 420 PID Product/Item Description O 200 Not Used 430 MEA Measurements O 40 Used 440 PWK Paperwork O 25 Not Used 450 PKG Marking, Packaging, Loading O 25 Not Used 460 TD1 Carrier Details (Quantity and O 20 Not Used Weight) 470 TD5 Carrier Details (Routing O 12 Not Used Sequence/Transit Time) 480 TD3 Carrier Details (Equipment) O 12 Not Used 490 TD4 Carrier Details (Special O 5 Not Used Handling or Hazardous 856_3050_Final 2 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos Id Segment Name Req Max Use Repeat Notes Usage Materials or Both) 500 REF Reference Numbers O >1 Used 510 PER Administrative Communications O 3 Not Used Contact LLOOOOPP IIDD -- LLHH11 110000 520 LH1 Hazardous Identification O 1 Not Used Information 530 LH2 Hazardous Classification O 4 Not Used Information 540 LH3 Hazardous Material Shipping O 12 Not Used Name 550 LFH Freeform Hazardous Material O 20 Not Used Information 560 LEP EPA Required Data O 3 Not Used 570 LH4 Canadian Dangerous O 1 Not Used Requirements 580 LHT Transborder Hazardous O 3 Not Used Requirements 590 LHR Hazardous Material Identifying O 10 Not Used Reference Numbers 600 PER Administrative Communications O 5 Not Used Contact 610 LHE Empty Equipment Hazardous O 1 Not Used Material Information LLOOOOPP IIDD -- CCLLDD 220000 620 CLD Load Detail O 1 Not Used 630 REF Reference Numbers O 200 Not Used 640 DTP Date or Time or Period O 1 Not Used 650 MAN Marks and Numbers O >1 Not Used 660 DTM Date/Time Reference O 10 Not Used 670 FOB F.O.B. Related Instructions O 1 Not Used 680 PAL Pallet Information O 1 Not Used LLOOOOPP IIDD -- NN11 220000 690 N1 Name O 1 Not Used 700 N2 Additional Name Information O 2 Not Used 710 N3 Address Information O 2 Not Used 720 N4 Geographic Location O 1 Not Used 730 REF Reference Numbers O 12 Not Used 740 PER Administrative Communications O 3 Not Used Contact 750 FOB F.O.B. Related Instructions O 1 Not Used 760 SDQ Destination Quantity O 50 Not Used 770 ETD Excess Transportation Detail O 1 Not Used 780 CUR Currency O 1 Not Used 790 SAC Service, Promotion, Allowance, O 10 Not Used or Charge Information 800 GF Furnished Goods and Services O 1 Not Used LLOOOOPP IIDD -- LLMM 1100 810 LM Code Source Information O 1 Not Used 820 LQ Industry Code M 100 Not Used LLOOOOPP IIDD -- HHLL 220000000000 CC22//336600LL 360 HL Hierarchical Level [Item] M 1 C2/360 Used 370 LIN Item Identification O 1 Used 380 SN1 Item Detail (Shipment) O 1 Used 856_3050_DRAFT.ecs 3 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos Id Segment Name Req Max Use Repeat Notes Usage 390 SLN Subline Item Detail O 1000 Not Used 400 PRF Purchase Order Reference O 1 Used 410 PO4 Item Physical Details O 1 Not Used 420 PID Product/Item Description O 200 Not Used 430 MEA Measurements O 40 Not Used 440 PWK Paperwork O 25 Not Used 450 PKG Marking, Packaging, Loading O 25 Not Used 460 TD1 Carrier Details (Quantity and O 20 Not Used Weight) 470 TD5 Carrier Details (Routing O 12 Not Used Sequence/Transit Time) 480 TD3 Carrier Details (Equipment) O 12 Not Used 490 TD4 Carrier Details (Special O 5 N2/490 Used Handling or Hazardous Materials or Both) 500 REF Reference Numbers O >1 Used 510 PER Administrative Communications O 3 Not Used Contact LLOOOOPP IIDD -- LLHH11 110000 520 LH1 Hazardous Identification O 1 Not Used Information 530 LH2 Hazardous Classification O 4 Not Used Information 540 LH3 Hazardous Material Shipping O 12 Not Used Name 550 LFH Freeform Hazardous Material O 20 Not Used Information 560 LEP EPA Required Data O 3 Not Used 570 LH4 Canadian Dangerous O 1 Not Used Requirements 580 LHT Transborder Hazardous O 3 Not Used Requirements 590 LHR Hazardous Material Identifying O 10 Not Used Reference Numbers 600 PER Administrative Communications O 5 Not Used Contact 610 LHE Empty Equipment Hazardous O 1 Not Used Material Information LLOOOOPP IIDD -- CCLLDD 220000 620 CLD Load Detail O 1 Used 630 REF Reference Numbers O 200 Not Used 640 DTP Date or Time or Period O 1 Not Used 650 MAN Marks and Numbers O >1 Not Used 660 DTM Date/Time Reference O 10 Not Used 670 FOB F.O.B. Related Instructions O 1 Not Used 680 PAL Pallet Information O 1 Not Used LLOOOOPP IIDD -- NN11 220000 690 N1 Name O 1 Not Used 700 N2 Additional Name Information O 2 Not Used 710 N3 Address Information O 2 Not Used 720 N4 Geographic Location O 1 Not Used 730 REF Reference Numbers O 12 Not Used 740 PER Administrative Communications O 3 Not Used Contact 750 FOB F.O.B. Related Instructions O 1 Not Used 856_3050_Final 4 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos Id Segment Name Req Max Use Repeat Notes Usage 760 SDQ Destination Quantity O 50 Not Used 770 ETD Excess Transportation Detail O 1 Not Used 780 CUR Currency O 1 Not Used 790 SAC Service, Promotion, Allowance, O 10 Not Used or Charge Information 800 GF Furnished Goods and Services O 1 Not Used LLOOOOPP IIDD -- LLMM 1100 810 LM Code Source Information O 1 Not Used 820 LQ Industry Code M 100 Not Used Summary: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 CTT Transaction Totals O 1 N3/010 Used 020 SE Transaction Set Trailer M 1 Used Notes: 2/220L Navistar expects segments in the N1 loop on ASN's to mirrror segments in N1 loop provided in documents that authorize shipment (i.e. 830, 850, 860, 862, 866 or whichever apply). 2/490 Service Parts: Required segment for all Global Shipments. 3/010 Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment. Comments: 2/010L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. 2/010 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. 2/360L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. 2/360 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. 2/360L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. 2/360 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning. TTrraaddiinngg PPaarrttnneerr:: WWiitthhiinn tthhiiss IImmpplleemmeennttaattiioonn GGuuiiddee,, AASSCC--XX1122 PPoossiittiioonn NNuummbbeerrss hhaavvee bbeeeenn rreesseeqquueenncceedd ttoo rreefflleecctt aann HHLL LLoooopp iilllluussttrraatteedd aatt tthhee SShhiippmmeenntt LLeevveell ffoolllloowweedd bbyy aann HHLL LLoooopp aatt tthhee TTaarree LLeevveell ((ffoorr sseerrvviiccee ppaarrttss oonnllyy));; ffoolllloowweedd bbyy aann HHLL LLoooopp aatt tthhee IItteemm LLeevveell.. 856_3050_DRAFT.ecs 5 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos: 010 Max: 1 ST Transaction Set Header Heading - Mandatory Loop: N/A Elements: 2 User Option (Usage): Used Purpose: To indicate the start of a transaction set and to assign a control number Element Summary: Ref Id Element Name Req Type Min/Max Usage ST01 143 Transaction Set Identifier Code M ID 3/3 Used Description: Code uniquely identifying a Transaction Set. CodeList Summary (Total Codes: 244, Included: 1) Code Name 856 X12.10 Ship Notice/Manifest ST02 329 Transaction Set Control Number M AN 4/9 Used Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). TTrraaddiinngg PPaarrttnneerr:: TThhiiss sseeggmmeenntt iiss uusseedd iinn aallll NNaavviissttaarr 885566 ttrraannssaaccttiioonnss.. 856_3050_Final 6 Production V3050 Navistar, Inc. X12V3050 Ship Notice/Manifest - 856 Pos: 020 Max: 1 BSN Beginning Segment for Ship Heading - Mandatory Notice Loop: N/A Elements: 7 User Option (Usage): Used Purpose: To transmit identifying numbers, dates and other basic data relating to the transaction set Element Summary: Ref Id Element Name Req Type Min/Max Usage BSN01 353 Transaction Set Purpose Code M ID 2/2 Used Description: Code identifying purpose of transaction set. CodeList Summary (Total Codes: 57, Included: 2) Code Name 00 Original 05 Replace BSN02 396 Shipment Identification M AN 2/30 Used Description: A unique control number assigned by the original shipper to identify a specific shipment. TTrruucckk:: FFoorr NNaavviissttaarr TTrruucckk DDiivviissiioonn,, iiff sshhiippmmeenntt nnuummbbeerr iiss ddiiffffeerreenntt tthhaann BBiillll ooff LLaaddiinngg nnuummbbeerr,, ddoo nnoott uussee sshhiippmmeenntt nnuummbbeerr iinn tthhee RREEFF**BBMM.. UUssee oonnllyy tthhee BBiillll ooff LLaaddiinngg NNuummbbeerr.. HHoowweevveerr iiff BBiillll ooff LLaaddiinngg nnuummbbeerr iiss ssaammee aass yyoouurr sshhiippmmeenntt IIDD,, iitt mmuusstt aallssoo bbee pprroovviiddeedd iinn tthhee RREEFF**BBMM.. SSeerrvviiccee PPaarrttss:: AASSNN NNuummbbeerr mmuusstt nnoott bbee lloonnggeerr tthhaann 2200 ppoossiittiioonnss aanndd ccaannnnoott ccoonnttaaiinn aannyy ssppeecciiaall cchhaarraacctteerrss.. BSN03 373 Date M DT 6/6 Used Description: Date (YYMMDD). BSN04 337 Time M TM 4/8 Used Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) BSN05 1005 Hierarchical Structure Code O ID 4/4 Not used Description: Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set. BSN06 640 Transaction Type Code C ID 2/2 Not used Description: Code specifying the type of transaction. BSN07 641 Status Reason Code O ID 3/3 Not used Description: Code indicating the status reason. 856_3050_DRAFT.ecs 7 Production V3050