NATIONAL CENTRE FOR ANTARCTIC & OCEAN RESEARCH (Ministry of Earth Sciences, Govt. of India) Headland Sada, Vasco-da-Gama, Goa – 403 804. INDIA Phone: +91-832 – 2525530/2525523 Fax: 0091-832-2520877 GLOBAL TENDER Tender No.: NCAOR/ LH(20)/2017 Director, NCAOR invites sealed tender under Two-Bid System (Cover I – Technical Bid and Cover II – Price Bid) for Onsite Operation, Non-Comprehensive Maintenance and Repairs Contract for Bharati - Indian Research Station at Larsemann Hills, Antarctica for 2-years with a tentative period being 15 November 2017 to 31 December 2019 (extendable annually for maximum of 2 more years on satisfactory operation, maintenance and repairs as evaluated by NCAOR). The interested bidders may download the tender document from www.ncaor.gov.in or https://eprocure.gov.in/cppp. . The last date of submission of complete bid is Monday, 24 July 2017 by 1500 hrs IST. National Centre for Antarctic & Ocean Research Ministry of Earth Sciences (Government of India) Headland Sada, Vasco-da-Gama, Goa – 403804 (India) Tender Document Onsite Operation, Non-Comprehensive Maintenance and Repairs Contract (OMRC) for Bharati - Indian Research Station at Larsemann Hills, Antarctica Tender No. NCAOR/ LH (20)/2017 22 June 2017 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica Table of Contents 1. NOTICE INVITING TENDER .................................................................................................... 2 2. BACKGROUND INFORMATION ................................................................................................. 5 3. SCOPE OF WORK .......................................................................................................................... 8 4. INSTRUCTIONS TO BIDDERS ................................................................................................... 10 5. GENERAL CONDITIONS OF CONTRACT ................................................................................ 15 6. FORMS OF BID AND ANNEXURES FOR TECHNICAL BID (COVER-I) ................................. 23 7. FORMAT FOR PRICE BID (COVER-II) ...................................................................................... 45 8. FORMAT FOR AGREEMENT AND SECURITY DEPOSIT ........................................................ 48 1 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica Section -1 1. NOTICE INVITING TENDER TENDER NO. NCAOR/ LH(20)/2017 Tenders in the prescribed form in sealed covers super-scribing the tender number, due date and time are invited in two-cover system by Director, National Centre for Antarctic and Ocean Research (NCAOR) for the work as per the details given in the table below: Table – 1 Work Bid Bond Contract Pre-bid Last date Date and time of Description /EMD Period Meeting date and time of opening of and Time submission technical bid Onsite Operation, Non- Comprehensive Maintenance and Repairs Contract (OMRC) for Bharati - Indian Research Station at Larsemann Hills, Antarctica INR 5,00,000 for Indian Companies and US$ 8,000 or EURO 7,000 for foreign companies 15 November 2017 to 31 December 2019 (extendable annually for maximum of 2 more years on satisfactory operation, maintenance and repairs as evaluated by NCAOR) Friday, 7 July 2017 at 10:00 hrs. (IST) Monday, 24 July 2017 at 15:00 hrs. (IST) Monday, 24 July 2017 at 15:30 hrs. (IST) Additional information is available on our website www.ncaor.gov.in. General enquiries, other information regarding tender document or project from prospective bidders can be obtained by contacting NCAOR, between 10:00 and 17:00 hrs (IST) from Monday to Friday excepting public holidays from: Group Director (Expedition & Operations), National Centre for Antarctic and Ocean Research, Ministry of Earth Sciences (Government of India), Headland Sada, Vasco-da-Gama, Goa 403804, (Ph: +91 832 2525530/23, Fax: +91 832 2520877 and email: [email protected]). DIRECTOR, NCAOR 2 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica NOTICE INVITING TENDER (cont…) TENDER NO. NCAOR/ LH (20)/2017 Sealed tenders are invited in two-cover system by Director, National Centre for Antarctic and Ocean Research for “Onsite Operation, Non-Comprehensive Maintenance and Repairs Contract for Bharati - Indian Research Station at Larsemann Hills, Antarctica” for 2-years with a tentative period being 15 November 2017 to 31 December 2019 (extendable annually for maximum of 2 more years on satisfactory operation, maintenance and repairs as evaluated by NCAOR). 1.1. The present contract is in two-cover system and offers in the prescribed form are to be submitted in original. 1.2. Tender document can be downloaded from NCAOR website (www.ncaor.gov.in) or (https://eprocure.gov.in/cppp). 1.3. Address for correspondence: Group Director (Expedition & Operations), National Centre for Antarctic and Ocean Research, Ministry of Earth Sciences, (Government of India), Headland Sada, Vasco da Gama, Goa 403804,India, Phone: +91 832 2525530/ 23, Fax: +91 832 2520877 and email: [email protected]. 1.4. A Pre-Bid meeting shall be organized at NCAOR between 10:00 and 17:00 hrs (IST) on Friday, 07 July 2017, with the representative of the interested bidders. The prospective bidders should submit their queries by email/fax or post at least 2 days before the meeting. 1.5. The tender document should be submitted in a single sealed cover duly inscribed "Tender Number NCAOR/LH(20)/2017: OMRC-Bharati, Antarctica". This sealed cover in turn should contain two separate sealed covers inscribed, Cover-1 (Technical bid) and Cover- 2 (Price bid). 1.5.1. Cover-1 shall contain all Technical documents and Bid Bond/ EMD. 1.5.2. Cover-2 shall contain Price bid in prescribed format. 1.6. Tender will be rejected if not submitted in the prescribed format or not accompanied by a Bid Bond in form of Bank Draft or Bank Guarantee for INR 5 lakh for Indian Companies, and US$ 8,000 or EURO 7,000 for foreign companies in form of Bank Guarantee only (not through bank transfer or bank draft) as Earnest Money Deposit (EMD) valid for a minimum 90 days from the last date of submission of offer; otherwise the offer shall be rejected / treated as non-responsive. 1.7. The offer (both Technical and Price bids) should be valid for a minimum 90 days from the last date of submission of offer; otherwise the offer shall be rejected /treated as non-responsive. 1.8. Last date of submission of tender/offer is Monday, 24 July 2017 until 15:00 hrs (IST), unless otherwise notified. In the event of changes in the schedule, NCAOR shall notify the same through its website. 1.9. The opening of Cover-1 (Technical bid) is on Monday, 24 July 2017 at 15:30 hrs (IST), unless otherwise notified. In the event of changes in the schedule, NCAOR shall notify the same through its website. 1.10. Cover-2 (Price bid) shall be opened only of the bidders meeting the eligibility criteria as decided by NCAOR based on the information provided by bidders in Cover-1 (Technical Bid). Date of opening of Cover-2 (Price Bid) shall be within 10 days from the date of opening of Technical Bid (Cover-1) however, exact date shall be communicated to the qualified bidders over fax/e-mail. 3 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica 1.11. NCAOR does not bind itself to accept the lowest of any tender and reserves the right to accept or reject any tender. 1.12. Delay in receipt of tenders by mail or courier is the sole responsibility of the Bidder. 1.13. If the offers are not received according to the instructions detailed above shall be liable for rejection. The corrections and remarks (if any) in the tender/offer should either be type- written or written in ink and duly authenticated by the authorized signatory of bidder. DIRECTOR, NCAOR Headland- Sada, Vasco-da-Gama Goa-403 804. Goa m K 0 0 5 8 Cape Town 380 4500 Km 0 K Larsemann Hills m Maitri 3000 Km 4 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica SECTION -2 2. BACKGROUND INFORMATION Bharati is located between Thala Fjord & Quilty bay, east of Stornes Peninsula in Antarctica at 69° 24.41' S, 76° 11.72' E approximately at 35 m above sea level. The station with a very small footprint was established in the season 2012-2013 to facilitate year-round scientific research activity by the Indian Antarctic program. 1.14. Approach Bharati is approachable by sea route between November and March of the succeeding calendar year (Austral Summer season) and can be reached in about 16 days time from Cape Town by Ice Class Chartered vessel provided by NCAOR subject to voyage plan and sea-ice conditions which may vary annually depending on the operational requirement. Location is also approachable by chartered flights under the aegis of Dronning Maud Land Air Network (DROMLAN) between November and February of the succeeding calendar year. Flight operations are subject to weather conditions and operational requirements. 1.15. Station Infrastructure Station can support 47 personnel on twin sharing basis in the main building during summer as well as winters with additional 13 in emergency shelters / summer camp during summers and thus making the total capacity as 60. The station consists of one main building, fuel farm, fuel station, sea water pump house, a summer camp and a number of smaller containerized modules. The main building broadly offers regulated power supply, automated heat and air conditioning with hot and cold running water, flush toilets, sauna, cold storage, PA system, aesthetically designed living, dining, lounge and laboratory space. Two concrete helicopter-landing pads are located west of the main station building. 1.16. Power, Fuel Delivery and Storage Electrical power is provided by three diesel operated 100 KVA Combined Heat and Power generating units (CHP Units) that are housed within the main building. Power distribution is through a centralized main load voltage distribution (MLVD) system. Jet-A1 fuel to the CHP units is supplied from a day tank adjacent to the power station, which in turn draws fuel automatically from the fuel farm through leak resistant pipelines over a distance of about 300 meters. Jet-A1 fuel is supplied annually from the ship to the fuel farm using leak resistant reinforced rubber hose. Fuel farm, an array of 13 double hulled tanktainers each of 24000 litres capacity is located close to the ship anchor point close to promontory (69° 24.31' S, 76°11.84' E) at an elevation of 20 m and equipped with oil spill sensors & prevention equipment. Delivery of fuel to the CHP units and at the helipad for helicopters and vehicles is through a network of pipelines and automatically controlled through microprocessor based centralized Building Management System (BMS). Bharati uses Liquefied Petroleum Gas (LPG) for cooking and supplied in 10 to 14 kg gas bottles. 5 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica 1.17. Heating Ventilation and Air Conditioning (HVAC) Thermal energy demand of the station is covered from exhaust heat of the CHP units. The maximum thermal energy demand of the station is approximately 155 KWTH. Hot water is centrally generated in the central energy station. Hot water generators working according to the reservoir charging principle are used. Heating of the station is realised by a low-temperature heating network with glycol-water suspension. Ventilation is provided by a central VAC system. The ventilation system is equipped with redundant ventilators. Fresh air is supplied to the station by air handling unit with the thermodynamic function of heating and humidification. All rooms and areas of the station are supplied with fresh air. CO and CO sensors are placed at vulnerable 2 locations for monitoring the air quality and trigger exhaust ventilation whenever needed. 1.18. Water Supply and Treatment Sea Water is drawn from Quilty bay (east coast) at a depth of about 12 meters using a dedicated pump house and supplied to Bharati main building through a network of insulated pipelines over a distance of about 300 m. Seawater is fed into a reverse osmosis plant; the filtered water is re- mineralized and used for drinking, bathing, etc. The waste water is segregated in four categories- galley water (from kitchen); grease water (from garage); grey water (from bathroom) and black water (from flushing of toilets). The recycled gray water is used for flushing the toilets. Water from the kitchen (galley water) is passed through the grease traps and along with the black water from toilets is filtered and treated. Slush is removed in a sewage treatment plant and the water of bathing quality as per European standards is put back in Quilty bay about 60 meters downstream of the water intake point. 1.19. Waste management Solid waste is segregated as biodegradable and non-degradable type. These wastes are separately collected in different 200 litre drums for removal and disposal on mainland. All liquid waste including that of Kitchen is passed through grease trap and slush collected in 200 litre drums for disposal on mainland and remaining liquid is treated by a biological unit and discharged into Quilty bay. 1.20. Fire and Security All rooms, laboratories, kitchen, sanitary rooms, CHP units etc. are monitored by automatic fire detectors which in case of fire will give acoustic and optical alarm signals. The kitchen, CHP and Fuel Storage Rooms are equipped with fire extinguishing system. The system is designed to douse the fire with the help of high pressure water mixed with liquid nitrogen spraying system. The kitchen and CHPs are also equipped with fire blankets. These blankets automatically cover the area during fire alarms. Water mist spray nozzles, fire blanket, fire doors along with the alarming systems are the key parameters of the fire extinguishing system. The Bharati fire dousing system is effective in extinguishing class A, class B, class C and fires on electrical equipments. Sensitive areas have access control and are under video surveillance. 6 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica 1.21. Fuel Farm The Fuel Farm consists of 13 Fuel Tanks 24m3 each having a total capacity to store approximately 296 Kilo Litres designed for storage of ATF JET A-1. The Tank Vessel (Double shell) is made of stainless steel, while tank frame is made of carbon steel. The Fuel Farm is equipped with level indicator, overfill protection, leak detector, pressure vacuum relief valves, etc. 1.22. Summer Camp About 300 meter North of the main building, a Summer Camp which can accommodate about 13 personnel, is located. It is equipped with dedicated water treatment plant, electric generator, toilet, kitchen, etc. In case of number of personnel being more than the maximum capacity of the main building, summer camp is occasionally used and also maintained round the year for the emergency shelter. 1.23. Helipad Fuelling Station This unit, placed close to the helipad, is delivered in a 10 ft container, and is normally controlled by “Fuel Station Office Container”. The idea of this equipment is to refuel helicopters or other machinery using ATF/Jet A1 fuel in a safe manner. The Helipad Fuelling station is equipped with level indicator, overfill protection, leak detector, pressure vacuum relief valves, etc. 1.24. Cold Storage Fresh and frozen food stuffs for the entire season are stored in walk-in refrigerators which are maintained at +40 and -200C temperature round the clock. 1.25. Electrical Cabling and Laboratories Different specialized laboratory blocks, namely meteorology, atmospheric, non-magnetic, etc. have been established mostly within 1.5 km radius of Bharati station. Electrical power is supplied to the laboratories from the main-building by running cables. 1.26. Vehicles For local transportation around the station tracked vehicles - Pisten Bully and snow scooters are used for hauling men and material all through the year. 7 National Centre for Antarctic & Ocean Research OMRC of Bharati, Indian Research Station, Larsemann Hills, Antarctica SECTION -3 3. SCOPE OF WORK Onsite operation, non-comprehensive maintenance, monitoring and repair contract (OMRC) of all life support systems of Bharati station including summer camp, fuel farm, pipelines, electrical cables and all related equipment having direct or indirect bearing in smooth operation of the equipments/infrastructure elaborated in Section - 2 (Background Information) and in Annexure-VI(B), but excluding satellite communication infrastructure and all kinds of vehicles available at Bharati. For the proposed scope of work, a team of four to six trained Engineers/ Technicians (Table-2) is envisaged at Bharati, Antarctica for a continuous period of about 12 months. During the winter season, the minimum number of engineers to be deployed for the OMRC must be four. Engineers/ Technicians shall have to work in harsh environment polar conditions of Antarctica. Considering the logistics involved for travel between Antarctica and India and with due consideration to weather related uncertainties the duration of stay for a team at Bharati may be considered as 12 ± 2 months with tentative start date as 15th Nov 2017. The initial contract shall be for duration of 2 years being 2017-18 and 2018-19, extendable annually at same rates, terms and conditions for maximum of 2 more seasons being 2019-20 and 2020-21 on satisfactory operation, maintenance and repairs as evaluated by NCAOR. The changeover of team (OMRC crew) shall happen once a year during austral summer season with anticipated sixty days of overlapping period for interaction between the new and old teams and familiarization of the systems for smooth handing over of operations. The facilities to be provided by NCAOR are listed in Terms and Condition Clause 0. The total contract value should be inclusive of wages, perks, insurance etc. for additional resources. Table -2: Desired Qualification and Experience for Deployed Engineers/ Technicians Contractor’s Number Qualification Experience in relevant field OMRC Crew (refer Annexure –VI(B)) Lead Engineer 01 B.E./B. Tech, or equivalent degree from a 5 years recognized institute in electrical / mechanical / instrumentation / air conditioning / fire and security/ chemical, etc. Second 01 B.E./B. Tech, or equivalent degree from a 3 years for B. E./ B. Tech. Engineer recognized institute in electrical / mechanical / 5 years for Diploma instrumentation / air conditioning / fire and security/ chemical, etc. or Diploma in engineering (3-yrs course) Support 02-04 B.E. / B. Tech. OR Diploma in Engineering 2 years for B. E./ B. Tech. Engineers/ (3-yrs course) OR ITI certification in relevant 3 year for Diploma Technicians field 5 years for ITI 8