National Archives of Australia and National Archives of Australia Advisory Council Annual Reports 2004–05 © Commonwealth of Australia 2005 Section images ISSN 1440-8961 Page 2 Photograph of Sam Yin’s wife and ISBN 1920807 31 4 child submitted as part of a migration application for admission to Australia in 1912 This work is copyright. You may download, display, (NAA: A1, 1912/20919). print and reproduce the material in unaltered form only (retaining this notice) for your personal, non- Page 8 Sir Robert Helpmann and Barbara Chambers commercial use or use within your organisation. performing Coppelia with the Australian Ballet, 1969 Apart from any use as permitted under the Copyright (NAA: A1500, K20992). Act 1968, all other rights are reserved. Page 14 Girl standing near poinciana, Brisbane,1966 Requests for further authorisation should be directed (NAA: A1500, K16374). to the Commonwealth Copyright Administration, Page 34 1952 Miss Pacific finalists Mary Clifton Copyright Law Branch, Attorney-General’s Smith, Pamela Jansen and Judy Worrad, Bondi Department, Robert Garran Offices, National Circuit, Beach (NAA: A1500, K1220). Barton ACT 2600, or http://www.ag.gov.au/cca Page 46 Dancers from the Australian Ballet perform Contact officer for the annual reports Yugen in Melbourne, 1965 (NAA: A1200, L51032). Inquiries concerning the annual reports may be Page 118 Singer Johnny O’Keefe, c. 1962 directed to Ms Julia Hogan, Corporate Governance, (NAA: SP1011/1, 3597(4)). National Archives of Australia, PO Box 7425, Page 124 Surf lifesaving, Bondi Beach, 1960 Canberra Business Centre ACT 2610, telephone (NAA: A1500, K5285). (02) 6212 3925, facsimile (02) 6212 3931, email [email protected] The annual reports are also available on the National Archives website (naa.gov.au). [ ii ] ANNUAL REPORT 2004–05 Our reference: 2005/1650 16 September 2005 Senator the Hon. Rod Kemp Minister for the Arts and Sport Parliament House CANBERRA ACT 2600 Dear Minister We have pleasure in forwarding to you the annual reports on the operations of the National Archives of Australia and the National Archives of Australia Advisory Council for the year ended 30 June 2005. The reports are submitted in accordance with subsections 68(1) and 68(2) of the Archives Act 1983, which require the Archives and the Advisory Council to furnish you with reports of their operations and proceedings during the preceding 12 months as soon as practicable after 30 June each year. The Archives’ annual report is also made under section 70 of the Public Service Act 1999. Subsection 70(1) of the Public Service Act requires the report to be given to you for presentation to Parliament. The report has been prepared in accordance with the guidelines approved on behalf of Parliament by the Joint Committee of Public Accounts and Audit as required by subsection 70(2) of the Public Service Act. Yours sincerely Ross Gibbs Paul Santamaria Director-General Chairman Advisory Council Queen Victoria Terrace, Parkes ACT 2600 • PO Box 7425, Canberra Business Centre ACT 2610 tel (02) 6212 3600 fax (02) 6212 3699 email [email protected] website naa.gov.au Contents Director-General’s review of 2004–05 3 Organisational overview 9 Overview 9 Role and functions 9 Organisational structure 10 Advisory Council 10 Responsible Minister 10 Outcome and output structure 10 Financial overview 12 Performance reports 15 Output 1.1 15 Output 1.2 22 Management and accountability 35 Corporate governance 35 External scrutiny 39 Management of human resources 41 Assets management 43 Information management 44 Financial statements and supporting notes 47 for the year ended 30 June 2005 Appendix A Contact details 90 Appendix B Volunteers and the Work for the Dole Scheme 92 Appendix C Selected records transferred and described 93 Appendix D Publications 97 Appendix E Exhibitions program 99 Appendix F International and professional engagement 101 Appendix G Discretionary grants 106 Appendix H Occupational health and safety 108 Appendix I Freedom of Information section 8 statement 109 CONTENTS [  ] Appendix J Ecologically sustainable development and environmental performance 112 Appendix K Consultancies and advertising and market research 113 National Archives of Australia Advisory Council Annual Report 117 Establishment and functions 119 Advisory Council membership 119 Summary of activities 120 Statements required under the Act 120 Particular issues 121 Advisory Council subcommittees 122 Financial information and secretariat services 122 Freedom of Information section 8 statement 122 Glossary of terms, acronyms and initialisms 125 Compliance index 127 Figures and tables index 129 Alphabetical index 130 [ i ] ANNUAL REPORT 2004–05 National Archives of Australia Annual Report 2004–05 Director-General’s review of 2004–05 In 2004–05 the Archives enhanced its related ways, including a ceremony at contribution to the development of Australian Dhuruputjpi with the Acting Chief Justice, culture and identity. We delivered on this David Angel, on an Archives’ Uncommon objective by focusing throughout the year Lives website launched in Canberra by the on the Archives’ strengths: its state/territory Northern Territory Administrator Ted Egan infrastructure throughout Australia, its strong and members of the Dhudi-Djapu clan, and national partner networks, its extensive national in a Film Australia documentary screened touring exhibitions program and its excellent by ABC television. website. • At the other end of Australia, Beacons by the Sea – a Visions of Australia-funded touring The local presence and local partnerships, in exhibition of the Archives – was launched particular, were fully exploited during 2004–05 at the Queen Victoria Museum and Art to make the remarkable stories about Australia Gallery in Launceston. Following this, a contained in the Archives’ collections better Tasmanian Lighthouse Trail was created to known to more Australians. For example: tell the stories of local lighthouses through • In the Northern Territory, the Archives displays and exhibitions in museums, cooperated with the Dhuruputjpi com- schools and libraries across the island; munity in eastern Arnhem Land and the the Lighthouse Trail was accompanied by Supreme Court of the Northern Territory a purpose-built website funded by the to produce ‘In Memory of Dhakiyarr’, an Tasmanian Education Department. album compiled from the resources of the Archives, celebrating the life story of Commitment to providing strong support the Aboriginal warrior Dhakiyarr Wirrpanda. for the Archives’ exhibition program proved The Dhakiyarr story was told in several successful. During the year the Australian DIRECTOR-GENERAL’S REVIEW OF 2004–05 [  ] Attending a digital preservation conference in Canberra, September 2004. From left to right: Justine Heazlewood (Public Record Office Victoria), Dianne Macaskill (Archives New Zealand), Janet Prowse (Queensland State Archives), Ross Gibbs (National Archives of Australia), Richard Marciano (San Diego Supercomputer Center), Liz Reuben (Department of Family and Community Services), Fynnette Eaton (US National Archives and Records Administration). stories told in our various exhibitions, part- for the descendants of migrant Australians. icularly in It’s A Dog’s Life! and Beacons by the The Making Australia Home kit has enabled Sea, both funded by Visions Australia, became migrants and their families to locate and retrieve even more popular in regional Australia, with information about their arrival in Australia. The more venues taking the shows (21 venues service involves Archives’ staff searching our across Australia), attendances increasing vast holdings of migration records for the (43% up on 2003–04), and local media interest relevant records and providing copies in a increasing. The Wagga Wagga Daily Advertiser special presentation folder. The service helps in particular has become fascinated by the migrants and their families piece together their Archives’ exhibitions, providing pages of family history. coverage to It’s a Dog’s Life! A key event for the Archives every year is the In recent years, the Archives has developed release under the 30-year rule of the records of standards, policies and procedures that will Federal Cabinet. The Prime Minister of the day, enable Australian Government agencies to the Hon. Gough Whitlam, spoke to journalists create, keep and make appropriate use of at the release, presenting his view of the their records in a digital environment. This events of 1974. The release caused interest year, the full archival cycle was completed and comment in the media. when we transferred ‘born digital’ records The Archives is conscious of the Government’s into our prototype secure digital vault. Having – and the public’s – desire to see efficient helped agencies create their records in an management of cultural assets through e-government world, we can now take those appropriate collaboration with other cultural records into our custody and care for them for institutions. as long as they are required by the Australian people. We have continued our longstanding collaboration on the Australasian Digital In February, Senator Amanda Vanstone launch- Records Initiative through our leadership of the ed for the Archives a new service particularly Council of Australasian Archives and Records Authorities. [  ] ANNUAL REPORT 2004–05