Access 2013 ® Access 2013 ® by Laurie Ulrich Fuller and Ken Cook Access® 2013 For Dummies® Published by John Wiley & Sons, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2013 by John Wiley & Sons, Inc., Hoboken, New Jersey Published by John Wiley & Sons, Inc., Hoboken, New Jersey Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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If you have purchased a version of this book that did not include media that is referenced by or accom- panies a standard print version, you may request this media by visiting http://booksupport.wiley. com. For more information about Wiley products, visit us www.wiley.com. Library of Congress Control Number: 2013932118 ISBN 978-1-118-51638-6 (pbk); ISBN 978-1-118-56850-7 (ebk); ISBN 978-1-118-56864-4 (ebk); ISBN 978-1-118-56851-4 (ebk) Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 About the Authors Laurie Ulrich Fuller has been writing about and teaching people to use Microsoft Office for more than 20 years. She’s been there through every new version of Access as Office has evolved to meet the needs of users from all walks of life — from individuals to huge corporations, from growing businesses to non-profit organizations. In the meantime, Laurie has personally trained more than 20,000 people to make better, more creative use of their computers, has written and co-written 30+ nationally published books on computers and software — including several titles on Microsoft Office. In the last few years, she’s also created several online training courses, teaching online students to use Microsoft Office and Adobe Photoshop. Laurie’s own firm, Limehat & Company, offers training and educational materials as well as graphic design, marketing, promotions, and web- development services. She invites you to contact her with your Office- related questions at [email protected] and to visit her website at www. limehat.com. Ken Cook has built and managed a successful computer consulting business (now called Cook Software Solutions, LLC) since 1990. He began as a trainer — training numerous users (too many to count!) on a variety of software packages — specializing in Microsoft Office. Currently he “dabbles in training” (specializing in online synchronous training), but his main focus is creating expert Microsoft Office solutions and Microsoft Access database solutions for Fortune 500 and small business clients. Ken is also a published author on Microsoft Excel, having contributed chapters on macros and VBA to Special Edition: Using Excel 2000 and Special Edition: Using Excel 2002 published by Que. Ken also contributed Microsoft Access chapters to the book How to Do Everything with Office XP published by Osborne and coauthored the previous edition of this book: Access 2010 For Dummies published by Wiley. Prior to his career in computers, Ken was a Product Manager for Prince Manufacturing, Inc. He is a graduate of Syracuse University with a bachelor’s degree in Marketing. He can be contacted through his web site (www.kcook pcbiz.com) or by e-mail (mailto:[email protected]). Publisher’s Acknowledgments We’re proud of this book; please send us your comments at http://dummies.custhelp.com. For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. Some of the people who helped bring this book to market include the following: Acquisitions and Editorial Composition Services Sr. Project Editor: Mark Enochs Project Coordinator: Sheree Montgomery Executive Editor: Steve Hayes Layout and Graphics: Jennifer Creasey, Christin Swinford Copy Editor: Melba Hopper Proofreader: Evelyn Wellborn Technical Editor: Brian Underdahl Indexer: BIM Indexing & Proofreading Services Editorial Manager: Leah Michael Editorial Assistant: Annie Sullivan Sr. Editorial Assistant: Cherie Case Cover Photo: © pagadesign / iStockphoto.com Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Kathy Nebenhaus, Vice President and Executive Publisher Composition Services Debbie Stailey, Director of Composition Services Contents at a Glance Introduction ................................................................ 1 Part I: Getting Started with Access 2013 ...................... 9 Chapter 1: Access 2013 Basic Training .........................................................................11 Chapter 2: Navigating the Access Workspace..............................................................33 Chapter 3: Database Basics ............................................................................................55 Part II: Setting the Table ............................................ 73 Chapter 4: Table Tune Ups .............................................................................................75 Chapter 5: Remodeling Your Data .................................................................................91 Chapter 6: Types, Masks, and Triggers .......................................................................109 Part III: Data Management Mania ........................... 131 Chapter 7: A Form for All Reasons...............................................................................133 Chapter 8: Importing and Exporting Data ..................................................................147 Chapter 9: Automatic Data Editing ..............................................................................159 Chapter 10: Access and the Web .................................................................................171 Part IV: Ask Your Data, and Ye Shall Receive Answers ........................................ 193 Chapter 11: Finding, Filtering, and Sorting Your Data — Fast .................................195 Chapter 12: I Was Just Asking . . . for Answers ..........................................................211 Chapter 13: I Want These AND Those OR Them ........................................................237 Chapter 14: Number Crunching with the Total Row .................................................245 Chapter 15: Express Yourself with Formulas .............................................................257 Chapter 16: Take Charge with Action Queries ...........................................................271 Part V: Simple and Snazzy Reporting ........................ 281 Chapter 17: Fast and Furious Automatic Reporting ..................................................283 Chapter 18: Professionally Designed Reports Made Easy ........................................305 Chapter 19: Headers and Footers and Groups, Oh My! ............................................331 Chapter 20: Magical Mass Mailings .............................................................................353 Part VI: More Power to You ...................................... 361 Chapter 21: Analyze This! .............................................................................................363 Chapter 22: Steer Users in the Right Direction with Navigation Forms .................375 Part VII: The Part of Tens ......................................... 383 Chapter 23: Ten Common Problems ...........................................................................385 Chapter 24: Ten Uncommon Tips ................................................................................397 Appendix: Getting Help ............................................ 405 Index ...................................................................... 413