Michigan Section ARRL Amateur Radio Public Service Corps Guidelines Version 1.0 September 40 Table of Contents Mission Statement 3 Michigan State Police, Emergency Management and Homeland Security Division (MSP EMHSD) Introduction 3 Objectives 4 and Michigan Section ARPSC Intendment 5 Michigan Section American Radio Relay League (ARRL) The Intendment includes: 5 This document will be know as Michigan Section The Michigan Section ARPSC Structure 6 ARRL Amateur Radio Public Service Corp (ARPSC) Michigan Section ARPSC Administrative Staff 7 Guidelines Joining ARPSC 8 The following document has been reviewed and approved ARPSC Membership Training 8 by the undersigned representatives Michigan Emergency Operation Center / ARPSC 9 EOC Communications Capabilities 9 Concept of Operations 9 Gateway Stations 10 Drills and Exercises 10 District Emergency Response Team 10 Identifications and Security 10 Annex A-1—Training Requirements 14 Annex A-2—ARES & RACES 16 Annex A-3—Skywarn & NTS 21 Annex A-4—Job Description Guidelines 25 Annex A-5—Administrative Duties 30 Annex A-6—Comms Standards & Equipment Guidelines 31 Annex A-7-Gateway Station 34 Annex A-8—Drills & Exercises 36 Annex A-9—District Emergency Response Team 37 Annex A-10—Reference Material 38 2 39 Annex A-10 Rev 09-03-2007 REFERENCE MATERIAL MISSION STATEMENT American Amateur Relay League (ARRL) o ARRL Operating Manual for Radio Amateur "Develop the Michigan Amateur Radio Public Service ARRL Field Organizations (http://www.arrl.org/ Corp (ARPSC) program into a fully integrated communica- FandES/field/org/) tions team, ready, willing and able to provide radio com- munications support to Public Service Agencies and the Federal Emergency Management Agency (FEMA) citizens of Michigan." o FEMA Independent Study (http://www.training.fema.gov/EMIWeb/IS/ INTRODUCTION crslist.asp) This is a ―Dynamic System‖ which will continue to o IS – 700 NIMS evolve as our mitigation, preparedness, response, and recovery capabilities improve. Michigan State Police o Emergency Management & Homeland Security This document sets forth the minimum standards for Division all amateur radio operators who desire to serve in the http://www.michigan.gov/msp/0,1607,7-123- ARPSC. They are intended to ensure that a Standard 1593_3507-24288--,00.html Baseline of Communications Capabilities is present within all Michigan ARPSC Organizations so that interoperability Michigan ARPSC Background Information G. Race, J. and mutual aid may be provided when needed. The de- Wades, and M. Mendelson velopment of additional communications capabilities (i.e. Federal Communication Commission (FCC) Part 97 Digital, Satellite) is encouraged, provided it is not at the www.arrl.org/FandES/field/regulations/news/part97/ expense of the minimum requirements. National Weather Service (NWS) (http:// www.skywarn.org/) One of the basic purposes of amateur radio is public service especially during an emergency. The following is from taken from the FCC Rules Part 97: ―Part 97.1 Basis and Purpose The rules and regulations in this Part are designed to provide an amateur radio service having a fundamental purpose as expressed in the following principles: a) Recognition and enhancement of the value of the amateur radio service to the public as a voluntary 38 3 Annex A-9 Rev 09-03-2007 DISTRICT EMERGENCY RESPONSE TEAM noncommercial communication service, particu- The purpose of this team will be to respond immedi- larly with respect to providing emergency com- ately and provide the following services to ARPSC organi- munications.‖ zations in the state and surrounding areas which have limited staffing or technical abilities. OBJECTIVES Technical assistance and management consulting to local EC/ROs and Ems Develop a volunteer organization by unifying the Specialized technical and operating skills, such as: Amateur Radio Emergency Service (ARES)©, the Ra- 1) Packet Radio capability for a minimum of dio Amateur Civil Emergency Service (RACES), the three locations National Traffic System (NTS) and SKYWARN into one 2) VHF FM/SSB Simplex capability for a mini- continuous and seamless organization called the mum of three locations Michigan Section ARPSC. 3) Portable High Frequency Capability for a The guidelines in this document will outline the stan- minimum of one location (CW and SSB at dards of preparedness for ARPSC programs within the minimum, Other Digital modes also encour- Michigan Section ARPSC and outline Concept of Op- aged) erations, Tasks, Execution, Ideas and Definitions of Suitable emergency power, antennas, transmis- ARPSC. sion lines and similar ancillary equipment to sup- To provide for the establishment and coordination of port operations away in the field and for a mini- amateur radio communications through out the Michi- mum of three to five days time or until suitable gan Section and from the Emergency Communications replacements can be moved into position. Center (ECC) of the State Emergency Operations Cen- A complete set of message forms, reference ma- ter (SEOC) and also provide back-up capabilities for terials and similar items for field deployment existing communications systems. A minimum of three experienced NTS operators, Develop an organizational structure that clearly de- each capable of using the one or more of the fol- fines and provides leadership through the Michigan lowing modes: State Police, Emergency Management and Homeland 1) Radiotelegraph Nets Security Division (MSP EMHSD), the Federal Emer- 2) Radiotelephone Nets gency Management Agency (FEMA), Municipal and 3) Digital Network Gateways (PACTOR, WinLink, County Governments and the ARRL. etc.) [EC/RO should assign designated NTS This organizational structure includes SKYWARN an operators for ORS (Official Relay Station) ap- organization of The National Oceanic & Atmospheric pointments] Administration (NOAA). This organization will be called The Michigan Section ARPSC. All team members must be registered with a RACES This document will provide and be the standard for all Program and have completed all training as prescribed by volunteers within the Michigan Section ARPSC mem- the Michigan Section ARPSC training requirements. It is bership. The standard will include guidelines and sup- recommended that they have pagers, cell phones or some means of quick reliable communications to allow for a quick response in time of need. 4 37 Annex A-8 Rev 09-03-2007 DRILLS AND EXERCISES port documents as well training requirements for ARRL Simulated Emergency Test (SET) ARPSC leaders and members. Field Day The ultimate goal of the Michigan Section ARPSC is to Any local SET in cooperation with the local juris- have a strong leadership and common training. This goal diction to test and work with served agencies can achieved through reaching the above objectives. This Participate in twice yearly NTS Training to learn will insure that the needed communications resources and maintain skills necessary for handling Emer- exist to bolster and help any operation where a request gency, Priority, Health and Welfare as well as from a governmental source has been received. Routine NTS Traffic. These can be done by the local liaison or the EC who is familiar with the NTS MICHIGAN SECTION ARPSC INTENDMENT system of traffic handling. ARPSC, as supported by the ARRL/MSP EMHSD, is an established volunteer amateur radio operator organization committed to providing supplemental and/or back-up emergency communications when requested by a Gov- ernmental Emergency Management Organization (GEMO) at the municipal, county, or state level or when requested by the Section Emergency Coordinator/State Radio Officer (SEC/SRO). In addition this service may be requested across municipal, county, state and international jurisdic- tional boundaries. ARPSC members who provide this ser- vice will have uniform training and screening to insure that they will conduct themselves properly on nets and in the field. The minimum training is outlined in Annex A- 1. THE INTENDMENT INCLUDES: Develop a system/plan for callout of operators for an efficient response to an emergency. Support NTS, the ARRL sponsored message handling network, by its incorporation within ARPSC and by training which should include sending and receiving messages as part of weekly communications and training nets. Provide ARPSC amateur radio operators, upon re- quest, to operate health & welfare nets for any event 36 5 Annex A-7 Rev 09-03-2007 where a communications need of a non-commercial available to ensure that communications is avail- nature exists or where all other means of communica- able for a period at least 3 days) tions have been exhausted. Annually amateur opera- Functional 24 hour telephone access and a 24 tor groups assist organizations around the state in hour operation capable schedule and staffing. events such as walkathons, bicycle events, parades, Familiar with NTS procedures, usage and sched- and other non-profit organization events and local ules. government functions/exercises. These functions also provide an arena for training amateur radio operators for participation in nets. Develop and annually review detailed local emer- gency/operational plans with ''served" agency officials that set forth precisely what the expectations are dur- ing a disaster. These plans and reviews are required to provide team building which will provide trust and confidence as well as to insure the safety, heath and welfare for everyone involved. The most important intendment for ARPSC unit is to be active, visible, organized and professional, thus improving the image of amateur radio operators within local municipalities, counties and across the state. The key leadership position that provides these intendments is the local Emergency Coordinator/Radio Officer (EC/RO). THE MICHIGAN SECTION ARPSC STRUCTURE On the pages that follow, we will outline the ARPSC structure within the Michigan Section. ARPSC organiza- tions may be established at the municipal, county and state level. ARPSC encompasses ARES and the National Traffic System (NTS), facilitated by the ARRL, RACES facilitated by both FCC and the MSP MHSD and SKYWARN facilitated by the National Weather Service (NWS) a branch of the National Oceanic and Atmospheric Administration (NOAA). 6 35 Annex A-7 Rev 09-03-2007 GATEWAY STATION MICHIGAN SECTION See Annex A-2 for detailed explanation of ARES, The Michigan Section Leadership Staff including the RACES, NTS and SKYWARN. SEC/SRO will appoint a Gateway Station. The Gateway Station is intentionally independent of the SEOC Station The Michigan Section ARPSC is organized into districts to free up the SEOC from during an emergency. The that correspond closely with the Michigan State Police Gateway Station allows for redundancy and continuity Districts. There are seven districts within the Michigan should the SEOC be unable to maintain communications Section. These districts were formed along county lines or activate for any reason with out-state resources. The with the design to achieve communications in some of Gateway Station is selected to focus on incoming traffic the more remote areas of the state. Numbers are used to to a specific location in the Section when a disaster oc- identify the districts, 1 through 8 (there is no District 4). curs IMPLEMENTATION At the first Quarterly Meeting of the ARPSC Leader- ship every two years, the Michigan Section shall select a ―Gateway Station‖ to serve a two year term. Nominations for this position are open to clubs and groups which are part of the ARPSC community in good standing. THIS POSTION SHOULD NEVER DEFAULT TO JUST ONE INDIVIDUAL AT ANY TIME. MINIMUM REQUIREMENTS The minimum requirements for Michigan‘s ARPSC Gateway Station are the following: Reasonably high power (power should be in ac- cordance with good operating procedures as out- lined in the FCC Part 97 Rules and still get the job done) Multi-Band capable (minimum of 40 and 75/80 Meters. All bands from 160 Meters thru 70 cm preferable) MICHIGAN SECTION ARPSC ADMINISTRATIVE STAFF Multi-mode capable (minimum of CW and SSB as The Michigan Section ARPSC Administrative Staff is well as FM, Digital Modes such as Packet, PAC- lead by the Section Manager (SM). His/her leadership TOR, PSK31, WinLink, etc. should also be consid- team consists of the SEC/SRO, 7 District Emergency Co- ered) ordinator/District Radio Officers (DEC/DROs) assigned to Emergency Power (a functional redundant reliable each of the 7 Districts shown above, 4 DECs representing power supply consisting of whatever means is 34 7 Annex A-6 Rev 09-03-2007 the National Weather Service and local EC/ROs. The NWS EOC STATION RECOMMENDED COMMUNICATIONS EQUIP- DECs are located at NWS-Detroit/White Lake, NWS-Grand MENT: Rapids, NWS-Gaylord and NWS-Marquette, (in addition VHF & UHF Transceivers / Primary Station the NWS in South Bend, Indiana provides information to VHF & UHF Transceivers / Secondary Station south west Michigan Counties.) HF Phone & CW Transceiver with backup Packet and or Digital Communications ability Refer to ANNEX A-3 for more on the Chain of Com- Alternate Power supply mand and appointments. Review ANNEX A-4 for ARRL Antennas and other support equipment for communi- leadership roles and responsibility. The duties of an cations ARPSC leader require the use of forms and reports. See Annex A-5. EOC STATION RECOMMENDED COMMUNICATIONS RE- JOINING ARPSC QUIREMENTS: Communicate via VHF/UHF Simplex across the entire County and into adjacent Counties. The EOC should be ARPSC is an organization of volunteer amateur radio able to communicate directly to State EOC via RF trans- operators. Membership is open to all amateur radio op- missions. erators. No membership fees are required. All that is re- quired is a desire to serve and assist. Applicants must complete a form listing their qualifi- cations and registering their station capabilities. All li- censed amateurs, regardless of membership in the ARRL, are eligible. An applicant should be provided with a Photo ID card by the sponsoring emergency management organization after completing any additional requirements or guide- lines. This Photo ID card will serve to assure other or- ganizations that the said Michigan ARPSC member has fulfilled the registration process and any required training. ARPSC MEMBERSHIP TRAINING Michigan Section ARPSC members will be required to have a minimum amount of training in order to insure that they can conduct themselves properly on radio net- works and in the field. Training requirements and specific 8 33 Annex A-6 Rev 09-03-2007 capabilities are recommended: guidelines are located in the Annex A-1. VHF – FM communications 144 to 148 MHz (preferably a dedicated radio if possible) STATE OF MICHIGAN EMERGENCY OPERATION CENTER / ARPSC UHF – FM communications 440 to 448 MHz (preferably a dedicated radio if possible) The State Emergency Operation Center is located in District #1 near Lansing and an alternate SEOC is located in District #2. High Frequency Radio capable for use in Amateur These facilities are operated by MSP EMHSD. Radio recognized bands. The primary bands of choice and usage in Michigan are the 3.5 MHz to The SEC/SRO coordinates with the MSP EMHSD manage- 4.0 MHz and the 7.0 MHz to 7.3 MHz bands. Spe- ment and ARPSC through their staff of volunteers and leaders cifically, we have designated our frequencies of starting at the above described District Levels. usage as 3.932 MHz and 7.232 MHz. Modes of use should be primarily Voice (SSB) and Morse Code (CW). EOC COMMUNICATIONS CAPABILITIES Additionally 1200 baud Packet should be the mini- All EOCs from the state through municipal level will be re- mum and be on its own dedicated radio. quired to meet the needs of providing both local tactical and written message traffic communications. Additional capabilities It is recognized that our served agencies could have should include a method for medium and long distance commu- additional capabilities of which they would like us to be nications. The EOC should also have trained personnel capable able to use. These can be any of the following items: of utilizing all of the available equipment in line with their li- Winlink/TelPAC/Airmail capabilities (9600 baud cense class. See Annex A-6. Packet capabilities for communications backbones or high volume transmissions). CONCEPT OF OPERATIONS VHF – FM radio capable of use in the 1.25 Meter ARPSC personnel and networks will be activated by SEC/ band (220 – 240 MHz) This radio gives us a SRO to provide supplemental or back-up communications when means of having a semi-secure means of commu- needed at the SEOC. ARPSC provides this service from the nications as few commercially available scanners Emergency Communications Center located within the SEOC are capable of monitoring these frequencies. Facility. Information can be transmitted by voice, radio-teletype, Additional ‗Digital‘ Modes including but not limited television, computer (digital mode), CW (Morse code) and fac- to PSK-31, RTTY (Radio-Teletype), PACTOR, and simile. any of the recognized modes available. VOIP (Voice Over Internet Protocol) – these can The SEC/SRO coordinates all supplemental back-up commu- be but are not limited to either IRLP (Internet Re- nications and operations from the ECC including the establish- peater Linking Protocol) or Echolink. ment and maintenance of communications links designated by the Operations Group Chief. Designated frequencies will be used when possible and applicable. The SEC/SRO will assign trained personnel, as required, to provide 24-hour coverage in the 32 9 Annex A-6 Rev 09-03-2007 SEOC/ECC. ARPSC COMMUNICATIONS STANDARDS AND EQUIPMENT GUIDELINES Additional equipment or support as identified by the MSP EMHSD will be provided, installed and maintained by For written messages station operators will need to State Radio Technicians. be knowledgeable with all types of message forms (District, State, NTS, and the Michigan State Police Flash Alternate leadership for SEC/SRO position is as fol- Format). Training to convert or use any additional for- lows. When the SEC/SRO is not available a DEC and/or mats such as MARS or Red Cross Message Format is also ADEC will act as alternate SEC/SRO on a rotating assign- encouraged. ment with the other DECs. Consideration should be given to DEC(s) whose District is not affected by the event in When emergency response measures are called for order to not overload said DEC in his/her functions. and include state-wide activities or response, the primary frequencies for use will be 80 Meters (3.932 MHz) or 40 In the event that none of these individuals can man Meters (7.232 MHz). In the event that these frequencies this position, the Section Manager will assume the posi- are unusable due to poor propagation alternate means of tion or can fill the position at his/her discretion. completing the communications circuit will be explored. These could include but are not limited to packet (1200 GATEWAY STATIONS baud packet should be the minimum and be on its own Each year the Michigan Section Staff and SEC/SRO dedicated radio), PSK-31, RTTY, Morse Code, relays via shall designate a Gateway Station whose responsibility two meters, VOIP (Echolink or IRLP), etc. The object is to shall be to establish communications outside the state complete the task of passing the message traffic from wherever the need may occur. See Annex A-7. point to point. DRILLS AND EXERCISES When Emergency Response measures include inter- All ARPSC personnel are directed to participate in facing with other states or portions of the world, frequen- drills and exercises as described in Annex A-8 cies in the upper end of the General Class portion of the standard Amateur Radio Bands ending in 32 and based DISTRICT EMERGENCY RESPONSE TEAM on propagation principles will be used. (Example: 3.932 When possible and appropriate, each DEC/DRO shall MHz, 7.232 MHz, 14.232 MHz, 21.232MHz, 28.432 MHz) maintain a District Emergency Response Team (DERT). See Annex A-9. EOC COMMUNICATIONS CAPABILITIES All EOC‘s should be equipped to handle and provide IDENTIFICATIONS AND SECURITY both local tactical and formal message traffic. Additional To serve effectively as a volunteer, access to other- capabilities should include a method for medium and long wise restricted areas may be associated with performing distance communications. The EOC should also have the necessary jobs required by ARPSC Staff. trained personnel capable of utilizing all of the available To that end all applicable restrictions that are in place equipment in line with their license class. The following 10 31