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SEPTEMBER 2018 MBTA Transit Asset Management Plan Massachusetts Bay Transpor tation Authority Massachusetts Bay TransportationAuthority MBTA TRANSIT ASSET MANAGEMENT PLAN This page intentionally left blank This page intentionally left blank PAGE 4 OF 143 MBTA TRANSIT ASSET MANAGEMENT PLAN Table of Contents Executive Summary .................................................................................................................................................... 5 Introduction ....................................................................................................................................................... 15 MBTA Background ................................................................................................................................. 15 Scope of Transit Asset Management Plan ...................................................................................... 16 Objectives .................................................................................................................................................. 17 Accountable Executive and Strategic Alignment ........................................................................ 18 Plan Structure ........................................................................................................................................... 19 TAM Plan Period ...................................................................................................................................... 20 Transit Asset Management Planning Requirements ................................................................... 20 Asset Management Policy ............................................................................................................................. 23 Purpose ...................................................................................................................................................... 23 Principles .................................................................................................................................................... 24 Asset and Asset Management Performance .......................................................................................... 25 Overview ................................................................................................................................................... 25 MBTA Performance Management Approach ............................................................................... 26 MBTA GM Goals ............................................................................................................................. 26 Levels of Service .............................................................................................................................. 28 Current Performance ............................................................................................................................. 30 Asset Portfolio ................................................................................................................................................... 32 Overview ................................................................................................................................................... 34 Transit ................................................................................................................................................ 34 Commuter Rail ................................................................................................................................ 35 Asset Inventory ........................................................................................................................................ 36 Asset Condition ....................................................................................................................................... 41 Risk Management ............................................................................................................................................ 50 Overview ................................................................................................................................................... 52 Risk Management Approach .............................................................................................................. 52 Current Risk Management Activities ....................................................................................... 52 A Risk Management Process Framework for Asset Management ................................ 54 Lifecycle Management Strategies ............................................................................................................... 59 Overview ................................................................................................................................................... 59 Current Lifecycle Management Strategies ..................................................................................... 60 Vehicles ............................................................................................................................................. 61 PAGE 1 OF 143 MBTA TRANSIT ASSET MANAGEMENT PLAN Infrastructure (Track, Signals, Power, Facilities) ................................................................... 62 Lifecycle Strategy Improvements ....................................................................................................... 64 Work Plans and Budget Forecasts ............................................................................................................. 65 Overview ................................................................................................................................................... 65 Decision Support ..................................................................................................................................... 65 Capital Planning and Investment Prioritization ................................................................... 65 Funding Sources ............................................................................................................................ 68 FY19-23 Capital Investment Plan ....................................................................................................... 69 MBTA Capital Needs Assessment ...................................................................................................... 70 Asset Management Practices ....................................................................................................................... 72 Overview ................................................................................................................................................... 73 Organization ............................................................................................................................................ 73 Core Business Processes ....................................................................................................................... 74 Enterprise-Level Processes .......................................................................................................... 74 Asset-Level Business Processes .................................................................................................. 82 Asset Information and Supporting Technologies ........................................................................ 93 Improvement Actions ..................................................................................................................................... 95 Overview ................................................................................................................................................... 95 MBTA Current Asset Management Capability .............................................................................. 96 Future Improvement ............................................................................................................................. 98 Interdependencies ....................................................................................................................................... 103 APPENDICES ........................................................................................................................................................... 104 APPENDIX A. LIST OF ACRONYMS .................................................................................................................. 106 APPENDIX B. KEY DEFINITIONS ....................................................................................................................... 107 APPENDIX C. STATE OF GOOD REPAIR PERFORMANCE MEASURES AND TARGETS .................. 109 APPENDIX D. USEFUL LIFE BENCHMARKS ................................................................................................... 111 APPENDIX E. MBTA FUNDING SOURCES ..................................................................................................... 112 APPENDIX F. PROJECT-BASED LISTING OF INVESTMENT PRIORITIES ................................................ 114 APPENDIX G. MBTA TRANSIT ASSET MANAGEMENT IMPROVEMENT PROGRAM PROJECTS .. 141 PAGE 2 OF 143 MBTA TRANSIT ASSET MANAGEMENT PLAN List of Tables Table 1-1. Summary Scope of MBTA Assets ..................................................................................................... 17 Table 1-2: Summary of US 49 CFR 625 TAM Plan Requirements and Strategy for Compliance .... 20 Table 1-3. NTD Submission Requirements ....................................................................................................... 22 Table 3-1: MBTA GM Goals and KPI Categories ............................................................................................. 27 Table 3-2: Summary of Performance Goals and Measures ......................................................................... 29 Table 3-3. Summary of MBTA FY18 Performance and FY19 Targets ...................................................... 30 Table 4-1: MBTA Current Mode Summary ........................................................................................................ 34 Table 4-2. Status Summary of MBTA Inventory and Condition Assessment Data Validation ......... 36 Table 4-3. Revenue Vehicles Inventory Summary .......................................................................................... 38 Table 4-4. Non-Revenue Vehicles Inventory Summary ................................................................................ 38 Table 4-5. Infrastructure ‒ Track Inventory Summary ................................................................................. 39 Table 4-6. Infrastructure – Signals Inventory Summary ............................................................................... 39 Table 4-7. Infrastructure – Power Inventory Summary ................................................................................ 39 Table 4-8. Infrastructure – Bridges and Tunnel Structures Inventory Summary .................................. 40 Table 4-9. Facilities Inventory Summary ............................................................................................................ 40 Table 4-10. Revenue Vehicles – Current Condition Performance Summary ........................................ 43 Table 4-11. Non-Revenue Vehicles – Current Condition Performance Summary .............................. 43 Table 4-12. Infrastructure – Track: Current Age Summary ......................................................................... 45 Table 4-13. Infrastructure – Signals: Current Condition Summary ........................................................... 46 Table 4-14. Infrastructure – Power: Current Condition Summary ............................................................ 46 Table 4-15. Infrastructure – Bridges and Tunnel Structures: Current Condition Summary ............. 48 Table 4-16. Facilities Current Condition Summary ........................................................................................ 49 Table 6-1. Revenue Vehicle Lifecycle Management Strategies ................................................................. 61 Table 6-2. Infrastructure (Track, Signals, Power) Lifecycle Management Strategies .......................... 63 Table 7-1. MBTA CIP Investment Programs (FY2019-FY2023) ................................................................... 66 Table 7-2. MBTA CIP Funding Sources .............................................................................................................. 69 Table 8-1. Key Enterprise-Level Asset Management Processes, Improvements, and Benefits ........ 75 Table 8-2. Asset-Level Business Processes, Improvements, and Benefits ............................................... 83 Table 9-1. Summary of Key TAM Plan Improvement Actions ................................................................. 101 Table C-1. FTA State of Good Repair Performance Measures and Targets ........................................ 109 PAGE 3 OF 143 MBTA TRANSIT ASSET MANAGEMENT PLAN List of Figures Figure ES 1. Summary of MBTA TAM Plan ......................................................................................................... 5 Figure ES 2. MBTA Policy Principles ...................................................................................................................... 6 Figure ES 3. MBTA Performance Framework .................................................................................................... 6 Figure ES 4. MBTA Asset Inventory (Approximately 60% of Total Asset Inventory) ............................ 7 Figure ES 5. Current MBTA Enterprise Risk Management Council Management Council ................. 8 Figure ES 6. MBTA Lifecycle Management Strategies .................................................................................... 9 Figure ES 7. MBTA FY19-FY23 Program Investments by Priority Category (in $ millions)................ 11 Figure ES 8. MBTA FY19-FY23 Program Investments–Transit, Commuter Rail, System-wide (in $ millions) .............................................................................................................................................................. 11 Figure ES 9. Proposed Management System for Existing Assets and Data Process Flow ................ 12 Figure ES 10. MBTA TAM Improvement Timeline .......................................................................................... 13 Figure ES 11. MBTA Asset Management Areas for Improvement ........................................................... 14 Figure 1-1. Summary of MBTA 2018 TAM Plan .............................................................................................. 15 Figure 1-2. MBTA TAM Plan – Summary Outline ........................................................................................... 19 Figure 2-1. MBTA Policy Principles ...................................................................................................................... 23 Figure 3-1. MBTA Performance Framework .................................................................................................... 25 Figure 3-2. Illustrative Performance Management Structure ..................................................................... 26 Figure 3-3. MBTA Performance Management Approach ........................................................................... 26 Figure 4-1. Snapshot of Current Portfolio of MBTA Inventoried Assets ................................................. 33 Figure 4-2. Summary Snapshot – MBTA Current Revenue-Vehicle Inventory and Condition Performance ............................................................................................................................................................... 42 Figure 4-3. Summary Snapshot – MBTA Current Non-Revenue-Vehicle Inventory and Condition Performance ............................................................................................................................................................... 44 Figure 4-4. Summary Snapshot – MBTA Current Bridge Inventory and Condition Performance . 47 Figure 5-1: Proposed MBTA Enterprise Risk Management Council ......................................................... 51 Figure 5-2. ISO 31000 Risk Management Process ......................................................................................... 55 Figure 6-1. MBTA Lifecycle Management Strategies .................................................................................... 59 Figure 7-1. MassDOT/MBTA CIP Priorities ........................................................................................................ 66 Figure 7-2. MBTA Program Investments by Priority Category (FY2019-2023) ..................................... 69 Figure 7-3. MBTA FY2019-2023 Program Investments (Transit, Commuter Rail, System-wide) .......... 69 Figure 7-4. FY2019-FY2023 MBTA Reliability Investments by Major Programs (in $ million) ......... 70 Figure 8-1. Asset Management Organization ................................................................................................. 73 Figure 8-2. Proposed Management System for Existing Assets and Data Process Flow .................. 94 Figure 9-1. MBTA Asset Management Improvement Journey .................................................................. 95 Figure 9-2. Timeline of Improvement Actions ................................................................................................. 96 Figure 9-3. Timeline of Improvement Actions ................................................................................................. 97 Figure 9-4: IAM Scope of Asset Management ................................................................................................. 98 Figure 9-5. MBTA Asset Management Areas for Improvement ................................................................ 99 Figure 9-6. MBTA Transit Asset Management Improvement Plan ........................................................ 100 Figure 10-1. MBTA Interdependencies ........................................................................................................... 103 Figure C-1. Summary of TERM Scale and Facility SGR Ratings................................................................ 110 PAGE 4 OF 143 MBTA TRANSIT ASSET MANAGEMENT PLAN Executive Summary MBTA’s 2018 Transit Asset Management (TAM) Plan documents its asset portfolio, current condition, and asset management practices while setting the direction, strategies, and actions to improve the management of its physical assets. Figure ES 1. Summary of MBTA TAM Plan 8 2 1 2 0 0 2 2 >50,000 992 track-miles FTA Plan Assets 46.2 tunnel-miles Requirements The Massachusetts Bay Transportation TAM PLAN OBJECTIVES Authority (MBTA) is one of the oldest and largest transit agencies in the United States, This TAM Plan establishes MBTA’s providing over 1.3 million daily passenger trips approach to managing assets that deliver across the Greater Boston area. In total, the regional public transportation services in MBTA relies on over 50,000 individual assets to the City of Boston and surrounding provide this service. suburbs. Its purpose is to: The multimodal agency operates: • Document the asset portfolio – → Transit Rail: 293 miles of track, consisting of including nature, extent, age and five lines connecting riders across condition of MBTA’s physical assets. downtown Boston. Three are heavy rail • Identify existing and/or proposed rapid transit lines (Red, Orange, and Blue levels of service to be achieved with lines) and two are light rail lines (Green these assets. Line and the Mattapan High Speed Trolley • Identify lifecycle management needs Line). by asset class – including maintenance, → Bus:173 bus routes, with five bus rapid overhaul, renewal and replacement. transit lines (Silver Line). • Assess the resources required to → Ferry: Service through the Boston Harbor support safe and reliable service and connections between Charlestown delivery, and to bring the assets to a Navy Yard, Logan Airport Boat Ferry Dock, state of good repair (SGR). Hull, and Hingham. • Document the key processes, → The RIDE: The MBTA on-demand pick-up organization and tools that enable and drop-off transit service. effective asset management. → Commuter Rail: over 699 miles of track • Establish action plans for improving consisting of 15 lines across the Greater MBTA's approach to asset Boston area and parts of Rhode Island. management activities. PAGE 5 OF 143