OAK PARK UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA #958 DATE: March 20, 2018 PLACE: Oak Park High School Presentation Room – G-9 899 N. Kanan Road, Oak Park, CA 91377 TIME: 5:00 p.m. Closed Session – G9 6:00 p.m. Open Session – G9 The Mission of the Oak Park Unified School District is to provide students with a strong foundation for learning, which meets the challenge of the present and of the future through a balanced education, that includes academic achievement, personal growth and social responsibility. BOARD OF EDUCATION Derek Ross, President Denise Helfstein, Vice President Barbara Laifman, Clerk Allen Rosen, Member Drew Hazelton, Member Lexi Garfinkel, Student Board Member Educating Compassionate and Creative Global Citizens ADMINISTRATION Dr. Anthony W. Knight, Superintendent Ragini Aggarwal, Executive Assistant Martin Klauss, Assistant Superintendent, Business & Administrative Services Dr. Leslie Heilbron, Assistant Superintendent, Human Resources Dr. Jay Greenlinger, Director Curriculum and Instruction Enoch Kwok, Director, Educational Technology & Information Systems Susan Roberts, Director, Pupil Services Cliff Moore, Consultant COPY OF ENTIRE AGENDA ON WEB SITE www.opusd.org 3/16/2018 INDIVIDUALS WHO REQUIRE SPECIAL ACCOMMODATION TO PARTICIPATE IN A BOARD MEETING, INCLUDING BUT NOT LIMITED TO AN AMERICAN SIGN LANGUAGE INTERPRETER, ACCESSIBLE SEATING OR DOCUMENTATION IN ACCESSIBLE FORMATS, SHOULD CONTACT THE SUPERINTENDENT’S OFFICE 72 HOURS PRIOR TO THE MEETING TO ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCOMODATION AND ACCESSIBILITY TO THIS MEETING. PHONE (818) 735-3206 OR FAX (818) 879-0372 or e-mail: [email protected] Welcome to a meeting of the Oak Park Unified School District Board of Education. Routine items are placed under the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board may pull an item from the Consent Calendar and transfer the item to an appropriate place on the agenda for discussion. The President of the Board shall inquire if there is anyone in the audience who desires to address the board with respect to any items appearing on the closed session agenda, regular session agenda, or on any issue within the subject matter jurisdiction of the Governing Board. The speaker cards are available in the Board Room and must be completed and handed to Ragini Aggarwal, Executive Assistant, prior to the beginning of the meeting. All comments for either agenda items or non-agenda items must be limited to three minutes or less. In order to ensure that non-English speakers receive the same opportunity to directly address the Board, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the Board, unless simultaneous translation equipment is used to allow the Board to hear the translated public testimony simultaneously. (Government Code 54954.3) Your comments are greatly appreciated. However, the Board cannot enter into a formal discussion at this time, nor can a decision be made. Matters warranting discussion will be placed on a future agenda. The information on the speaker card is voluntary but will assist the Board President in conducting the meeting. Thank you for your cooperation and compliance with these guidelines All Board Actions and Discussion are electronically recorded and maintained for thirty days. Interested parties may review the recording upon request. Agenda and supporting documents are available for review prior to the meeting at the District Office located at 5801 Conifer Street, Oak Park, CA 91377 NEXT REGULAR MEETING Tuesday, April 17, 2018 Closed Session at 5:00 p.m. Open Session at 6:00 p.m. Oak Park High School, Presentation Room, G9 AGENDA IS POSTED AT THE FOLLOWING LOCATIONS IN OAK PARK: District Office, 5801 East Conifer St. Brookside Elementary School, 165 N. Satinwood Ave. Oak Hills Elementary School, 1010 N. Kanan Rd. Red Oak Elementary School, 4857 Rockfield St. Medea Creek Middle School, 1002 Double Tree Rd Oak Park High School, 899 N. Kanan Rd. Oak View High School, 5701 East Conifer St Oak Park Library, 899 N. Kanan Rd. Internet Home Page: http://www.opusd.org/ 3/16/2018 OAK PARK UNIFIED SCHOOL DISTRICT AGENDA – REGULAR BOARD MEETING #958 March 20, 2018 CALL TO ORDER – Followed by Public Comments/5:00 p.m. CLOSED SESSION: 5:00 p.m. OPEN SESSION: 6:00 p.m. The Oak Park Unified School District Board of Education will meet in Regular Session at the Oak Park High School Presentation Room – G-9, Oak Park, California. I. CALL TO ORDER: _______ p.m. II. PUBLIC SPEAKERS – CLOSED SESSION AGENDA ITEMS III. RECESS TO CLOSED SESSION FOR DISCUSSION AND/OR ACTION ON THE FOLLOWING ITEMS: A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE B. PUBLIC EMPLOYEE EMPLOYMENT : Campus Supervisor Sub, Instructional Assistant II Sub for Special Ed, Department Secretary Bond Facilities Program, Department Secretary Curriculum and Instruction, Department Secretary Extended Care, Senior Accountant, Guest Teachers, Director of Extended Care Program C. CONFERENCE WITH LABOR NEGOTIATORS: Agency designated representatives: Leslie Heilbron and Martin Klauss Employee organizations: Oak Park Teachers Association and Oak Park Classified Association IV: CALL TO ORDER – RECONVENE IN OPEN SESSION AT: ________ p.m. A. ROLL CALL B. FLAG SALUTE C. REPORT OF CLOSED SESSION ACTIONS TAKEN D. ADOPTION OF AGENDA V. PUBLIC SPEAKERS: SPEAKERS ON AGENDA AND NON-AGENDA ITEMS VI. OPEN COMMUNICATIONS/PRESENTATIONS A. BOARD REPORTS/DISCUSSION/COMMUNICATIONS 1. Presentation of Robotics Grant by College of the Canyons 2. Presentation to Susan Roberts, Director Pupil Services - 2017-18 ACSA Region 13 Special Education Administrator of the Year Award Recipient 3/16/2018 3. Presentation to Stew McGugan, Director Alternate Education - 2017-18 ACSA Region 13 Continuation Education Options Administrator of the Year Award Recipient 4. Remarks from Board Members 5. Remarks from Student Board Member 6. Remarks from Superintendent 7. Report from School Site Councils 8. Report from Oak Park Education Foundation 9. Report on the Solar Installation Energy Savings B. BUSINESS SESSION: 1. CONSENT AGENDA Consent items shall be items of a routine nature or items for which no Board discussion is anticipated and for which the Superintendent recommends approval. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. a. Approve Minutes of Regular Board Meeting February 20, 2018 and Special Board Meeting March 14, 2018 b. Public Employee/Employment Changes 01CL23696-01CL23708 & 01CE08641- 01CE08693 c. Approve Purchase Orders – February 1-28, 2018 Board Policy 3300 requires Board approval of Purchase Orders d. Approve Overnight Trip for Oak Park Unified School District Odyssey of the Mind Teams to Attend State Competition at UC Riverside – March 23-24, 2018 Board Policy 6153 requires Board approval for student overnight trips e. Approve Overnight Trip for Oak Park High School Baseball Team for a Tournament in Nipomo, CA – April 2-5, 2018 Board Policy 6153 requires Board approval for student overnight trips f. Approve Overnight Trip for Oak Park High School Health Occupational Students of America Club Members (HOSA) Anaheim CA – April 5-8, 2018 Board Policy 6153 requires Board approval for student overnight trips g. Approve Overnight Trip for Oak Park High School Future Business Leaders of America (FBLA) Leadership Summit – April 12-15, 2018 Board Policy 6153 requires Board approval for student overnight trips h. Approve Overnight Trip for Oak Park High School Debate Team Mountain High, CA – April 19-22, 2018 Board Policy 6153 requires Board approval for student overnight trips i. Approve Overnight Trip for Oak Park High School Athletic Teams to Attend Spring CIF Play-offs Board Policy 6153 requires Board approval for student overnight trips j. Approve Notice of Completion, Project 18-01S, Football Field Fencing at Oak Park High School Per provisions of Education Code 17315, Board approval is required for Notice of Completion ACTION 2. BUSINESS SERVICES a. Discuss School Safety and Approve 2017-18 Safe School Plans Education Code Section 32280-89 requires all California K-12 public schools have school safety plan 3/16/2018 b. Authorize the Establishment of the Administrative Position - Director of Student Support and School Safety Board approval required for establishing a new administrative position c. Amend Award of Contract, Measure C6 Project 18-05C, SMART Board Interactive Flat Panel Display Pilot at Oak View High School and Education Services Center Board Policy 3312 requires Board approval for contracts for services d. Authorize Measure S Technology Project 18-12S, District Network File Sever Refresh Board approval required for projects funded by Measure S Bond fund e. Authorize Measure S Technology Project 18-13S, Purchase of Staff Computers and Technology Department Spare Devices Board approval required for projects funded by Measure S Bond fund f. Authorize Measure S Technology Project 18-14S, Chromebook 1-to-1 Take Home Pilot Board approval required for projects funded by Measure S Bond fund g. Award of Request for Proposals for High-Speed Wide Area Network Services Board Policy 3312 requires Board approval for contracts for services h. Authorize and Approve Measure R Project 18-15R, Classroom Floor Repairs at Red Oak Elementary School Board approval required for projects funded by Measure R Bond fund i. Authorize and Approve Measure R Project 18-16R, Drain Repairs at Oak Hills Elementary School and Oak Park High School Board approval required for projects funded by Measure R Bond fund j. Authorize Proposition 39 Energy Grant Project 18-17F, Phase 2 Districtwide Exterior Lighting Upgrade Board approval required for projects funded by Proposition 39 Energy Grant Fund k. Approve Change Order 1, Project 18-03S, Parking Lot Fencing at Medea Creek Middle School Board approval required for change orders, per Cal. Pub. Cont. Code §20118.4 l. Approve Certification of 2017-18 Second Interim Financial Report and Budget Revisions Board approval required for Certification of Second Interim Budget Revisions m. Adopt Resolution 18-11, Participation in CSBA California School Cash Reserve Program Board approval required to approve Resolution to participate in TRAN n. Approve Donation Board approval required to accept donation made to the District or District Schools. o. Approve 2018 Measure S Bond Priority Projects Plan Board approval required to approve the plan for projects to be funded by Measure S Bond in 2018 p. Approve Resolution 18-10, Authorizing the Issuance of 2018 General Obligation Bond Anticipation Notes, and Actions Related Thereto Board Policy 7214 requires Board approval by resolution to issue a Bond Anticipation Note q. Approve Architectural Services Agreements for Measure S Priority Projects 18- 18S, 18-19S, 18-20S, AND 18-21S Board Policy 3312 requires Board approval for contracts for services 3/16/2018 3. CURRICULUM a. Approval of Additional Novel for Medea Creek Middle School 7th Grade Humanities Program Board approval required for changes to programs b. Approve Technology Acceptable Use Policy for Students Board approval required for changes to the existing Technology Acceptable Use Policy for students. This policy will be part of the mandatory registration forms for the 2018-19 school year c. Approve Staff Development Agreement with Teachers College Reading and Writing Project Board Policy 3312 requires Board approval for contracts for services 4. BOARD a. Review Updated Assessments of the Board Approved 2017-18 Goals and Moral Imperatives The Board will review the assessments in its Goals and Actions plans which were approved in August 2017 b. Approve Resolution #18–12 Calling for Support of AB 2808 (Muratsuchi) to Increase Local Control Funding for California’s Public Schools Board approval required to adopt a resolution to support AB 2808 5. BOARD POLICIES a. Approve Amendment to Board Policy 3517 – Facilities Inspection- First Reading Board Policy deleted and contents moved to Administrative Regulation expanded to more directly reflect law regarding the conditions that must be inspected pursuant to the Office of Public School Construction's facilities inspection tool. Regulation reflects NEW LAW (AB 10) which requires a school that serves any of grades 6-12 and is a high-poverty school, as defined, to stock 50 percent of its restrooms with feminine hygiene products and to make such products available free of charge to students. Regulation also adds recommendation for lead testing and describes the circumstances under which drinking water is required to be tested for lead, including a requirement of NEW LAW (AB 746) for testing of school buildings constructed before January 1, 2010. b. Approve Amendment to Board Policy 5121 – Grades/Evaluation of Student Achievement - First Reading Board Policy 5121 updated to reflect research-supported best practices regarding grading, including the separation of nonacademic factors from students' academic grades. Policy is updated to reflect changes in the elementary report card. Changes for grades 6-12 remain under revision. c. Approve Amendment to Board Policy and Administrative Regulation 5131.6 – Alcohol and Other Drugs - First Reading Board Policy updated to reflect the goals and purposes of the federal Student Support and Academic Enrichment Grants program, as established by the Every Student Succeeds Act. Policy also deletes material on drug and alcohol master plans and county primary prevention programs, since the related laws repealed on their own terms. Regulation updated to reflect District practices. d. Approve Amendment to Board Policy 6154 – Homework Makeup Work - First Reading Board Policy 6154 updated for consistency with BP 5121 - Grades/Evaluation of Student Achievement and research on effective grading practices, including optional language providing for full credit to be given for makeup work satisfactorily completed within a reasonable time, regardless of whether the absence is due to an excused or unexcused absence. Policy is updated 3/16/2018 to reflect recent research on homework at various grade spans. Policy also addresses guidelines for the assignment of homework, communication of homework expectations to students and parents/guardians, and resources to assist students in completing homework and developing good study habits. Exhibits added to establish homework guidelines for Medea Creek Middle School and Oak Park High School. e. Approve Adoption of Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families - First Reading Board Policy is being recommended for adoption to reflect the Every Student Succeeds Act, which provides that military-connected students will be assigned a national identification number to facilitate monitoring of their academic progress and requires districts to issue an annual report card that includes state achievement results for such students. Regulation to add material regarding the transfer of course credits, exemption from local graduation requirements when a student transfers after the completion of the second year of high school, and use of the uniform complaint procedures for allegations of noncompliance by the district, pursuant to NEW LAW (AB 365, 2017). Regulation also reflects NEW LAW (SB 455, 2017) which provides that a student will be deemed to meet district residency requirements if his/her parent/guardian is transferred or is pending transfer to a military installation within the state, and NEW LAW (AB 2659, 2016) which provides that districts must not prohibit the transfer of a military-connected student out of the district regardless of whether the district has an interdistrict transfer agreement with another district. VII INFORMATION ITEMS 1. Monthly Enrollment and Attendance Report 2. Monthly Cash Flow Report VIII. OPEN DISCUSSION IX. ADJOURNMENT: There being no further business before this Board, the meeting is declare adjourned at ____ p.m. X. SCHOOL REPORTS/SCHOOL SITE COUNCIL REPORTS 1. Brookside Elementary School Report 2. Oak Hills Elementary School Report 3. Red Oak Elementary School Report 4. Medea Creek Middle School Report 5. Oak Park High School Report 6. Oak View High School/Oak Park Independent School 7. Oak Park Neighborhood School 3/16/2018 MINUTES OF REGULAR BOARD MEETING 2-20-18 #956 BOARD OF EDUCATION CALL TO ORDER/MEETING PLACE The Board of Education President, Mr. Derek Ross, called the regular meeting to order at 5:03 p.m. at Oak Park High School Presentation Room, G9, 899 N. Kanan Road, Oak Park. BOARD PRESENT Mr. Derek Ross, President, Ms. Denise Helfstein, Vice President, Ms. Barbara Laifman, Clerk, Mr. Allen Rosen, Member, and Mr. Drew Hazelton, Member BOARD ABSENT None PUBLIC COMMENTS None ADJOURN TO CLOSED SESSION Board President, Derek Ross reported that in Closed Session the Board would be discussing: A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE B. PUBLIC EMPLOYEE EMPLOYMENT: Walk on Coaches – Baseball, Substitute Custodians, Guest Teachers, Interim Elementary Principal C. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION: Student v. Oak Park Unified School District Government Code sections 54956.9(a) & (d)(1) D. CONFERENCE WITH LABOR NEGOTIATORS: Agency designated representatives: Leslie Heilbron and Martin Klauss Employee organizations: Oak Park Teachers Association and Oak Park Classified Association The Board adjourned to Closed Session at 5:04 p.m. CALL TO ORDER/MEETING PLACE The Board of Education President, Mr. Derek Ross, called the regular meeting to order at 6:10 p.m. at Oak Park High School Presentation Room, G9, 899 N. Kanan Road, Oak Park. BOARD PRESENT Mr. Derek Ross, President, Ms. Denise Helfstein, Vice President, Ms. Barbara Laifman, Clerk, Mr. Allen Rosen, Member, Mr. Drew Hazelton, Member, and Lexi Garfinkel, Student Board Member. BOARD ABSENT NONE STAFF PRESENT Dr. Tony Knight, Superintendent, Mr. Martin Klauss, Assistant Superintendent, Business Services, Dr. Leslie Heilbron, Assistant Superintendent, Human Resources, Dr. Jay Greenlinger, Director of Curriculum and Instruction, and Mrs. Ragini Aggarwal, Executive Assistant. FLAG SALUTE Ayush Natarajan led the Pledge of Allegiance to the Flag. REPORT ON CLOSED SESSION Dr. Knight reported that in closed session the Board took action on Item III.C. and voted unanimously to accept the settlement offer of student vs. OPUSD. The District will pay a total of $30,000.00 to settle this case. The Board took no other action in Closed session. ADOPTION OF AGENDA On motion of Allen Rosen, seconded by Denise Helfstein, the Board of Education adopted the agenda as presented except to move item B.1.b to action and to table items VI.a.9. and B.2.c. Motion carried Aye: Hazelton, Helfstein, Laifman, Rosen, Ross. No - 0. PUBLIC SPEAKERS None PRESENTATIONS The Board recognized the following Oak Park High School students: Carol Sun – Regeneron Science Talent Search Semi Finalist Anish Natarajan – Los Angeles/Irvine Brain Bee Winner Ava Farriday and Katharine Gaspar – Organizers of the Oak Park High School Thomas Fire Collection Drive REPORT FROM BOARD MEMBERS Board Member Barbara Laifman, reported that she attended the Community Engagement Committee Meeting and the EEAC Meeting. Board Member Denise Helfstein reported that she went with Tony to meet the Mayor of Agoura to talk about ways to mitigate school traffic. Denise attended the Technology Meeting, Readers Writers Workshop at Brookside Elementary and she also attended the Board President’s Workshop with Derek Ross in Sacramento. Denise also attended the Medea PFA Meeting, the VCSBA Dinner Meeting, the Curriculum Council Meeting, the Brookside PTA Gala and Silent Auction, the Wellness Council Meeting and, the Future Freshmen Night at Oak Park High School. Board Member Allen Rosen reported that he attended the Oak Park MAC meeting. Allen encouraged everyone to check out the upcoming Drama production of the Beauty and the Beast from March 8-10 at Oak Park High School. Board Member Drew Hazelton reported that he attended two Measure S meetings, the Safety and Security Meeting, Medea Creek Future Panther Night and the Oak Park High School Boys’ Basketball playoff game. Board Member Derek Ross reported that he attended the GATE DAC meeting, Safe Kids Task Force, Board Presidents Workshop with Denise, multiple Measure S Committee Meetings, the Oak Park Foundation Meeting and the Community Engagement Meeting. Student Board Member Lexi Garfinkel reported that the students are planning a rally next week. They organized a very successful Vice Dance on Feb 9th which was attended by over 400 students. They organized a Blood Drive on February 7th. Superintendent Tony Knight expressed his concern regarding the incident that happened at Parkdale High School, Florida. He has been in touch with a number of concerned parents, staff, and community members. Dr. Knight stated that the Board would be discussing student and school safety at next month’s Board meeting. Dr. Knight encouraged everyone to attend Super Saturday, Sustainability Fair and Recycling Drive on February 24th. REPORT FROM SCHOOL SITE COUNCILS The Board received School Site Council reports from Brookside Elementary School, Oak Hills Elementary School, Red Oak Elementary School, Medea Creek Middle School, and Oak Park High School. REPORT FROM OAK PARK EDUCATION FOUNDATION Oak Park Education Foundation Board Member, Maryam Salour reported the summer school planning is in the early stages and they are looking at online registration this year. B.1. CONSENT AGENDA On motion of Barbara Laifman, seconded by Derek Ross, the Board of Education approved the Consent Agenda except to move Item B.1.b to Action. Motion carried Aye: Hazelton, Helfstein, Laifman, Rosen, Ross. No - 0. a. Approve Minutes of Regular Board Meeting January 16, 2018 and Special Board Meeting February 7, 2018 c. Approve Purchase Orders – January 1-31, 2018 d. Approve Overnight Trip for Oak Park High School Journalism/Yearbook Students to Attend JEA/NSPA Spring National Journalism Convention – April 11-15, 2018, San Francisco, CA e. Approve the Disposal of Obsolete or Surplus Instructional Materials, Books, and/or Library Books f. Approve Notice of Completion, Project 17-33S, Districtwide Security Cameras for Campus Safety and Security g. Approve Notice of Completion, Measure R Project 17-46R, Structural Improvements at Oak Park Neighborhood School h. Approve Notice of Completion, Measure S Project 17-57S, Safety Lighting at Oak Park High School Stadium and Adjacent Cul-de-Sac i. Approve Notice of Completion, Measure S Construction Management Department Equipment and Installation j. Approve Disposal of Obsolete Audiovisual Equipment k. Approve Overnight Trip for Oak Park High School Technology Students Association Club – March 23-25, 2018, Bakersfield, CA B2. BUSINESS SERVICES B1.b. Public Employee/Employment Changes 01CL23684-01CL23695 & 01CE08560- 01CE08640 On motion of Allen Rosen, seconded by Drew Hazelton, the Board of Education approved Public Employee/Employment Changes 01CL23684-01CL23695 & 01CE08560- 01CE08640. Motion carried Aye: Hazelton, Helfstein, Laifman, Rosen, Ross. No – 0 a. Approve Resolution #18-05 - 2018 Oak Park Education Foundation to Offer Fee Based Summer School Program