~~ . .. . -NEW EDITI-ON= . .. .. . ' ' . ac s·e r HINTS& TIPS FOR THE MACINTOSH Compiled and Edited by Erica Litsky, Tracy Hines, and the MacUser Staff MacU ser 1001 HINTS& TIPS FOR THE MACINTOSH Compiled and Edited by Erica Litsky, Tracy Hines, and the MacUser StaH MacU ser 1001 Hints & Tips for the Macintosh ©1990 Ziff-Davis Publishing Company, a division of Ziff Communications Company. All rights reserved; reproduction in whole or in part without permission isprohibited.MacUserisaregisteredtrademarkofZiffCommunicationsCompany. All other brand and product names are trademarks or registered trademarks of their respective companies. Ziff Communications Company specifically disclaims all warranties, expressed or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose with respect to defects in the software, hardware and/ or techniques described in the book, and in no event shall Ziff Communications Company be liable for any loss of profit or any other commercial damage, including but not limited to special, incidental, consequential or other damages. Compiled and Edited by Erica Litsky, Tracy Hines, and the MacUser Staff CONTENTS ANIMATION Flight Simulator ................................... 27 Infocom Text Adventures ................... 27 VideoW orks ........................................... 1 Klondike .............................................. 28 MacGolf ............................................... 28 DATABASES Moebius ............................................... 29 File ......................................................... 1 Rogue ................................................... 30 FileMaker Plus ....................................... 4 Sargon III ............................................. 30 Filevision ............................................... 4 Shadowg ate ......................................... 31 Helix ...................................................... 5 Shanghai .............................................. 31 Jazz ........................................................ 6 SimCity 1.0 .......................................... 31 OverVUE ............................................... 7 Smash Hit Raquetball ......................... 32 Reflex Plus ............................................. 8 Spell breaker ........................................ 32 Strategic Conquest Plus ...................... 33 Through The Looking Glass .............. 33 DESKTOP PUBLISHING Uninvited ............................................. 33 Adobe Type Manager ........................... 8 Universe II ........................................... 34 General .................................................. 9 Wizardry .............................................. 35 LaserW riter ............................................. 9 OmniPage ............................................ 10 GRAPHICS PageMaker ........................................... 10 PageMaker 2.0 ..................................... 12 Adobe Illustrator ................................. 36 Pagemaker 3.0 ..................................... 13 Adobe Illustrator 88 ............................ 37 PageMaker 3.02 ................................... 17 Canvas ................................................. 40 QuarkXPress 2.0 ................................. 18 Canvas 2.0 ........................................... 40 Ready, Set, Go! 2.1 ............................. 19 Cricket Draw ...................................... .41 Ready, Set, Go! 3.0 ............................. 19 Cricket Draw 1.1 ................................ .42 Ready, Set, Go! 4.0 ............................. 21 FreeHand ............................................. 42 Ready, Set, Go! 4.5 ............................. 22 Freehand 2.0 ...................................... .45 Full Paint ............................................... 49 MacDraft .............................................. 49 GAMES MacDraw ............................................. 50 Airborne .............................................. 23 MacDraw II .......................................... 53 The Ancient Art of War ...................... 23 MacPaint .............................................. 54 Arkanoid .............................................. 24 MacPaint 2.0 ........................................ 58 The Bard's Tale ................................... 24 Mac 3D ................................................ 58 Cyborg ................................................. 25 Mac 3D 2.0 .......................................... 58 Dark Castle .......................................... 26 Pixel Paint ........................................... 59 Deja Vu ................................................ 26 Microsoft Chart .................................... 60 I CONTENTS . Sn1art Art 1.01 ...................................... 62 PRESENTATION SuperPaint ........................................... 63 MORE ................................................... 87 MORE 1.1 ............................................ 89 HARDWARE Audio Output ...................................... 66 SPREADSHEETS Disks .................................................... 66 Excel .................................................... 89 Hard Disks ........................................... 66 Excel 1.5 .............................................. 94 High Density Drives ........................... 67 Mtlltiplan ............................................. 95 ImageW riter ......................................... 67 Wingz ................................................... 97 ImageW riter II ..................................... 68 ImageWriter LQ .................................. 69 SYSTEM ENHANCEMENTS Keyboard ............................................. 69 Alarm Clock DA ................................ 100 LaserWriter .......................................... 71 Apple File Exchange ......................... 100 LaserWriter II ....................................... 71 AppleTalk .......................................... 101 Mouse .................................................. 72 Desktop Manager .............................. 101 Mac Plus .............................................. 72 Dialog Box Shortcuts ........................ 102 RAM ..................................................... 72 Directory Dialog Box ........................ 102 SCSI ...................................................... 73 Easy Access ....................................... 102 Sound jack .......................................... 74 Finder ................................................ 104 ThunderScan ....................................... 75 FKeys ................................................. 108 Video ................................................... 76 Font/DA Mover ................................. 109 Fonts .................................................. 109 HYPERCARD Hard Disks ......................................... 110 HyperCard ........................................... 76 INITs .................................................. 110 Large Files ......................................... 111 LaserP rep ........................................... 111 INTEGRATED LaserW riter ........................................ 112 Works .................................................. 84 MacroMaker ....................................... 113 Macros ............................................... 114 Mus1c Map CDEV ......................................... 115 MultiFinder ........................................ 115 ConcertWare ....................................... 85 MultiFinder 1.0 .................................. 116 Deluxe Music Construction Set .......... 85 Parameter RAM ................................. 116 Professional Composer ....................... 86 Partitioning Software ........................ 117 QuarterStaff ......................................... 87 Public Folder ..................................... 117 Studio Session ..................................... 87 QuicKeys ........................................... 118 II CONTENTS ResEdit ............................................... 118 Sound Converter ............................... 119 Stepping Out II ................................. 119 Stufflt ................................................. 120 Suitecase ............................................ 120 System ................................................ 120 System Errors ..................................... 122 Thunder II ......................................... 122 TELECOMMUNICATIONS CompuServe ...................................... 123 General Information ......................... 123 Inbox ................................................. 124 MacTerminal ...................................... 124 Modem ............................................... 125 QuickMail .......................................... l26 Red Ryder .......................................... 127 Smartc om II ....................................... 127 WORD PROCESSING FullWrite Professional ....................... 129 MacWrite 4.5 ..................................... 129 Mac Write 4.6 ..................................... 130 MacWrite 5.0 ..................................... 132 MacWrite II ........................................ 132 Teach Text. ........................................ 133 Word .................................................. 133 Word 3.0 ............................................ 138 Word 3.0X ......................................... 139 Word 3.01 .......................................... 145 Word 3.02 .......................................... 146 Word 4.0 ............................................ 148 Write Now .......................................... 155 INDEX BY APPLICATION ................ 156 III ANIMATION . . Creating Self-Running Animations Take a self-running animation from your ~ VideoWorks files. Put your animation files on a disk with the VideoWorks player and set the Player to run as soon as VIDEO WORKS the disk is inserted. Copy the System folder and the Vic.leoWorks player from the MacroMind Utilities Disk to your blank disk, then copy the Demo List document from VideoWorks, and finally, transfer Each Animated Sprite your animation files over. Select the Vid Consumes Memory eoWorks Player icon on the new disk and Each animated sprite takes up memo1y choose Set Startup from the Special menu. space and slows down the program. When ow, when the disk is inserted, it imme choosing how many objects you'll ani diately launches into your animation. mate during each sequence, keep it simple for the best results. DATABASES .. Quickly Select . ... The Entire Field Shift-Click to select the entire field so that .... you don't have to scroll to highlight it. Generating Exportable FILE Tab Characters Hitting the Tab key usually moves the cursor to the next field. However, you can generate Tab characters by holding clown Generating Line Fields Option while pressing Tab. If data with embeclclecl tabs is exported to a word At Insertion Points processor, for example, the tabs will To Create Lists respond to the settings in the word proc Type Option-Return in a field to generate essor, making it easy to format tables. a line feed at the insertion point, which Take care when using the same data in allows you to create lists. This embedded another database program, though, since character acts like a normal carriage re the receiving database may confuse the turn when copied and pasted into a word Tab characters with field delineators, processing or spreadsheet application. ruining the transfer's format. DATABASES The Display Box Is This only works if the database contains Bigger Than It Looks no pictures. Graphics are lost during this reformatting. If the display box you've chosen for a field in your form design isn't large enough Enter Data Fastest In The for the data you've entered, don't wony Smallest Database Window -while the box only displays the first part of the data, File saves the rest. You To enter data quickly, don't leave the can see what's in the rest of the field by database window open to the default clicking a few characters before the end screen size setting. Close it as far as it will of the box and dragging off its end. This allow, to display only two lines. Since File scrolls the text through the box for view redraws the screen after cotnpleting an ing. This only works horizontally in single entry, keeping the window stnall requires line fields, and won't work vertically with the progran1 to draw less. Hit the Enter multiple line fields. key to go to the first field of the next entry. Changing Field Formats If Your Select Bar Whlle Preserving Your Data Pushes Your Form Aside There's a way to preserve data and still The width of the select bar on the far left change the format of a field. First, open side of the screen in the data file display your form design and move the hide line varies to accomtnodate the nun1her of so that all your fields are showing. digits in the record numbers. If the bar Remember to show even hidden fields, gets so wide that it pushes your form since if you don't you'll lose their data. partly off the page, fix it by opening the Form window, picking up the line, and Now, return to the data entry window and then moving it back to the left. This n1ay Shift-Click to select all the record'i in your obscure some of your record numbers, database and copy them to the Clipboard. and you'll have to reset it every time you Then, use clear from the Edit tnenu to start a new work session. empty all your records and quit. When the dialog appears asking how to save the Keyboard Cursor Movement Clipboard, choose "Unfonnatted." File has provisions for using the arrow keys on the keyboard: Then, restart File by double-clicking on The right arrow moves the cursor to your data file's icon and choose Show the next field, replacing Tab or Form from the Form n1enu. Now refor Return; mat the fields, clicking OK whenever File warns you that you'll lose data. After The left atTO\V n1oves the cursor to changing the field forn1ats, save the the previous field, replacing Shift-Tab changes and return to the data entry or Shift-Return; window. Select a New record and Paste in your data from the Clipboard. Then, The down arrow n1oves the cursor to choose "By Natne" when the dialog box the san1e field in the next record, re comes up. placing Cotntnand-Enter; 2 DATABASES . The up arrow n1oves the cursor to the in the san1e order as the fields on your File same field in the previous record, replac fonn. Follow each field with a Tab char ing Comn1and-Shift-Enter. acter, and n1ark the final field in each record with a carriage return. Printing Solid Rules On The LaserWriter If you have blank fields in your records, enter an extra Tab character for each When you print reports on the Laser blank. If a blank field is at the end of your Writer, rules will print as dotted lines. To record, you don't have to enter Tabs, print them solid, select Font Substitution since the carriage return will make the fron1 the Page Setup dialog. Font Substi database tnanager ignore any remaining tution also makes sure that any of your fields in the current record, instead start total and subtotal fields, and your headers ing with the first field of the next record. and footers, are printed in Helvetica in stead of in Geneva. Transfer the data into File by selecting all of the data. Put the cursor in front of the Don't Use Embedded first character of the first record and press Tabs Within Fields Shift-Click while placing the cursor imme When Exporting diately after the last carriage return. To Other Databases Copy the records to the Clipboard, quit If you work on a file you want to transfer the word processor, and enter File by to another database tnanager, don't use double-clicking on the file's icon. Go to embedded (Option-) Tabs and carriage the end of the database and select the returns within fields. When you try to new record by clicking on the selection transfer the file later, the other database bar to the left of the data window. Then, manager could interpret the embedded Paste your records into position, choos tabs and returns as regular ones. In most ing the "by name" option. If anything cases, this will render the transfer useless, doesn't look right, Undo the Paste and go since the importing database manager back to the word processor file to fix the will interpret the tabs as field delineators, problem. and the returns as record delineators. This messes up the order of your fields Saving Changes To Page and records, generating so n1uch extra Setup work that you might as well create a new Par~eters If you change the page setup parameters database fron1 scratch. of a report that's already been saved, use Save As ... instead of Save after you make Creating Flle Records the changes. Using the standard Save will With A Word Processor save only the changes you've made in the You can create records in a word proces report design, without saving changes to sor that will later be transferred into File. page setup. When the Save As ... dialog Don't type in the names of fields, since asks you if you want to replace the these will get Pasted in along with the existing report of that natne, click Yes and data. just type in the contents of the fields the page setup is pern1anently saved. 3 DATABASES Saving Files In Option-Shift while choosing About File A Sorted Order Maker Plus from the Apple menu. To save files in a sorted order, use Save Entering Multi-Word Phrases Records As ... before closing the file, after As Search Identifiers data has been sorted. This saves your infotmation as a new, sorted data file. If Use Option-Space instead of the space you want to keep the unsorted file as a bar when you're entering multiple-word backup, close and save it in the usual phrases to be used as search identifiers. way. If you don't need the old file, delete That indexes both words as one, allowing it, since it won't reflect changes made to searches by combinations or portions of the sorted file while it was open, and this all the words. keeps you from getting confused about which is which. Entering Copies Of A Record To enter a lot of copies of a record using .. . the Command-M key combination, it helps ... to execute a find on the first record entered. Thereafter, the number under Found will increase by 1 each time you press Command-M. This allows you to keep track of how many records have been entered. ftLEMAKER PLUS .. . Solution For Label Peels On The ImageWriter ll When printing on the ImageW riter II, you ... might find it peels labels off pages and backs up. just prior to printing your label ftLEVISION layouts, choose Set Paper Size from the File menu and set the paper length extra long. Then, in Page Setup, turn " o Gaps Between Pages" on and specify Hand Establish Help Files Feed printing. If you use, say, l-inch, one For Other Users across labels and set the paper length to Of Your Database 36, the printer makes 36 labels, skips the If other people will be using your Filevision next two labels, and then prints the next database, establishing Help files in addi batch of 36. tion to your drawings will make things more convenient for them. In the Types Hidden Credits menu, add a type called Help. Create one A humorous credit screen is embedded in field in your data form and name it FileMaker Plus. To see it, hold down Instructions. Then, in the Name field, type 4