The Complete RJference ...........I ~ Learn the 50+ new features and capabilities of Mac OS 9 from an expert Install and configure hardware,softNvare, and peripherals Connect to the Internet and let Sherlock 2 search the Web ·for you - ene Steinberg - - ~ 0 IB 5 s ~o R N E I'Sl >t!lllllll t•:l,ll .lltllii I dill! 11111\II!J.rlllil~',':lll.:_r ~lr t• •. J.~riifllllt' llldljd/1111' _ - - - - ___,J Major New Mac OS 9 Features Chapter Automatic Software Updating 10 ColorSync 3.0 21 Enhanced USB device support 15, 16, 17, and 31 Finder-based File Encryption 6 FontSync 22 Internet File Sharing 8, 27 and 35 Keychain 6 Maximum number of fonts increased 22 Maximum number of open files increased 31 More robust File Manager 14 Multiple Users 6 New AppleScript 9 New File Exchange 28 Sherlock 2 7 Support for files over 2GB 24 Updated Network Browser 8 Voiceprint Verification 6 Special Features of this Book Chapter Adding Mac Accessories 15, 16, 17 and 18 Advice for Reliable Backups 29 Desktop Publishing Software Reviewed 21 Financial Management Programs Surveyed 23 Get Faster Online Access 32 Hot Mac Games Profiled 26 Installing New Macs 11 and 12 Learn Secrets of Desktop Video Production 24 Mac Computing on the Road 13 Manage Your Mac OS 9 Desktop 5 Safe Mac OS 9 Installation Secrets 2 Secrets of Instant Messaging 36 Solve Font Problems 22 The Power of E-mail Explored 34 Top Web Browsers Compared 33 Troubleshooting Mac OS 9 25 and 31 Using Graphics Software on Your Mac 20 Word Processors Compared 19 Osborne/McGraw-Hill Gene Steinberg Berkeley New York S1. Louis San Francisco Auckland Bogotd Hamburg London Madrid Mexico City Milan Montreal New Delhi Panama City Paris Silo Paulo Singapore Sydney Tokyo Toronto Osborne/McGraw-Hill 2600 Tenth Street Berkeley, California 94710 U.S.A. For information on translations or book distributors outside the U.S.A., or to anange bulk purchase discounts for sales promotions, premiums, or fund-raisers; please contact Osborne/McGraw-Hill at the above address. Mac OS 9: Tite Complete Reference Copyright© 2000 by Gene Steinberg. All rights reserved. Printed in the United States of America. Except as pem1itted under the Copyright Act of 1976, no part of this publication may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of the publisher, with the exception that the program listings may be entered, stored, and executed in a computer system, but they may not be reproduced for publication. 234567890 VFM VFM 01987654321 0 ISBN 0-07-212506-3 Publisher: Brandon A. Nordin Associate Publisher and Editor-in-Ch.ief: Scott Rogers Acquisitions Editor: Jane Brownlow Project Editors: Carolyn Welch and Lee Ann Pickrell Acquisitions Coordinator: Tara Davis Technical Editors: Pieter Paulson and Lisa Lee Copy Editor: Marcia Baker Proofreader: Susie Elkind Indexer: Valerie Robbins Computer Designers: Lucie Erickson and Elizabeth Jang Illustrators: Michael Mueller and Beth Young Series Design: Mickey Galicia Cover Dc.~ign: William Voss This book was composed with Corel VENTURA TM Publisher. lnfommtion has been obtained by OsbomcJMcGrnw-HIII from sources believed to be reliable. However, because of the possibility of human or mechanical error by our sources. Osbornc/McGrnw-HIII. or others. Osbome/McGrnw-Hill docs not guar:mtcc the accuracy, adequacy. or completeness of any infon11ntion and is not responsible for any errors or omissions or the results obtained from usc of such infonnation. Photo image on the cover courtesy of USWeb/CKS and Apple Computer, Inc. AppleScript®, Mac®, and PowcrBook® arc trademarks of Apple Computer, Inc., registered in the U.S. and in other countries. iBook1"'1, iMacTM, Power MacTMa nd SherlockTMa re trademarks of Apple Computer, Inc. Mac OS 9: The Complete Reference is an independent publication and has not been authorized, sponsored, or otherwise approved by Apple Computer, Inc. A/lack of the Rockoids © 2000 Gene Steinberg and Grayson Steinberg. Excerpts used with permission. Screen reproductions in this book were created using SnapzPro from Ambrosia Software, Inc. and edited in Graphic Converter from Lemke Software and Adobe Photoshop from Adobe Systems, Inc. Screenshots reprin1ed by permission from Apple Computer, Inc. AOL screenshots copyright 2000 America Online, Inc. Used with permission. Photos created with the Nikon CoolPix 950, courtesy of Nikon Corporation. Dedication To my family, who made it possible for me to realize the impossible dream. About the Lead Author GENE STEINBERG frrst used a Mac in 1984 and never looked back. He is the author of 18 books on computers and the Internet, including Upgrading & Troubleshooting Your Mac for Osborne/McGraw-Hill and runs a comprehensive Mac support Web site, The Mac Night Owl (http://www.macnightowl.com). He's also a Contributing Writer for "MacHome," and a regularly featured guest on Craig Crossman's "Computer America" radio show. His weekly column for The Arizona Republic/azcenlral.com, "Mac Reality Check," reaches many thousands of readers worldwide. About the Contributing Author Pieter Paulson has been working with Apple computers since the days of the Apple IT and has been using a Macintosh since 1984. Currently, Pieter works as a network engineer specializing in the design and implementation of high capacity, high performance LAN and WAN networks along with designing and implementing Windows and Macintosh integration solutions for mixed environments. About the Technical Reviewers Lisa Lee has helped develop many hardware and software products for Silicon Valley-based companies for over ten years. She was the technical editor for Teach Yourself Mac OS 8.5 in 24 Hours, Complete Idiot's Guide to Mac OS 8.5, Using Mac OS 8.5, Teach Yourself the iMac in 10 Minutes, and Mac OS in a Nutshell. Lisa has also written about Macintosh computers, Linux, WebTV, and Palm devices. Pieter Paulson has been working with Apple computers since the days of the Apple II. Currently, Pieter works as a network engineer specializing in LAN and WAN network design and implementation. He also designs and implements integrated Windows and Macintosh solutions for mixed environments. Contents At A Glance PART I Introducing Mac OS 9 1 Mac OS 9: What's New, What's Different? 3 2 Safe Installation Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 3 Setting Up User Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 4 Exploring the Mac OS 9 Finder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 5 Secrets of Desktop Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . I 03 6 Customizing Your Mac Environment for Multiple Users . . . . . . . . . 137 7 How to Find Information with Sherlock 2 . . . . . . . . . . . . . . . . . . . . 167 8 Secrets of Local and Internet Networking . . . . . . . . . . . . . . . . . . . . . 195 9 Introduction to AppleScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 10 Installing New Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 PART II Installing and Configuring Mac Hardware 11 Installing a New Mac OS Computer . . . . . . . . . . . . . . . . . . . . . . . . . 269 12 Setting Up a PowerBook or iBook . . . . . . . . . . . . . . . . . . . . . . . . . . 287 13 Using Your Mac on the Road . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 1 14 Hard Disk Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333 15 Installing a Removable Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359 16 Installing a Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377 17 Adding Input Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395 18 The Extras: CD Writers, Digital Cameras, Speakers, and More . . . . 413 .. VII VIII Mac OS 9: The Complete Reference PART Ill Using the Softwru·e 19 Mac Word Processing Made Simple 435 20 Exploring Graphics Software ........ .................. ... . 461 21 Publishing on Your Mac's Desktop ..................... ... . 479 22 The Magic, Mystery, and Aggravation of Fonts ............. .. . 505 23 A Shortcut to Financial Management on the Mac .............. . 527 24 The Fast Route to Desktop Video Production ................. . 549 25 Using Utilities for Fun and Profit ......................... . . 569 26 Playing Games on Your Mac ............................. . 591 27 Sharing Files with Other Macs ............................ . 61 I 28 Sharing Files with PC Users .............................. . 635 29 Solid, Safe, Backup Techniques ........................... . 655 30 Secrets of Virus Protection ............................... . 679 31 The Mac Troubleshooting Guide 697 PART IV Tite Road to the Internet 32 Your Onljne Options: AOL or an ISP 719 33 Using a Web Browser .................... .. .......... ... . 749 34 Discovering the Power of E-mail .... ..... .. ............... . 779 35 Internet File Transfers ....... ................. ........... . 807 36 Secrets of Internet Chats 829 Glossary 859 Index 887 Contents Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx v PART I Introducing Mac OS 9 CHAPTER 1 Mac OS 9: What's New, What's Different? ............... . 3 What You Need for Mac OS 9 .......................... . 4 Introducing Mac OS 9 ................... ......... .. ... . 5 The New Features-In Brief ....... .... ............ ..... . 5 What's Changed in Mac OS 9 ...... ..................... . 8 What Doesn't Work ........................... ... ... .. . 13 The Look of Mac OS 9 ............... ......... ...... .. . 14 Summing Up .. ..... ...... ... . .................... .. . . 17 CHAPTER 2 Safe Installation Techniques ............ ............ . 19 The One Button Way to Install Mac OS 9 .................. . 20 Two Roads to Mac OS 9 ...................... ...... . 20 What's Right for You .................... .... .... .. . 21 The Easy Way to Install Mac OS 9 ...... ......... ..... . 22 Installing Mac OS 9 on Mac OS Clones ....... ......... . 27 Clean Installation Techniques ...................... ..... . 28 Clean Installations from A to Z .............. .... ... .. . 29 How to Merge System Folders ........... ............... . 36 Clean System Installation Problems and Solutions ........... . 39 Conflict Catcher's Clean System Installation Process ..... . 42 A Look at Installation Options .......................... . 45 The Add/Remove Installation .. .... .................. . 47 Summing Up ............... ... .. ... ........ ... ...... . 49 CHAPTER 3 Setting Up User Preferences ........... ... . .... ..... . 51 Mac OS Setup Assistant .... ...................... .... . . 52 Internet Setup Assistant ... ...... .................. ..... . 61 How to Select a Secure Password .. ................... . 61 . IX