Ob 12 I 492>SCR 2 LOCALLY BUILT FISH SCREEN PROJECT II LOCATED ON SUGAR CREEK, A TRIBUTARY TO THE SCOTT RIVER AGREEMENT # 14-48-0001-96 PROJECT IDENTIFICATION # 96-FP-2.3 Project completed by: Siskiyou Resource Conservation District Gary Black PO Box 268 Etna. CA 96027 Telephone # (530) 467-3975 Fax # (530) 467-5617 Abstract: The purpose of the project was to install a fish screen in the Scott River watershed which would supplement the diversion screening efforts o* <ie California Department of Fish and Game (CDFG). The Locally Built Fish Screen Program is a major portion of the Siskiyou RCD’s mission to screen all active diversions within anadromous use. The purpose of the program is to provide better management of resource use and ensure fishery protection. The funding was used to implement a self-cleaning fish screen in Sugar Creek, an important tributary to the Scott River. The fish screen met both CDFG and National Marine Fisheries Service (NMFS) specifications. The fish screen was construcotne tdh e Fay Diversion Ditcha ,6. 5 cfs diversion. The Fay Ditch is located in a critical portion of Sugar Creek approxitmwoa mitlees labyov e its confluwiteh nthce Seco tt River. We are confident that the implementation of this screen will protect hundreds of salmoneaichd ysea r. The structure will be a benefit to both the diversion users and the juvenile fishery populations. However, the designing of the fish screen has been a long, difficult process due to screen specifications which are not applicable. Tie screen specifications drawn up by NMFS do not apply to small surface diversions in steep gradient streams. Therefore, we need to achieve an excepted order of “variance” from NMFS every time we can’t meet specifications due to naturai topography. This makes screen design very difficult and frustrating as calculations and hierarchy have taken the place of biological concern and common sense. Background: The Scott River, which runs through Scott Valley, is a major tributary to the Klamath River. The Scott supports wild stocks of chinook, coho, steelheaadn d rainbow trout. There are many tributaries to the Scott which contain prime spawning and rearing habitats for saimon and steelhead. The citizoefn Scsot t Valley are proactive in their efforts to sustain anadromous populations. The Siskivou Resource Conservation District (RCD), Scott River Watershed Coordinated Resource Management Planning (CRMP) Council, and responsible agencies have developed consensus plans which site causes and possible solutions to declining fisheries populations. A major goal of the Siskiyou RCD and the Scott River CRMP is to install and maintain fish screens on all active diversions within the Scott River Drainage. The Department of Water Resources has listed 152 diverwsithiin othne Ssco tt River watershed. The RCD has identified approximately 120 active diversioofn whsi,ch , only 38 are screened. Because of budget cuts and maintenance costs of existing screens, the California Department of Fish and Game is able to fabricate a maximum of two fish screens a year for the entire county. The Siskivou RCD is currently implementing an aggressive fish screen fabrication program using technical assistance from the CDFG, NMaFnd NSatu ral Resource ConservSeravitcei (oNRnCS ) Countless juveniles are lost by the nearly 120 unscreened diversions in the Scott River watershed. Few studies have been done on fishery dezisities and populations in the tnbutto ather Sicotet Rsive r. Most diversion take out points are located in the mid and lower reaches of tributaries where anadromous fist spawn. Therefwe ocarn eas,sum e significant numbers of juvenile fish are lost to specific unscreened diversions. Diversions are important to the agricultural community, which is the predominant economy in Scott Valley. Diversion users are aware of the adverse effects unscreened diversions can have on fisheries and are willing to have screens installed. The cost of fabricating and installing a self cleaning fish screen composed of stainless steel and aluminum is above what most landowners can personally ufford. Therefore, many diversions remain unscreened even though most landowners are conscious and concerned about loss of fish. Until recently, some members of the CRMP were concerned about the maintenance of the fish screens. which is a twice a week task. These members felt the diversion users would not want to maintain the screen and the misuse would shorten the life of the screen and possibly threaten the juvenile fish in the diversion ditch. This is now not a concern to the RCD. Due to the listing of the coho, diversion users now must have screens installed soon. Those who do not have screens may be forced to shut down the diversion until a screen is installed. Upon this realization, many diversion users were eager to receive screens and agree to screen maintenance for the duration of the screen. Improper maintenance causes the screen to plug up with debris. When this occurs, less water goes through the screen (and down the ditch) and more goes through the by-pass back to the stream. Therefore, the more the diversion user properly operates the screen, the more water he/she receives for irrigation. Now that fish screens are required, diversion users have agreed to maintain them. Our assurance that the screens will be operated correctly is that users receive more water when they are routinely maintained Project ImplementatDieloayns : As previously mentioned, the project was very difficultt o “get on the ground” due to the threatened listing of coho salmon. The listing brought NMFS inland as the lead agency. NMFS has developed screening specifications for other listed salmonid stocks which were significantly diffferorm ethen CtDF G specifications. The RCD did not know how to design the screen due to the differing specifications. The timing of attempted screen construction was during a period of turmoil and postulating by the two agencies. Wittheh he lp of NRCtheS Si,skiy ou RCD and Shasta Valley CRMP were instrumental in encouraging the CDFG and NMFS to meet on buth on the state and regional level. We held a meeting with NMFS and CDFG screen engineers in Scott Valley during the spring of 1997. During the visit, state and regional engineers were able to visuathle hiarzdsheip s of installing small screens in steep, wialnd doft en unattainable locataindo rnefsin e design specifications. From this meetthe iCDFnG agnd ,NM FS developed standardized fish screen specifications for the Stateo f California. Unfortunately, the timing of the listing and the needed combination of screen specifications forcthee dRC D to wait untthei enld of the 1997 irmgation season to begin construction. Screen Construction: The RCD worked with NRCS engineers and the CDFG to refine the design The NRCS was paramount to the development of the screen design. The screen design was reviewed by local CDFG personnel. Upon local approval, the design was reviewed by NMFS for final acceptance. When NMFS approved the final design. we were ready to select a contractor The RCD wantedt o focus on providing construction opportunities to local citizens who possessed the needed abilities. This was an effort to privatize the construction of fish screens in order to help the local economy and reduce screen costs. A bid package was developed for the Sugar Creek fish screen and the proposed project was publicized in two local newspapers. The bid packages were sent out to over 14 interested persons. The bid package contained the design drawings, the bid process, needed qualifications, and required insurance and bonding (attached). The RCD wanted to provide an employment option for all capable people. Research found that a contractors license was not required, when improving an agricultural water delivery system (State Contractor's License Board) and the most suitable bond package. The Fay Ditch is a Vertical Plate Self-Cleaning screen which has moving brushes that clean the screen surface. The brushes are operated by a paddle wheel. The screeni s placed in the diversion ditch rather then the active channel in order to better protect the strucftroumr heig h flows. The structure has a by-pass pipe which returns the fish in the diversion ditch back to the stream. The by-pass pipe is sized so the diversion user can now return water back to the stream when not needed. The size oft he structure is 9 feet wide by 20 feet long. The by-pass pipe is $6 feet long and includes a “drop tank” (2 holding pool for juvenile fish to protect them from elevation drop). A design is attached in a copy of the bid packet The screen works relatively well but does not operate as well as fish screens previously installed by the CDFG Yreka Screen Shop. The screen does not operate as well as the CDFG screens due the restrictions imposed by the new fish screen specifications. Instead of using common sense combined with biological concerns to make decisions, we are now must abide by calculations and agency chain of command. Some of the new specifications are beneficial and answer previously unresolved questions. Still other new screen specifications are decisions which should be made by those in the field rather then the regional expert who has never seen the site. None the less, we at the RCD have “sharpened our teeth” on several fish screens and we now have the vision to design screens which are easy to construct and meet the current specifications. We are eager to continue designing and implementing screens and we will not relax until we have developed a successful program. Financial Development: Ti:c Siskiyou RCD received $14,787.00 for the development of a fish screen in the Scott River Watershed from funding generated by the Klamath RestorAactt (iLoocanll y Built Screens). The funwdasi sencurged in 1996. The specifications for fish screen design changed during the spring of 1997. The new requirements significantly increased the cost of the fish screen. Therefore, the Siskiyou RCD utilized funding from a Jobs-In-the Woods Project (Fish Screen Fabrication and Maintenance Project: Agreement #14-48-0001-96672), which also was for screen development. | Funding from the Fish Screen Fabrication and Maintenance Project was transferred into the Locally Built Fish Screen I] account (as show. on the Budget Page). The Fay Ditch fish screen ended up costing $24,038.84. The increased cost was largely due to complex screen specifications, and the staff time attempting to react and comply with the new specifications. The funding which was transferred into the account yet not used on the Fay Ditch fish screen was utilized on the Wnght-Fletcher Fish Screen on Kidder Creek. The Wright-Fletcher Fish Screen Final Report is on file under “Fish Screen Fabrication and Maintenance Project”, Agreement #14-48-i0 -9066072 . Conclusion: Even with its problems, the Siskiyou RCD is very pleased with the Locally Built Fish Screen II Project. We are confident that the screen installed on the Fay Ditch will extend past its estimated lifetime (20 years). We are pleased that diversion users are willing to accept the by-weekly responsibility of cleaning and maintaining the screens. This provides more funding for screen installation. The RCD has focused on constructing fish screens and selected screen installation as the highest priority project. Previouslyt,h e RCD focusedon increasing the salmonid holding capacity of the watershed. Now the RCD has focused on protecting existing fisheries and habitat. We have found that the protecoft reisoournce s usually is more cost efficient then restoring or creating new habitat Ub, FINAL BUDGET LOCALLY BUILT FISH SCREEN PROJECT [D# 96-FP-23 Original Final Rev ised Item: Budget: Budget: Salanes 1,000.00 7,961.68 Travel 100.00 1,254 86 Expendable 7,843.00 9,511.30 Operation & Maintenance 4,500.00 8,502.09 Subtotal 13,443.00 27,229.93 Administration 1,344.0) 2,722.69 Total 14,787.00 29,952.62 Sugar Creek Ditch Fish Screen To all interested bidders of the Sugar Creek Ditch Fish Screen construction project on Sugat Creek: The Siskiyou Resource Conservation District would like to thank you for your intein rthies psrogtram . Attached is general information about the screen as well as the approved plans. Thies ardditeiona l! information avaialt atheb Silskeiyo u RCD office (440 Main St. in Etna) related to the screen design. The following are issues to be considered -All interested bidders must attend the pre-bid tour held on wednesday, Decemb3erdr a t 9:00 AM. Meeting location will be two miles up Sugar Creek Road at a cattle gaurd which crosthee rsoa d -The successful bidder will be responsible for purchasing all materials, constructinagnd installing all portions of the project which are not defined below as the responsibility of the RCD - The responsibilities of the RCD include: Obtaining all permits, purchasing of the stainless steel screen, assisting in design questions and locating material vendors -The Siskiyou RCD Board will select the bidder who is qualified and has the lowest feasiblbei d Any and all bids can be rejected by the RCD Board. -The Attabicd shheeets d(l ast page) are to be returned to the Siskivou RCD office no later then 4:00 PM on December 10th, 1997 The mailing address is Siskiyou RCD PO Box 268 Etna, CA 96027 The physical address is 440 Main St., Etna Please feel free to contact Gary Black at 467-3402 if you have any questiTohannks .yo u once again Siskiyou Resource Conservation District SUGAR CREEK DITCH FISH SCREEN PROJECT BID NOTICE SCOPE: Funding for the fish screen has been provided by the US Fish and Wildlife Service, Natural Resource Conservation Service and the users of the Fay Ditch (Sugar Creek Ditch). The Siskiyou Resource Conservation District (RCD) is administerintgh e funds and insuring construction specificatairoe nmset . Final approwilvl aalslo b e required from a Natural Resource Conservation Service engineer. The selected bidder will be a sub-conttor tahec Stisokiryo u Resource ConseDristrvicta (RtCD)i. oThen R CD will pay the sub-contractor as invoices are received. Because the invoices must be processed through the federal procedure, actual payment can extend to 60 davs beyond the day the invoice is submitted. The RCD acknowthel deelady mgaye prsovi de economic hardship or even exclude some bid:'ers from particiipn athte iproncegss . Therefore, the RCD is attempting to set up an initial draw of $3,000 which is available to the successful bidder 10 days after the excavation of the site is complete. The work shall consist of three parts: |.) Excavation and back filling of construction site and the by-pass culvert system which connects the construction site to Sugar Creek (access 1s minimal and hand excavation may be needed in some locations) 2 ) Construction of concrete structure and installation of by-pass. 3.) Fabricatioannd installation of fish screen, screen supports and the paddle wheel. All phases have specifications which must be met and approved by the RCD staff QUALIFICATIONS: 1.) Demonstrated experience of individuwahlo (wisll) b e conducting the welding and metal fabrication by providing two references upon request 2.) Demonstrated experience forming concrete structures by providing two references upon request. 3.) Abide by the requirements developed by the property owners, Fruit Growers Supoly. Licensed bidders are to be considered to be more qualified by the RCD Board regardless of experience. The RCD has not determined if an unlicensed individual can carry general liability coverage. If you do have General Liability Coverage. attach a copy of your statement to your bid sheet. if you are applying for liability, state your progress and attach it with vour bid.