SUAMICO VILLAGE BOARD MEETING —AGENDA Municipal Services Center, 12781 Velp Avenue, Suamico WI MONDAY, June 18, 2018 @ 7 PM VILLAGE BOARD MEMBERS President: Laura Nelson Trustees: Steve Andrews, Michelle Eckert, Dan Roddan, Mike Schneider, Sky VanRossum, Jason Ward In accordance with WIState Statutes, this meetingagenda wasPostedatthe MunicipalServices Center, Fire Stations I & 2, the Village ofSuamico Web Site andtheSuamico Post Office. 1) CALL MEETING TO ORDER 2) APPROVE AGENDA Note: Approval ofthe agenda does not prohibit items being taken out of ordervia motion) 3) PLEDGE OF ALLEGIANCE 4) CITIZEN COMMENTS ON AGENDA ITEMS 5) PUBLIC FORUM Issues brought before the Board for which no decision shall be made 6) CONSENT AGENDA a) Previous Minutes ofthe Village Board: June 3, 2018 b) Licenses as recommended by Officers Kowalkowski, Pisani and Raska: i) Operator approvals: Calista Kate Garbe, Kim Marie Behnke, Todd M. Nehls, Suzanne M. Strickland, Darryl John Gerondale, Christine C. LaFountain, Katherine Lee Koby, Tony Lee Kajune, AidanNorman Rafferty, Susan Mary Knaus and Vicky L Bocik ii) Operator denials: iii) Picnic Licenses: c) Treasurer's Report d) Fire Department Report e) HS Historical Society i) Ancestry Acres Historical Site Sign ii) Br. Co. Historical Society History Tour, Saturday, August 25, 2018 7) ADMINISTRATIVE ITEMS a) 2017 Audit Presentation b) Reader Board Enhancement Proposals -Recommendation to Purchase c) Liquor License Renewals forthe period ofJuly 1, 2018 through June 30, 2019 d) Tobacco License Application Approvals e) Ordinance 2018-07 Proposed Amendmentto Chapter 4.19 Open Burning, Final Reading f) Ordinance 2018-08 an Ordinance Creating and Amending Chapter 5, Licenses and Permits (first reading) g) Amenson Studio' s Video Presentation h) Recognition for Committee, Commission, and Board members, Policy Change i) Administrator's Report i) East Deerfield Development -Developers Agreement Work Efforts -Update -Potential Special Meeting -Week ofJune 25th ii) Fire Station Space Needs Study -Clarification ofScope ofWork-Update/Correction iii) Recreation Director Recruitment -Update iv) LakeviewLots -Sale Update v) Wetland MitigationUpdate -Co -Sponsor Discussion Status -Potential Update 8) PLANNING/ZONING ITEMS a) Possible reconsideration ofprevious motion from June 4, 2018 i) Request by David O' Brien, Bayland Buildings, for a conditional use for luxury condo storage buildings onParcels SU -792-1, SU -792-2, SU -792-3, & SU -792-4. Located onthe east side ofEast Deerfield Ave, onthe south side of (Future) Woodfield Ct. Zoned Highway Business 9) DISCUSSION ON FUTURE AGENDA ITEM(S) 10) MEETING ADJOURNMENT LauraNelson, Village President Any person wishing to attend who, because ofa disability, requires special accommodations should contact the Suamico Village office at (920) 434-2212 with as much advanced notice as possible so that accommodations can be made. SUAMICO VILLAGE BOARD MEETING — MINUTES Municipal Services Center, 12781 Velp Avenue, Suamico WI MONDAY, June 4, 2018 @ 7 PM VILLAGE BOARD MEMBERS President: Laura Nelson Trustees: Steve Andrews, Michelle Eckert, Dan Roddan, Mike Schneider, Sky VanRossum, Jason Ward In accordance with WIState Statutes, this meetingygenda wasPostedatthe Municipal Services Center, Fire Stations I & 2, the Village ofSuamico Web Site andthe Suamico Post Oface. 1) CALL MEETING TO ORDER The meeting was called to order at 7:00 PMbyDeputy ClerkMelissa Hongisto. Board members present: PresidentNelson arrived shortly after 7 p.m., Trustee Andrews, Trustee Eckert, Trustee Roddan, Trustee Schneider, Trustee VanRossum and Trustee Ward. Staffpresent: Steve Kubacki, Administrator; Steve Dunks, ZoningAdministrator/BI; Andy Smits, Director ofPublic Works; Jessica Legois, Director ofAdmin. Services; TroyNoe, Fire Chief; and Melissa Hongisto, Deputy Clerk. Motion by VanRossum to appointAndrews as chair, second byRoddan, motion carried 5-0, 1 abstention. 2) APPROVE AGENDA Note: Approval ofthe agenda does not prohibit items being taken out oforder via motion) Motion by Roddan to approve the agenda moving item 9 after the consent agenda and item 7b immediately after item 9, second byWard, motion carried 6-0. 3) PLEDGE OF ALLEGIANCE 4) CITIZEN COMMENTS ON AGENDA ITEMS No one spoke. 5) PUBLIC FORUM Issues brought before the Board for which no decision shall be made Trustee Roddan wanted to thankthe Fire Department for their help with the fire at Alter Metals located at 2175 Badgerland Drive. 6) CONSENT AGENDA a) Previous Minutes ofthe Village Board: May 21, 2018 b) Licenses as recommended by Officers Kowalkowski, Pisani and Raska: i) Operator approvals: MarkAnthony Karczewski, NatashaRae Euclide, Martin A Bouschart, MarissaJ. Funk, Denis F. Downey and Laurie L. Przybylski LaMere ii) Operator denials: iii) Picnic Licenses: NEW Zoological Society, Feast with the Beast on 8/06/2018 c) Finance Dept. receives $100 Scholarship from Quarles & Brady for Treasurer's Institute Motion by Eckert to approve the consent agenda as presented, second by VanRossum, motion carried 6-0. Village Board Meeting Minutes, 06/04/2018 7) PLANNING/ZONING ITEMS a) Request byDavid O'Brien, Bayland Buildings, for a conditional use for luxury condo storage buildings on Parcels SU -792-1, SU -792-2, SU -792-3, & SU -792-4. Located on the east side ofEastDeerfield Ave, on the south side of (Future) Woodfield Ct. Zoned Highway Business. StaffReport: Additional renderings are beingprovided. The buildings will now be reviewed and approved bythe state. That should calm some ofthe concerns withthe business use and monitoring. Staffwould not have any issues should these be used as storage type business uses. The use as aprimary location for an " Open to the public" type ofbusiness would still be a problem due to parking and security reasons and we have no reason to believe the Developers intentto restrictthose uses has changed. Trustee Roddan will notparticipate inthe discussions or voting as he owns property next to this property. Motion byVanRossum to open it up for discussion, second by Schneider, motion carried 6-0, 1 abstention. Discussionpoints: Iron Gate isn'tthe same company. They will know through the fob system how longthey were there for. Is the fence goingto be a condition? Feels it should be a necessity. What does fair share mean when it comes to water utility? It is not the intent for it to be borne by the users; itwould be shouldered by the developers. We would never ask the utilitytaxpayers to subsidize this. Itwould not bring in sales tax, but it would bring inproperty tax. Concern is it's amain corridor for Suamico. Kathy Hamilton, 2242 Wildwood Drive: Overwhelmed by this. Feel like it will be businesses, residential andthenthis. This is notthe ideal location. It's a great vision what they have. Doesn't think this vision for this location is a good fit. Julie Novak, owner ofproperty at 2146 E. Deerfield Avenue: Itwon't be zoned commercial? Itwas never being rezoned. It is by conditional use. The one inHobart and New Franken are built in an agricultural area. There are a lot ofquestions that need to be asked before an exception is made. Will theyhave biannual fire inspections? Only ifcommercial use. Will theybe able to have more than 163 buildings ifeveryone decides to purchase the smaller floorplan? Isn't there another area what would be more suitable? 2 Village Board Meeting Minutes, 06/04/2018 AndyVanderloop, owner ofproperty at 2132 E. Deerfield Avenue: This picture looks like a trailerparkto me. This buildingjeopardizes my livelihood. I follow the rules. I don't ask for exceptions. This place could easily employee people. Who is going to police it? This is not the right location. This is the corridor for Suamico and GreenBay. Dale Novak, owner ofproperty at 2146 E. Deerfield Avenue: Will Woodfield Ct be vacated? Only ifthe property nextto it is purchased. What do you do ifthey do not build the club house? According to our research the Army Corp ofEngineers shows they havejurisdiction over this land. This development could destroy the Deerfield corridor. What would stop someone else from putting up a trailer park? Larry Follett, owner ofproperty at 2146 E. Deerfield Avenue: Feels this is an unfair proposal. Surprised it passed the initial zoningproposal. o Itwas explainedthis is not a rezone. Nearly every property owner on E Deerfield signed a petition against this. Wouldthe units be under fire inspection requirements? No. The developers were present at the meeting: GrantHeim and Bradley Schmidt, business partners. Discussion highpoints: It is unfair to compare New Franken to this. Their HOA allows business. These are designed with the fire code in mind. They meet all requirements offire code. Shouldn't operate under the thought process that the economy is goingto go into a recession. Ifyou do that then nothingwould grow. We want to invest in Suamico. Integrity would be importantto us. Google any ofour facilities and all ofthem are top notch facilities. Motion by VanRossum to close the public comment, second byNelson, motion carried 6-0, 1 abstention. VanRossum —T hankful this came to the board and thatthis conversationwas had. Was on the fence when this was discussed at the Planning Commission, has bounced back and forth. This is anunsuccessful TIF district. Businesses are on this property that are successful and businesses that aren't in this area. We will be responsible ifthis TIF district fails. Every community has something special. What is Suamico's value proposition? What do we have? Rural character. Without development there is no rural character. It's a risky decision; it's somethingthat we might regret. Not in favor ofthis, this evening. Village Board Meeting Minutes, 06/04/2018 Ward —A lthoughwe wentthrough a bad economic period, ifthere was something better coming it would be here. This side ofthe road is only conducive to a smaller development. This could be a good relationship with some ofthe other businesses in Suamico. Do we sit forthirty years andthen we were wrong. Right now, this is it. Schneider —W e haven't agreed this is where it's goingto go. This might go down the line andwe decide this isn't right for us. There aren't awhole bunch ofbusinesses asking to build there. He has to listen tothose he spoke to regardingthis and the majority was in favor ofit. Nelson —M ade contact withthe administrator where Iron Gate is. There were some similarities to the concept. There were a lot ofdissimilarities overall. It is not in a main corridor. It is gearedto high end cars. There was the possibility ofovernight stays. Considers it a sea ofrooftops. She is againstthis. Eckert —Y ouknow where I am on this. It hasn't changed. Andrews —H as the same viewpoints ofeveryone, those in the audience as well. Would support it, but would make sure thatthe developer's agreementwould meet his standards, which are fairly high. To approve a conditional use permit to construct Luxury Condo Storage units on Parcels SU - 792 -1, 792-2, 792-3, & 792-4 with the following conditions; 1. Approval bythe Design Review Committee ofthe building elevations & site plan 2. Approval ofa stormwater plan bythe Village 3. The covenants are part ofthe conditional use permit 4. A developers agreement 5. There is an fire hydrants as required by fire codes to service the site 6. A fence aroundthe property 7. No outside storage 8. Meetthe requirements ofall other applicable ordinances, regulations, and reviewing agencies Second by Ward, motion failed 3- 3 Nay —E ckert, Nelson, VanRossum; 1 abstention. Motion byVanRossum to returnthe reins to PresidentNelson, second by Schneider, motion carried 7-0. 8) ADMINISTRATIVE ITEMS a) Video Presentation Outatime Media LLC and Creative Acts Productions LLC (Tyler Gollakner, Eric Lane and AlexVerstoppen) presented theirproposed work efforts relatedto the website video clips that they have been workingwith administrative staffto develop. The trustees would like the crewto make a finished product and bring it forward. Motion by Roddan to grant a maximum of $2,000 to Outatime Media LLC and Creative Acts Productions LLC to create a two minute video on live or play, second by Ward, motion carried 7-0. b) HSYSA Contract with the VOS The Village ofSuamico working in conjunction withthe Village ofHoward will be revisiting the establishment ofa contract that defines the responsibilities ofallparties, HSYSA, Village ofSuamico and Village ofHoward. This contract had been worked on by all parties in 2014, M Village Board Meeting Minutes, 06/04/2018 yethad not been formally signed offon by all parties. It is the intent to update the contract, fine tune it and get it approved by all three bodies. The contract will identify the certificates ofinsurance in place andthe format offinancial reportingthatwill be created and shared by all three entities. It is expected that the Administrators and Director ofAdministrative Services ofboth the Village ofSuamico and Village ofHoward will hammer out the details ofthe contract workingwith HSYSA and then bring back the final document to both the Village ofSuamico and the Village ofHoward Village Boards for approval along with the HSYSA Board ofDirectors. c) Ordinance 2018-07 Proposed Amendment to Chapter 4.19 Open Burning, First Reading StaffReport: Inthe past the building inspection and fire department have received numerous phone calls on what qualified as a bonfire, recreational fire, and open fire/controlled receptacle and the distances required for setbacks. To alleviate the confusion the revised code was simplified and brought upto what surrounding municipalities have in place. In summary, a recreational/bonfire must be 30 feet away and not exceed 3 feet in diameter and 2 feet in height. Any other fire than a recreational/bonfire would require a burning permit. Furthermore, itprovides the fire department authority to be reimbursed for costs associated for fire protection services ifanyperson violates this article. i.e. Burns a couch, tires, etc. in the woods and the fire department is called. First reading no action atthis time. d) Administrators Report i) Lineville Lighting Project —S tatus Report ii) Village ofSuamico Cemetery Committee —U pdate on Project WorkEfforts iii) Wetland Mitigation BankProject —U pdate iv) Fire Station #1 Programming Efforts —T houghts —U pdate v) Vickery Village Miscellaneous Project Update vi) Sunset Beach Improvements —E agle Scout Project Update 9) UTILITY & PUBLIC WORKS ITEMS a) 2017 Compliance Maintenance Annual Report, Resolution 18010 StaffReport: Annually the Village ofSuamico Sanitary Utility must complete a report to the Wisconsin Department ofNatural Resources. Viathis report, the Utility is graded by the DNR on operating and financial practices. It is required by the DNRthat this report be acknowledged bythe governing body in the form ofaresolution. A copy ofthe 2017 report has been provided for your review. You will notice that we receivedtop grades in both the financial management as well as system operations. Motion by VanRossum to approve Resolution 18010 with the provision that staffwill look into the gas consumption inconsistencies, second by Ward, motion carried 7-0. 10) DISCUSSION ON FUTURE AGENDA ITEM(S) ATVs onthe road. Reader Board bids. Village Board Meeting Minutes, 06/04/2018 11) CLOSED SESSION 19.85(1)( c) Considering employment, promotion, compensation or performance evaluation data ofanypublic employee over which the governmental body hasjurisdiction or exercises responsibility. a) Recreation Director Vacancy Motion byVanRossum to move into closed session per 19.85( 1)( c) to discuss the item listed above, secondby Ward, Roll Call Vote: Andrews Aye Eckert Aye Ward Aye Nelson Aye Roddan Aye Schneider Aye VanRossum Aye Motion carried 7-0. 12) RETURN TO OPEN SESSION Motion by Andrews to returnto open session, second byEckert, Roll Call Vote: VanRossum Aye Schneider Aye Roddan Aye Nelson Aye Ward Aye Eckert Aye Andrews Aye Motion carried 7-0. 13) POSSIBLE ACTION ON CLOSED SESSION ITEMS Nelson will advise Steve Kubacki ofRecreation Director position regarding posting forposition andNiklci Hilker part time hours andpay. 14) MEETING ADJOURNMENT Motion by Schneider to adjourn at 10:35 p.m., second by Ward, motion carried 7-0. Respectfully submitted, Melissa Hongisto, Deputy Clerk 6 Village Board Meeting Minutes, 06/04/2018 Memo To: Bonnie Swan, Village Clerk From: Marc Pisani Date: 6/5/18 Re: Operators Licenseapplications I have reviewed all available paperwork and completed a background check on the applications for an operator's licenses. Files accessed include Wisconsin Crime Information Bureau (CIB), Wisconsin Circuit Court Access (CCAP), and local files. I respectfully recommend thatthe Village Board approve these applications: Calista Kate Garbe Kim Marie Behnke Todd M Nehls Suzanne M Strickland Darryl John Gerondale Christine C LaFountain Katherine Lee Koby Tony Lee Kajune Aidan Norman Rafferty Susan Mary Knaus Vicky L Bocik Ifyou have any furtherquestions, please contact me. Sincerely, Marc Pisani, DEO I 1 VILLAGE OF SUAMICO - CASH REPORT TREASURER'S REPORT DATE ITEMS CREDIT DEBIT BALANCE 13,820,260,76 61112018 BALANCE General & UtilityReceipts 182,348.14 RoomTax TOTAL RECEIPTS A/P Checkswritten 457BpaymentACH 3,706.86 DirectDeposit PIR 78,433.62 941 Taxes 40,416.21 NSFChecks 267.10 BankFees- )gnsitSlIps 690,23 TOTALDISBURSEMENfS—,- 1,082,066.99 13,01L1,44.67 6131/2018 BALANCE 1,729.01 GeneralAcot TOTALINVESTMENTPOOL 401,729,01 R—UNTINGTON NATIONAL BANK Allcollateralized byAAAbonds CheckingAcct #3931 544,302.86 GeneralChecking . GeneralOperation Fund # 4134 3.430,264.82 Operatinq Funds__ TOTALHUNTINGTON BANK 4,974,567.68 613112018 FORTIFI BANK TaxCollection (9229) 1,910,468.97 W&S Investments (9222) 1,894,509.10 BridgeFund 164J46,30 StadiumTaxRefund (3982) 599,970.79 TOTALFORTIFI BANK 6,626,600.02 6/311-2016 HARRIS BANK Prime MoneyMarket (10867) 913,624.87 All Collateralized TOTALBMO HARRIS BANK 913,624.87 61-3-1126-18—GE- ETERYPERPETUALCARE CRU Savings (6561) NicoletNational BankCD 53,699.39 TOTAL CEMETERYPERPETUALCARE $ 99,797.34 ewuji6i—o BALANCE DIFFERENCE RATE LGIP 805178 SUB #1 VILLAGE 615,19 1. 810% HuntlngtonBanK Acct#4134 3,869.15 1.400% BM0Harris Bank Acct #10867 1, 140,90 1.481% 0.100% MarineCRUSavings NicoletNational BankCD 1, 600% P PARED BY DATE E REVIEWED BY cnonspumTnc\nonspumTn\ 2o1nTreasurer2'o1nTreasurer'ssReportReport