Keynote ’09 User Guide K Apple Inc. Other company and product names mentioned herein Copyright © 2011 Apple Inc. All rights reserved. are trademarks of their respective companies. Mention of third-party products is for informational purposes The Apple logo is a trademark of Apple Inc., registered only and constitutes neither an endorsement nor a in the U.S. and other countries. Use of the “keyboard” recommendation. Apple assumes no responsibility with Apple logo (Option-Shift-K) for commercial purposes regard to the performance or use of these products. without the prior written consent of Apple may constitute trademark infringement and unfair 019-2122 07/2011 competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com Apple, the Apple logo, Aperture, AppleWorks, ColorSync, Exposé, Finder, GarageBand, iBook, iDVD, iLife, iPhoto, iPod, iTunes, iWork, Keynote, Mac, MacBook, MacBook Air, Mac OS, Numbers, Pages, PowerBook, QuickTime, Safari, and Spotlight are trademarks of Apple Inc., registered in the U.S. and other countries. Apple Remote Desktop and iWeb are trademarks of Apple Inc. App Store and MobileMe are service marks of Apple Inc. Adobe and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Contents 11 Preface: Welcome to Keynote ’09 13 Chapter 1: Keynote Tools and Techniques 13 About Themes and Master Slides 16 The Keynote Window 17 Zooming In or Out 17 Changing Views 21 Jumping to a Particular Slide 21 The Toolbar 22 The Format Bar 23 The Inspector Window 24 The Media Browser 25 The Colors Window 26 The Fonts Window 27 Keyboard Shortcuts and Shortcut Menus 28 The Warnings Window 29 Chapter 2: Creating, Opening, and Saving a Keynote Presentation 29 About Creating or Opening a Document 29 Creating a New Keynote Presentation 30 Importing a Slideshow 30 Opening an Existing Keynote Document 31 About Saving Presentations 31 Saving a Presentation 33 Saving a Copy of a Presentation 33 Automatically Saving a Backup Version of a Presentation 34 Finding an Archived Version of a Presentation 36 Saving a Document as a Theme 36 Saving Search Terms for a Document 36 Locking a Presentation So It Can’t Be Edited 37 Undoing Changes 37 Password-Protecting Your Document 39 Closing a Document Without Quitting Keynote 3 40 Chapter 3: Creating and Managing Slides 40 About Adding, Deleting, and Organizing Slides 40 Adding Slides 42 Grouping Slides 42 Deleting Slides 42 Skipping Slides 43 Reordering Slides 43 Adding Slide Numbers 44 About Changing a Slide’s Theme, Master, or Layout 44 Changing a Slide’s Theme 45 Applying a New Master to a Slide 45 Customizing an Individual Slide’s Layout 46 Making the Same Change on Multiple Slides 47 Commenting on Slides 49 Chapter 4: Working with Text 49 Selecting Text 50 Deleting, Copying, and Pasting Text 50 Formatting Text Size and Appearance 50 Making Text Bold, Italic, or Underlined 51 Adding Shadow to Text 51 Adding a Strikethrough to Text 52 Creating Outlined Text 52 Changing Text Size 54 Making Text Subscript or Superscript 54 Changing Text Capitalization 55 Changing Fonts 55 Changing Text Color 56 Using Advanced Typography Features 57 Typing Special Characters and Symbols 58 Using Smart Quotes 58 Adding Accent Marks 58 Viewing Keyboard Layouts for Other Languages 59 Inserting a Nonbreaking Space 59 Adjusting Font Smoothing 60 Formatting Text Bullets and Numbering 61 About Free Text Boxes and Text in Shapes 61 Adding a Free Text Box 62 Putting Text Inside a Shape 63 Setting Text Alignment and Spacing 64 Aligning Text Horizontally 64 Aligning Text Vertically 65 Adjusting Spacing Within Text Box Borders 4 Contents 65 Setting the Spacing Between Lines of Text 66 Setting the Spacing Before or After a Paragraph 67 Adjusting the Spacing Between Characters 67 Aligning Text with Tab Stops and Paragraph Indentation 69 Presenting Text in Columns 70 Checking Your Slides for Textual Errors 70 Checking for Misspelled Words 71 Automatically Substituting Text 72 Finding and Replacing Text 73 Chapter 5: Working with Images, Shapes, and Other Objects 73 Importing Images 75 Automatically Reducing Images to Fit Your Slides 75 Replacing Theme Images with Your Own Media 76 Masking (Cropping) Images 78 Removing the Background or Unwanted Elements from an Image 79 Changing an Image’s Brightness, Contrast, and Other Settings 81 About Creating Shapes 81 Adding a Predrawn Shape 81 Adding a Custom Shape 82 Making Shapes Editable 87 About Manipulating, Arranging, and Changing the Look of Objects 87 Selecting Multiple Objects 88 Copying or Duplicating Objects 88 Deleting Objects 88 Moving Objects and Positioning Them on the Slide Canvas 94 Modifying Object Size, Orientation, Outline, and More 100 Filling Objects with Colors or Images 103 Copying an Object’s Style to Another Object 104 Working with MathType 105 Chapter 6: Adding Sound and Movies 105 Sound and Movie Types That Play in Keynote 106 About Adding Audio to Your Slideshow 106 Adding Sound to an Individual Slide 106 Adding a Soundtrack to a Slideshow 107 Recording a Voiceover Narration 109 Placing a Movie on a Slide 109 Placing a Picture Frame Around a Movie 110 Adjusting Media Playback Settings 111 Reducing the Size of Media Files Contents 5 112 Chapter 7: Using Motion in Slideshows 113 Adding Transitions Between Slides 114 Tips for Creating a Magic Move Transition 115 Tips for Creating a Transition Using Text Effects 115 Tips for Creating a Transition Using Object Effects 115 About Animating Slides with Object Builds 116 Moving Objects on or off Slides Using Builds 117 About Animating Objects on Slides (Action Builds) 121 Building a Series of Images on a Single Slide (Smart Builds) 124 Reordering Object Builds 124 Automating Object Builds 125 About Animating Bulleted Text, Tables, and Charts 128 Creating Movie Builds 128 Copying or Removing Object Builds 130 Chapter 8: Using Hyperlinks in a Presentation 130 About Hyperlinks 130 About Making an Object into a Hyperlink 134 Creating Hyperlinks-Only Presentations 134 Underlining Hyperlink Text 135 Chapter 9: Creating Charts from Data 135 About Charts 138 Adding a New Chart and Entering Your Data 140 Changing a Chart from One Type to Another 140 Editing Data in an Existing Chart 141 Formatting Charts 142 Placing and Formatting a Chart’s Title and Legend 142 Resizing or Rotating a Chart 143 Formatting Chart Axes 146 Formatting the Elements in a Chart’s Data Series 148 Showing Error Bars in Charts 149 Showing Trendlines in Charts 150 Formatting the Text of Chart Titles, Labels, and Legends 150 Customizing the Look of Pie Charts 154 Setting Shadows, Spacing, and Series Names on Bar and Column Charts 155 Customizing Data Point Symbols and Lines in Line Charts 155 Showing Data Point Symbols in Area Charts 156 Using Scatter Charts 157 Customizing 2-Axis and Mixed Charts 157 Adjusting Scene Settings for 3D Charts 6 Contents 159 Chapter 10: Using Tables 159 Adding a Table 161 Adding Rows to a Table 161 Adding Columns to a Table 162 Deleting Table Rows and Columns 162 Resizing a Table 163 Typing Content into Table Cells 164 Selecting and Navigating Table Cells 165 Autofilling Table Cells 166 Editing Table Cell Contents 167 About Customizing the Look and Layout of Tables 167 Alternating Table Row Colors 168 Adding Table Header Rows or Header Columns 169 Adding Table Footer Rows 169 Merging Table Cells 170 Splitting Table Cells 171 Selecting and Moving Table Cell Borders 173 Filling Table Cells with Color or Images 173 About Using Tables to Sort and Process Data 174 Working with Numbers in Table Cells 174 Sorting Data in Table Cells 175 Using Conditional Formatting to Monitor Table Cell Values 178 Formatting Table Cell Values for Display 179 Applying the Automatic Format to Table Cells 180 Applying a Number Format to Table Cells 181 Applying a Currency Format to Table Cells 181 Applying a Percentage Format to Table Cells 182 Applying a Date and Time Format to Table Cells 182 Applying a Duration Format to Table Cells 183 Applying the Fraction Format to Table Cells 183 Applying a Numeral System Format to Table Cells 184 Applying the Scientific Format to Table Cells 184 Applying the Text Format to Table Cells 184 Using Your Own Formats for Displaying Values in Table Cells Contents 7 200 Chapter 11: Viewing, Printing, and Exporting Your Slideshow 200 About Different Ways to Present Slideshows 200 Creating Self-Playing Presentations 201 Setting Slideshow Playback Options 202 About Rehearsing and Viewing Presentations 202 Adding Presenter Notes 203 Setting the Slide Size 203 Rehearsing Your Presentation 204 Viewing a Presentation on Your Computer’s Display 204 Viewing a Presentation on an External Display or Projector 207 About Controlling Presentations 208 Customizing the Presenter Display 210 Controlling a Presentation with the Keyboard 213 Playing Movies 213 Showing the Pointer During a Presentation 213 Using an Apple Remote 214 Using Keynote Remote 215 Using Other Applications During a Presentation 215 Printing Your Slides 217 About Exporting a Slideshow to Other Formats 217 Saving a Presentation in iWork ’08 Format 217 Sharing a Presentation Across Platforms 222 About Sending a Presentation to iLife Applications 225 Viewing a Slideshow in iChat Theater 226 Sending Your Keynote Document Directly to Mail 226 Sending Your Keynote Presentation to iWork.com public beta 230 Chapter 12: Designing Your Own Master Slides and Themes 230 Designing Master Slides and Themes 231 Using Master Slide Tools 232 Previewing Master Slides 232 About Selecting Master Slides to Customize 232 Duplicating a Master Slide 233 Importing a Slide or Master Slide 233 Creating a Completely Original Master Slide 233 About Customizing Master Slide Layouts 234 Defining Text Placeholders 234 Defining Media Placeholders 235 Defining Object Placeholders 235 Creating Background Elements on Master Slides 236 Adding Alignment Guides to Master Slides 236 Defining Default Attributes of Text and Objects 236 Defining Default Attributes of Text Boxes and Shapes 8 Contents 237 Defining Default Attributes of Imported Images 237 Defining Default Attributes of Tables 238 Defining Default Attributes of Charts 239 Defining Default Transitions 239 Creating Builds on Master Slides 240 About Custom Themes 240 Saving a Custom Theme 240 Creating a Theme from Scratch 241 Restoring Original Theme Attributes 242 Index Contents 9