KANSAS MOTOR VEHICLE ACCIDENT REPORT CODING MANUAL May 2014 Versio n 1.0 RESOURCES: • Email [email protected] • Twitter Follow us on https://twitter.com/#!/KDOTCrashInfo • Facebook Friend Kdot CrashInfo at www.facebook.com • Phone 785.296.0456, 785.296.7789, 785.296.5169 • Addresses See page 3 • Stats/Ordering http://www.ksdot.org/lawinfo/ • Maps http://ksdot.maps.arcgis.com (Groups  Law Enforcement) Significant Coding Manual Changes Since Version 2012, 1.0 Adjustments ♦ Modified KDOT Address and web link – Page 3 ♦ New road name options for unnamed trafficways – Page 7 & 15 o Example 23 ♦ Correction concerning parked emergency vehicles – Page 9 ♦ Clarification on “working vehicle” coding – Page 10 ♦ Added web links for Mile Marker and Access Control maps – Pages 14 & 17 ♦ Replaced example for Accident Location 12, 13, and 14 – Page 23 ♦ Enhancement to Latitude/Longitude wording – Page 19 ♦ Correction to Special Event coding instructions – Page 36 ♦ Clarification on co-owners of vehicles – Page 55 ♦ Clarification on Expiration Year – Page 55 ♦ Reminder concerning Vehicle Damage – Page 59 ♦ Clarification on Vehicle Sequence of Events coding – Page 60 ♦ Changed the examples to reflect the back of the 852 form – Page 62 ♦ Removed an incorrect legally parked vehicle exclusion – Page 40 ♦ Correction to Unusual Coding Situation: Cargo/debris – Page 93 ♦ Added Work Zone Category to the definitions section – Page 81 ♦ Report Examples: reviewed all for clarity, coding, correction – Page 96 ♦ Example 5: Added an illegally parked vehicle ♦ Example 23: New Parking Lot coding scenarios ♦ Quick Reference Check List – Outside Back Cover Note: There are a few other minor wording adjustments not listed above. TABLE OF CONTENTS SIGNIFICANT CODING MANUAL CHANGES SINCE VERSION 2012, 1.0 ......................... INTRODUCTION .......................................................................................................................... 1 ORGANIZATION OF THE ACCIDENT FORMS: ............................................................................................ 2 STATE-REPORTABLE ACCIDENTS ............................................................................................................. 2 AUTHORITIES AND REQUIREMENTS ....................................................................................................... 2 LAW ENFORCEMENT FORMS ORDERING ............................................................................. 3 ACCIDENT REPORTING QUALIFICATION, STANDARDS, & SPECIAL NOTES ............ 4 BASIC TERMS AND QUALIFICATIONS .................................................................................. 6 GENERAL INFORMATION AND INSTRUCTIONS ................................................................ 8 SPECIAL NOTES ON TRAFFIC UNITS .......................................................................................................... 9 SPECIAL NOTES ON PARKED VEHICLES ..................................................................................................... 9 SPECIAL NOTES ON WORKING VEHICLES ................................................................................................. 10 SPECIAL NOTES ON TRAINS .................................................................................................................... 10 SPECIAL NOTES ON PEDESTRIANS (PEDS) ................................................................................................ 11 ACCIDENTS REQUIRING ADDITIONAL 850B FORMS .................................................................................. 11 ACCIDENT LEVEL CODING ..................................................................................................... 12 BACK SIDE OF THE 850A ....................................................................................................... 36 TRAFFIC UNIT INFORMATION ............................................................................................. 38 DRIVER INFORMATION .......................................................................................................... 41 PASSENGER INFORMATION .................................................................................................. 52 VEHICLE INFORMATION ........................................................................................................ 55 ACCIDENT NARRATIVE FORM .............................................................................................. 61 COMMERCIAL MOTOR VEHICLES ........................................................................................ 62 ADDITIONAL PASSENGERS & PEDESTRIANS .................................................................. 72 DEFINITIONS / CLARIFICATIONS ........................................................................................ 74 ACCIDENT PHOTOGRAPHS ................................................................................................... 82 COUNTY ABBREVIATIONS .................................................................................................... 86 STATE ABBREVIATIONS ......................................................................................................... 87 INTERNATIONAL ABBREVIATIONS .................................................................................... 87 NCIC CODES FOR COMMON AUTOMOBILE MAKES ........................................................ 88 KDOT DISTRICT MAP .............................................................................................................. 89 INSURANCE VERIFICATION INFORMATION ........................................................... 90 DC-66 FORM REPORTING REQUIREMENTS ..................................................................... 91 ACCIDENT CODING EXAMPLES ............................................................................................ 92 UNUSUAL ACCIDENT CODING SITUATIONS ............................................................................................ 93 INTRODUCTION This manual provides detailed instructions for completing each of the following motor vehicle traffic accident report forms for the State of Kansas: Motor Vehicle Accident Report (850A), Occupants & Vehicles (850B), Narrative Report (851), Heavy Vehicle & Hazmat Supplement (852), and the Passengers & Pedestrians (854) forms. These forms are to be used for all state-reportable accidents. In addition, they can be used for non-state-reportable accidents per agency policy. The initiation of the 2009 forms revision stems from a Kansas Traffic Records Assessment conducted by the federal government in 2005. The recommendations to Kansas emphasized data sharing between local, state, and federal systems. In order to facilitate this outcome, state databases and forms were retooled. All of the content and the general layout of the forms were determined jointly by a special committee representing agencies interested in and affected by accident reporting. The following organizations participated: Chiefs of Police Representative Kansas Department of Transportation Sheriffs Association Representative Kansas Highway Patrol Emporia Police Department Kansas Bureau of Investigation Osage City Police Department Kansas Insurance Commission Kansas City Police Department Kansas Seat Belt Education Office Overland Park Police Department Kansas Health and Environment Hutchinson Police Department Kansas Board of Healing Arts Garden City Police Department Kansas Attorney General’s Office Salina Police Department Mid-American Research Council Wichita Police Department DCCCA Ford County Sheriff Kansas Law Enforcement Training Center Reno County Sheriff Federal Highway Administration Saline County Sheriff FARS – NHTSA Kansas Department of Revenue Advice and consultation were also provided by individuals and organizations not able to attend or serve as working committee members but able to offer valuable comments and suggestions helpful to the success of the revision process. Some codes used for various data elements on the forms are not listed in this manual, as they are illustrated on the forms themselves. This accident reporting forms revision is a step toward becoming more compliant with federal guidelines. Not every federal coding difference was incorporated. A measure of reasonableness and relevance was used to determine a compromise. Resources: • The Manual on Classification of Motor Vehicle Traffic Accidents, Standard D16.1-2007 (7th Edition) of the American National Standards Institute (ANSI), published by the National Safety Council, www.nsc.org (National Safety Council). • The Data Dictionary for the American Motorists Data Base Standard, ANSI D20 published by the American Association of Motor Vehicle Administrators, http://www.aamva.org/. 1 Organization of the Accident Forms: • 850A – Accident Level information  One per accident (no people or vehicles) • 850B – Drivers, Passengers, and Vehicles  Can have more than one per accident • 851 – Narrative only  Witness statements / Officer documentation • 852 – Truck / Bus / HazMat Supplement  Use as required • 854 – Occupant or Pedestrian Supplement  Use as required • 855 – Code Sheet  Reference listing The back of the Motor Vehicle Accident Report (850A) form provides a large collision diagram area. The Narrative Report (851) form provides two full pages for the officer's complete description of the accident and any additional notes that might be relevant. When used, the Narrative report (851) form must be submitted to the State. The data for the Heavy Vehicle & Hazmat Supplement (852) incorporates recommendations of the FMCSA and requirements for the federal Commercial Motor Vehicle (CMV) database: SafetyNet. The 852 is mandatory if the federal reportability requirements are met (See page 62 or the back of the form). There are two versions of the accident forms: 1) Paper and 2) electronic. A mixture of both is reflected in this manual. Notes: The state accident forms are considered “open records” and should not contain information restricted by other laws such as criminal/illegal details. If Social Security Numbers (SSN) are recorded, they must be redacted (blocked) upon release to the public. Do not record an SSN in the Driver’s License field. Further, do not watermark or stamp records to be sent to KDOT. STATE-REPORTABLE ACCIDENTS By law, any accident occurring on or involving a public roadway (including parking lot trafficways) which results in death or injury to a person or total property damage of $1,000 or more (estimated professional replacement) must be reported to KDOT within 10 days of the investigation on state approved forms. No provision exists for documenting and submitting state-reportable accidents on abbreviated, non-state forms for any reason like weather, simple accidents, etc. Non-reportable accidents not involving a public trafficway can be documented on the state forms if desired, but are not reportable to the KDOT. One exception to this is fatal accidents occurring on private property. These reports must be submitted to the KDOT to satisfy Federal requirements. A fatal accident is one that causes death of one or more persons either at the time of the accident, or within a 30 days of the time and date of the accident. If a person dies of a medical condition and not as a result of the accident, record their injury severity according to the accident repercussions. Example: Driver has a heart attack at low speed causing little damage, but dies. Criteria Code Marked Reportable Fatal only (‘F’) Yes Injury only (‘I’) Yes PDO >= $1,000 only (‘PO’) Yes PDO < $1,000 only (‘PU’) No Fatal & Private Property Yes (federal need) All other Private Property combinations No AUTHORITIES AND REQUIREMENTS Accident reporting requirements are established by Kansas statute and sections are shown below. Article 16.--UNIFORM ACT REGULATING TRAFFIC; ACCIDENTS AND ACCIDENT REPORTS 8-1601. Application of sections in article 16. The provisions of this article shall apply upon highways and elsewhere throughout the state. History: L. 1974, ch. 33, § 8-1601; July 1. Other relevant sections are 8- 1602, 8-1603, 8-1604, 8-1605, 8-1611, 8-1612, and 8-1613. Chapter 14 has relevance for definitions. 2 LAW ENFORCEMENT FORMS ORDERING WHERE TO SEND COMPLETED ACCIDENT FORMS Accident Data Manager Bureau of Transportation Planning Kansas Department of Transportation 700 SW Harrison, 2nd Floor Topeka, Kansas 66603-3754 WHERE TO REQUEST BLANK ACCIDENT FORMS AND CODING MANUALS Blank forms may be ordered from our website: http://www.ksdot.org/lawinfo/ WHERE TO OBTAIN ANSWERS TO QUESTIONS and ACCIDENT STATISTICS For answers to questions on accident coding and interpretation or seeking accident statistics, call one of the following telephone numbers, or use the email address below: Phone numbers: (785) 296-0456, …5169, …7789 E-mail address: [email protected]. Web address: http://www.ksdot.org/burtransplan/prodinfo/accista.asp INSURANCE REPORTING – DC-66 Form (pg. 90-91) By law, the Kansas Department of Revenue (KDOR) requires a DC-66 form to be submitted for verification of automobile insurance coverage. However, this form is only mandatory in specific situations. The reporting officer is afforded some discretion regarding traffic stops and vehicle accidents. Please complete and forward the DC-66 form in the manner described on page 90 of this manual reflecting detailed scenarios. Additional entry of insurance information on the 850B accident report form is helpful and encouraged. WHERE TO OBTAIN DC-66 AND OTHER ‘Driver Control’ FORMS DC-66 and other Driver Control forms may be obtained only from the Kansas Department of Revenue at the address shown on the form or by calling (785) 296-3671. KDOT does not stock these forms. Please note that the DC-66 form must submitted to: Driver Control Bureau, Docking State Office Bldg, P.O. Box 12021, Topeka, KS 66612-2021 WHERE TO OBTAIN KBI FORMS 1) Kansas Standard Offense Report (KSOR) 2) Kansas Standard Arrest Report (KSAR) 3) Kansas Supplemental Homicide Report 4) Kansas Juvenile and Adult Disposition Reports 5) Law Enforcement Officers Killed or Assaulted Report (LEOKA) Write to: Kansas Bureau of Investigation (KBI) 1620 SW Tyler Street Topeka, KS 66612-1800 Or call: (785) 296-8200 3 ACCIDENT REPORTING QUALIFICATION, STANDARDS, & SPECIAL NOTES ACCIDENT QUALIFICATION The definition of an accident is "an unstabilized situation which includes at least one harmful event." The ANSI D16.1 Manual on Classification of Motor Vehicle Traffic Accidents asks eight questions and each must be answered "YES" for an incident to be classified as a state-reportable motor vehicle traffic accident. (Skip question #7 if no train is involved.) 1. Did the incident include loss in the form of damage or at least one injury? 2. Was the injury or damage unintentional and not a direct result of a cataclysm? 3. Did the incident involve at least one motor vehicle? 4. Did the incident involve at least one motor vehicle in-transport? 5. Was the incident an unstabilized situation? Unstabilized Situation: An unstabilized situation is a set of events not under human control. It originates when control is lost and terminates when control is regained or, in the absence of persons who are able to regain control, when all persons and property are at rest. In cases of multiple events, determination for documenting one or more accidents is based upon whether the events are continuous or whether there is time between unstabilized situations. 6. Did the unstabilized situation originate on or involve a public trafficway or did injury or damage occur on a trafficway? 7. If the incident involved a railway train in-transport, did a motor vehicle in-transport become involved prior to the train being involved in other property damage or injury (i.e. derailment)? 8. Did the incident exclude aircraft or watercraft in-transport? Trafficway: A trafficway is any land way open to the public as a matter of right or custom for moving persons or property from one place to another. A trafficway resembling public streets, county roads, and highways reach from property line to property line including any shoulders, ditches, sidewalks, and additional right-of-way (page 6). Trafficway Inclusions: — Areas with guarded or gated entrances, such as military posts or private residential developments, are considered trafficways if the guards or gates customarily admit public traffic — Privately constructed and/or maintained roads open to the public for moving persons or property for transportation purposes — Local roads in a residential development, which are open to the public Examples: * Land ways within a gated community when the gates are open to the public * Circulating system of roadways in the land way of a shopping center or shopping mall which provides public access to the parking lots * A road providing public access from the trafficway to the parking lot of a major store * Roads with unrestricted access in a private retirement community Trafficway Exclusions: — Roads in a gated community only open to the residents and guests — Parking spaces and parking aisles. (See pg. 7) — Closed lanes or roadways due to construction Examples: — Driveway to a residence or business including most gas station lots — Military base or gated community with restricted access — Parking aisles providing entry to parking spaces or stalls 4 ACCIDENT QUALIFICATION: The following events do NOT qualify as state-reportable motor vehicle accident: 1) Any possible injury or damage involving a motor vehicle in-transport on a trafficway if the event was deliberately intended, such as suicide, self-inflicted injury, homicide, assault, legal intervention, a domestic violence occurrence, or intent to do harm to self or others. Legal Intervention: Legal intervention is a category of deliberate intent in which the person who acts or refrains from acting is a law-enforcing agent or other official. Examples: • If a lawbreaker crashes either intentionally or unintentionally into a road block set up by police to stop him, the crash is considered a result of legal intervention. • If a police car is intentionally driven into another vehicle, the crash is considered to result from legal intervention. • If tire deflation devices are used (spike strips), and the pursued vehicle crashes near the area of deflation as a result, the accident is considered legal intervention. Exclusions: • If the fleeing driver willfully continues driving on deflated tires and subsequently crashes later, the accident is not considered legal intervention and is reportable. • If a driver other than the lawbreaker crashes into the road block, the crash is not considered to be a result of legal intervention. • If a lawbreaker being pursued by the police loses control of his vehicle and crashes, the crash is not considered legal intervention and is reportable. • If during the course of the pursuit, the police vehicle strikes a vehicle other than the subject of the pursuit, a non-motorist, or property, then that harmful event is not legal intervention. 2) A motor vehicle in-transport running off the road and returning (or coming to a stop off the road) without injury or damage to the vehicle or real property in its path. 3) Injury from live electric wires after an accident ends when a vehicle occupant would have been safe otherwise 4) Events initiated by and/or loss resulting from cataclysm, such as motor vehicle damage resulting from lightning, excessive wind (above 73 mph), downburst, tornado, landslide, flood or earthquake. (ANSI D-16.1 – 2.4.5) 5) A train collision involving only a pedestrian whether at an at-grade crossing or not. Note: The state forms can be used for non-state-reportable accidents per agency policy. 5 BASIC TERMS AND QUALIFICATIONS Many of the following definitions and explanations are taken verbatim from the ANSI D16.1-2007 Manual on Classification of Motor Vehicle Traffic Accidents. MOTOR VEHICLE To be considered a state-reportable accident, a motor vehicle “IN- TRANSPORT” must be involved in the accident. "IN-TRANSPORT" means that the motor vehicle, a motorized device being used for transportation, is in motion, is ready for motion (such as stopped for a traffic light or stopped before turning), or is improperly stopped where traffic is intended to move (illegally parked, disabled, or abandoned in the roadway). "IN-TRANSPORT" does not include vehicles such as legally parked vehicles or those parked off the roadway. In this manual, "motor vehicle" means "motor vehicle in-transport." TRAFFIC "Transport" and "traffic" are associated with the road locations where motor vehicles are intended to travel. The unstabilized event must be initiated on, occur on, or involve a public trafficway. ROADWAY A roadway is that part of a road which is intended for travel (driving lanes). The “Road” includes both the driving lanes and shoulders (if any). And a “Trafficway” includes the road, roadway, and land out to the “Property Line” (public right-of-way). TRAFFICWAY A trafficway is any land way open to the public as a matter of right or custom for moving persons or property from one place to another without regard to ownership. A trafficway resembling public streets, county roads, and highways reach from property line to property line including any shoulders, ditches, sidewalks, and additional right-of-way. This includes “gated” communities, trailer parks, and like roads which customarily admit public traffic. Defining a reportable trafficway is based more the use of the road versus who owns the road. The diagram on the next page illustrates the difference between public roadways or trafficways and private property portions of a parking lot as defined by the National Safety Council. 6