IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 3, 2012 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Robert A. Francis, Commissioner Dick Works, Commissioner Gary G. McIntosh and Sherrie L. Riebel, County Clerk. Bob Johnson, Iola Register representative, was present to observe the meeting. Commissioners corrected and approved the minutes of the December 20 &30, 2011, meetings. Sherrie discussed a new law effective as of January 2012 that requires Scrap Metal Dealers to apply for a permit. Discussion followed. The permit is good for ten years. Commissioners reviewed Resolution 201201 providing for registration of scrap metal dealers and the collection of fees. Resolution No. 201201 A RESOLUTION PROVIDING FOR THE REGISTRATION OF SCRAP METAL DEALERS AND THE COLLECTION OF REGISTRATION FEES AS REQUIRED UNDER THE PROVISIONS OF K.S.A.50-6,109 et. seq. WHEREAS, K.S.A. 50-6,109 et. seq. as amended by HB 2312 requires every business with a location in Allen County which is not otherwise in an incorporated city and which meets the definition of a “scrap metal dealer” as set forth in K.S.A. 50-6,109 to first register each business location with the Board of County Commissioners; and WHEREAS, the registration application for each business location within the county must be accompanied by a registration fee as provided by law. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ALLEN COUNTY, KANSAS that a Scrap Metal Dealer's registration application accompanied by an application fee of $400.00 shall be required for each business location where any regulated scrap metal is purchased. The registration approved and issued by the Board of County Commissioners shall be for a term of 10 years unless the registration is earlier suspended or terminated due to unlawful acts on the part of the registrant. BE IT FURTHER RESOLVED that a renewal application fee of $50.00 shall accompany each application for the renewal of the registration for each business location where any regulated scrap metal is purchased. BE IT FURTHER RESOLVED that all such applications for registration or renewal of registration shall be filed in the office of the Allen County Clerk and brought before the Board of County Commissioners at its next regular meeting for consideration as required by law and all fees shall be disbursed by the County Clerk to the General Fund of Allen County, Kansas. BE IT FURTHER RESOLVED that this resolution shall take effect upon its publication in the official county newspaper. IT IS SO RESOLVED this 3rd day of January 2012 Commissioner Works moved to approve Resolution 201201. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioners reviewed Resolution 201202. RESOLUTION NUMBER 201202 A RESOLUTION EXEMPTING ALLEN COUNTY, KANSAS FROM THE PROVISIONS OF K.S.A. 75-1117 (SUPP. 1978), 75-1120 (SUPP. 1982), 75-1121 (SUPP. 1988), AND 75-122 (SUPP. 1983) SO AS NOT TO REQUIRE ALLEN COUNTY, KANSAS TO MAINTAIN FIXED ASSET RECORDS AND OBSERVE FIXED ASSET ACCOUNTING PRACTICES. BE IT RESOLVED BY THE GOVERNING BODY OF ALLEN COUNTY, KANSAS: WHEREAS, Allen County, Kansas has determined that the financial statements and financial reports for the year ending December 31, 2012, to be prepared in conformity with the requirements of K.S.A. 75-1120(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to Allen County, Kansas or the members of the general public of Allen County, Kansas; and WHEREAS, there are no revenue bond ordinances or other ordinances or resolution of said municipality which require financial statements and financial reports to be prepared in conformity with said act for the year ending December 31, 2012; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Allen County, Kansas, in regular meeting duly assembled this 3rd day of January 2012, that the said Board of County Commissioners requests the Director of Accounts and Reports to waive the requirements of said law as they apply to Allen County, Kansas for the year ending December 31, 2012. BE IT FURTHER RESOLVED that the said Board of County Commissioners shall cause its financial statements and financial reports of the said municipality to be prepared on the bases of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this state. Commissioner Works moved to approve Resolution 201202. Commissioner McIntosh seconded, motion passed 3-0-0. Ray Shannon, Allen County Animal Rescue Foundation (ACARF) representative, reminded the commission ACARF was formed in 1995 by private citizens with a goal to build and operate a shelter for abused, strayed or abandoned animals in Allen County. Building cost estimates were solicited and fund-raising begun. They found the annual increase in funds gained a little over the annual increase in cost. In 2008, a private donor offered $60,000 on the condition the shelter be started and reach a point of substantial completion before this fund would be released. They are a 501(c)(3) and received their public charity status confirmation in 2002. Their accumulated funds were not sufficient to complete the installation and a loan was arranged through Community National Bank. The shelter opened in early July 2010. A non-salaried board of director is appointed annually. Ray requested $50,000 for aid to continue and expand operations. He stated at current rates they project a need for an additional $4,000 a month to maintain a quality operation. They are working to cover this operating loss with grant money and expanded fund raising. He mentioned hundreds of Allen County citizens have been involved in supporting the shelter through fundraisers and donating thousands of dollars of personal funds to make adoption possible for more families. He allowed those donors could only do so much. The shelter consistently runs 50 to 55 each of cats and dogs. They do not euthanize to provide room for new animals. Discussion followed. Commissioners stated they would take the request under consideration. Bill King, Public Works Director, mentioned that next week they will be discussing and choosing an engineer for Allen County Airport environmental study project. Bill reported there is a 120’ radial stacker located in Neosho County that he is going to view. Discussion followed on the benefits of a longer stacker for the Allen County crusher in the quarry. Commissioners authorized Bill to spend up to $20,000 if it looked sufficient. Bill approached the discussion of raises. He stated we have employees that handle millions of dollars and drive half-million-dollar equipment. Chairman Francis stated he would like the commission to consider a 3.6% COLA for every employee and .25 cents raise to be based on merit according to department heads. He stated he was proud of the support the employees have had in being patient since they had not received raises for three years. Commissioner McIntosh and Commissioner Works will come up with some options on raises. Together they will review the different options. Commissioners stated they want to see where the County Funds are after January 5th’s payout. No action was taken at this time. Alan Weber, Allen County Counselor, updated commission on the hospital. Thomas R. Williams, Allen County Sheriff, and Harry Lee, Jr., citizen, joined to observe the meeting. Alan discussed the proposed EMS Citizens Review Committee. Commissioners requested Alan to work on instruction for the proposed committee for guidance. Currently the agreement is three individuals are to be appointed by the City of Iola and three from Allen County. Sheriff Williams suggested they involve more of the county and other cities within Allen County. Commissioners requested Chairman Francis visit with Bill Shirley, City of Iola Mayor, concerning the size of the proposed committee. Commissioners discussed appointments to an ambulance committee. Sheriff Williams and Mr. Lee left the meeting. Jason Nelson, Allen County EMS Director, presented bids for an ambulance. Bids were received from American Response Vehicles for a brand new 2011 AEV TRAUMAHAWK TYPE III for $141,546 with delivery 120 to 150 days or a demonstrator 2011 AEV TRAUMAHAWK TYPE III for $136,458 with delivery within 30 days; Emergency Services Supply for a 2011 Osage #2168 Type I for $137,550 with a delivery date of 150 – 180 days; and Rocky Mountain Emergency Vehicles for a 167” Superliner Type III for $146,505 with a delivery date of 150 –180 days. Jason stated American Response Vehicles offered to give a trade-in but he would like to keep all the ambulances to have in rotation for when one goes on a transfer. Commissioner McIntosh moved to purchase the demonstrator ambulance from American Response Vehicle for $136,458. Commissioner Works seconded, motion passed 3-0-0. Commissioners approved the following documents: a. Payroll changes With no further business to come before the board, the meeting was adjourned until January 10, 2012, at 8:30 a.m. in the Commission room of the courthouse. ______________________________________ ______________________________________ Robert A. Francis, Chairperson Dick Works, Commissioner ______________________________________ ______________________________________ Sherrie L. Riebel, County Clerk Gary G. McIntosh, Commissioner IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 10, 2012 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Robert A. Francis, Commissioner Dick Works, Commissioner Gary G. McIntosh and Sherrie L. Riebel, County Clerk. Bob Johnson, Iola Register representative, and Cliff Ralstin, Humboldt Union, was present to observe the meeting. Commissioners corrected and approved the minutes of the January 3, 2012, meeting. Commissioner Francis moved to appoint Dick Works as Chairman. Commissioner McIntosh seconded, motion passed 3-0-0. Ron Holman, Allen County House and Grounds Director, requested to start work in the Probation Office. Commissioners approved Ron to continue if the bids will remain the same. Ron requested to purchase a new computer. His is four years old and maintains the heat and cooling in the courthouse. Discussion followed. Commissioners approved Ron to visit with Advantage Computer to purchase. Bob Johnson reported Bill Shirley, City of Iola Mayor, appointed Mike Russell, Bill Maness and John McRae to serve on the proposed ambulance committee. Discussion followed. Commissioners discussed and decline to appoint anyone at this time. Sherrie requested to close 4800 Street, north of the cemetery towards the county line on behalf of Loren Lance. Commissioners approved to proceed with the closing. Sherrie discussed a request from Mike Kellar, Hardman Health. Commissioner McIntosh moved to reappoint David L. Ensminger to serve as the non-lawyer member to the Thirty-First District Judicial Nominating Commission from March 5, 2012 to March 7, 2016. Commissioner Francis seconded, motion passed 3-0-0. Commissioner McIntosh moved to re-nominate Bob Wulf and Mark Boyd to serve on the Allen County Hospital Community Advisory Board. Commissioner Francis seconded, motion passed 3- 0-0. Commissioner Francis moved to reappoint Ken Gilpin, Tom Nevans and Neal Barclay to Allen County Revolving Loan Committee. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Ed Miller to serve on the SEK Mental Health Board from January 1, 2012 to December 31, 2013. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Andy Dunlap and Commissioner Dick Works as his alternate to the Regional Planning Revolving Loan Committee. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Francis moved to appoint Carl Slaugh to serve on the Regional Planning Commission. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Works moved to reappoint Gary McIntosh to Resource, Conservation and Development Committee. Commissioner Francis seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Beverly Middleton and Sandra Hilldinger to the Southeast Kansas Area Agency on Aging Board. Commissioner Works seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Commissioner Gary McIntosh and Bill King, alternate, to the Southeast Kansas Solid Waste Operating Authority and Operating Authority Board of Directors. Commissioner Works seconded, motion passed 3-0-0. Chairman Francis moved to reappoint Dick Works to the Executive Committee of the Southeast Kansas Regional Planning Commission. Commissioner McIntosh seconded, motion passed 3-0- 0. Commissioner Francis moved to reappoint Ronald D. Moore to serve on the Public Building Commission from January 2012 to February 2015. Commissioner McIntosh seconded, motion passed 3-0-0. Bill King, Public Works Director, and Mitch Garner, Allen County Regional Airport, discussed the engineer for the next step of the airport project. He presented Evaluate Consultants by Selection Committee with the engineers that responded. They are Airport Development Group and Allgeier, Martin & Associates. Bill reported Burns & McDonnell, Garver, LLC, HNTB and Lochner all declined to bid. Discussion followed. Airport Development Group and Allgeier, Martin & Associates will both be passed to the Negotiating Committee (who is the commission). Bill presented the commission with ranking consultants form to show which consultant would best fit the job. Discussion followed. Each commissioner filled out an assessment form. Bill presented bids for a new wire/stick welder. Bids were received from Iola Auto Parts for a Miller XMT-350 for $5,990.40 and Denison, Inc. for Miller XMT-350 for $6,125.00. Discussion followed. Commissioner Francis moved to purchase from Iola Auto Parts. Commissioner McIntosh seconded, motion passed 3-0-0. Bill reported they are moving the radial stacker from Neosho County to Allen County Regional Subtitle D landfill quarry. Discussion followed. Sandra Drake, Allen County Appraiser, presented a contract with R&S Digital for $5,147.00 for website and map maintenance. Discussion followed. No action was taken at this time. Sandra discussed computers. Advantage Computer bid $1,300, Provantage for $1,018 without software, Advantage Computers will drop the cost from $1,400 to $1,300 for three PC’s. Discussion followed on Ron’s need for a computer as well. Commissioner Francis moved to purchase four computers (one for appraiser’s office, two for the clerk’s office and one for House and Grounds Department). Commissioner McIntosh seconded, motion passed 3-0-0. Sandra discussed a letter she received from Van Diest Supply Company disputing their taxes. Sandra responded to the Van Diest letter and shared that with commissioners. Discussion followed. Angie Murphy, 911 Director, discussed getting uniform shirts. She requested to purchase the shirts not to exceed $1300 to $1500; this would be for approximately 45 shirts. Commissioner Francis moved to authorize the purchase. Commissioner McIntosh seconded, motion passed 3-0-0. They wear the shirts when they make speeches, go to the schools and etc. Angie reported she is still down one employee to be fully staffed. Discussion followed on compliments on the professionalism of the staff. Commissioner McIntosh moved to give ACARF $1,000 a month for the time being. Motion died for lack of second. Discussion followed on it not being a county function. Commissioner Francis moved to approve the Pawn License for Linda O’Conner and authorize Sherrie to sign. Commissioner McIntosh seconded, motion passed 3-0-0. Sandra Drake, Allen County Appraiser, reported that the contract with R&S Digital for $5,147.00 has been reviewed by Alan Weber, Allen County Counselor. Commissioner Francis moved to approve the contract. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioners discussed raises. Commissioner McIntosh discussed doing a percentage now and set cost after we see where insurance is. Discussion followed. Commissioner McIntosh moved to approve 3.6% COLA for all employees. Commissioner Francis seconded, motion passed 3-0-0. Cliff Ralstin, Humboldt Union, discussed the Humboldt Union being the official county paper. He explained the importance of the Humboldt Union to do the services. Cliff stated he would like the commission to alternate years, splitting the costs with the Iola Register. Discussion followed. Cliff reported on growing his business. It is important to be designated as official paper. He stated you can get legal publications on the Kansas Press Association without purchasing a permit. Discussion followed on other options. Sherrie and Alan will be researching the different options. Jason Nelson, Allen County EMS Director, reported the new ambulance will be delivered on January 20, 2012. Ken Rowe, City of Iola Councilmember, joined the meeting. He presented statutes on city dealings with appointments. Discussion followed on the agreement that was done August 31, 2012: Allen County-City of Iola Hospital Commitment Allen County will place on the ballot for November 2, 2010 a special question to authorize the enactment of a county-wide one-quarter cent (.25%) sales tax for health care services in accord with K.S.A. 12-187(b)(5). This sales tax will be dedicated to the take over, operation and replacement of the current Allen County hospital facility. Any new hospital will be built within, on or near enough to the boundaries of the City of Iola to be annexed into the city. In accord with the procedure set out in K.S.A. 12-197 as amended, The City of Iola will dedicate one-quarter cent (.25%) of its existing sales tax beginning January 1, 2011 and terminating December 31st, 2019 to supplement the county-wide sales tax. Revenue from both the city sales tax and the county-wide sales tax will be used to support the issuance of bonds for the construction of a new hospital in the estimated amount of $25,000,000 and to support the borrowing of operating capital in the estimated amount of $5,000,000. The City’s commitment hereunder shall not exceed the amount raised by the sales tax dedicated as provide above or $350,000 whichever is smaller. Hospital revenues will be reviewed at least annually. If the revenue and expense figures are more favorable than projected and adequate funds exist for the payment of any bonds, loans and the maintenance of required reserves, then a portion of the City’s contribution may be reduced for the following year. Specific income, expense, and EBIDA targets should be established when final project budgets are determined. The parties agree to a 5-year moratorium on making any changes to the current Emergency Medical Services Mutual Aid Agreement dated September 23, 2008. This moratorium shall commence January 1, 2011 and shall end on December 31, 2015. On or after January 1, 2011, the parties will appoint a joint citizens review committee to study the state of EMS service in Iola and Allen County. Said committee will be made up of 6 citizens of Allen County 3 of whom shall be appointed by the Allen County Commissioners and 3 of whom shall be appointed by the Iola City Commission. Said committee will determine the strengths and weaknesses of the current EMS systems and make such non-binding recommendations as they believe will improve the efficiency and quality of the existing systems. The parties hereto reserve the right to modify the terms of this moratorium at any time by mutual agreement. If any question, which must be put to a public vote, should fail, this commitment shall be void. Discussion followed. No action was taken at this time. Charles Shetlar presented some draft drawings for the proposed expansion of the Veterans’ Wall. Discussion followed. Charles stated the windows are already in. Commissioners asked his opinion on lowering the wall. Charles stated they should be kept the same height as the current windows. Commissioners asked when they wanted to start working on the wall. The Commission requested them to wait. Thomas R. Williams, Allen County Sheriff, joined the meeting. Larry Tucker, City of Humboldt Mayor, asked where Allen County is on the appointment of the ambulance committee. He reminded the commission that he had requested someone from Humboldt as representation on the committee. Chairman Works explained they are considering scrapping the entire August 31, 2010 agreement and just focus on educating the public on their own. He explained the two services jeopardize the county getting grants to help with the funding. Larry stated the entire county benefited from representation throughout the entire county when they discussed the hospital and law enforcement. He stated it is very important to the entire county that the entire county be involved in any discussions that affect them. Commissioners stated they are looking to do what is best in the entire county, which includes all the cities. Larry stated Vada Aikins and Larry Walburn are the council serving on the safety committee. Larry discussed defibrillators available in the City of Humboldt. He will discuss further with Jason. Sheriff Williams asked about raises. Commissioners stated they had already taken action on this matter. Sheriff Williams requested the advancements he has requested several months ago. Commissioners will take under consideration. Commissioner Works moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner McIntosh seconded, motion passed 3-0-0. Those in the room will be Chairman Works, Commissioner Francis, Commissioner McIntosh, Thomas R. Williams, Allen County Sheriff, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 10:50 a.m. Commissioners reconvened at 10:55 a.m. No action was taken. Alan Weber, Allen County Counselor, reported the Board of Trustees of the Allen County Hospital is working on land work. Alan reported the Thrive Committee is interested in nominating persons to serve on the SEK Multicounty Health department. Commissioner McIntosh discussed terminating the contract with Rhonda Fernandez, Professional Insurance Consultants. Alan stated the drop-dead date to terminate would be the end of January. Commissioner McIntosh moved to terminate the contract. Commissioner Francis seconded, motion passed 3-0-0. Alan will send the letter advising Rhonda of the termination and let her know she can still apply for another year. Sherrie will send letters to the companies interested requesting references. Commissioner McIntosh moved to go into executive session for 5 minutes for attorney client discussion. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Chairman Francis, Commissioner Works, Commissioner McIntosh, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 11:01 a.m. Commissioners reconvened at 11:06 a.m. No action was taken. Cliff reported the City of Humboldt decided last evening to recycle. Discussion followed. Jason reported on a meeting with the Allen County Hospital concerning writing off extra mileage due to changes in Medicare payments. Discussion followed. ACH will not write off and Allen County Ambulance is not in the financial condition to write it off. Discussion followed on informing the patient before the ambulance run is made. Doctors will inform the patient of the expense not covered by Medicare and possible private insurances beforehand. Chairman Works reported the Moran Senior/Community Center’s present heating unit is inadequate to heat the entire building. An auxiliary unit working with the current heater would be beneficial. Tholen’s Heating and Air estimated the cost for that would be approximately $1,350. Commissioner McIntosh moved to approve the installation. Commissioner Francis seconded, motion passed 3-0-0. Commissioners reviewed the annual reports from Iola Township, City of Iola Fire (Fire District #2), and Allen County Volunteer Fire (Fire District #2). Commissioners approved the following documents: a) Payroll changes b) Clerk’s Vouchers Totaling $373,870 signed Jan. 4 for Jan. 5, 2012 payout $233,744.53 for Jan. 20, 2012 payout c) Abatements: RE Value 18,370; $ 3,320.10, Year 2011 PP Value 308; $ 43.54, Year 2010 PP Value 2,924; $ 492.10, Year 2011 With no further business to come before the board, the meeting was adjourned until January 17, 2012, at 8:30 a.m. in the Commission room of the courthouse. ______________________________________ ______________________________________ Robert A. Francis, Chairperson Dick Works, Commissioner ______________________________________ ______________________________________ Sherrie L. Riebel, County Clerk Gary G. McIntosh, Commissioner IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 17, 2012 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Robert A. Francis, and Sherrie L. Riebel, Allen County Clerk. Commissioner Gary G. McIntosh was absent. Bob Johnson, Iola Register representative, was present to observe the meeting. Commissioners reviewed an Application for Elderly and Disabled Transportation Assistance Project from Kansas Department of Transportation. Commissioner Francis moved to approve Chairman Works’ signature on the application. Chairman Works seconded, motion passed 2-0- 0. Carl Slaugh, City of Iola Administrator, joined the meeting. Bill King, Public Works Director, and Mike Hough, Noxious Weed Director, discussed the annual Noxious Weed Eradication Progress report for 2011. He also presented the weed report for Herbicide Disbursement Summary, which is a plan for weed eradication. Bill explained next week the commission will be discussing the project at the Regional Airport with engineers. Commissioners discussed the advertised “cheap” gas at the airport; means the gas is cheaper than other surrounding airports, not gas stations. Bill discussed a request to reroute a water way. He explained it is cost prohibitive for the county to do the work. Bill reported work on the radial stacker at the quarry. Discussion followed. Bill discussed bringing back seasonal workers and crushing. He stated the rock load is down due to downed equipment. Bill mentioned he needs to keep a supply of rock for the spring rains on the roads as well as rebuilding roads. He explained the process and current set up. Carl reported the City of Iola is going to continue with the EPA Clean-up, which will help with removal of zinc and other contaminating minerals. The clean up is estimated at approximately 8-9 million dollars. Discussion followed on federal data bases recording properties. Discussion followed on health issues. Sandra Drake, Allen County Appraiser, discussed “piggy backing” on cell phones which would be cheaper. She discussed getting an internet card and laptop to work in the field. Discussion followed. Commissioners approved. Thomas R. Williams, Allen County Sheriff, joined the meeting. Sandra discussed state utilities and personal property values. Sheriff Williams and Commissioners discussed having a resolution claiming the top 20” of any cellular tower. Mike Floodman and Bob Langhofer, Harrington Health, discussed Harrington Health capabilities and their background. They do consultant work with benefit plans. They presented information outlining timelines, regulations, questions and answers, Harrington Health Connect, wellness, service commitment and performance summary and a consulting agreement. Discussion on all areas and topics were covered by Mike and Bob. Harrington Health’s costs to Allen County would be $12,500 per year, with a 30 day written notice by any party for termination. Susan Lynn, Iola Register owner, appealed to the commission to keep the Iola Register for the Official County newspaper. She stated they cover five counties and have a website. The Iola Register has 3,644 in circulation. Discussion followed. No action was taken. Rhonda Fernandez, Personal Insurance Consultants, presented the utilization report for health care for Allen County Employees. Discussion followed on future options. Commissioners discussed with Alan the possibility of reserving tops of cellular towers. Discussion followed. Alan stated he would have to look into it. Alan Weber, Allen County Counselor, discussed the bid process for the hospital. Discussion followed. Commissioner Francis moved to go into executive session for 5 minutes for attorney client discussion. Chairman Works seconded, motion passed 2-0-0. Those in the room will be Chairman Works, Commissioner Francis, and Alan Weber, Allen County Counselor. The time is now 11:33 a.m. Commissioners reconvened at 11:38 a.m. No action was taken. Commissioners reviewed the annual Geneva Township report. Commissioners approved the following documents: a) Clerk’s Vouchers $ b) Payroll changes c) Journal Entries # d) Abatements Oil, Value , $, Year With no further business to come before the board, the meeting was adjourned until January 24, 2012, at 8:30 a.m. in the Commission room of the courthouse. _____________________________________ _____________________________________ Dick Works, Chairperson Robert A. Francis, Commissioner _____________________________________ ___________Absent____________________ Sherrie L. Riebel, County Clerk Gary G. McIntosh, Commissioner IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 24. 2012 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Robert A. Francis, Commissioner Gary G. McIntosh and Sherrie L. Riebel, County Clerk. Bob Johnson, Iola Register representative, and Cliff Ralstin, Humboldt Union, were present to observe the meeting. Commissioners corrected and approved the minutes of the January 17, 2012 meeting. David Toland requested permission to use the courtyard on July 13 & 14, 2012 for “Mad Bomber Run” like last year. He would like the courthouse to be open during that time from approximately 4 p.m. – 1:30 a.m. Discussion followed. Commissioner Francis moved to approve the request as long as David coordinates with Ron Holman and that the overtime wages are compensated by “Mad Bomber Run”. Commissioner McIntosh seconded, motion passed 3-0-0. Wanda Lytle and Alfred Link, Veteran Day Committee representatives, discussed the expansion of the Veteran’s Wall. The new windows will be 50 inches high. There will be six windows. These are not as big as the current windows. Chairman Works suggested the county donate money to be shown as Citizens of Allen County. Commissioner Francis moved to donate $1,000 to the wall from “The Citizens of Allen County”. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioners discussed appointing an ambulance committee to review and help educate the citizens of Allen County. Several names were bounced around. Commissioners hope to appoint the committee at next weeks meeting. Commissioners reviewed an Agreement for Service from Tri-Valley Development Center for 2012. Commissioner Francis moved to approve the agreement. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioners reviewed a contract from Advantage Computers for 2012. The contract is for an annual retainer of $1,200 and Network & PC labor at $70.00 per hour. This is the same as 2011’s contract. Commissioner Francis moved to accept the contract with Advantage Computers. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioners discussed official newspaper. No action was taken. Commissioners approved the use of the bandstand for Iola Middle School’s spring band and choir concert on Tuesday, May 15, 2012. They will be starting approximately 6:30 p.m. with the event lasting about 1 hour. They hope to include an ice cream social type of event. Commissioners approved. Sherrie L. Riebel, Allen County Clerk, Sharon K. Utley, Allen County Treasurer, Cara Barkdoll, Register of Deeds, Bill King, Public Works Director, Wade Bowie II, Allen County Attorney, Alan Weber, Allen County Counselor, Angie Murphy, 911 Director, and Jason Nelson, Allen County