INDEX FOR CLASSIFYING JOB TITLES FAIR EMPLOYMENT (MONITORING) (AMENDMENT) REGULATIONS (Northern Ireland) 2002 Use from 1 January 2013 Fair Employment (Monitoring) (Amendment) Regulations (Northern Ireland) 2002 Index for Classifying Job Titles Standard Occupational Classification 2010 The Coding Index Introduction 2 Section 1 General notes 3 Section 2 Coding conventions 9 Section 3 Index entries which refer to notes 10 Section 4 Summary of Structure 13 Alphabetical index for coding occupation 14 - 275 1 Index for Classifying Job Titles Standard Occupational Classification 2010 Introduction This index is to help you to classify job titles for the purpose of completing monitoring returns to the Equality Commission for Northern Ireland. IT IS TO BE USED FOR MONITORING DUE ON OR AFTER 1ST JANUARY 2013. When you are completing your monitoring returns you have to show how many of your employees fall into each of the nine major groups. This index lists, in alphabetical order, a large number of job titles beside which is the appropriate major group number (in the range 1 to 9) Detailed instructions are included on the next pages, however when using this index you should follow the following four steps: 1. Make sure each of your employees has an appropriate job title, based on the main operations or activities that they perform. 1. Look this up in the index and record the major group number shown 2. If you cannot find a particular job title, try looking for other possible alternative titles 3. If you are still unsuccessful, contact the Commission for further assistance It is recommended you read the accompanying notes before using this index to familiarize yourself with the process involved. In deciding the major group into which any job falls, the key factor is what the person actually does and not the activity of the establishment in which they work. This publication is also available as a searchable database – CasCOT. Equality Commission for Northern Ireland Equality House 7-9 Shaftesbury Square Belfast BT2 7DP Telephone: 028 90 500600 Fax: 028 90 238039 Textphone: 028 90 500589 Email: [email protected] www.equalityni.org June 2012 2 Index for Classifying Job Titles Standard Occupational Classification 2010 Section 1: Notes on Using This Index 1.1 Indexing word Job titles are arranged alphabetically under indexing words. The indexing word is usually the word which describes the job. However some indexing words are very general terms which give no indication of the work being performed, such as: Boy Hand Woman Employee Man Worker Girl Lad Workman 1.2 Equivalent words The feminine form of a job title is not indexed unless it is very common or its coding is different from the coding of the masculine form, so actor is in the index but not actress. Similarly, use index entries listed as man for ‘woman’ (where there is no index entry for woman), and ‘person’. 1.3 Job titles Sometimes a job title is just a single word which links exactly to an index entry and therefore is simple to code. 3 Actor 2 Solicitor The indexing word is rarely sufficient to enable the job title to be correctly coded. Frequently an indexing word is made specific by the use of a qualifying term, for example to code, ‘Brass turner’ use the indexing word ‘Turner’ and the qualifying word ’brass’. 1.4 Reverse word order The entries in the index generally appear in reverse word order, for example: ‘Billiard table cushion maker’ will be found under 8 Maker, cushion, table, billiard 1.5 Qualifying terms In most cases the job title is made specific by words which are called qualifying terms. There are occupational, industrial and additional qualifying terms. 1.6 Occupational qualifying terms Words shown separated from the indexing word by a comma are called occupational qualifying terms and must precede the indexing word in the job title being coded. For example, use the index entry 3 Adviser, careers to code ‘Careers adviser’ Occupational qualifying terms are indexed in reverse word order, for example the job title ‘Medical laboratory scientific officer’ is indexed as: 2 Officer, scientific, laboratory, medical A job title may contain a further qualifying word that is not listed in the index. For example, there is no index entry ‘Controller, depot, freight’ but the job title ‘Freight depot controller’ is coded using the index entry: 4 Controller, depot. 3 Index for Classifying Job Titles Standard Occupational Classification 2010 Similarly, ‘White clay modeller’ is coded from the index entry: 5 Modeller, clay and ‘Boot buckler’ is coded from the index entry: 8 Buckler It is important to work in the order of the words. For example ‘Sales office manager’ must be coded from: 1 Manager, office NOT 1 Manager, sales Sometimes a job title is recorded with the indexing word written before the occupational qualifying term, for example ‘Controller purchasing’. Where no other words are recorded in the job title, the corresponding index entry can be used, for this example: 3 Controller, purchasing 1.7 Compound words For compound words, such as ‘Caddymaster’, where the last element is an indexing word, go to the list for that indexing word: 6 Master, caddy and ‘Storekeeper’ is indexed under 9 Keeper, store Some very common terms have also been indexed in their natural word order, for example, ‘Stockbroker’ under letter S and ‘Coastguard’ under letter C. 1.8 Use of ‘ad’, ‘and’, ‘at’, ‘de’, ‘for’, ‘in’, ‘of ‘, ‘on’, ‘the’, ‘to’ Some job titles may be qualified by a clause following the indexing word, for example: 2 Clerk of the court Titles like these are indexed in their alphabetical position at the end of the list for the relevant indexing word, but before any hyphenated double-barrelled entries, for example: 3 Inspector of taxes is in the clause entries at the end of the Inspector list. These job titles are usually very specific so the index entries must be used with special care. For example, ‘Council clerk’ must NOT be coded from the index entry: 1 Clerk to the council 1.9 Double-barrelled job titles Sometimes a job title is expressed as two titles connected by a hyphen. Commonly used hyphenated job titles are listed in the index at the end of the list for the first job title. Do not reverse the order of the words, so for example to code ‘Loader-checker’ go to the end of list for indexing word ‘Loader’ to find 9 Loader-checker Do not use the second title in the pair which would lead to: 4 Checker-loader The hyphen can be read as an oblique. For example, ‘Receptionist/typist’ is coded from: 4 Receptionist-typist Where a double-barrelled job title does not appear in the index, look up the first title. For example ‘Cataloguer-lister’, is coded from: 4 Cataloguer Only use the second title if the first is not in the index. For example, ‘Pestman-fumigator’ is coded from: 6 Fumigator See also note 3 4 Index for Classifying Job Titles Standard Occupational Classification 2010 1.10 Industrial and additional qualifying terms These qualifying terms can be more freely interpreted than the strict observance of occupational qualifying terms. They may be used where they are part of the job title, or where they can be inferred from it, or they may have been provided in answer to a question other than one asking for details of a person’s job title. Some examples are shown in the notes which follow. 1.11 Industrial qualifying terms Industrial qualifying terms are shown within brackets and in italics and can take the form of an industry or branch of industry in which the person works. The abbreviation ‘mfr’ is used to cover manufacturing, making, building and repairing. The industrial qualifying term food products mfr does not include flour confectionery mfr or sugar confectionery mfr. The industrial qualifying term government includes both government departments and government agencies. An industrial qualifying term is used in the example, ‘Tractor driver on a farm’, which is coded from the index entry: 8 Driver, tractor (agriculture) Similarly, the job title ‘Furnaceman’ . industry ‘steelworks’ is coded from the index entry: 8 Furnaceman (metal trades) 1.12 Additional qualifying terms Sometimes the qualifying term is more easily stated in terms of the type of material worked with, the machinery used or the process involved. These additional qualifying terms enable a number of specific terms to be summarised in a more general word and are shown in the index within brackets. Two examples of additional qualifying terms are: The job title ‘Steel drawer’ is be coded from the index entry: 8 Drawer (metal) because steel is a metal. The job title ’‘Gold leaf cutter’ is coded from the index entry: 5 Cutter, leaf (precious metals) because gold is a precious metal. Additional qualifying terms can also, in a few cases, take the form of professional qualifications to differentiate between occupations. Two examples are: The job title ‘Cost Accountant’ has the following index entries: 2 Accountant, cost (qualified) 4 Accountant, cost The job title ‘Thermal Engineer’ has the following index entries: 2 Engineer, thermal (professional) 5 Engineer, thermal 5 Index for Classifying Job Titles Standard Occupational Classification 2010 The coder is referred to the Engineer (professional) list so that any information on the professional specialism can be used to reach the appropriate occupation code. For example, for the job title . Marine technical consultant’ go to the index entry: Consultant, technical - see also Engineer (professional) to use 2 Engineer (professional, marine) 1.13 Order of qualifying terms The list for an indexing word may contain some or all types of qualifying terms. Use the qualifying terms in the order they are listed in the index: occupational, additional, industrial. 1.14 Default index entries Where a code number appears against an indexing word, the indexing word is used as a default index entry. The default index entry is used to code all job titles which include the indexing word but which cannot be coded from any of the index entries with occupational, additional, or industrial qualifying terms. The following examples explain the default convention. The job title ‘Cinema Cashier’ is coded from the default index entry: 7 Cashier because ‘cinema’ is not in the list of occupational qualifying terms and none of the additional or industrial qualifying terms for indexing word ‘cashier’ relate to ‘cinema’. For job title ‘School laboratory technician’ the default index entry: 3 Technician, laboratory is used since none of the other index entries for ‘laboratory technician’ include the word ‘school’. In the same way, the job title ‘Sales office manager’ is coded from: 1 Manager, office because sales is not in the list of other index entries for ‘office manager’, the default entry is used. As mentioned previously, the order of the words is significant. The index entry: 1 Manager, sales must NOT be used for ‘Sales office manager’. Another example of the use of a default code is the entry: 9 Cleaner There are several entries for the indexing word ’Cleaner’ with occupational, additional and industrial qualifying terms. The default entry is used when a) none of the qualifying terms apply, or, b) only the word ‘Cleaner’ has been recorded with NO other occupational, additional or industrial information. The use of the default entry, as described in item b) above, does not apply when there is an ‘nos’ entry in the list for the indexing word, see 15. 6 Index for Classifying Job Titles Standard Occupational Classification 2010 1.15 Use of ‘nos’ - not otherwise specified An index entry with nos listed as an occupational qualifying term is used more precisely than a default index entry. The abbreviation nos is used to denote that the index entry can only be used where the job title has been recorded without any other information to use as occupational, additional or industrial qualifying terms. For example the list of index entries for Chemist has an nos entry and a default entry. The job title ‘Pigment chemist’ is coded using the default index entry: 2 Chemist because the word ‘pigment’ does not appear in the occupational qualifying terms in the list for chemists. The job title ‘Chemist’ working in the retail trade is coded using the index entry: 2 Chemist (retail trade) The job title ‘Chemist’, with no other information, is coded using the index entry: 2 Chemist, nos 1.16 Use of ‘see.....’ and ‘see also.....’ Where the list for one indexing word can be used for another indexing word the coder is directed to ‘see...’ or ‘see also...’. These referral statements are used in different ways. For a job title that has alternative spellings, for example: Advisor - see Adviser Where a job title is sufficiently similar in its coding to that of all, or some of the entries, for another job title, for example: Minder, machine - see Machinist A pair of brackets indicates words enclosed by brackets, so only use that part of the list which starts at the end of the occupational qualifying terms, for example: Manager, section - see Manager ( ) use the manager entries starting at Manager (catering) The words ‘see also..’ appear where the coder must check the entries at that point in the index before going to the other list, for example: 1 Factor, estate (Scotland) 3 Factor, housing (Scotland: local government) 1 Factor, housing (Scotland) 1 Factor, motor Factor - see also Dealer use the Dealer list only after checking the entries for Factor. 1.17 Abbreviations It is common for some job titles to be abbreviated and these abbreviations are indexed at the beginning of each relevant letter, for example: 1 MEP is the index entry for MEP (which is the abbreviation for Member of the European Parliament) and it is in the list of abbreviations at the beginning of letter M. 7 Index for Classifying Job Titles Standard Occupational Classification 2010 3 WPC is the index entry for WPC (which is the abbreviation for Woman Police Constable) and it is at the beginning of letter W. Sometimes grades or qualifications are used as job titles and written as abbreviations. These are listed in the index. For example: 5 T2B (telecommunications) for Technician grade 2B in the telecommunications industry, and 2 MPS for Member of the Pharmaceutical Society. The abbreviations ‘cnc’ and ‘nc’ are occupational qualifying terms which stand for computer numerically controlled, and numerically controlled. They are most often used with job titles such as Press Setter, Machine Setter, Programmer and Operator. 1.18 Assistant, Deputy, Principal, etc.- as prefixes Job titles prefixed by words which indicate a position in a hierarchy, for example, ‘apprentice’, ‘assistant’, ‘chief’, ‘departmental’, ‘deputy’, ‘head’, ‘principal’, ‘trainee’, ‘under’, are normally coded as though the prefix words were not present. For example, the job title ‘Deputy accounts manager’ is coded from: 1 Manager, accounts. The job title ‘Assistant Funeral Director’ is coded from: 6 Director, funeral There are a few exceptions where the coding is altered by such a qualifying word and in those instances the complete title is indexed, for example: 2 Secretary, private, principal 4 Secretary, private See note 3.1 for the conventional coding of certain apprentices and trainees, and 3.6 for terms used with Engineer. 19 Assistant, Deputy, Principal, etc - as indexing words As well as prefixing a job title, ‘assistant’, ‘deputy’, and ‘principal’ can also be titles in their own right. For example, in the job title ‘Manager’s assistant’, assistant is the indexing word so this title is coded using the index entry: 4 Assistant, manager’s Similarly, ‘Funeral director’s assistant’ is coded from: 6 Assistant, director’s, funeral 1.20 Major organisation Some of the entries in the index include the term major organisation, which is defined as a company or organisation that employs 500 or more persons. In some data collections, for practical purposes, this is based on the number of employees at the workplace. 8 Index for Classifying Job Titles Standard Occupational Classification 2010 Section 2: Coding conventions 2.1 Conversion to job title Occupation information is not always given as a job title and sometimes the response has to be converted before it can be found in the index. Verbs or parts of verbs are normally converted to nouns, except in the following instances: Banking Building Catering Engineering Printing For example, ‘engineering’ is not converted to Engineer and ‘banking’ is not converted to Banker but descriptions such as ‘packing’ can be converted to ’Packer’. Similarly convert ‘inspection’ to Inspector, ‘repair’ to Repairer and ‘work’ to Worker, except for ‘shop work’ and ‘brick work’. 2.2 The Armed Forces and the Civil Service Many members of the Armed Forces and, to a lesser extent the Civil Service, have jobs which are unique to those industrial sectors. The most common job titles for Forces personnel are included in the index, for example: Commander Corporal Sergeant Where the specific term is not given, for members of the Armed Forces, if officer rank is known, code to 1, otherwise code to 3. Similarly many terms used in the Civil Service will be found in the index. However where members of the Armed Forces and the Civil Service give job titles that equate to jobs found outside these organisations, for example, ‘Vehicle mechanic’, ‘Radio operator’, ‘Statistician’, use these titles to code the occupation, rather than rank or grade. 9