G U I D E T O Residence Hall Living � 2012-2013 Campus Living Important UB Numbers Emergency Response - University Police Any Campus Phone 645-2222 North Campus 829-2222 South Campus Any Campus Pay Phone *2222 Off-Campus 716-645-2222 OR 716-829-2222 Campus Living (Area Code: 716) housing.buffalo.edu Residential Operations 645-2171 Residential Life 645-2173 Customer Service & Human Resources 645-3006 Area Offices Ellicott East, 123 Richmond (Spaulding, Richmond, Wilkeson) 645-2011 Ellicott South, 123 Richmond (Fargo, Porter, Red Jacket) 645-6304 Governors, 108 Lehman (Clinton, Dewey, Lehman, Roosevelt) 645-2135 Greiner Hall, 102 Greiner 645-8900 Main Street, 119 Goodyear (Clement, Goodyear) 829-3144 Campus Living Work Orders workorder.urh.buffalo.edu Student Services General Information myub.buffalo.edu 645-2000 Accessibility Resources ub-disability.buffalo.edu 645-2608 Career Services ub-careers.buffalo.edu 645-2231 Computing Help Desk (CIT) helpdesk.buffalo.edu 645-3542 Counseling Services counseling.buffalo.edu 645-2720 Crisis Services of Erie County Hotline www.crisisservices.org 834-3131 Dining Services (UB Card Office, 228 Student Union) www.myubcard.com 645-6344 Health Services health.buffalo.edu 829-3316 International Student & Scholar Svcs. www.buffalo.edu/intlservices 645-2258 Life & Learning Workshops workshops.buffalo.edu 645-3662 Lost and Found (University Police) upolice.buffalo.edu 645-2227 Parking & Transportation Services ub-parking.buffalo.edu 645-3943, 829-2887 Student Response Center sarfs.buffalo.edu/src.php 645-2450 (Academic Advising, Financial Aid, Records & Registration, Student Accounts) UB Card Office (228 Student Union) www.myubcard.com 645-6344 University Bookstore buffalo.bkstr.com 636-6290 University Police – Non-emergencies upolice.buffalo.edu 645-2227 University Police – Emergencies upolice.buffalo.edu 645-2222 Subsequent to publishing this guide, some numbers may have changed. Consult UB’s Online Directory at www.buffalo.edu/directory for current numbers. For a complete student services directory, visit www.buffalo.edu/departments/pdf/student.pdf. 2 I M P O R T A N T U B N U M B E R S Welcome Dear Resident: On behalf of the Campus Living staff, welcome to the University at Buffalo Residence Halls! We are excited that you have chosen to join the UB family and live on-campus. Our goal is to provide you with a safe, supportive and comfortable living environment that is more than a place to sleep. It’s a place to learn, grow and achieve academic success. National statistics support your decision and confirm that students who reside on-campus are more likely to be successful in their college endeavors. They have higher GPA’s, are more socially involved and have higher rates of graduation. You will quickly find that living on-campus is memorable experience that you will treasure for years to come. Your residence hall will quickly become your home away from home and is a vibrant and exciting part of campus life. Developing and building communities and respect for the rich diversity that is the University at Buffalo is the cornerstone of campus life. Each residence hall is like a community. We encourage you to be open to meeting new people, share your culture and traditions, and show respect for yourself and others. You are probably approaching this time with both excitement and apprehension. There is justification for both feelings. This publication is designed to help you minimize your apprehension, help with your transition to University living, and get you excited about the new year. For those of you joining us for the first time, start by reading the rules and regulations, tips for decorating your room, campus services, and the roommate agreement. Hold onto this guide for reference during the year. If you have any questions or concerns please feel free to contact us at any time. We are here to assist and look forward to meeting you. Have a fun and productive year! Andrea Costantino Director, Campus Living University at Buffalo housing.buffalo.edu housing.buffalo.edu W E L C O M E 3 Welcome to Residence Halls! Contents Page Important UB Numbers 2 About Campus Living 5 Your Residence Hall 9 Your Room 16 Residential Services 19 Campus Living Staff 21 Getting Involved 22 Campus Services 26 Safety And Security 28 Standards For Community Living 37 APPENDICES Appendix A: Rules and Regulations 44 Appendix B: Terms of University Residence Hall Agreement 53 Appendix C: Environmental Policy and UB Green Tips 58 Appendix D: “Laundry 101:” Proper Use of Washing Machines 60 Appendix E: Replacement/Repair Cost Estimates 61 INDEX 62 Residential Calendar 63 For more information on living at UB, visit housing.buffalo.edu. 4 W E L C O M E T O U B R E S I D E N C E H A L L S ! About Campus Living Campus Living is the housing arm of UB’s Division of Student Affairs. The services offered by UB Student Affairs focus on the entire UB student experience, both academic and outside the classroom. That’s why our residence halls are vital communities where students can live, learn and grow. Living on campus, students have easy access to the entire campus community. Cable TV and ethernet data connections are available in each residence hall room. 2012-2013 Residence Hall Rates Single $7,556 Double $6,540 Triple $6,230 Quad $5,624 Quad w/bath $6,408 Large Double (Ellicott) $6,996 Large Double (Main Street) $7,202 Greiner Single $8,445 Greiner Double $7,312 South Campus South Campus is where UB’s rich heritage began. The ivy-covered city setting is ideal for students who like to be where the action is. On-campus dining and the University’s health services are quick and easy to access. Within walking distance is a supermarket and pharmacy, a movie theater, restaurants, retail stores, coffeehouses and many other services. A 15-minute subway ride on the Metro-Rail puts you in the heart of downtown Buffalo where concerts, professional sporting events, Broadway shows and big city shopping and dining are easily accessible. Clement and Goodyear Halls. Clement and Goodyear, twin high-rise halls connected by a service area, each house 480 students in suite arrangements (two double rooms connected by a bath). Each floor is coeducational by alternating suites. In addition, each floor has a furnished lounge, and laundry/cooking facilities. On the first floor of Clement Hall is a large study lounge, a TV lounge, and the Main Street computer lab. The main floor of Goodyear contains the Goodyear cafeteria (Main Street Market) and the Main Street Area Office. The Goodyear Academic Success Center is newly renovated and provides space for individual or small group study, free tutoring and public printing. In the basement connecting Clement and Goodyear are student mailboxes, the package pick-up room, and a fitness center. A B O U T U N I V E R S I T Y R E S I D E N C E H A L L S 5 North Campus William R. Greiner Hall: Greiner Hall is the newest and most unique building on campus. It houses 600 Three miles away – or a short UB Stampede (intercampus sophomore students in suite style rooms, which are two bus) ride from South Campus – is North Campus in double bedrooms that share a common bathroom and a suburban Amherst. The centrally located Student Union spacious walk-in closet. The building contains many features offers convenient campus dining, UB shops and student new to the University, the campus and Campus Living. The service offices. Or a quick trip to Ellicott food court offers building has been designed to meet stringent green design even more dining alternatives. Students can stop by the standards and has many environmentally friendly aspects to Commons for shopping, dining and coffee. Nearby is a busy it, including construction materials, energy saving systems, commercial district with a shopping mall, restaurants, movie and a reduced impact on the surrounding environment. theaters, banks, and other services. The North campus is surrounded by a popular bike and jogging path, and is Additionally, the building is universally designed, meaning centered around beautiful Lake LaSalle. the layout is accessible to most students regardless of physical ability. For example, it has wider hallways, outlets Governors Complex: Clinton, Dewey, Lehman, and higher in the wall, light switches that are push panels instead Roosevelt Halls. Governors houses 825 students in suites of toggle switches, and ramps instead of stairs that are for consisting of four double rooms, a bathroom, and a small everyone. Some of the amenities Greiner will offer are an Au lounge. The complex is coeducational by alternating suites Bon Pain café in the lobby, several quiet study locations, with first floors and basements containing laundry facilities. lounges with fireplaces, and satellite offices for various Cooking facilities are located on each floor. A convenience student services. store is located on the first floor of Roosevelt and a dining hall and snack bar are located in the basement. There are Learning Communities also pool and ping-pong tables, TV lounges, study lounges, and an aerobics and fitness room. The Jones Academic For college students, the more experiences you share with Success Center, a residential study center, is in the lower your peers and faculty, the more satisfied you're likely to be level of Clinton Hall. with college and the better your academic experience - and beyond that, the more successful you'll be in life. Several of Ellicott Complex: Fargo, Porter, Red Jacket, Richmond, UB's learning communities have residential components that Spaulding, and Wilkeson. Ellicott is a self-contained campus- bridge the gap between academics, living on campus, and within-a-campus, where 3,250 students enjoy a blend of extracurricular interests. Students who participate in living, learning, study, and recreational space. Living areas are residential learning communities perform better academically coeducational by alternating sections. Each section has because they have a built-in support structure and peers rooms ranging from four-person occupancy to singles with nearby who share both academic and social experiences. common baths and lounges. The quads are joined by the Millard Fillmore Academic Center, which contains the First-Year Interest (FYI) Communities Mildred Blake Academic Success Center (a residential student FYI learning communities provide students the opportunity study and tutoring center, with public computers/printing to live among others with similar academic interests. available), Ellicott Food Court, Perks Coffee House, Katharine Students in FYI learning communities live together on the Cornell Theatre, and The Elli (a full-service convenience same residence hall floors and may attend some classes store). Wilkeson Quad, Spaulding Quad and Richmond Quad together, but do not necessarily share class schedules. There house first-year students. Each quad contains floor lounges, are 7 FYI housing areas: limited cooking facilities, laundry rooms, and a community • FYI Architecture lounge. An aerobics and fitness center is located in Richmond • FYI Engineering Quad. There are two additional study locations in the Ellicott • FYI Fine Arts Complex: The Porter Study Lounge provides a quiet • FYI First Year Explorations environment for individual study. The Fargo Business • FYI Health Professions Center is ideal for small group study, with public • FYI Management computers/printing available. • FYI Social Sciences 6 A B O U T U N I V E R S I T Y R E S I D E N C E H A L L S Honors College Students in the University Honors College have the opportunity to live and study in an environment that facilitates advanced independent learning. Services include special seminar courses, faculty mentors, undergraduate research and creative activities. Students must be accepted in the Honors College in order to be eligible for housing in the first-year honors area, which is located in Roosevelt Hall in the Governors Complex. For more information on the University Honors College, visit the program website at honors.buffalo.edu. Students in these areas have an Academic Assistant that lives in the FYI area who provides programs and events Leadership House Learning Community specifically designed for their area of academic interest, as Leadership House is a residential learning community for well as, in some cases, a faculty/staff advisor. All FYI floors are first-year students where students are provided with an located in the Ellicott Complex except the FYI Architecture environment to polish their skills as leaders and become area which is located in Goodyear Hall on the Main Street active citizens at UB and in the community. Students apply Campus. for Leadership House through the Center for Student Leadership and Community Engagement. Leadership House Undergraduate Academies is located in Dewey Hall in the Governors Complex. For The Undergraduate Academies is a small community of more information on Leadership House, visit the program students who share an interest in Civic Engagement, Global website at leadership.buffalo.edu. Perspectives, or Research Exploration. The Academies experience will complement any major and will enhance Shared Interest Housing (SIH) Communities your undergraduate experience. Students participating in the Shared Interest Housing Communities bring upper-class Academies have the option of living together on the same students with common interests together to enhance their residence hall floor in Richmond Hall in the Ellicott University experience. SIH communities are organized Complex, though it is not a requirement for participation in around topics of mutual themes and interests, and must the program. Please note that room sizes vary, depending on have an academic focus. The theme of the area is left up to the location of the Academies area. In the Residential the students to define, and may have an academic or cultural Community, students form friendships quickly with like- focus. These small-scale units occupy specially designated minded individuals, as a result of attending fun programs, residence halls or sections of residence halls. The result is an participating in service, and working on research projects increased opportunity for individuals with similar interests to together! For more information on the Undergraduate live and learn together. Each SIH community has a floor Academies, visit the program website at leader (designated by the group), a faculty/staff advisor and academy.buffalo.edu. works with the residence hall staff to organize educational, social and community service programs. Examples of SIH Acker Scholars Communities include Honors Corps, Architecture, Acker Students in the Daniel Acker Scholar program have the LEADS, Undergraduate Academies, MORE House and UB opportunity to receive services including individualized Scholars. advisement and counseling services, research skills courses, tutoring and community service activities. Students must be Gender Neutral Housing accepted in the Daniel Acker Scholar program to be eligible The Gender Neutral Housing community is for first-year and for housing in the first-year Acker Scholar area, which is returning students at UB that wish to live in a mixed gender located in Dewey Hall in the Governors Complex. For more housing environment. Room placement and roommates are information on Daniel Acker Scholars, visit the program not selected on the basis of gender. In this community it is website at cpmc.buffalo.edu/acker. possible for roommates of different genders to live in the same room. A gender-neutral bathroom is shared among all the residents of the community. A B O U T U N I V E R S I T Y R E S I D E N C E H A L L S 7 When Choosing a Residence Hall, Keep in Mind ... Responsibility. All of UB’s residence halls are designed to be comfortable and livable. Your room is furnished with a bed, mattress, desk and chair, night stand, dresser, and lamp for each occupant. You and your roommate(s) share responsibility for your room — the condition of the furniture, walls, floor, ceiling, etc. Damage that occurs beyond normal wear and tear is charged accordingly to you and/or your roommate(s). You are responsible for keeping your own room clean. Accessible Housing. If you need special housing consideration because of a disability, please submit a letter outlining your needs to the Campus Living office. If you have a mobility impairment, you will be assigned to the first or second floor of a specially designed accessible area. Quiet Hours and Study Areas. Everyone must always conduct themselves in a manner that won’t disturb others. All residence halls maintain quiet hours. In general, quiet hours are: Sunday through Thursday, 11 pm to 8 am and, Friday and Saturday, midnight to 10 am. In Governors, quiet hours begin at 10 pm on weekdays. During final exam periods, 24-hour quiet hours are in effect in all halls. UBreathe Free: UB’s Smoke-Free Policy. The University at Buffalo became a smoke-free campus in 2010. Smoking is prohibited everywhere on campus, at off-site UB locations and in university-owned vehicles. Please be mindful not to litter cigarette butts in parking lots. They take up to 25 years to decompose and their chemicals harm the soil, waterways and animals. This policy pertains to all students, employees, visitors and vendors. The university offers a wide variety of support services to help people who want to quit smoking, including access to nicotine replacement therapy. Thank you for respecting our smoke-free campus environment! More information and resources can be found at hr.buffalo.edu/ubreathefree. Vacation Housing. If you need to stay on campus during vacation periods, you should live in Goodyear Hall, Clement Hall, Red Jacket Quad, Richmond Quad, Clinton Hall or Greiner Hall. Those students who don’t live in these halls may move to a break lounge in Ellicott during the break periods. Space is available on a first-come, first-served basis. There is a charge for housing during recesses. You must sign up at your Area Office at least one week in advance. Overnight guests are not permitted during vacation periods. University Apartments All students with junior and above class standing are eligible for our apartments. In our apartments, you will have your own single bedroom in an apartment with up to four roommates. Each air-conditioned apartment has a kitchen with a dishwasher and microwave, living/dining area, and private baths shared with only one other person. Depending on the complex, apartments have 10 or 12-month contracts. Amenities, privacy, and independence are what make the apartments worth waiting for. Flickinger Court (645-7906) is a graduate and family complex. Hadley Village (645-7725) is an upper-division undergraduate apartment complex. South Lake (645-5810) and Flint Villages (645-5830) are apartment complexes for graduate and upper-division undergraduate students. Creekside Village (645-5870) is a complex for graduate students. For applications, please contact Residential Operations at (716) 645-2171 or visit www.housing.buffalo.edu/apply. 8 A B O U T U N I V E R S I T Y R E S I D E N C E H A L L S Your Residence Hall Room Assignment Policies For first-year students, eligibility for the residence halls is on a first-come, first-served basis. Applications are stamped with the date they are received and rooms are assigned by the Campus Living staff in that order. Roommate and suitemate choices will be honored before room choices. Roommates and/or suitemates will be broken up only if there are no rooms available to accommodate the request. Be mindful of the fact that returning residence hall students have priority in the room assignment process, and they normally select most available single rooms and two-person rooms in the Ellicott Complex. Students who plan on returning to the halls next year will need to pay a housing deposit during the annual Room Reservation Period. A lottery number that is a function of the number of semesters you lived in residence will be generated. During the Room Reservation period you may be given the opportunity to retain your current room (if eligible) or reserve a new one. Detailed information regarding sign-up option will be emailed to all students who make a housing deposit. Special times are set aside for residential learning community sign-ups, room retention, and roommate selection. If you fail to either select a room or request a refund by the designated date, you will forfeit your housing deposit and no residence hall space will be held for you. Refund request forms are available in the Residential Operations Office. Room and Hall Changes The Campus Living staff works hard to help students feel comfortable in their rooms. Often a student is assigned to a room that does not meet his/her preferences of location or size. In order to help accommodate these students and others desiring to move, we have adopted the following room change guidelines: 1. Requests for a Single Room: On the first day of classes, the single room sign-up list begins (more information is available online at www.housing.buffalo.edu/forms). Should any single rooms become available throughout the semester, students will be offered these spaces in the order in which he/she signed up, based on eligibility criteria (i.e. only first-year students will be placed in first-year halls). 2. Overcapacity Assignments: Students assigned to overcapacity bed spaces on campus will be moved into permanent spaces as they become available. This process generally takes several weeks, but can last as long as one semester. Staff will contact students assigned to overcapacity rooms in writing regarding the availability of permanent spaces. 3. Filling Empty Bed Spaces in Rooms: A student who has an empty bed space in his/her room will be allowed to request a specific roommate only after all vacancies have been verified and overcapacity moves are completed. If you have a vacancy and would like to request an individual, please contact your RHD to see if the space has already been assigned. A student with an empty bed space in his/her room will be notified in writing by staff regarding the deadline to request a specific roommate. After this deadline, spaces may be reserved for incoming students (i.e. new Spring residents) 4. Roommate Concerns/Lifestyle Issues: A student with a concern with his/her living situation may be required to take part in roommate mediation. This meeting will be facilitated by the Resident Advisor and/or Professional Staff. More than one mediation may be required to help facilitate further conversation and a positive outcome. 5. Moving to a New Hall: Room Changes to a new location on campus will be granted only if space allows. Moves will be permitted once all overcapacity students are moved and all vacancies are verified by the Residential Operations Office. This process traditionally takes two to three weeks, but may last longer. See your Hall Director frequently to get more information on space availability. Y O U R R E S I D E N C E H A L L 9 6. Mutual Room Switches: A mutually agreed upon switch between students will be permitted at the discretion of the Residence Hall staff. Students requesting a mutual switch are required to meet with the Hall Directors/Complex Coordinators of his/her hall. Students cannot mutually switch into a single room (unless both students are currently occupying a single room). It is important to keep in mind that Campus Living often operates in an overcapacity situation, particularly at the beginning of the fall semester. Therefore, there may be very limited options for students to move during the room change process listed above in Section 4 and Section 5 Completing A Room Change: The following process must be followed with regard to any room change request: 1. Student must attend a meeting with the Hall Director/Complex Coordinator to discuss their desire to switch rooms. Roommate mediation may also be required (see above). 2. The appropriate room change paperwork must be completed and the move made based on the timeline given by the Staff. Failure to complete the room change process as directed by Staff may result in the student not moving and/or result in the student being charged with violating Section 1.10 Room Assignments and Room Changes. (see Appendix A, 2012-2013 Campus Living Rules) 3. Residents who are found to have improperly switched rooms will be asked to move back into their assigned room and/or may be charged with a “Room Assignments and Room Changes” violation. Campus Living reserves all rights regarding the assignment and reassignment of room accommodation for reasons of health, safety, security, or conduct. Overcapacity It is possible that you will begin the year in an overcapacity room. This means that there is one more person in the room than its designed capacity. This process is in place so that we may offer housing to as many people as possible. Historically, there are at least 150 people who pay a deposit but change their minds and do not inform us that they are not coming to UB. We will transfer overcapacity students into those spaces. Campus Living staff tries to “de-triple” all rooms within the first two weeks of classes; however, depending upon occupancy, this is not always possible. You will be charged a reduced rate for as long as you remain in an overcapacity room. Consolidation Policy For vacancies existing after the beginning of a semester, consolidation of occupants in similar room sizes may be employed. Residents living in an accommodation where a vacancy exists must choose one of the following options: • Consolidate with another resident in a similar room size who resides where a vacancy exists • Where consolidation is not possible, remain in the room with the understanding that a roommate may be assigned at any time; spaces vacated during the fall semester will receive a new occupant for the spring semester Vacation Period Charge For periods not covered by the schedule of rates, additional room charges will be assessed. These charges will be applied for students who remain in the halls during the winter and/or spring recess, who arrive prior to the date the halls open for fall and spring semesters, or who remain past the closing of the halls in the spring. Prior approval from your Area Office is necessary to remain during these periods. Students assigned to Goodyear, Clement, Red Jacket, Richmond, Clinton and Greiner may be permitted to remain in their rooms during these periods. Students assigned to other residence halls will be accommodated as space permits. Most university services are not available during the period between the end of the fall semester and the beginning of spring semester. You must sign up in the Area Office. 10 Y O U R R E S I D E N C E H A L L