GRADUATE MANUAL DEPARTMENT OF MECHANICAL ENGINEERING Fluor Daniel Engineering Innovation Building Clemson University Clemson, SC 29634 864-656-0999 Last Revised: Fall 2021 TABLE OF CONTENTS 1 INTRODUCTION ........................................................................................................................... 3 1.1 Purpose of this Handbook ................................................................................................................. 3 1.2 Contact Information .......................................................................................................................... 3 2 ENTERING THE GRADUATE PROGRAM .............................................................................. 3 2.1 Admission Requirements .................................................................................................................. 3 2.2 South Carolina residency .................................................................................................................. 4 2.3 Tuition and Fees ................................................................................................................................ 4 2.4 Username and TigerOne Card ........................................................................................................... 5 2.5 Registration ....................................................................................................................................... 5 3 THE GRADUATE PROGRAM .................................................................................................... 5 3.1 Academic Requirements ................................................................................................................... 5 3.2 General Requirements for Mechanical Engineering Program .......................................................... 6 3.3 Advisory Committee ......................................................................................................................... 8 3.4 Financial Support Opportunities ....................................................................................................... 9 3.5 Assistantships .................................................................................................................................... 9 3.6 Internships and Co-ops.................................................................................................................... 11 4. MASTER OF SCIENCE DEGREE IN MECHANICAL ENGINEERING PROGRAM ...... 11 4.1 MS thesis option ............................................................................................................................. 11 4.2 MS non-thesis option ...................................................................................................................... 12 4.4 Master's student checklist ............................................................................................................... 12 5 DOCTORAL DEGREE IN MECHANICAL ENGINEERING PROGRAM ......................... 14 5.1 PhD qualifying examination ........................................................................................................... 14 5.2 PhD comprehensive examination .................................................................................................... 16 5.3 PhD final oral examination ............................................................................................................. 16 5.4 Submittal of the dissertation to the graduate office ........................................................................ 16 5.5 Patent, copyright/publishing information ....................................................................................... 17 5.6 Graduation Application ................................................................................................................... 17 5.7 Time required for the doctoral degree ............................................................................................. 17 5.8 Endowed Teaching Fellows policy ................................................................................................. 17 5.9 PhD Student Checklist .................................................................................................................... 18 6 FINAL CHECK-OUT................................................................................................................... 20 7 GENERAL POLICIES ................................................................................................................. 20 7.1 Responsible Research Conduct ....................................................................................................... 20 7.2 Departmental Policy on Ethics ........................................................................................................ 22 7.3 The Honor Code .............................................................................................................................. 22 7.4 University Harassment Policies ...................................................................................................... 22 7.5 Administrative Policies and Procedures.......................................................................................... 24 7.6 University Resources ...................................................................................................................... 25 7.7 Professional Development .............................................................................................................. 26 7.8 Safety and Hazardous Materials ..................................................................................................... 26 8 CONFIRMATION OF REVIEW ................................................................................................ 27 FORM 15: ACKNOWLEDGMENT OF CONTENTS ......................................................................... 28 1 2 1 INTRODUCTION 1.1 Purpose of this Handbook This document is intended to familiarize you, as a graduate student in the Department of Mechanical Engineering, with the requirements, policies and procedures involved throughout your graduate experience. The rules and regulations provided in this manual govern our academic programs and describe the duties and responsibilities of graduate students in the department. Graduate students should become familiar with the information presented here, as well as with general Graduate School requirements outlined in the policies and procedures outlined in the Graduate School Policy Handbook1. If the answer to a question cannot be obtained from this manual or the Graduate Student Announcements, the answer should be sought by asking: the Graduate Student Services Coordinator, the Graduate Program Coordinator, or the Graduate School, preferably in that order. Students must read this manual and return a signed copy of the Form 15 (see Appendix) the Graduate Student Services Coordinator. Signing this form indicates that the Graduate Manual has been read in its entirety by the student. 1.2 Contact Information The Graduate Student Services Coordinator is the initial contact for graduate students arriving on campus. The Graduate Student Services Coordinator and the Program Coordinator are the authorities on regulations and procedures pertinent to the graduate programs and should be contacted whenever questions or problems occur. In addition to the Graduate Program Coordinator and the Graduate Student Services Coordinator, graduate students within the department may also need to work with the Travel/Purchasing Representative and the Payroll Representative. Dr. Huijuan Zhao [email protected] Graduate Program Coordinator: 201 EIB (864) 656-7190 Irina Kharitonova [email protected] Graduate Student Services Coordinator: 102A EIB 864-656-0999 Nicholas Lee Stancil [email protected] Payroll Representative 213 EIB 864-656-9805 Jessica Lang [email protected] Travel/Purchasing Representative 207 EIB 864-656-8949 Kathleen Grant [email protected] Reservation Coordinator 106 EIB (864) 656-2482 2 ENTERING THE GRADUATE PROGRAM 2.1 Admission Requirements 2.1.1 Acceptance categories Students are accepted into the program as either full, provisional or conditional status. Each indicates a different level of performance on the admission criteria. Admission into the Program does not guarantee funding. 2.1.1.1 Full Status Your credentials equal or exceed every minimum admission criterion prescribed for the applied-for degree. https://www.clemson.edu/graduate/students/policies-procedures/index.html 1 3 2.1.1.2 Non-Degree Status There are two types, both are based on our desire to better assess a student’s capability. The first is for part-time students (full time engineers). We use a single semester of course work to determine the ability to succeed. The second is for non-engineering undergraduates who need to take some ME undergraduate courses first based on their background. If course deficiencies are specified as a condition of your admission, it is important that you take the necessary courses early in your program to provide you with background for graduate-level courses. Normally, you remove these deficiencies by taking and passing the required courses during a regularly scheduled course offering. These courses do not count toward the total number of semester hours of graduate credit required for graduation. 2.1.2 Direct admission to the PhD program Students having a BS degree, but not having an MS degree, may apply directly to the PhD program. These students must satisfy the MS core course requirements (Table 3.2 and Table 3.3) before degree completion and may receive a one semester delay in deadlines associated with the PhD qualifying examinations. If the student fails the PhD Qualifying exam, the student is permitted to continue as a master’s student but is ineligible to re-apply to any PhD program in ME. 2.1.3 Transfer from MS to PhD-Direct Program Students enrolled in the MS program can apply to transfer to the PhD-Direct program prior to their 5th semester in the program at the latest, using the GS-14 form “ Request for Change of Degree/Major”. The GS-14 form requires consent of their academic advisor. If a student changes status from MS to PhD, they must take the PhD qualifying exam within one calendar year of filing for a change of status and before the fifth semester (Fall/Spring). In their 5th semester or later in the program, MS students interested in a PhD must graduate from Clemson University with an MS in Mechanical Engineering and submit an online application form for the PhD in ME. These students will be eligible for a GRE waiver. 2.1.4 Combined Bachelor/Master of Science (BS/MS) program Mechanical Engineering undergraduates at Clemson University may begin their Master of Science (MS) degree program in Mechanical Engineering while completing their Bachelor of Science (BS) degree and use a limited number of courses to satisfy the requirements of both their degrees. The following are required: Undergraduates must have an overall GPA of 3.4 or better and must have completed their junior year courses prior to taking graduate courses for the BS/MS program. Graduate Record Examination (GRE) scores are not required as part of the initial application. However, GRE scores help determine graduate assistantships and fellowships. Up to 12 semester credit hours from any 6000-8000 level courses may be used to satisfy the requirements of their BS degree and also be used for their MS degree. Technical electives may be used. Since approval of the plan of study (GS2 form) by the student’s graduate advisory committee is required, students should consult with their academic advisors before selecting courses to be included in their graduate program. • Students in the combined degree program are conditionally accepted to the MS degree program until completion of their BS degree requirements. Students with this conditional acceptance are not eligible for a graduate assistantship until the conditional acceptance is removed. Undergraduate students who are interested in the combined program should discuss it with the Graduate Director and their undergraduate academic advisor. Applications for this program should be made during the junior academic year. 2.2 South Carolina residency The Office of Residency Classification handles all the information regarding domicile requirements for residency status. If you are interested in establishing South Carolina residency, review the up-to-date information.2 Questions should be addressed to the Office of Residency Classification G-01 Sikes Hall, (864) 656-2281. 2.3 Tuition and Fees For current tuition and fees, please refer to the Financial Aid Website.3 General payment plan information can also be found on Student Financial Services Website4. Graduate assistants will receive an e-mail from Student Billing Questions. It will list instructions for you to sign up for a payment plan online through IROAR. This should be accomplished before tuition is due. Your payments will be deducted from the first five full paychecks of the semester. 2 https://www.clemson.edu/financial-aid/residency/requirements.html 3 http://www.clemson.edu/finance/student-financials/tuition-fees/ 4 http://www.clemson.edu/finance/student-financials/billing.html 4 For more information about academic costs, financial aid and making payments contact the Office of Student Financial Aid (G-01 Sikes Hall) or Student Financial Services (G-08 Sikes Hall). 2.4 Username and TigerOne Card 2.4.1 Username Upon acceptance, you will be assigned a Clemson University computer user identification. This is a permanent, unique identifier that you will use every time you access the Clemson computer network. It is also referred to as your “username” or “USERID”. More information on usernames and passwords can be found on the CCIT webpage.5 2.4.2 TigerOne Card Soon after you arrive, you will want to obtain your TigerOne Card. This is your official Clemson University photo ID card and gives you access to a variety of services throughout campus and around town. Information on how to obtain your TigerOne Card is online. 6 2.5 Registration Course registration should be done with guidance from your research advisor. Students who have not yet identified a research advisor will be initially designated as non-thesis for the first semester. In this case, courses should be based on area of interest. The recommended course load for a non-thesis MS student in their first semester is four. Students can, with approved advising from the Program Coordinator, modify these after the departmental orientation. More information on how to register for courses can be found on the Registration Portal.7 Students are expected to make continuous progress toward their degrees and, therefore, to be enrolled for graduate credits each semester during the academic year until requirements are completed. Students should prepare a program of study with the counsel of their major advisor before classes start in their second semester by completing form GS2 Plan of Study. GS2 forms are reviewed by the Graduate Student Services Coordinator and the Graduate Program Coordinator to verify that the planned courses fulfill all degree requirements. Any deviation from courses listed on the student’s most recent GS2 form must be approved by the student’s advisor and a new GS2 must be submitted and approved. Final GS2 must be resubmitted and approved at the beginning of the students’ final semester. Information on submitting the GS2 form can be found at Graduate School Website8. Students are referred to the Clemson Registrar’s web site for the Graduate Catalogs. Click on the catalog year and Courses of Instruction for course descriptions.9 3 THE GRADUATE PROGRAM 3.1 Academic Requirements 3.1.1 Maintaining academic standing A graduate student must maintain a minimum overall average of B (3.0) for all courses taken. If at any time you fail to satisfy this requirement, you will be automatically placed on probation for one semester during which time you will not be eligible for financial aid/assistantship. The first time a student is placed on probation is referred to as level PR1. A student on level PR1 status must enroll in 9 credit hours of course work the following semester and bring their GPA to 3.0 or higher. A student may be granted status PR2 for a second semester with a GPA lower than 3.0. During the Probationary Period, approvals of the student’s advisor and/or the Program Coordinator via Graduate Student Plan of Success form10 (GSPS form) are required prior to registration. Decisions are based on probability of academic recovery within Graduate School regulations. In addition, a failing grade (D or F) in a course in your major area may be cause for dismissal regardless of your overall average. The awarding of an advanced degree does not merely attest to completion of academic requirements in courses, seminars and research activities, but also to the acquisition of acceptable professional standards, including standards of ethics (see the University’s Academic Integrity policy). Violations of professional standards may result in disciplinary action, including dismissal from the program. 3.1.2 Maximum enrollment The upper limits on graduate student enrollment per semester, as outlined in Table 3.1, refer to graduate and undergraduate credits combined and should be attempted only by the most qualified students. Should the six-week 5 http://www.clemson.edu/ccit/help_support/new_to_cu/ 6 https://www.clemson.edu/campus-life/tigerone/ 7 https://iroar.app.clemson.edu/ 8 http://www.clemson.edu/graduate/students/plan-of-study/index.html 9 http://catalog.clemson.edu/index.php 10 https://www.clemson.edu/graduate/files/pdfs/gsps_aug2020_signable.pdf 5 and three-week sessions run concurrently, the total credits are not permitted to exceed the upper limit for the six-week session. Graduate students paid solely on an hourly basis are not classified as graduate assistants but are subject to the same limitation in credit loads. All requests for permission to exceed these limits must be requested by memo and approved by the Chair of the Department of Mechanical Engineering and the Dean of Graduate School. Table 3.1: The upper limits on graduate student enrollment per semester 3.1.3 Seminar Series The ME Graduate Student Council, the Department of Mechanical Engineering, and several research groups sponsor seminars throughout the year. Announcements will be made via email, flyers, and website postings. All graduate students are invited and encouraged to attend as many seminars as possible. Graduate Research Seminar is organized on a weekly basis and provides an opportunity for students to share their research with the Department. Students interested in presenting their research should contact Graduate Research Seminar Chair, Dr. Joshua Bostwick, at [email protected] for more information. 3.1.4 Honors and Awards Every year the faculty of the Department of Mechanical Engineering will have the opportunity to nominate students for three graduate student awards, which are listed below. These nominations are due to the Scholarships, Honors and Awards (SHA) Committee early in the Spring semester. Students are encouraged to fill out the Graduate Student Information Survey at the beginning of Spring semester in order to be eligible for the award nomination. Faculty members are encouraged to create strong packages at the time a student has demonstrated excellence, rather than waiting for solicitations by the SHA Committee. Several College level awards are also available. 3.1.5 Withdrawing from courses As a graduate student in the Department of Mechanical Engineering, you are strongly encouraged to consult your major advisor before dropping any course for which you are enrolled in. If you drop a course when you have an assistantship, and your course load drops below nine credit hours, your assistantship may be revoked for that semester. 3.1.6 Withdrawing from the program/University If for any reason you decide to withdraw from the program, inform your Major Advisor, then the Program Coordinator, who will inform you of the procedures to be followed to officially withdraw from the University. Failure to follow the procedures may result in your owing tuition and other fees to the University. This applies to both domestic and international students. 3.1.7 Policy on intellectual property All computer programs written, data generated, discoveries made, derivations developed, etc., by a Clemson graduate student are the property of Clemson University, not of the student. 3.2 General Requirements for Mechanical Engineering Program 3.2.1 Typical Minimum Degree Requirements The typical requirements for MS and PhD programs in Mechanical Engineering are outlined in Table 3.2 Table 3.2 Mechanical Engineering minimum degree requirements Program MS Thesis MS Non-Thesis PhD w/o MS PhD w/ MS Total Credit Hour 30 33 60 30 Minimum 6 Research Credit 6 N/A 18 18 Hours Required Letter-graded Credit 24 33 33 12 Hours Required* ME Course 4 courses 6 courses 6 courses 2 courses Minimum ME Core Courses Yes Yes Yes No Required Qualifying Exam No No Yes Yes Required Defense Required Yes No Yes Yes *At least half of all the courses must be 8000 level and above, at least half of ME courses must be 8000 level and above 3.2.2 Core course requirements Mechanical Engineering degree seeking master’s students and PhD students not having a master’s degree are required to satisfy departmental core course requirements listed in Table 3.3. At least three of these courses must be taken to meet the departmental core. Table 3.3: Departmental Core Courses ME 8010 Foundations of Fluid Mechanics ME 8310 Convective Heat Transfer ME 8100 Macroscopic Thermodynamics ME 8370 Theory of Elasticity I ME 8180 Intro to Finite Element Analysis ME 8460 Intermediate Dynamics ME 8200 Modern Control Engineering ME 8610 Material Selection for Design ME 8350 Continuum Mechanics ME 8700 Design Methodology ME 8220 Applied Optimal Control ME 8710 Engineering Optimization There are four “Subject Area Groups” for the purpose of defining core course requirements: Design and Manufacturing (DM), Dynamical Systems and Controls (DSC), Engineering Mechanics (EM), and Thermal and Fluid Sciences (TFS). Typically, students align with their advisor’s subject area group. The students are not required to declare their subject area group as it does not appear on the student’s transcript, GS2 or diploma. Rather, it is an internal requirement for ME graduate students intended to ensure students achieve a depth of knowledge in a subject area. Students in the DM, DSC, and EM groups must complete at least three of the courses listed in Table 3.3 to meet subject area core course requirements. Students in the TFS group must complete five core course requirements, listed in Table 3.4 below: Table 3.4 TFS Core Courses ME 8010 Foundations of Fluid Mechanics ME 8100 Macroscopic Thermal Dynamics ME 8120 Experimental Methods in Thermal Science ME 8310 Convective Heat Transfer MATH Elective Any MATH 6000 or above1 PHYS 8110 Methods of Theoretical Physics I1 PHYS 8120 Methods of Theoretical Physics II1 Students must take EITHER a MATH course at the 6000-level or higher OR PHYS 8110 OR PHYS 8120 to fulfill the TFS core requirements. Only one of these courses can be used to satisfy the fifth TFS core course requirement. 1 7 Core course requirements must be met by all MS and PhD students not having an MS degree. All PhD students, whether having an MS degree or not, are required to take a minimum of 12 credit hours of graduate level course work. Any changes to course requirements, such as waivers or substitutions, must be approved by the Department Chair. Requests should be made in a timely manner and should be pre-approved by the Department Chair. Courses taken prior to the request are subject to rejection by the Department Chair. 3.3 Advisory Committee Each graduate student must have a faculty advisor who will also be the chair of the student’s advisory committee. The advisor must be a regular member of the Department of Mechanical Engineering faculty. 3.3.1 The Major Advisor Students are expected to become familiar with the instructional and research activities within the department, particularly before the selection of an academic advisor. It is encouraged that you meet with faculty within your research area to gain information. An academic advisor should be selected during the first semester of study if possible. Students not having an advisor should contact the Graduate Coordinator to discuss course enrollment options. Normally, the academic advisor also serves as the graduate research advisor for the student, as well as the chairman of the advisory committee. This person must be a tenured/tenure-track faculty member in the program awarding the degree. The selection of the Major Advisor is one of the most important decisions a graduate student will face. The Major Advisor helps plan the curriculum and guides the student’s research activities and the preparation of their thesis, dissertation, or special project report. Under certain circumstances, change of Major Advisor is allowed, and should be approved by current advisor and the Graduate Program Coordinator. 3.3.2 Advisory Committee Each graduate student will have an advisory committee comprised of a majority of Mechanical Engineering faculty. The MS Thesis or PhD student, in concert with the research advisor, will initiate a recommendation to establish the advisory committee. The advisory committee must consist of at least three faculty members for the MS degree and four for the PhD degree. The advisory committee must be appointed before registration occurs for the second semester of graduate study. The Advisory Committee will approve the curriculum (study plans), supervise the graduate program, administer the comprehensive and/or final examinations, and initiate the recommendation for awarding the degree. The Major Advisor will serve as the chair of the Advisory Committee. The graduate student is responsible for initiating the whole process and keeping them apprised of their progress. External committee members in addition to the required number of committee members within the University will be allowed, if agreed upon by the committee members from within the University and approved by the Department Chair and Graduate Coordinator. A committee containing the required minimum number of Mechanical Engineering faculty within the University is formed first, and then they can vote to approve additional external members. After the committee is formed, all committee members approved in this manner are voting members of the committee. 3.3.3 Plan of study (GS2) All new students are required to attend orientations held by the Department of Mechanical Engineering and the Graduate School to acquaint themselves with instructional and research activities of the department as well as with general regulations. Information from these orientations will help the student select a more specific research area and will allow them to choose their advisory committee members more responsibly. Departmental policy requires that MS students submit a GS2 prior to the time it is required by the Graduate School. The form should be submitted before the first day of classes of the student’s second semester. Students who do not properly file the GS2 risk failing to receive proper advice from their faculty committee members and may face undue difficulties, including fines or delays in graduating. The GS2 represents a contract between the student, the Major Advisor and the University. The Graduate School will use the Plan of Study in determining whether or not the student has met the graduation requirements when the application for a degree is made. It should be noted that study plans can be changed as degree programs proceed. Information on how to submit the Committee and Plan of Study is available on Graduate School website11. The GS2 form may be changed at any time; however, requests for changes in the plan of study must be processed before the requested change actually takes place since retroactive change requests may not be acceptable. A revised GS2 form must also be approved by all committee members, the Graduate Program Director, and by the Department Chair. Final GS2s must be on file in the Enrolled Student Services Office prior to the graduation application deadline. 11 https://www.clemson.edu/graduate/students/gs2-hints.html 8 3.4 Financial Support Opportunities Mechanical Graduate Assistants are employed for up to a half-time basis (average up to 20 hours per week) during a specified appointment period as indicated on the offer letters. Students must be enrolled full-time (9 graduate level credits) to receive assistantship funding. A Graduate Assistant Differential (GAD) is provided with the following four Assistantships, which covers tuition for 9 credit hours or more each Fall and Spring semester and 6 credit hours or more each summer semester. The GAD is defined as the portion of the tuition and fees paid by the university for the student. Information on Graduate Assistant fees is available via the Clemson tuition and fee calculator . Graduate Assistants are responsible for the cost of fees and health insurance (if applicable). 3.4.1. Graduate Laboratory Assistantships (GLA): • GLAs are responsible for grading lab reports and attending GLA meetings as needed. • All GLAs must attend a mandatory meeting, usually the week before the semester starts. GLAs will be notified about meeting details via email by the Lab Coordinator • The Department supports a three-year limit on a GLA, except in exceptional circumstances. 3.4.2 Graduate Grading Assistantships (GGA): • GGAs assist with faculty with grading materials in undergraduate and graduate courses. • GGAs are not expected to grade exams and are not expected to exceed their assigned hours. Deviations from these expectations should be discussed with the assigned faculty and with the Program Coordinator immediately. • All GGAs must receive training, usually in the form of a mandatory meeting at the start of the semester. GGAs will be notified about details via email by the Graduate Student Services Coordinator • GGAs are employed for 7.5 pay periods per fall/spring semester and are assigned by semester. • The reappointment of GGA is based on the (1) the availability of GGA position, (2) request priority by GGA's major advisor and (3) instructor's evaluation on GGA performance 3.4.5 Graduate Research Assistantships (GRA): • GRAs are employed to assist faculty in their sponsored research activities. 3.4.6 Graduate Teaching Assistantships (GTA): • GTAs teach undergraduate classes or laboratories under the supervision of a faculty member. GTAs are not responsible for assigning grades. 3.4.7 Graduate Fellowships Holders: • Students must be enrolled full-time (9 graduate level credits). 3.4.8Endowed Teaching Fellows (see 6.8 for details) 3.4 Assistantships 3.4.1. Employment paperwork Students with assistantships will need to meet with the graduate student services coordinator who will provide them with an offer letter. They will then meet with the Mechanical Engineering payroll representative to complete payroll paperwork and verify reduction of fees. Two forms of identification are needed to fill out the I-9 form which verifies citizenship: A valid driver’s license, original social security card or passport or birth certificate. Payment will be issued on a two-week lag on a semi-monthly basis. Students with assistantships will need to submit weekly “time captures” online as required by the University HR office 3.4.2 Social Security number If you are an international student receiving an assistantship, you need to meet with the graduate student services coordinator. You will see the payroll representative to complete payroll paperwork. If you are a new international student and need a social security card, an Employment Verification form & International Hire request will be completed. The new student uploads the Employment Verification form in the Sunapsis Student Portal along with immigration/check-in documents. It will be processed within two business days. Check status & when form is ready, go to International Services, 108 Long Hall to pick it up. Continuing students may take their Employment Verification form to International Services at 108 Long Hall. To apply for a Social Security Card, you must be in the United States for at least 10 days. Take the Signed Employment Verification letter, original immigration documents, plus clear legible copies of your documents to the Social Security 9