JULY 1,2015- JUNE 31,2016 FEBRUARY 1,2014- JANUARY 31,215 STAFF AFFIRMATIVE ACTION PLAN  for Women and Minorities and   Persons with Disabilities and Protected Veterans  Campus Human Resources  ___________________________________________________________________________________________  Staff Diversity & AA/EEO Compliance Office 2015‐2016 UCLA STAFF AFFIRMATIVE ACTION PLAN Employer University of California, Los Angeles 405 Hilgard Avenue Los Angeles, CA 90095 Mailing Address Staff Diversity & AA/EEO Compliance 10920 Wilshire Boulevard Suite 1050 Los Angeles, CA 90024 UCLA Chancellor Gene Block Phone: 310‐825‐2151 Email: Table of Content STATEMENT OF POLICY ON NONDISCRIMINATION AND AFFIRMATIVE ACTION FOR STAFF EMPLOYEES AT UCLA …………………….………………1 THE UNIVERSITY OF CALIFORNIA DIVERSITY STATEMENT ..………………………………………………………………………………………………………………………3 41 CFR §60-2 UCLA 2015-2016 STAFF AFFIRMATIVE ACTION PLAN FOR WOMEN AND MINORITIES ………………………………………………………….4 UCLA PERSONNEL POLICIES AND PROCEDURES RELATED TO AFFIRMATIVE ACTION PLAN FOR WOMEN AND MINORITIES ………………………4 EXTERNAL AND INTERNAL DISSEMINATION OF POLICY ……………………………………………………………………………………………………………………………5 Internal Dissemination Policy.…………………………………………………………………………………………………………………………..…………….……….5 External Dissemination Policy……………………………………………………………………………………………………………………………………….………….5 §60-2.17 (a) DESIGNATION OF RESPONSIBILITY FOR IMPLEMENTATION OF EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION…………………………………………………………………………………………………………………………………………………………….………………………………….…..6 UCLA Staff Affirmative Action Organizational Chart ………………………………………………………………………………………………….……………...6 The Staff Affirmative Action Officer ………………………………………………………………………………………..…………………………………….…………6 The Staff Diversity & AA/EEO Compliance Office ……………………………………………………………………………………………………………......……7 Staff Affirmative Action Units………….……………..……………………………………………………………………………………………………………….…..……7 Department Heads/Directors ..……………………………………………………………………………………………………………………………………..………....8 Supervisors …..……………………………………………………………………….……………………………………………………………………………………..………....8 COMPONENTS OF THE AFFIRMATIVE ACTION PLAN………………………………………………………………………….…………………………………………..……...8 §60-2.11 Organizational profile/Workforce Analysis………………………………………………………………….………………………..…………..………...........8 §60-2.12 Job group analysis………………………………………………………….…………………………………………………………………………….…..……..…………..9 §60-2.14 Determining Availability …..………………………………………………………………………….…………………………………………………….………….…….9 §60-2.15 Comparing incumbency to Availability and §60-2.16 Placement Goals………………………………………………………………….…….9 §60-2.17(b)(2) Applicant Flow Analysis …………………………………………………………………………………………………………………………………..10 §60-2.17(b)(2) Applicant Selection Analysis ………………………………….………………………………………………………………………………………...10 §60-2.17(b)(3) Compensation Analysis ………………………………………….……………………………………………………..………………………………..11 §60-2.17(b)(2) Separation Analysis……………………………………………………………….………………………………………………………………..……….11 Other Auditing and Review Procedures………………………………………………………………………………………………………………….………..……..11 Compliance with Sex Discrimination Guidelines ………………………………………………………………………………………………………………..……11 Compliance with Guidelines on Discrimination Because of Religion or National Origin ……………………………………………………….….11 DISTRIBUTION OF AFFIRMATIVE ACTION PLAN………………………………………………………………………………………….……………………………………….….11 §60-2.17(c) 2014-2015 UCLA STAFF AFFIRMATIVE ACTION PROGRAMMATIC ACTIVITIES FOR WOMEN AND MINORITIES…………………….11 UCLA STAFF DIVERSITY AND AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE OFFICE …………………………………..11 Diversity Education Program – Training/Briefings ……………………………………………………………………………………………………………………12 Spanish as a Second Language (“SSL”) …………………………………………………………………………………………………………………………………....12 UCLA EMPLOYMENT SERVICES OUTREACH RECRUITMENT PROGRAM …………………………………………………………………………………………………...12 UCLA CAMPUS TRAINING & DEVELOPMENT PROGRAMS ……………………………………………………………………………………………………………………….12 In-Service Training Program ……………………………………………………………………………………………………………………………………………………12 Management Skills Assessment Program (MSAP)/ UC Regional MSAP at Lake Arrowhead Conference Center ………………………..13 Management Development Certificate Program, 2014-2015 Workshop ………………………………………………………………………………….13 Staff Enrichment Program (SEP) ………………………………………………………………………………………………………………………………………………13 The Professional Development Program (PDP)………………………………………………………………………………………………………………………..14 UCLA ASSOCIATED STUDENTS UCLA (ASUCLA) …………………………………………………………………………………………………………………………………….14 Staff Development/Other Activities ………………………………………………………………………………………………………………………………………..14 Community Outreach and Recruitment Programs ……………………………………………………………………………………………………..……………14 UCLA FACILITIES MANAGEMENT………………………………………………………………………………………………………………………………………………..………..14 Project SPELL ………………………………………………………………………………………………………………………………………………………………..………..15 UCLA HOUSING & HOSPITALITY SERVICES ………………………………………………………………………………………………………………………………..…………15 Mentoring Program ……………………………………………………………………………………………………………………………………………………..…………15 Computer Advancement & Proficiency ………………………………………………………………………………………………………………………….……….15 Project SPELL …………………………………………………………………………………………………………………………………………………………………..……..15 ESL Café ………………………………………………………………………………………………………………………………………………………………………….……..15 Spanish as a Second Language ………………………………………………………………………………………………………………………………………..………16 Student Hospitality Leadership Development Program ……………………………………………………………………………………………….…..…….16 Housing & Hospitality Services Town Hall ………………………..…………………………………………………………………………………………….………16 Chat and Chill Sessions ……………………………………………………………………………………………………………………………………………………..…..16 2015-2016 STAFF AFFIRMATIVE ACTION PROGRAMMATIC GOALS FOR WOMEN AND MINORITIES …………………………………………………….17 UCLA Staff Diversity & AA/EEO Compliance Office …………………………………………………………………………………………………………….……17 UCLA Employment Services …………………………………………………………………………………………………………………………………………..………..17 UCLA Training and Development Programs …………………………………………………………………………………………………………………….………17 UCLA Hospital System Human Resources …………………………………………………………………………………………………………………………..……17 41 CFR §60-300 UCLA 2015-2016 STAFF AFFIRMATIVE ACTION PLAN FOR PROTECTED VETERANS .......................................................18 §60-300.2 Definitions …………………………………………………………………………………..………………………………….….………………………………..18 §60-300.44(a) Policy Statement ……………………………………………………………………………………………………………………………………..…..…18 §60-300.42 Invitation to Self-identify ………………………………………………………………………………………………..…………………………..……..19 41 CFR §60-300.44(b) Review of Personnel Processes ……………………………………………………………………………..……………………..……...19 41 CFR §60-300.44(c) Physical and Mental Qualifications ……………………………………………………………………..………………………..………19 41 CFR §60-300.44(d) Reasonable Accommodations to Physical and Mental Limitations ……………………………………………….……….20 41 CFR §60-300.44(e) Addressing Allegations of Harassment ………………………………………………………………………………………….………20 41 CFR §60-300.44(a)(1) Filing a Complaint ………………………………………………………………………………………………………………….………..20 §60-300.44(i) DESIGNATION OF RESPONSIBILITY FOR IMPLEMENTING UCLA STAFF AFFIRMATIVE ACTION PLAN FOR PROTECTED VETERANS ……………………………………………………………………………………………………………………………………………………..……………………………..…………..…………20 DELEGATION OF RESPONSIBILITY FOR STAFF AFFIRMATIVE ACTION……………………………………………..……………………………..……………………..20 UCLA Staff Affirmative Action Organizational Chart …………………………………………………………………………………………..……………………21 The Staff Affirmative Action Officer ……………………………………………………………………………………………………………………..………………...21 The Staff Diversity & AA/EEO Compliance Office ………………………………………………………………………………………………….…………….....22 Staff Affirmative Action Units ………………………………………………………………………………………………………………………………….….………….22 Department Heads/Directors …………………………………………………………………………………………………………………………………….…………..23 Supervisors…………………………………………………………………………………………………………………………………………………………………….……….23 §60-300.44 (f) & (g) EXTERNAL & INTERNAL DISSEMINATION OF POLICY, OUTREACH AND POSITIVE RECRUITMENT………………….……….23 UCLA Special Recruitment Methods for Protected Veterans ……………………………………………………………………………….………………….23 REPORTING AND AUDITING ………………………………………………………………..………………………………………………………………………………..……..…24 §60-300.44 (f)(4) Recordkeeping Obligation ……………………………………………………………………………………………………………………….…..24 §60-300.44 (k) Data Collection & Analysis ………………………………………………………………………………………………….………………….……….24 §60-300.45 Benchmarks for Hiring ………………………………………………………………………………………………………………………….…………….24 2014-2015 PROGRAMMATIC ACTIVITIES …………………………………………………………………………………………..……………….…………………….………..25 UCLA Disability Access Web …………………………………………………………………………………………………………………………………..……………….25 Veteran Applicants, Outreach …………………………………………………………………………………………………………………………………..…………….25 2015-2016 PROGRAMMATIC ACTIVITIES..……………………………………………………………………………………………………………………………….…………..26 41 CFR §60-741 UCLA STAFF AFFIRMATIVE ACTION PLAN FOR PERSONS WITH DISABILITIES ………………………………………….……….…………..27 §60-741.2 Definitions …………………………………………………………………………………………………………………………………………………….……….27 §60-741.44 Policy Statement …………………………………………………………………………………………………………………………………….…………….27 §60-741.42 Invitation to Self-Identify ……………………………………………………………………………………………………………….………..…………..29 §60-741.45 Placement Goals …………………………………………………………………………………………………………………………………………………..29 §60-741.44(b) Review of Personnel Processes ………………………………………………………………………………………..…………………….………..29 §60-741.44(c) Physical and Mental Qualifications ………………………………………………………………………………………………..……….………..29 §60-741.44(d) Reasonable Accommodations to Physical and Mental Limitations ………………………………………………………….………..29 §60-300.741.44(e) Addressing Allegations of Harassment ……………………………….…………………………………………….………..30 §60-741.44(a)(1) Filing a Complaint ………………………………………………………………………………………………………………………………….…….30 41 CFR §60-741.44(i) DESIGNATION OF RESPONSIBILITY FOR IMPLEMENTING UCLA STAFF AFFIRMATIVE ACTION PLAN FOR PERSONS WITH DISABILITIES,………………………………………………………………………………………………………………………………………………………..……………………………..30 Delegation of Responsibility For Staff Affirmative Action …………………………………………………………………………………………………………………...30 UCLA Staff Affirmative Action Organizational Chart ………………………………………………………………………………………………………...……………..…..31 The Staff Affirmative Action Officer …………………………………………………………………………………………………………………………………..….…31 The Staff Diversity & AA/EEO Compliance Office …………………………………………………………………………………………………..………..……...31 Staff Affirmative Action Units ………………………………………………………………………………………………………………………………………..………..32 Department Heads/Directors ……………………………………………………………………………………………………………………………………..……….....33 Supervisors ………………………………………………………………………………………………………………………………………………………………..……………33 §60-741.44(g) & (f) EXTERNAL AND INTERNAL DISSEMINATION OF POLICY ………………………………………………………………………..………………33 §60-741.44(B) REPORTING AND AUDITING …………………………………………………………………………………………………………………….….………..……..33 Records of Individual Personnel Actions……………………………………………………………………………………………………………………………..………33 Records and Data Analysis …………………………………………………………………………………………………………………………………………………..…….33 Other Auditing and Review Procedures………………………………………………………………………………………………………………………………..…….34 2015-2016 STAFF AFFIRMATIVE ACTION FOR PERSONS WITH DISABILITIES PROGRAMMATIC ACTIVITIES ……………………………………….…..34 UCLA Chancellor’s ADA & Section 504 Compliance Office ……………………………………………………………………………………………………….….…….…34 UCLA Committee on Disability (UCOD) ……………………………………………………………………………………………………………………………………...34 UCLA Disability Access Web ………………………………………………..……………………………………………..……………………………………..………………34 Applicants with Disabilities, Outreach……………………………………………..…………………………………………………………………………….…………..35 Pathways/PathPoint/Project SEARCH ……………………………………………..…………………………………………………………………………….………….35 Outreach Campaigns for Job Seekers with Disabilities ……………………………………………..…………………………………………………….………….35 Disabilities and Computing Program ……………………………………………..………………………………………………………………………………….……….35 Disability Studies Minor ……………………………………………..………………………………………………………………………………………………….…………35 Employee Disability Management Services ……………………………………………..……………………………………….……….…………………..………….35 Office for Students with Disabilities……………………………………………..…………………………………………………..………………………………………..35 Parking and Transportation - Disabilities Services……………………………………………..…………………………..…………………………………………..35 UCLA Extension - Services for Students with Disabilities……………………………………………………………….……………….…………………….…….36 UCLA Library - Disability Resources……………………………………………..………………………………………………………………..……………………………36 2015-2016 STAFF AFFIRMATIVE ACTION FOR PERSONS WITH DISABILITIES PROGRAMMATIC ACTIVITIES ………………………..……….…….….36 APPENDIX A/ UCLA STAFF JOB GROUPS …………………………………………………………………………………………………………………………….………….…...37 a) Career General Campus Not Represented Job Titles ………………………………………..……..………………………………………………….…….….38 b) Career General Campus Represented Job Titles …………………………………………………..………………………………………………………….….…44 c) Career Hospital System Not Represented Job Titles ………………………………………………..…………………………………………………………….49 d) Career Hospital System Represented Job Titles ………………………………………………………..…………………………………….…………………....51 e) Contract General Campus Not Represented Job Titles ………………………………………………..………………………………..………………………55 f) Contract General Campus Represented Job Titles ……………………………..………………..……………………………………………………..…………57 g) Contract Hospital System Non Represented Job Titles ………………………..……………………..…………………………………………………..…….57 h) Contract Hospital System Represented Job Titles ………………………………..……………..…………………………………………………………..……58 i) Limited General Campus Not Restricted Job Titles …………………………………..…………..…………………………..……………………………………58 j) Limited General Campus Represented Job Titles ………………………………………..……..…………………………………………..………………………60 k) Limited Hospital System Not Represented Job Titles ………………………………………………..………………………………………………..………….63 l) Limited Hospital System Represented Job Titles ………………………………………………..………………………..………………………………..……….63 m) Per Diem General Campus Not Represented Job Titles ………………………………………………..…………………………..……………………………64 n) Per Diem General Campus Represented Job Titles …………………………………………………………………………………………………..…………..…64 o) Per Diem Hospital System Not Represented Job Titles ……………………………………………..………………..…..………………………………………65 p) Per Diem Hospital System Represented Job Titles ……………………………………………..………….……………………..………………………………..65 APPENDIX B /UCLA JOB GROUPS AVAILABILITY FOR WOMEN AND MINORITIES …………………………………………………………..…………………..….67 a)Career General Campus Not Represented Job Group Availability ……………………..………………………………………………………………….69 b) Career General Campus Represented Job Group Availability ………………………………….……..………………………………………………………..71 c) Career Hospital System Not Represented Job Group Availability………………………………….……………..……………………………………………72 d) Career Hospital System Represented Job Group Availability ………………………………………….………………………..………………………………74 e) Contract General Campus Not Represented Job Group Availability ……………..……………………..……………………………………………………75 f) Contract General Campus Represented Job Group Availability ………………………………..………………..……………………………………………..76 g) Contract Hospital System Not Represented Job Group Availability ……………………………………..……….………………………………………….76 h) Contract Hospital System Represented Job Group Availability …………………………………………………………...…………………………………..76 i) Limited General Campus Not Represented Job Group Availability………………………………………………………….………..……………………….76 j) Limited General Campus Represented Job Group Availability ……………………………………………………………………..………………..………….77 k) Limited Hospital System Not Represented Job Group Availability …………………..…………………………………………….…………………………78 l) Limited Hospital System Not Represented Job Group Availability ………………………………..……………………….………………………………….79 m) Per Diem General Campus Not Represented Job Group Availability ………………………………………..………….………………………………….79 n) Per Diem General Campus Represented Job Group Availability……………………………………………………………..…..…………………………….79 o) Per Diem Hospital System Not Represented Job Group Availability ……………..…………………………………………..………………………………80 p) Per Diem Hospital System Represented Job Group Availability………………………………..……………………………………..………………………..80 q) Senior Management Group, Weighted Job Group Availability…………………………………………………..………………………………..…………….80 APPENDIX C/ 2015-2016 PLACEMENT GOALS FOR WOMEN AND MINORITIES …………………………………..……………………………………………………81 a) Career General Campus Not Represented ……………………………..…………….…………………………………………………………………………………….83 b) Career General Campus Represented ………………………………………………….…..………………………………………………………………………………..83 c) Career Hospital System Not Represented …………………..……………………….………………..…………………………………………………………………..84 d) Career Hospital System Represented ……………………………..……………….………………………………..………………………………………………………84 e) Contract General Campus Not Represented ………..…………….………….….……………………………………………………………………………………….85 f) Contract General Campus Represented …………………………..…….……..……………………………………………………………………………………………85 g) Contract Hospital System Not Represented………………………………..……..….………………………………………………………………………………..…85 h) Contract Hospital System Represented …………………………………………………………..…………………………………………………………………………85 i) Limited General Campus Not Represented ……………………………………………………….…………..……………………………………………………………85 j) Limited General Campus Represented ……………………………………………………………………………………..………………………………………………..86 k) Limited Hospital System Not Represented …………………………………………………………………………………………..……………………………………86 l) Limited Hospital System Represented …………………………………..…………………………………………………………………………..………………………86 m) Per Diem General Campus Not Represented ………………………………………………………………………………………………………………..………….87 n) Per Diem General Campus Represented ………………………………………....……………………………………………………………………………………….87 o) Per Diem Hospital System Not Represented …………………………………………………..…………………………………………………………………………87 p) Per Diem Hospital System Represented………………………………………………………………………..…………………………………………………………..87 q) Senior Management Group, All Titles……………….……………………………………………………………………………………………………………………….88 APPENDIX D/PERSONNEL ACTIONS AND IDENTIFICATION OF PROBLEM AREAS FOR WOMEN AND MINORITIES……..…………………………..…89 A. APPLICANT FLOW ANALYSIS FOR WOMEN AND MINORITIES…………………………………………………………………………………….……….………..………..90 a) General Campus, All Types of Appointments…………………………………………………..…………………………………………….………….………………90 b) Hospital System, All Types of Appointments ………………………….………………………………………..…………………………….………………………..94 B. APPLICANT SELECTION ANALYSIS FOR WOMEN AND MINORITIES…………..………………………………………………………….…………………………………96 a) Career General Campus Women ………………………………………………………………………………………………………………..…………………………….96 b) Career General Campus Minority …………………………………………………………………………………………………………………………..…………………96 c) Contract General Campus Women ………………………………………………………………………………………………………………………..………....…..….97 d) Contract General Campus Minority …………………………………..……………………………………………………………………………..…………..…….……97 e) Limited General Campus Women …………………………………………………..……………………..………………………………………………….………..……97 f) Limited General Campus Women ………………………………………………………………..………………………………….……………………………………….97 g) Career Hospital System Women …………………………………………………………………………………………………………………..………………….….…..97 h) Career Hospital System Minority ………………………………………………………………………………………………………………………………….….….….98 i) Contract Hospital System Women ……………………………………………………………………………………………………..………………………………..……98 j) Contract Hospital System Minority ………………………………………………………………………………………………………………..……………….….…….98 k) Limited Hospital System Women ……………………………………………………………………………………………………………………………………...….…99 l) Limited Hospital System Minority ………………………………………………………………………………………………..…………………..…………….…….…99 m) Per Diem Hospital System Women ………………………………………………………………………………………………………..…………..……….………...99 n) Per Diem Hospital System Minority ………………………………………………………………………………………………………………………….….………...99 C. SEPARATIONS ANALYSIS FOR WOMEN AND MINORITIES ………………………………………………………………………………………..…………….….…………100 a) Career General Campus Minority Involuntary ………………………………………………………………………………………..……………………………….100 b) Career General Campus Women Involuntary …………………………………………………………………………..…………………………………...………..100 c) Career General Campus Minority Voluntary ………………………………………………………………..………………..…………………………………..…….100 d) Career General Campus Women Voluntary ……………………………………………………..…………….……………..……………………………………..….100 e) Career Hospital System Minority Involuntary ………………………………………………………………………..……..………………………..………………..101 f) Career Hospital System Women Involuntary …………………………………………………………………………………..…………..…………………………….101 g) Career Hospital System Minority Voluntary ……………………………………………………………………………..…………..…………………………………..101 h) Career Hospital System Women Voluntary …………………………………………………………………..……………………………..……………………………101 i) Contract General Campus Minority Involuntary ………………………………………………..………………………………………………..……………………..101 j) Contract General Campus Women Involuntary …………………………………………………………………………………………………………...…………..…102 k) Contract General Campus Minority Voluntary …………………………………………………………………………………………………..……………………….102 l) Contract General Campus Women Voluntary ………………………………………………………………………………………………..……………………………102 n) Contract Hospital System Minority Involuntary ………………………………………………………………………………..……………………………………….102 o) Contract Hospital System Women Involuntary …………………………………………………..………………..……………………………………………………102 p) Contract Hospital System Minority Voluntary …………………………………………………..………..…………………………………………………………….102 q) Contract Hospital System Women Voluntary………………………………………..……………………………………………………………………………………102 r) Limited General Campus Minority Involuntary…………………………..……………………………………………………………………………………………….102 s) Limited General Campus Women Involuntary………………………………………………………………………………………..………………………..…………103 t) Limited General Campus Minority Voluntary………………………………………………………………………………….…………………..………………………103 u) Limited General Campus Women Voluntary ……………………………………………………………..………………………..…………………………………….103 v) Limited Hospital System Minority Involuntary ………………………………………………………………………..…………………………………………………104 w) Limited Hospital System Women Involuntary …………………………………………………..……………………………………………………………………...104 x) Limited Hospital System Minority Voluntary …………………………………...…………..……………………………………………………………………………104 y) Limited Hospital System Women Voluntary ……………………………..……………...……………………………………………………………………………….104 z) Per Diem General Campus Minority Involuntary …………..…………………………………...………………………………………………………………………105 aa) Per Diem General Campus Women Involuntary ………………………………………………………...……………………………..……………………………..105 ab) Per Diem General Campus Minority Voluntary…………………………………………………………………...………..……………………………………….…105 ac) Per Diem General Campus Women Voluntary…………………………………………………………..………………...……………………………………………105 ad) Per Diem Hospital System Minority Involuntary………………………………………..………………………………………...……..……………………………105 ae) Per Diem Hospital System Women Involuntary……………………………..……………………………………………………………...…………………………105 af) Per Diem Hospital System Minority Voluntary …………………..…………………………………………………………………………………...…………….…105 ag) Per Diem Hospital System Women Voluntary……………………………………………………………………………………………………...………..…………105 D. COMPENSATION………………………………………………………………………...……………………………………………………………………………………..……………………106 APPENDIX E / ANALYSES OF PERSONNEL ACTIVITY AND UTILIZATION FOR PERSONS WITH DISABILITIES …………………………..……...……………107 INDIVIDUALS WITH DISABILITIES /AUDIT-PERSONNEL ACTIVITY …………………………...…………………………………………………….……………………108 a) General Campus /Career and Partial Year Career Appointments …………………...…………………………………………………………..………….108 b) Hospital System /Career and Partial Year Career Appointments …………………………...……………………………………..……………………….110 c) General Campus /Contract Appointments……………………………………………………………………...………………..……………………………………..111 d) Hospital System / Contract Appointments …………………………………………………………………..………...………………………………………………112 e) General Campus /Limited Appointments ………………………………………………………..……………………………...……………………………………..112 f) Hospital System / Limited Appointments …………………………………………..…………………………………………………...………………………………113 g) Hospital System / Per Diem Appointments……………………………..………………..……………………………………………………...…………………….113 INDIVIDUALS WITH DISABILITIES/ AUDIT-UTILIZATION …………………………………………………………………………………………..…………………………115 a) General Campus/ Career and Partial Year Career Union Unrepresented Appointments…………….....….……………………………………..115 b) General Campus/ Career and Partial Year Career Union Represented Appointments ………………………...……………………..……………118 c) Hospital System/ Career and Partial Year Career Union Unrepresented Appointments …………………………….....…………………………121 d) Hospital System/ Career and Partial Year Career Union Represented Appointments ………………..………………………...………………….123 e) General Campus/ Contract Union Unrepresented Appointments ………………………………..……………………………………………...………….125 f) General Campus/ Contract Union Represented Appointments ………………………..…………………………………………………………………...…126 g) Hospital System/ Contract Union Unrepresented Appointments ……………………...…………..………………………………………………………..126 h) Hospital System/ Contract Union Represented Appointments ………………………………...…………………..…………………………………………127 i) General Campus/ Limited Union Unrepresented Appointments………………………………..……...…………………………………………………..…127 j) General Campus/ Limited Union Represented Appointments ……………………..…………………………...……………………………………………..128 k) Hospital System/ Limited Union Unrepresented Appointments ……………………………………………………...………………………..…………….131 l) Hospital System/ Limited Union Represented Appointments…………………………………………………………………...…..………………………….131 m) General Campus/ Per Diem Union Unrepresented Appointments …………………...……………..…………………………………………………….131 n) General Campus/ Per Diem Union Represented Appointments ………………………………...…………………..……………………………………….132 o) Hospital System/ Per Diem Union Unrepresented Appointments ……………………………………...………………………..…………………………132 p) Hospital System/ Per Diem Union Represented Appointments…………………………………………………...……………………………..……………133 APPENDIX E/ INVITATION TO SELF-IDENTIFY FOR PEOPLE WITH DISABILITIES AND PROTECTED VETERANS…………...…………………………..……135 STATEMENT OF POLICY ON NONDISCRIMINATION AND AFFIRMATIVE ACTION FOR STAFF EMPLOYEES AT UCLA The University of California, Los Angeles (UCLA or University) is an equal employment opportunity employer. It is the policy of the University not to engage in discrimination against or harassment of any person employed by or seeking employment with the University because of race, color, national origin, 1 religion, sex, gender identity, pregnancy , physical or mental disability, medical condition (cancer‐related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (as defined by the Uniformed 2 Services Employment and Reemployment Rights Act of 1994) . This policy applies to all employment practices, including recruitment, selection, promotion, transfer, demotion, merit increases, salary, training and development, separation, and making reasonable and appropriate accommodations for persons with disabilities. This policy is intended to be consistent with the provisions of applicable State and Federal laws and University policies. UCLA will continue to make good faith efforts to promote and maintain a workplace free of discrimination or harassment by demonstrating that it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the bases listed above. UCLA is committed to maintaining an environment in which employees can work in an atmosphere that is free from all forms of discrimination, harassment (sexual or otherwise), exploitation, or intimidation. Such behavior is prohibited by law and is a violation of University policy. University policy prohibits retaliation against any employee or person seeking employment for bringing a complaint of discrimination or harassment pursuant to this policy. This policy also prohibits retaliation against a person who assists someone with a complaint of discrimination or harassment or participates in any manner in an investigation or resolution of a complaint of discrimination or harassment. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment. UCLA is an affirmative action/equal opportunity employer. It is the policy of the University to undertake affirmative action consistent with its obligations as a federal contractor, for minorities and women, for persons with disabilities, and for protected veterans. UCLA is committed to applying good faith efforts to achieve prompt and full utilization of minorities and women in all segments of its workforce where deficiencies exist. Furthermore, it is our policy at UCLA to promote equal employment opportunity and to take affirmative action through recruitment and employment efforts, training and development, educational opportunities, advancement in employment, transfer and other terms and conditions of employment of qualified minorities, women, persons with disabilities, and covered veterans. These efforts conform to all current legal and regulatory requirements, and are consistent with University standards of quality and excellence. Our primary tool for ensuring a diverse and equitable workplace for UCLA staff is the Staff Affirmative Action Plan (SAAP). The SAAP translates our responsibilities and the legal mandates concerning equal employment opportunity and affirmative action into a framework for implementation by the affirmative action unit heads, including deans, provosts and vice chancellors. This written Plan, which is required by federal regulations, is available for inspection during normal working hours in the Office of Staff Diversity and AA/EEO Compliance, Suite 1050 of the UCLA Wilshire Center and at the UCLA Charles Young library. 1 Pregnancy includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth. 2 Service in the uniformed services includes membership, application for membership, and performance of service, application for service or obligation for service in the uniformed services. 1 While it is understood that the application of specific policies will contain appropriate variations for staff employees, this basic statement of UCLA’s policy applies alike to all employees. This SAAP is updated annually and should be reviewed by campus units accordingly. The Plan shall remain in effect until superseded in whole or in part(s).This statement of policy and our written Plan are to be considered a directive to all University personnel and supersede previous statements. Direct responsibility for staff affirmative action plan implementation is assigned to the administrative vice chancellor, with the assistance and support of designated administrators as described in the written Plan. Achieving equal opportunity for all UCLA staff members requires that we do more than simply oppose employment discrimination and harassment when they arise. I fully expect the concerted effort and commitment of all members of the campus community to carry out these policies and the SAAP at every level and in every sector of our organization. Gene D. Block Chancellor 2 THE UNIVERSITY OF CALIFORNIA DIVERSITY STATEMENT RECOMMENDED TO THE UNIVERSITY OF CALIFORNIA BY THE ACADEMIC SENATE OF THE UNIVERSITY OF CALIFORNIA Adopted by the Assembly of the Academic Senate May 10, 2006 Endorsed by the President of the University of California June 30, 2006 The diversity of the people of California has been the source of innovative ideas and creative accomplishments throughout the state’s history into the present. Diversity – a defining feature of California’s past, present and future ‐refers to the variety of personal experience, values, and worldviews that arise from the differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, and geographic region, and more. Because the core mission of the University of California is to serve the interests of the State of California, it must seek to achieve diversity among its student bodies and among its employees. The State of California has a compelling interest in making sure that people from all backgrounds perceive that access to the University is possible for talented students, staff, and faculty from all groups. The knowledge that the University of California is open to qualified students from all groups, and thus serves all parts of the community equitably, helps sustain the social fabric of the State. Diversity should also be integral to the University’s achievement of excellence. Diversity can enhance the ability of the University to accomplish its academic mission. Diversity aims to broaden and deepen both the educational experience and the scholarly environment, as students and faculty learn to interact effectively with each other, preparing them to participate in an increasingly complex and pluralistic society. Ideas, and practices based on those ideas, can be made richer by the process of being born and nurtured in a diverse community. The pluralistic university can model a process of proposing and testing ideas through respectful, civil communication. Educational excellence that truly incorporates diversity thus can promote mutual respect and make possible the full, effective use of the talents and abilities of all to foster innovation and train future leadership. Therefore, the University of California renews its commitment to the full realization of its historic promise to recognize and nurture merit, talent, and achievement by supporting diversity and equal opportunity in its education, services, and administration, as well as research and creative activity. The University particularly acknowledges the acute need to remove barriers to the recruitment, retention, and advancement of talented students, faculty, and staff from historically excluded populations who are currently underrepresented. 3