AGREEMENT BETWEEN: THE CITY OF WHITEHORSE AND INTERNATIONAL ASSOCIATION OF FIRE-FIGHTERS, LOCAL 2217 JANUARY 1, 2014 TO DECEMBER 31, 2021 (new items are highlighted in grey) Collective Agreement Table of Contents TABLE OF CONTENTS ............................................................................................................................... I ARTICLE 1: APPLICATION ............................................................................................................... 1 ARTICLE 2: INTERPRETATION ....................................................................................................... 1 ARTICLE 3: MANAGEMENT RIGHTS ............................................................................................. 3 ARTICLE 4: UNION RECOGNITION ................................................................................................ 3 ARTICLE 5: UNION MEMBERSHIP ................................................................................................. 3 ARTICLE 6: DEDUCTION OF UNION DUES ................................................................................... 3 ARTICLE 7: APPOINTMENT OF REPRESENTATIVES ................................................................ 4 ARTICLE 8: LEAVE FOR REPRESENTATIVES ............................................................................. 4 ARTICLE 9: HOURS OF WORK......................................................................................................... 4 ARTICLE 10: OVERTIME ..................................................................................................................... 6 CALL OUT ..................................................................................................................................................... 6 MEAL ALLOWANCE ....................................................................................................................................... 7 ARTICLE 11: REMUNERATION .......................................................................................................... 7 PROBATIONARY PERIOD – NEW HIRES .......................................................................................................... 7 TRIAL PERIOD – PROMOTIONS AND LATERAL TRANSFERS ............................................................................ 7 PROGRESSION ............................................................................................................................................... 7 NEW CLASSIFICATIONS ................................................................................................................................. 8 ELIGIBILITY FOR PROMOTION ........................................................................................................................ 8 PROMOTION .................................................................................................................................................. 9 TRAINING PAY .............................................................................................................................................. 9 LONG SERVICE BONUS ................................................................................................................................ 10 UNDER-FILL PAY ......................................................................................................................................... 10 ARTICLE 12: STAFFING ..................................................................................................................... 10 ARTICLE 13: STATUTORY HOLIDAYS .......................................................................................... 11 ARTICLE 14: VACATION LEAVE ..................................................................................................... 12 LONG SERVICE LEAVE ................................................................................................................................ 14 UNSPECIFIED LEAVE ................................................................................................................................... 14 YUKON BONUS ........................................................................................................................................... 14 ARTICLE 15: ILLNESS......................................................................................................................... 15 NON-OCCUPATIONAL ILLNESS OR ACCIDENT .............................................................................................. 15 ILLNESS IN THE IMMEDIATE FAMILY ........................................................................................................... 15 WAGE INDEMNITY ...................................................................................................................................... 16 2014 - 2021 i LONG TERM DISABILITY .......F...i.r..e..-.f..i.g..h...t.e..r..s..’. .C..o...l.l.e..c..t..i.v..e.. .A...g..r..e..e..m....e..n..t...................................................... 17 ATTENDANCE BONUS ................................................................................................................................. 17 ARTICLE 16: LEAVE OF ABSENCE ................................................................................................. 18 BEREAVEMENT LEAVE ............................................................................................................................... 18 MARRIAGE LEAVE ...................................................................................................................................... 18 BIRTH/ADOPTION LEAVE ............................................................................................................................ 18 INJURY ON DUTY LEAVE ............................................................................................................................ 18 LEAVE WITHOUT PAY ................................................................................................................................ 19 COURT LEAVE ............................................................................................................................................ 19 MATERNITY LEAVE .................................................................................................................................... 19 UNPAID PARENTAL/ADOPTION LEAVE ........................................................................................................ 20 ARTICLE 17: GROUP INSURANCE .................................................................................................. 20 ARTICLE 18: MEDICAL AND DENTAL BENEFITS ...................................................................... 21 ARTICLE 19: REGISTERED RETIREMENT SAVINGS PLAN ..................................................... 21 ARTICLE 20: EMPLOYMENT BEYOND AGE 60 ........................................................................... 21 ARTICLE 21: GENERAL PROVISIONS ............................................................................................ 22 PREVAILING RIGHTS ................................................................................................................................... 22 HEALTH SPENDING ALLOWANCE ................................................................................................................ 22 ARTICLE 22: MEDICAL EXAMINATIONS ..................................................................................... 22 ARTICLE 23: LEGAL REPRESENTATION ..................................................................................... 23 ARTICLE 24: TECHNOLOGICAL/ORGANISATIONAL CHANGE ............................................. 23 ARTICLE 25: DISCIPLINE .................................................................................................................. 23 ARTICLE 26: UNIFORMS AND EQUIPMENT ................................................................................ 24 UNIFORM CLEANING ................................................................................................................................... 24 UNIFORM KIT ............................................................................................................................................. 24 FIRE-FIGHTER PERSONAL PROTECTIVE EQUIPMENT ISSUE .......................................................................... 24 ARTICLE 27: SAFETY PROVISIONS ................................................................................................ 24 ARTICLE 28: SENIORITY/LAYOFF/RECALL ................................................................................ 25 LAYOFF/RECALL ......................................................................................................................................... 26 ARTICLE 29: SEVERANCE PAY ....................................................................................................... 26 ARTICLE 30: JOINT CONSULTATION COMMITTEE ................................................................. 27 ARTICLE 31: GRIEVANCE PROCEDURE ....................................................................................... 27 ARTICLE 32: FUNERAL COSTS ........................................................................................................ 30 ARTICLE 33: ROLE OF THE VOLUNTEER/AUXILIARY FIRE-FIGHTERS ............................ 30 ARTICLE 34: CONTRACTING OUT ................................................................................................. 30 ii 2014 - 2021 ARTICLE 35: PROFESSIONAL FEES................................................................................................ 31 Collective Agreement ARTICLE 36: SAVINGS CLAUSE ....................................................................................................... 31 ARTICLE 37: CONTRACT NEGOTIATIONS ................................................................................... 31 ARTICLE 38: DURATION .................................................................................................................... 31 SUMMARY OF MONETARY INCREASES ............................................................................................ 33 SCHEDULE “A” – SALARY SCHEDULES .............................................................................................. A SCHEDULE “B” - UNIFORMS ................................................................................................................... Q LETTER OF UNDERSTANDING # 1 .......................................................................................................... I LETTER OF UNDERSTANDING # 2 ......................................................................................................... II LETTER OF UNDERSTANDING # 3 ....................................................................................................... III LETTER OF UNDERSTANDING # 4 ....................................................................................................... IV LETTER OF UNDERSTANDING # 5 ....................................................................................................... VI LETTER OF UNDERSTANDING #6 ....................................................................................................... VII LETTER OF UNDERSTANDING #7 ..................................................................................................... VIII 2014 - 2021 iii THIS AGREEMENT enteredF iinrteo- ftihgihst e2r4st’h C doallye cotfi vNeo Avgermeebmere, nAt. D. 2014. BETWEEN: THE CITY OF WHITEHORSE Whitehorse, Yukon Territory (hereinafter called "the Employer") PARTY OF THE FIRST PART AND: THE INTERNATIONAL ASSOCIATION OF FIRE-FIGHTERS, LOCAL 2217 (hereinafter called "the Union") PARTY OF THE SECOND PART WHEREAS the parties hereto have agreed to enter into these presents to define more effectually the duties, privileges, working conditions and remuneration of the employees; NOW THEREFORE THIS AGREEMENT WITNESSES that the parties hereto hereby agree each with the other as follows: ARTICLE 1: APPLICATION 1.02 The provisions of this agreement and appendices attached hereto and forming part of this agreement shall apply to all employees of the Fire Department with the exception of the Fire Chief. 1.02 The provisions of this agreement shall not apply to casual or volunteer fire-fighters except as hereinafter expressly provided. ARTICLE 2: INTERPRETATION 2.01 In this agreement: (a) "Business Agent" means a person designated by Local 2217, International Association of Fire-fighters. (b) “Captain” means a person in the Captain position as described in the City of Whitehorse Position Description as amended from time to time. (c) Casual Employee” means an employee who is employed on an irregular and/or unscheduled basis, and who is hired when it is anticipated that the requirement for such an employee will be for a minimum of one shift and a maximum of 60 consecutive shifts. It is agreed that such employees shall at a minimum, have achieved the eligibility qualifications required for full-time firefighter status, maintain current status for volunteer eligibility and have successfully completed casual firefighter training. In exceptional or unusual circumstances, a casual employee's term of employment may be extended beyond the sixty-shift maximum, with the term of such extension to be mutually agreed upon by the Employer and the Union. The parties shall agree to an eligibility list of Casual Employees which 2014 – 2021 Page 1 may, by agreemeFnirte i-nficgluhdteer sfi’r Ceofilglehctteirvse nAogtr emeemeetinntg the minimum qualifications as noted above. (d) “Chief Training Officer” means a person in the Chief Training Officer position as described in the City of Whitehorse Position Description as amended from time to time. (e) "City Manager" means the City Manager for the City of Whitehorse. (f) "Continuous service" means uninterrupted employment with the Employer. (g) “Dispatcher” means a person in the Dispatcher position as described in the City of Whitehorse Position Description as amended from time to time. (h) "Employee", "permanent employee" and "permanent full time employee" shall mean a person who has been employed in accordance with section 2.01(j) and/or (m) of this agreement as defined for specific purposes unless otherwise specified. (i) “Fire Chief” means the Fire Chief position as described in the City of Whitehorse Position Description as amended from time to time. (j) “Fire-fighter” means a person in the fire-fighter position as described in the City of Whitehorse Position Description as amended from time to time. For the purposes of this agreement fire-fighter may also mean Captain or Platoon Chief. (k) Fire Prevention Officer” means a person in the Fire Prevention Officer position as described in the City of Whitehorse Position Description as amended from time to time. (l) “May” will be regarded as permissive. (m) “Permanent Employee” means any Employee who has successfully completed the probationary requirement of a position and who has been assigned to a position within the permanent establishment of the Employer as determined by the Employer. (n) “Platoon Chief” means a person in the Platoon Chief position as described in the City of Whitehorse Position Description as amended from time to time. (o) “Probationary Employee” means any employee in the process of filling the initial or promotional probationary period as defined in sections 11.02. and 11.11. (p) "Rookie" means a person who has been hired at or below the entry level of the Fire- fighter salary range until he is promoted to 4th Class. (q) “Shall” will be regarded as imperative. (r) "Shop Steward" means a person appointed to that position by Local 2217, International Association of Fire-fighters (s) “Volunteer” means a person who provides fire-fighting services to the City of Whitehorse Fire Department on a voluntary basis. The position may receive a stipend for services rendered as determined by resolution of Council. (t) “Will” shall be regarded as imperative. (u) For the purpose of calculating holidays, sick leave, and biweekly pay, a standard shift shall be twelve (12) hours for probationary and permanent staff who work a forty-two (42) hour week on a rotating shift schedule. P age 2 2014 – 2021 (v) “Deputy Fire ChiFeifr” em-feigahntse rtsh’ eC oDlleepcutitvye F Airger eCehmieefn pt osition as described in the City of Whitehorse Position Description as amended from time to time. (w) Association Officials – “Association Officials” mean those members of Local 2217 elected or appointed to one of the normal association positions such as the Executive, Shop Stewards and, City of Whitehorse Safety Committee Representative. ARTICLE 3: MANAGEMENT RIGHTS 3.01 The management and control of the Employer’s business and the direction and control of the Employer’s work force are vested exclusively in the Employer subject only to the limitations imposed upon the Employer by the provisions of this agreement. The Employer shall retain all the customary rights responsibilities, functions and prerogatives of management, except as expressly modified or restricted by a specific provision of this agreement. ARTICLE 4: UNION RECOGNITION 4.01 In accordance with the Certificate of Bargaining Authority issued by the Canada Industrial Relations Board (C.I.R.B.) on July 31, 1973, the Employer acknowledges that employees who are subject to the provisions of this agreement have selected the Local 2217 International Association of Fire-fighters as their sole and exclusive bargaining agent. The employer recognizes the Union as such for all employees working at those classified positions listed in Appendix “A” attached thereto and for any other employee employed by the Employer covered by the above C.I.R.B. certification unless, subject to the approval of the C.I.R.B., the parties agree otherwise. ARTICLE 5: UNION MEMBERSHIP 5.01 All permanent employees covered by this agreement shall maintain membership in good standing in Local 2217, International Association of Fire-fighters as a condition of their employment, and each new employee shall become a member of said Local 2217 upon their permanent hiring date with the City of Whitehorse Fire Department. 5.02 Subject to article 95(e) of the Canada Labour Code, should an employee at any time cease to be a member in good standing of the Union, the Employer shall upon notification in writing from the Union, discharge such employee forthwith. ARTICLE 6: DEDUCTION OF UNION DUES 6.01 The Employer shall deduct from the wages of each employee covered by this agreement, commencing after the passing of one pay period for the employee, an amount equal to the monthly dues of the Union and shall remit to the Treasurer of Local 2217 all amounts so deducted with a list of the names of the employees from whom such deductions have been made by the fifteenth (15th) day of the month following the month the dues were deducted. 2014 – 2021 Page 3 6.02 Casual employees shall Fniorte b-feig rhetqeursir’e Cdo ltloe cbteivceo mAger emeemmebnetrs of the Union. However, as a condition of employment, they shall authorise the Employer to deduct $25.00 per shift worked to a monthly maximum of $150.00. ARTICLE 7: APPOINTMENT OF REPRESENTATIVES 7.01 The Employer acknowledges the right of Local 2217 to appoint Shop Stewards and Business Agents to represent Local 2217. 7.02 Shop Stewards shall be appointed for each station as required and they shall not be discriminated against. The Shop Steward shall be recognised as the spokesman for Local 2217 at any station. The Union will notify the Employer in writing of the names of the Shop Stewards who are to be recognised as spokesmen and of any changes thereof. 7.03 Business Agents shall have access to members covered by this agreement in the carrying out of their regular duties after first obtaining permission from the Fire Chief, and such permission shall not be unreasonably withheld. 7.04 The Union shall have the privilege of holding association meetings in the Fire Hall, it being understood that these meetings shall not be held at times or places which in any way may interfere with the successful operation of the department and are subject to the approval of the Fire Chief. Such approval shall not be unreasonably withheld. 7.05 All members of the on-duty shift shall be allowed to attend association meetings that deal specifically with ratification of a contract, annual election of association officials, or significant changes to working conditions (changes in duties). At all other meetings, the on-duty crews will remain in their respective station(s) in order to respond to incidents, unless approved by the Fire Chief or designate. ARTICLE 8: LEAVE FOR REPRESENTATIVES 8.01 A Shop Steward shall obtain the permission of the Fire Chief or his designate before leaving his work to investigate with fellow workers complaints of an urgent nature, to meet with management to deal with grievances, and to attend meetings called by management without suffering a loss of pay. Such permission shall not be unreasonably withheld. 8.02 Elected or appointed officials of the Association shall be allowed to use shift substitutes for the purpose of conducting Association business. Use of shift substitutes by three (3) or more Association officials for a simultaneous period will be subject the prior approval of the Fire Chief, in consideration of operational needs. Such elected and appointed officials shall be responsible to identify qualified substitutes and shall us the City’s forms and notification process. Such substitutes shall not count towards an individual’s annual accumulated totals. ARTICLE 9: HOURS OF WORK 9.01 Hours of work for permanent fire-fighters shall be an average of not more than 42 hours per week in accordance with a two platoon schedule. 9.02 Fire-fighters shall work shifts of no more than ten hours or fourteen hours as follows: Four day shifts – 0800 hours to 1800 hours; six shifts off P age 4 2014 – 2021