INMATE ADMISSION & ORIENTATION HANDBOOK FEDERAL CORRECTIONAL INSTITUTION/ FEDERAL PRISON CAMP - MANCHESTER INMATE MAIL ADDRESS Inmate Name and Register Number MANCHESTER FCI/FPC P.O. BOX 4000 MANCHESTER, KY 40962 Updated: 1 INTRODUCTION The purpose of this handbook is to provide arriving inmates with information regarding the Bureau of Prisons (BOP), its programs, and the rules and regulations. It is not a specific guide to the detailed policies of the BOP. Rather, the material in this handbook will help new inmates more quickly understand what they will be encountering when they enter prison, and hopefully assist them in their initial adjustment to incarceration. It contains the rules and regulations you are required to follow while at Federal Correctional Institution (FCI)/Federal Prison Camp (FPC) Manchester. Additionally, it provides information on programming opportunities and routine schedules of important inmate services, such as commissary, barber shop hours, and open house hours for various departments. Please read this handbook to ensure you understand the requirements of you and all institution rules. I encourage you to take advantage of the positive programming opportunities offered here and to make effective use of your time while at this facility. If you have any questions concerning the handbook, I suggest you communicate with the appropriate staff and follow the chain of command. I am available to speak with you when making rounds throughout the institution or in Food Service during the lunch meal, if you have any questions or concerns. S. Butler, Warden 2 Executive Staff Associate Warden Associate Warden Associate Executive (Programs) (Operations) Warden Assistant/ Camp (Industries & Administrator R.S. SALINAS Education) B. ENGLISH W. HUTCHINGS (Effective 11/29/2015) M. STARR VACANT CASE MANAGEMENT HUMAN RESOURCES EDUCATION FPC PROGRAMMING COORDINATOR VOCATIONAL TRAINING RECREATION CORRECTIONAL FACILITIES UNICOR LEGAL SERVICES SERVICES CORRECTIONAL FINANCIAL MANAGEMENT COMPUTER SYSTEMS SERVICES PSYCHOLOGY FOOD SERVICE SERVICES RELIGIOUS HEALTH SERVICES SERVICES REENTRY AFFAIRS INMATE SERVICES/TRUST FUND UNIT MANAGEMENT SAFETY 3 INTAKE, CLASSIFICATION, AND THE UNIT TEAM Orientation Inmates are given a social screening by Unit Management Staff and medical screening by Health Services and Mental Health Staff at the time of arrival. Inmates are immediately provided with a copy of the institution rules and regulations, which include information on inmate rights and responsibilities. It also includes information on sexual assault and abuse. Within 28 days of arrival, inmates will participate in the Admission and Orientation (A&O) Program. While in A&O, inmates are advised of the programs, services, policies and procedures regarding the facility. Classification Teams (Unit Teams) Each inmate is assigned to a housing unit. A unit is a self contained inmate living area which includes both housing sections and office space for unit staff. Each unit is staffed by a Unit Team directly responsible for the inmates living in the unit. The unit offices are located in the units so staff and inmates can be accessible to each other. At the FPC, the Unit Staff offices are located within the housing units and in the Administration Building. The unit staff typically includes a Unit Manager, Case Manager, Correctional Counselor, and Unit Secretary. The Staff Psychologist, Education Staff and Unit Officer are considered members of the Unit Team and provide input for classification purposes. Inmates are assigned to a specific Unit Team. Generally, the resolution of issues or matters of interest while at the institution are most appropriately initiated with the Unit Team. Unit Team members are available to assist in many areas, including parole matters, release planning, personal and family problems, counseling and assistance in setting and attaining goals while in prison. Ordinarily, a member of the unit staff will be at the institution from 7:30 a.m. to 9:00 p.m., during week days, and during the day on weekend and holidays. UNITS FCI- The housing units are Clay, Knox, Laurel and Whitley. FPC- The housing units are Manchester and Oneida. Each of these housing units consists of two individual units (A and B). 4 Visiting in a unit, other than the one to which an inmate is assigned is prohibited. Executive Assistant/Camp Administrator: The Executive Assistant/Camp Administrator is the administrative head of the Federal Prison Camp (FPC) and oversees all unit programs and activities. The Executive Assistant/Camp Administrator is the Chairperson of the team which comprises the Unit Manager, Case Manager, Correctional Counselor, with input from Education and Psychology staff. The Executive Assistant/Camp Administrator reviews team decisions and may chair the Unit Discipline Committee (UDC), which is a body who hears disciplinary infractions. GENERAL FUNCTIONS OF UNIT STAFF Unit Manager: The Unit Manager is the administrative head of the general unit and oversees all unit programs and activities. The Unit Manager is the Chairperson of the team which comprises the Case Manager, Correctional Counselor, with input from Education and Psychology staff. The Unit Manager reviews team decisions and may chair the Unit Discipline Committee (UDC), which is a body who hears disciplinary infractions. The Unit Manager is ordinarily present during initial classification and subsequent program review(s) in which RRC placement is discussed. Case Manager: The Case Manager is responsible for all casework services and prepares classification material, progress reports, release plans, correspondence, and other materials relating to the inmate's commitment. The Case Manager serves as a liaison between the inmate, the administration, and the community. Correctional Counselor: The Correctional Counselor provides counseling and guidance for the inmates of the unit in areas of institutional adjustment, personal difficulties, and plans for the future. The Correctional Counselor plays a leading role in segments of unit programs relating to inmate activities. The Correctional Counselor may conduct counseling groups for inmates in his/her unit and/or groups open to the general population. Counselors address the day-to-day concerns of the inmates and maintain information regarding progress on program goals including the Inmate Financial Responsibility Program (IFRP) Unit Secretary: The Unit Secretary performs clerical and administrative duties, to include the preparation of release paperwork. 5 Unit Officer: The Unit Officers have direct responsibility for the daily supervision of inmates and the enforcement of rules and regulations. They have safety, security, and sanitation responsibilities in the unit. Unit Officers are in regular contact with inmates in units and are encouraged to establish professional relationships with them, as long as, such interaction does not interfere with their primary duties. Unit Officers control movement in and out of the unit and conduct regular searches for contraband. Communications Normally, a Unit Team Staff Member is available each day of the week and most evenings until 9:00 p.m. The unit bulletin boards and the TRULINCS system contain written communication of interest to inmates. Unit Managers may utilize monthly Town Hall meetings to dispense information and foster improved communications. Unit Team staff will utilize either open house hours or an open door policy to address inmate concerns. Inmates are also encouraged to use Inmate Requests to Staff to make requests in writing. Town Hall Meetings Town Hall meetings are held to make announcements and to discuss changes in the policy and procedures of the unit. Inmates are encouraged to ask pertinent questions of the staff and any guest speakers who are present. These questions should pertain to the unit as a whole, rather than personal questions or problems. Personal issues will be resolved by unit staff during the regular working hours which are posted in each unit. Initial Classification/Program Reviews Inmates initially designated to the institution will receive initial classification within 28 days of arrival. Unit Team, Education, and Psychology staff will assess each inmate and work with them to develop an individual plan which will address skill deficits that may deter successful reentry into the community. Subsequent program reviews will be held every 90 to 180 days, depending upon their release date. These are held by the Unit Team to review progress on programming goals, work assignments, transfers, custody/security level, institutional adjustment, etc. The inmate may not waive appearance with the Unit Team. Reentry Pre-Release Programming Release preparation begins on the first day of incarceration. The BOP's reentry strategy provides inmates with the opportunity to gain the necessary skills and resources to succeed upon 6 release. Through coordinated efforts among the departments in the institution and collaboration with other agencies, a wide array of programs and activities are offered to better inmates' chances of a successful reentry upon release. It is imperative at initial classification/program review that inmates are open and honest when answering questions to allow the team to accurately identify needs and make appropriate program recommendations to improve inmates' chances of a successful reentry. Each time an inmate goes to team, he or she will receive a progress update and new recommendations as warranted. Contributors and programming recommendations include Education, Health Services, Psychology, Unit Team, Recreation, Religious Services, the inmate's Work Detail Supervisor, and the inmate. Inmates are strongly encouraged to take advantage of the program recommendations. Additionally, to make the transition back to the community go as smoothly as possible, inmates should obtain at least two forms of identification to include a social security card. Inmates may also be eligible for some benefits upon release (e.g., social security disability, veteran's, Medicare etc.) to make the transition easier. Staff may be able to provide you with information concerning benefits so that you may determine your eligibility and begin the application process, if applicable prior to release. Lastly, the Career Resource Center, located in the Education Department, can also provide you with pre and post release programming and education ideas, potential employment and housing information, as well as potential benefits information. Team Participation in Parole Bearings The Case Manager prepares Progress Reports with input from Unit Team and compiles other information in the inmate's central file for presentation to the United States Parole Commission or other appropriate agencies. The inmate's Case Manager will ordinarily be present at the inmate's Parole Hearing. The Case Manager's function at the hearing is to assist the Parole examiners, not as a staff representative for the inmate. Treaty Transfer for Non-U.S. Inmates Inmates who are not U.S. citizens may be eligible for a transfer to their home country to serve the remainder of their sentence. At initial classification, the inmate will be advised if the inmate's home country has a formal exchange treaty with the United States. The Case Manager will provide additional 7 information regarding an inmate's eligibility for participation in the program. Foreign Consular The most recent publication of the Consular Notification and Access directory will be located in the Law Library. DAILY INMATE LIFE Sanitation It is the inmate's responsibility to check his cell immediately after being assigned there and report all damages to the Unit Officer or Correctional Counselor. An inmate may be held financially liable for any damage to his personal living area. Each inmate is responsible for making his bed in accordance with posted regulations before work call (including weekends and holidays when he leaves the area) . Each inmate is also responsible for sweeping and mopping his cell floor, cleaning walls, removing trash, and ensuring it is clean and sanitary. Plastic bag liners are not permitted in trash containers. Cardboard boxes and other paper containers are not permitted for storage due to their combustible nature. Lockers must be neatly arranged inside and out, and all shelving must be neat and clean. No pictures, calendars or paper will be affixed to any wall or bed in the room. Nothing will be affixed to the light fixture, door, or outside of locker. Jackets and laundry bags will be hung on the pegs provided or stored in the locker. No items are to be kept on top of the locker. No items will be kept on the ends of the beds of chairs. Chairs are assigned to each cell, and will not be defaced or marked in any manner by the inmate. Toothpaste, toothbrushes, combs, razors, and soap for personal hygiene are issued by the institution. Inmates may purchase name brand items through the Commissary. Personal Property Limits Items which may be retained by an inmate are limited for sanitation and security reasons, and to ensure excess personal property is not accumulated which would constitute a fire hazard or impair staff searches of the cell. For further information, please see the Institution Supplement regarding Inmate Personal Property, specifically identifying personal property which the inmate may retain. No art or craft supplies will be authorized in the housing unit without permission of the Unit Manager and 8 Supervisor of Recreation. These items must be used and stored in the hobby craft area. Unauthorized Property Inmates have no right to possess documents or material which further criminal or fraudulent activity. Title 28 C.F.R. § 500.1 (h) defines contraband as "material prohibited by law, or by regulation, or material which can reasonably be expected to cause physical injury or adversely affect the security, safety, or good order of the institution." Program Statement 5580.07, Personal Property, Inmate, and 28 C.F.R. § 553.12 (b) (1) define "hard contraband" as "any item which poses a serious threat to the security of an institution. .. " P. S. 558 0. 07 and 28 C.F.R. 553.12 (b) (2) define nuisance contraband as "any item other than hard contraband, which has never been authorized, or which may be, or which previously has been authorized for possession by an inmate, but whose possession is prohibited when it presents a threat to the security. .. " ***Under the Court Security Improvement Act of 2007, two new provisions were added to the Federal Criminal Code. Title 18 U.S.C. Section 1521 established a criminal offense for filing, attempting to file, or conspiring to file, a false lien or encumbrance against the real or personal property of a Federal Judge or Federal law enforcement officer. Title 18 U.S.C. Section 119 established a criminal offense for making "restricted personal information" publicly available about a "covered person" with the intent to threaten, intimidate, or incite a crime of violence against such person. Covered individuals include court officers, jurors, witnesses, informants, and Federal law enforcement officers. For purposes of each of these provisions, Bureau of Prisons staff are Federal law enforcement officers and covered by the Act. Therefore, inmates are prohibited from obtaining or possessing Uniform Commercial Code (UCC) Lien Documents and Personal Information of Law Enforcement Officers and Covered Persons, UCC financing statements and similar forms. Inmates are also prohibited from obtaining or possessing any documents which contain unauthorized personal information, including, but not limited to, home address, home telephone numbers, social security number, personal email, or home fax number of any jurors, witnesses, informants, or of any federal official, including, but not limited to, Bureau of Prisons staff, United States Attorneys, Assistant United States Attorneys, Judges, and other Federal agents. Possession of personal information about immediate family members of a covered person is also prohibited. If an inmate is found to be in possession of these types of documents 9 or information, the items will be confiscated. The inmate will be subject to inmate discipline, and your case may be referred for possible prosecution. Inmates may use the Administrative Remedy process to challenge the confiscation or rejection of such materials. Storage Space Staff shall set aside space within each housing area for use by an inmate. The designated area shall include a locker or other securable area in which the inmate is to store authorized personal property. The inmate shall be allowed to purchase an approved locking device for personal property storage in regular living units. Limited space may also be available under the bed for approved items. The amount of personal property allowed each inmate is limited to those items which can be neatly and safely placed in the space designated. Under no circumstance will any materials be accumulated to the point where they become a fire, sanitation, security, or housekeeping hazard. Clothing / Laundry Operations All government clothing, except undergarments will be tagged with a label indicating the inmate's name and register number. These items are to be neatly stored in the identified storage space provided. Individual washcloths and towels are issued to inmates. Government-issued clothing will not be altered or disfigured in any manner. Examples include, but not limited to, the following: converting pants to shorts, pleats, cutting off shirt sleeves, defacing clothing, etc. An inmate found to have destroyed government property may receive an Incident Report and appropriate disciplinary action will be taken. Personal clothing may not be altered. Examples include, but not limited to, the following: adding pockets, graffiti, symbols, cutting off shirt sleeves, converting pants to shorts, pleats, etc. Altered personal clothing will be confiscated and disposed of according to Program Statement 5580.08 Inmate Personal Property. Any frayed or tattered clothing is considered contraband and must be disposed of. Civilian clothing (i.e. clothing not issued to the inmate by the Bureau or purchased by the inmate through the Commissary) ordinarily is not authorized for retention by the inmate. Pre release civilian clothing for an inmate may be retained by staff in the Receiving and Discharge area during the last 30 days of an inmate's confinement. All inmates are prohibited from wearing any clothing not government-issued or purchased in the Commissary. No inmates may be issued, permitted to purchase, or 10