THE GEORGE WASHINGTON UNIVERSITY Washington, D.C. \- MINUTES OF THE REGULAR MEETING OF THE FACULTY SENATE HELD ON DECEMBER 12,2003, rN THE MARVIN CENTER, ROOM 310 Present: Yice President Lehman, Registrar Geyer, and Parliamentarian Pagel; Professors Castleberry, Dufl Englander, Friedenthal, Gallo, Griffith, Gupta, Lee, Marotta, Paratore, Paup, Robinson, Swiercz, Watson, Wilmarth, and Wirtz Absent: President Trachtenberg, Deans Frawley, Futrell, Harding, Ytatz, Phillips, Scott, Tong, Whitaker, and Young; Professors Briscoe, Cordes, Garris, Harrington, Klar6n, Packer, Sell, Shambaugh, Simon, and Zaghloul The meeting was called to order by Executive Vice President for Academic Affairs Lehman at2:22p.rr. APPROVAL OF THE MINUTES Vice President Lehman requested that his remarks in full paragraph five, page two of the November minutes be amended, by changing the word "instant" to "current." The change was approved and the minutes of the meeting held on November L4, 2003 were approved as amended. \- UPDATE ON THE OFFICE OF SPECIAL ACADEMIC INITIATTYES Associate Yice President Folkerts distributed a Powerpoint summary of her presentation, describing the programs overseen by her office, which include the University Honors Program, including the Undergraduate Fellowship Office, the Office of Special Academic Programs, which oversees the Study Abroad and Special Summer Programs, and Summer Sessions, the Academic Integrity Office, the Office of University Students, and the University Art Galleries. Special Academic Intitiawes is also responsible for significant development and communication activity. Vice President Folkerts then described each of these programs in some detail, including significant issues, goals, accomplishments, and outcomes. In particular, she noted that the Flonors Program is in the midst of developing its own Strategic Plan, which is expected to be complete in March, 2004, or soon thereafter. This program has grown enormously, she noted, and curently enrolls over 900 students. Some of the goals of the Strategic Pfunning process are to review whether or not this enrollment is of an appropriate size and to ensure that Honors is a university-wide program, fully integrated with all of the schools, which involves GW's best faculty. Also under development is a summer Flonors initiative in Arabic, which is expected to serye as a model program for the development of other such summer initiative programs. Thus far, Flonors students have welcomed the idea of establishing such special sununer programs. \-, One very important component of the Honors Program is the Undergraduate Center for National Fellowship Competitions. While formerly Fellowship information has been made Page2 Faculty Senate Minutes, December L2r20A3 available to both graduates and undergraduates by a lone staff member, that mission proved unwieldy for one f.r.on to administer. The new Center has been created to enhance student engagement and academic challenge, and the new Deputy Director, Francis DuVinage' has befn-meeting with faculty, organizing information sessions and working to increase the visibility of thl office, while at ttre same time working to identiff students early in the freshman year who might be eligible for fellowships. vice President Folkerts described the mission, program elements, goals, and significant accomplishments of the Study Abroad program, which has demonstrated a significant growth rate. Also described were the Special Summer Programs, where five new pfograms wefe launched in Summet 2003, Several new programs will come online in Summer 2A04, including a special series on the Eleanor Rooseveli pup.rt and another on the historical Supreme Court - decision, Brown v. Board of Education. N.* distance learning courses have been developed for this Program, and that enrollment has increased by nearly 50%. vice President Folkerts then briefly touched on Summer Sessions Programming and the need to build a robust summer core curriculum that will attract students to enroll in several courses for that term. She also invited the faculty to take a serious look at enhancing summer offerings. Special Academic Initiatives also oversees the Academic Integrity Office which will publish L Academic Integrity guide this year, and continue seeking ways to publicize and pro*ot. academic integrity on campus. The University Art Gatleries are also overseen by Vice -president Folkerts, and anlw gallery is now open in the Media and Public Affairs building, with 1 several new shows under development for this year. Vice President Folkerts concluded by grving an overview of her role in the oversight of programs and buitding connections between the Universiq/s schools. She also touched upon her work with school levelopment directors, and initiatives in improved communication about academic programs with various constituencies. professor Swiercz asked Yice President Folkerts what sort of scheduling format would be utilized in the summer programs, and Vice President Folkerts responded by saying that schedules were somewhat more fluid drrring the summer than during the academic year' She then described the special ten week progrr*" along with the study abroad programs and graduate institutes which follow a diiferint model, and the conventional first and second summer sessions. Discussion followed on various asPects of the summer progfams between Vice President Folkerts and Professors Paupr Robinson, Gupta, Duff, and Griffith' Professor Griffith noted the difficulty of recruiting students to attend summer sessions unless tuition was reduced, and then noted that it is also difficult to recruit faculty to teach if unless incentives were offered. Under these circumstances, he said he wondered summer programs could possibty produce significant revenue. Vice President Folkerts acknowledged that this was a difficult balance to negotiate. Further discussion followed between Vice presidents Lehman, Folkerts, and Associate Yice President Scarboro on various aspects of the summer programs. professor Friedenthal asked if students who attended GW summer Programs received full credit from their home schools for these courses. Thus far they did, according to Vice presidents Scarboro and Folkerts, although Vice President Lehman said he thought this point Faculty Senate Minutes, December l2r20}3 Page 3 quite valid, as it seems GW is presently somewhat more liberal than other institutions in granting such transfer credit. Professor Viirtz inquired about issues of academic evaluation given the 50% growth in the distance leaming component. Vice President Scarboro said she thought that in general, faculty were at least satisfied with the work they received from students, who are taking the same kinds of examinations as in the fall and spring sessions. Course evaluations also have tended to fall within the normal range. Vice President Lehman commented upon distance learning and what he termed mixed mode course development. A goal pioneered by his office is that of trying to develop introductory courses so that GW students are not forced to go elsewhere for these credits. Thii also would tend to preserve the quality of a GW education, as course content would be commensurate with the Universiqfs standards. In light of the looming classroom shortage, he added, a model where students would take half of the course via distance learning and the other half on camPus could prove promising. While only one course is presently ofiered in mixed mode, this could prove an exciting development, although care would have to be taken with the assessment issues to which Professor Wirtz referred. (A copy of the Report distributed at the meeting is attached.) INTRODUCTION OF RESOLUTIONS No resolutions were introduced. \- GENERAL BUSINESS I. REPORT OF THE EXECUTIVE COMMITTEE Professor Robinson presented the Report of the Executive Committee, which is enclosed. BRIEF STATEMENTS (AND OUESTIONS) Professor Englander said that he had received scheduling/timeband gu.idelines for the Foggy Bottom campus which he understood would go into effect for the fall semester, 2004. He asked if this was an issue that the Senate had examined in the past, because the timeband changes raise some fundamental facutty governance issues, particularly for the School of Business and Public Management (SBPM). Several y.ar. for pedagogical reasons, the School decided that three credit courses should meet for two"g aon, d a half hours. Core courses were then shifted to two credit hours. The most popular timeband for upper division graduate courses in the School is the 6:10 to 8:40 p.m. slot, which has now been elirninated and replaced by a 7:10 to 9:40 trrneband. This slot will prove r npopular, he said, with students who have been working alt day before class, and with faculty who will be teaching on campus until nearly 10 p.m. Another fundamental change, Professor Englander continued, is a shift toward scheduling irndergraduate classes on Mondays and Fridays, and on Wednesdays and Fridays. This raises a lot of issues, he said, particularly if GW ^.pi".. to be a research institution, and faculty need tirrre to carry out research. Faculry Senate Minutes, December 12r2003 Page 4 Another issue for the School is that there is no evening class time scheduled for employed undergraduates, and the School has always offered such an option. Overall, Professor Englander said that what he was hearing from SBPM faculty rvas that this change was overwhelming, and he asked if the Senate had vetted the guidelines. Professor Paul Duff, Chair of the Senate's Educational Policy Committee, said that he had received the scheduling information from Associate Vice President Linebaugh approximately a month and a half before, and he said he forwarded the information to Committee members and solicited their comments. There were a few complaints, he said, but on the whole there were very few strong opinions expressed, as everyone understands, and seems resigned to, the fact that the University has a shortage of classrooms, and Funger Hall classrooms will be unavailable beginning next year. Professor Duff added that he wished Vice President Linebaugh were present at the meeting, as he had understood that the new scheduling guidelines were a short term emergency measure which would be withdrawn when Funger classrooms were once again returned to the inventory. However, once the scheduling information to which Professor Englander referred was made available, this seemed not to be case. Vice President Lehman said that Associate Vice President Linebaugh was presently io Morocco working on an exchange program, and thus was unable to attend the Senate meeting. He hastened to assure the Senate that his offrce had done what they thought was the very best vetting of the proposals that they could do on the short term basis they were allotted, which came about because of the judicial stay of legal requirements for on-campus student housing, which allowed the University to begin construction of a new building for SBPM. The proposed timebands had all been vetted by Associate Vice President Linebaugh with the Faculty Senate, and the Student Association. The Deans and Associate Deans had also been consulted, as well as other campus constituencies, as Associate Yice President Linebaugh was well aware of the significance of the proposed new schedule. The model had been constructed with great effort, and from the standpoint of evenly distributing classroom availability, it was not ,recessatily a bad thing to have classes on Fridays, particularly if this could be done in some manner that would permit faculty to be free on another day for their research and scholarly activities. By distributing classes over a five day period rather than a four day period, as before, the University could conceivably add capacity of some 2l percent, using the same classroom inventory. As to the lengh of time class scheduling would be disrupted, Yice President Lehman said that the fust impact would be on Funger Hall, and the second would be on classrooms housed in Monroe Hall and the Hall of Government. Realistically he said, it would probably be four years before the classroom shortage eased. On the positive side, Vice President Lehman said that there is some flexibility in the revised schedule. For example, there is the possibility of holding classes on Saturday, a day when rnany students, especially graduate students, are more than willing to come to campus. The maior difficulty, he added, is that nearly everyone wants to come to campus between 5 p.*. and 8 P.m., and there is simply not enough space for all of the classes to be held duringthat period. Rooms in use off campus by GW Solu[ions have been made available to the classroom inventory between 8 am. and 5 p.m., but after that hour, GW Solutions uses its space exclusively. Professor Watson inquired if the University could utilize temporary classrooms, as D.C. public schools have done. Yice President Lehman said this had been considered, but that University Counsel had expressed the opinion that the D.C. govemment would not permit it. Faculty Senate Minutes, December lZ, 2003 Page 5 Professor Marotta observed that the new scheduling guidelines seemed to have been modeled with undergraduate classes in mind, and she noted that since GSEHD is exclusively a \-. graduate school, the guidelines would have a disproportionate impact, for example, destroying the school's ability to hold back to back classes. Additionally, the new schedule may affect our ability to attract Master's students, and increase the enrollment in these programs, which was a goal of the Strategic Plan for Academic Excellence. Professor Griffith said that as a department chair, he had been aware that radical new timeband changes might be forthcoming, but that he and other chairs in the Columbian College (CSAS) had been shocked and dismayed to receive instructions on December 10e to prepare schedules using the new guidelines by December 22"d. The twetve days allotted, he noted, fall right in the middle of the final examination period for the fall semester, and he added that he thought this was outrageous. Professor Griffith also pointed out that the University has known for a long time that a classroom space crisis was looming, and this should have been taken into consideration in the planning process that has resulted in the present situation. The Senate's Fiscal Planning and Budgeting Committee, of which he is Chair, has been drawing attention to this potential problem for years, as the University has relentlessly increased the size of the student body while at the same time reducing the amount of available classroom space. For some reason, the University has decided to go forward with renovations in Funger Hall, which will reduce classroom space, while at the same tirne commencing construction on the new Business School. The University also knew a space crisis was coming when the Elliott Schoot buitding was Iinished, and classroom space in Stuart and Lisner Halls was transferred to the GW Law School, further reducing general classroom availability. \- FinallR Professor Griffith said there needs to be a modicum of trust between the faculty and the administration when serious changes, whether an alternative calendar, 4 x 4 curriculum, or the new scheduling requirements, were proposed. Faculty need to be assured that these changes will be handled in a reasonable way, and that they will be grven reasonable tools to achieve the Universiqt's educational obiectives. Professor Griffith concluded by saying that he hoped that someone can find some additional classroom space, or some alteration of the guidelines so that expectations built into ttre current schedule can be satisfied, as he could not express too strongly the dismay he had heard expressed about the new schedule by his fellow deparment chairs in CCAS. Registrar Dennis Geyer said that he certainly shared the faculq/s pain, and then went on to explain that the guidelines had been formulated from the perspective of implementation of a timely registration schedule. In order to ease the burden of the new scheduling format on the faculty, both the fall preregistration period and the traditional deadline for scheduling have also been modified, in the latter instance, extended by ao additional two and a tialf weeks. By placing this deadline on the Friday before the fall semester begins, adrninistrative implementation of the registration schedule has been compressed for the actual assigument of the general purpose and special needs classrooms. This general outline was given to the schools and colleges, where the internal deadlines had been developed. Registrar Geyer emphasized that he and Yice President Linebaugh had conferred extensively with Dean Khatcheressian of CCAS as the guidelines were developed, as the burden of submitting that entire school's v schedules falls solely on him. Registrar Geyer added that decisions had been made ro go forward with construction on Funger Hall, making the only 70 space classrooms on campus unavailable. Professor Griffith asked if there was any possibility that the Funger Hall proiect Faculty Senate Minutes, December Lzr2003 Page 6 could be delayed, and Vice President l-ehman said that he did not know, but would check with I Vice President Katz on this question. Professor Robinson said that she understood very well the faculty's distress, but noted that the administration had taken the step of consulting the Educational Policy Committee about the scheduling guidelines. She said she also thought that some of the department chairs had received the preliminary proiected schedule, as it had been circulated in her own department. Vice President Lehman confirmed that the schedule had been disseminated to as many people as possible. Professor Robinson then observed that entire departmental faculties would be required to meet together, in all likelihood repeatedly, in order to develop the new class schedules, and it would be difficult to do this within the short deadlines imposed. She added that she thought the faculty really did need more time to develop the fall schedule. Professor Wirtz asked Vice President Lehman if the University was making a sound business decision in allowing GW Solutions to retain use of their classrooms after 5 p.m., rather than refuming these to the regular campus inventory. Discussion followed between Vice President Lehman and Professor Wirtz, with Vice President Lehman pointing out that the classrooms did not belong to the University, but rather were rented by GW Solutions. While Academic Affairs has been able to sublease some of the space during the day, commit reots made last summer will extend through May. Professor Sflirtz said he thought it important for the University to look very carefully at whether or not it was appropriately using the resources that are now apparently being offered to GS( Solutions. A second point was that the University had made these commitments to GW Solutions in the recognition that there would likely be a classroom shortage, and this suggested, he said, that someone had dropped the ball during the planning process. Professor Englander asked if the Law School classrooms were on the campus cl,assroom inventory, and Vice President Lehman said that they were not. Professor Englander said he thought if the classroom shortage were a short term issue, then the University should consider including these classrooms on the inventory of available space. Professor Englander then asked if a conscious decision had been made to eliminate undergraduate, part-time evening programs. Discussion followed by Professor Englander, Vice President Lehman, and Registrar Geyer on the scheduling of the vast maiority of undergraduate courses during the daytime. Professor Englander then reiterated the negative effect that switching to two-hour timebands would have on SBPM students and faculty, inasmuch as classes would have to begrn at 7:10 p.m. Further discussion followed with Registrar Geyer and Vice President Lehman on this point, which concluded with Registrar Geyer emphasizing that the University was committed to collaborating with facu\ in working out the details of the new schedule. In SBPM's case he said that if pedagogically it were necessary for classes to meet for a 2.5 hour time period, the University would work with faculty to meet this requirement with classes beginning at 7:10 p.m. Echoing Professor Marotta's observations, Professor Duff said he had found in trying to work out the new schedule that if a department relies heavily on part-time faculty, particularly faculty who teach more than one course, it is virtually impossible to schedule classes back-to- back. This could become quite burdensome if it continued for a significant length of time. Professor Marotta noted that GSEHD already schedules quite a number of classes on Saturdays. The School also utilizes a 4 p.m. timeband, which is probably unique, because of its Faculty Senate Minutes, December 12r2003 Page 7 student population. She emphasized again that back-to-back two hour classes beginning at 5:10 rvould not be feasible; for example for those students with a long commute who teach high \- school and are required to begin teaching quite early in the morning. Professor Paup observed that there was one group that would not benefit from the new timeband systems and that was the approximately 400 student athletes on campus. Professor Castleberry then said he thought the discussion had been quite extensive, but could not change the reality that this classroom shortage had been developing for four to {ive years, and that no matter what was said in the Senate, there are simply no other options other than finding additional space and the money to lease it, neither of which was likely. Moreover, he said, with more students coming to campus in the evening, it was problematic where these students would park their cars. Professor Griffith said that he somewhat disagreed with Professor Castleberq/s view that that the University has no options. It would be possible for the Univereiry within a budget of some $450 to 500 million (excluding the Medical Center), to provide resources to rent additional classroom space if that were deemed an important priority. Vice President Lehman noted that it was not just a matter of financial resources, but of available space to lease, and he said if suitable classroom space could be found in close proximity to the campus, he would welcome, and act swiftly upon, any suggestions. Professor Englander then asked why the Law School classrooms were not included in the inventory. Yice President Lehman said he believed it was because of an agreement between the University and the American Bar Association which concerned revenue returns to the school \- and its facilities. The buildings assigned to the Law School are being frrlly utilized, he added. Professor !flirtz said he thought two avenues of inquiry might be useful, the frst on the issue of the December 22"d deadline, and the second being the possible creation of a short term Senate task force that might review and report on potential scheduling problems. Discussion followed by Yice President Lehman, Registrar Geyer, and Professor Englander, with the conclusion that this deadline was a school-dependent issue. Yice President Lehman also said that if the Senate elected to appoint a task force to study the matter, that group should definitely consult with both Associate Yice President Tinebaugh and Registrar Geyer during their review. Professor Englander, Vice President Lehman, and Registrar Geyer then discussed the impact of minimum course enrolknents on the space crunch, and whether or not the current ones were appropriate. Vice President Lehman said he thought such a review would be a very good idea. Registrar Geyer then noted that everyone has also been asked to look at what is termed the maximum enrolknent capacity for courses, as at times classes are capped at 45 persons, but have far fewer students actually enrolled. This results, of course, in the assignment of larger classrooms than necessary to these classes, so a review of these numbers is in order so as to maximize available space. Professor Griffith said he wished to note that Professor Paul Duffwas recently appointed as Interim Associate Dean for Srudent Affairs in the Columbian College. Professor Griffith \- noted that Professor Duff has been one of he Senate's most valued members over the last several years, and that the Senate owes him a gteat deal for the extraordinary work he has done '!' Faculty Senate Minutes, December l2rZA03 Page 8 and the burden he has borne as Chair of the Senate's Educational Policy Committee. Professor Griffith added that the Senate would greatly miss Professor Duff. These sentiments were greeted by general agreement arrd a round of applause. Professor Gupta, on behalf of the Appointment, Salary and Promotion Policies Committee, distributed an Interim Report comparing administrative and faculty salaries at the Universiry. Professor Gupta briefly summarized the information appended to the Report. Over a 5.5 yearperiod, he said, senior University administrators received a cumulative 64.4% increase, compareilto professorial compensation, which increased over that period only 2Loh. At present, faculty salaries are frozen, he added. Professor Swiercz said he recognized that in corporate America, executive compensation far outpaces that of other workers, but the discrepancy between academic administrators and academicians is nothing short of astounding. At the very least, he said, it should be explained to the facutry why such an extraordinary disparity exists, and he suggested that the Senate request such an explanation. Vice President Lehman said he thought it inappropriate to comment on this matter, as the Board of Trustees' Compensation Committee works with the President to determine administrative salaries. Professor Robinson said she thought it might be appropriate for the Senate Executive Committee to direct an inquiry through the President to the Board's Compensation Committee, asking for an explanation of these administrative/faculty salary disparities. Professor Gupta inquired about the merit pool increase for next year, noting that the merit pool for this year is 0%. Vice President Lehman noted that the University has been forhrnate to have a merit increase pool every year, except for two years in which salary increases were delayed by 6 months (each year). The aim for the coming year, he said, is to have a pool of 4oh avaitable for merit increases, and the University is doing this while at the same time sifting through competing and sometimes conflicting academic priorities, such as compensation for part-rime faculty, and the effort to bring University faculty salaries in line with AAUP norms. Significant progress in the latter areas continues to be made by Academic Affairs, he noted. (The Committee Report is attached.) Registrar Geyer then noted that, even though the final examination period had not yet ended, students were anxious to see their linal grades, and he reminded faculty that final grades shoutd be submitted within 72 hours of final examinations. ADIOURNMENT There being no further business before the Senate, a motion to adjourn was made and seconded. The meeting was adiourned at 4:06 p.m. De,nn& L. Qe.yer Dennis L. Geyer Secretary \- Special Academic lnitiatives Honors Program Priority: University Honors Program Completing the Strategic Plan * GOAL: To enhance the underoraduate , Timetable: exoerience at GW throuoh intdllectual enbaoement and acadefiric challenoe. The r Review committee to deliver report Hohois Prooram will orovide a riooious by January 15, 2004. intellectual invironmbnt for our 6est v students and will helo them to develoo a * Draft plan being discussed by strong sense of acad'emic community. Advisory Board. m Plan complete March, 2OO4. y wllr ttil rol'rLc' best students,and .tre dnd visibitity.,r Other Priorities Signifi cant Accomplishments * Integrating the Honors Program with * Recruiting students through close the Various Schools relationship with admissions. * Involving GW's Best Faculty (Honors as a Recruiting Tool.) * Creating summer Honors initiatives m Expanding number of courses (Arabic) m Fall Symposium \- Undergraduate Center for National lssues FellowshiP ComPetitions I * Relationship between Foggy Bottom and 1) Develop an advisory council of experienced fdculty and administrators. * SMiozeu not f VPerrongorna mC a(mNoPwus e9s50 students) - 2) Recruit faculty to serve as "fellowship liaisons." * SuhDiaficeed -a nEdle smtuedntesn ot fs tohceia lP sropgarcaem n oatre not * Laaprpoieyirn 6or ofourD a o wf isdteurd eranntsg ein oqfu fierilnlogw ashbiopus t tahnadn in available. the past. , Visibility and OwnershiP , For 2003-04, maintaining the number of x* IDsdneoicvsllehiugrassnitiasf intcieta dihtni ao asUns nthaoiv ef" e sCPrisgooinuttybars ntSeut tirarOeal".ft tfeeopgr r.ibonicegg Prsalmanning I ff;Feei'ol l llhroo ;w2wt;Osr'sih Ohi ,izii pp i-ss;0 i5ral,e p cEipnel*uciievrdede'ed a,nf soiatn srn g ad i nn tih dvneo crrl evencaeuesdmii nvi bgen.de t.rht heo9-f pnr o! clbe-s-ls-t.s/l 't- / i\t -- i- i t-i / / T Office of SPecial Academic Study Abroad Programs - MISSION * Study Abroad * In suooort of the * Special Summer Programs to "picimgte the I * Summer Sessions * Academic IntegritY * Art Gallery Students m Office of University ; 1-+ Program Elements Signifi cant AccomPlishments * Sionificant qrowth rate-234 fall m Revision of new aPProved StudY zdot;50 aEademic Year; 514 sPring. Abroad programs, adding eleven * Consistent female to male ratio countries, tripling the options, but * Significant (10o/o) Year-long setting standards for qualitY and participation approval. e 89o/o go during junior Year * Data indicate an increase of 10o/o to * Over,250 programs in 5O countries 2Oolo-in enrollment over last year. * Top 5: SPain, ItalY, Austrqlia, ,, rngland dnd Franc'e 2