THE GEORGE WASHINGTON UNTVERSITY Washington' D.C. \-' MINUTES OF THE REGUI.^AR MEETING OF THE FACULTY SENATE HELD ON May 9, 2003' IN THE ALUMNI HOUSE Executive Vice President for Academic Afiairs Donald R. Lehman called ttre meeting to order at2:17 p.rn. Present Presilent Trachtenberg Yice President Lehman, Registrar Geyer, Parliamentafian Pagel; Dean Tong; Professors Castleberry, Cordes, Duff, Englander, Gallo, Garris, Griffith, Klar6n, Lee, Marotta, Packer, Paratore, Paup, Robinson, Shambaugh, Simon, Watson, $Tiknarth, and Zaghlorul 'Whitaker, Absent: Deans Frawley, Frttrell, Harding, Phillips, Southby, Williams, and Young; Professors Briscoe, Friedenthal, Gupta, Harrington, Sell, Swiercz, and'V/ittz INTRODUCTION OF NEW SENATE MEMBERS Yice President Lehman introduced the following new members of the Senate: Professors Ernest j. Englander, Charles A. Garris, Jr., Cynthia Kwei Y*g Lee, Sylvia A. Marotta, Randall IL Packer, Donald C. Paup, David L. Shambaugh, Paul M. Swiercz, allLd Harry Watson. (Professor Swiercz was not present.) Re-elected members were: Professors Michael S. Castleberry, Paul B. U Duff, Murli M. Gupta, and Gary L. Simon. (Professor Gupta was not Present.) Yice President Lehman then recognized Mr. Kris Hart, the incoming Student Association President, who introduced himself. Mr. Hart introduced the Student Association Yice President for Academic Affairs, Mr. Drew Sindlinger, and Mr. Christian Berle, the Student Co-Chair of the ]oint Co"'rnittee of Faculty and Students. Mr. Hart added that he had already forwarded to the Senate Office.the names of student liaisons to Senate Standing Committees for the coming year. These students were not present at the Senate meeting because they had already left campus for the summer. Mr. Hart then said he looked forward to working with the faculty, and thanked them for all of their service to the students. APPROYAL OF THE MINUTES Professor Robinson moved the approval of the minutes. Professor Griffith rose to address an issue raised at the last Senate meeting in connection with the presentation of the Fiscal Planning and Budgeting Comrnitteets Special Report on the University Operating and Capital Budgets. It had been noted atthat meeting, he said, that there was a line in the Report for listing budget information concerning grants and contracts, but that there was no entry in that line. It was suggested that perhaps the Report could be amended to include this information. Professor Griffith reported that he had contacted Mr. Boselovic in the Budget Office about this issue, and was told that the University is no longer calculating those numbers, and they are difficult to estimate. In any case, these figures are a wash item in the budget. Thereforer this information is not available, he concluded, and am amended Report will not be forthcoming. \- Faculty Senate Minutes, May 912003 Page2 Following Professor Grffith's rernarks, the minutes of the regular meeting held on April 11, 2003 were approved as distributed. r. RESOLUTION 03/1 ,.A RESOLUTTON ON THE ALTERNATryE ACADEMTC CALENDAR" Professor Lilien F. Robinson, Chair of the Executive Committee of the Faculty Senate, introduced Resolution 03/lby sayrng that she thought the Resolution spoke for itself and was very straightforward. The Senate was being asked, she said, to assume its expected role in the context of the Faculty Code and established practice in considering any proposed change to the academic calendar. This is because such changes impact many different areas of academic life, from academic planning and programs, effective teaching faculty schedules, teaching assignments, and student achievement. There is also an issue of faculty compensation should the surnmer session be counted simply as another semester. Lastly, she added that the academic work year of the Faculty Senate and its Committees is potentially affected. Professor Robinson then reminded the Senate that the Committee ttrat has been charged with examining the issue of an alternative academic calendar has not been asked to make recommendations on proposals, but rather has been asked to list the pros and cons of altematives. Further, she said, it has been the practice of the University for a very long time that modifications to the academic calendar either come from or through the Faculty Senate, specifically through the Senate's Educational Policy Committee. It is up to the Senate, she concluded, to provide an independent assessment to the faculty through its elected representatives. Professor Robinson then urged that the Senate adopt Resolution 03/1. There being no discussion, Professor Wilmarth called the question and a vote was taken. The Resolution was adopted unanimously. President Trachtenberg assurrred the Chair. The President said that it seemed to him that the Resolution's language seemed more ambiguous than it absolutely had to be about the amount of tirne it would take for ttre Senate to respond to an alternative academic calendar proposal. He said that he did not think it the intent of the Resolution to create a pocket veto, and he asked if it would be in the spirit of the Resolution if the Adrninistration, when it sent forth the Report that it wanted the Senate to consider, indicated a date by which it hoped a response from the Senate would be forthcoming. Professor Robinson agreed that this would surely be acceptable, and the President then said that under those conditions, he thought the Resolution was acceptable. (Resolution 03/l is attached.) rI. RESOLUTION 03/2, ,.A RESOLUTION ON ESTABLISHMENT OF A .SCHOOL OF PUBLIC POLICY AND PUBLIC ADMINISTRATION' WITHIN THE COLUMBIAN COLLEGE OF ARTS AND SCIENCES' On behalf of the Joint Subcomrrittee considering this issue, Professor Paul B. Duff introduced Resolution 03/2. He began by saying that as the establishment of this School had already been discussed by the Senate at an earlier meeting, he was not going to go over every point again. However, Professor Duff reviewed several aspects of the 'Sfhereas" Clauses of the Resolution. He reminded the Senate that in the passage of Resolution 96/14, the Senate had recommended that in the future the designation 'schoolt be applied only to educational units satisffing ceftain conditions of independence. In reviewing the proposed creation of the School of Public Poliry and Public Adrninistration within Columbian College, the Subcommittee had Faculty Senate Minutes, }il,day912A03 Page 3 decided that in light of the cross-disciplinary nature of the curricrrlum and of research and ottrer factors, it was unlikely that students would be mislead materially by a designation of 6school' for \, what is in fact a latge department. Moreover, he added, now that Columbian School has designated itseH a CoIIege, rather than a School, any confusion accompanying the designation of a ..school within a school" has been minimized. These facts, coupled with the fact that a fully independent School of Public Policy and Public Administration would not be financially viable, had persuaded the Subcommittee to recommend establishment of this new School within Columbian College, as a iustifiable exception to the provisions of Resolution 96/14. Professor Duff then urged that the Senate adopt Resolution 03/2. Professor Paup asked if there were any accreditation conseguences in designating this new .school within a school." Professor Duff referred the question to Vice President Lehman, and Vice President Lehman replied that there are none. The question was then called' a vote was taken, and Resolution 03/2 was adopted unanimously. (Resolution 03/2 is attached.) INTRODUCTION OF RESOLUTIONS No resolutions were introduced. GENERAL BUSINESS I. APPROVAL OF DATES FOR REGULAR SENATE MEETINGS IN THE 2OO3.O4 SESSION Professor Robinson asked for approval of the dates for the regular meetings of the \-, Faculty Senate for the 2003-04 Session. The following dates were approved: May9,2A03 January 16,2004 September 12,2003 February 13,2004 October 10r2003 March 12,2004 November 14r2003 April9,2004 December 12r2403 II. NOMINATION FOR ELECTION OF THE CHAIR OF THE DISPUTE RESOLU. TION COMMITTEE Professor Robinson moved the nomination for election of Professor Kurt J. Darr (SPHHS) as Chair of the Dispute Resolution Committee for a one-year term commencing May 1r 2003. The nomination of Professor Darr was approved. ilI. NOMINATION FOR ELECTION OF CHAIRS AND MEMBERS OF FACULTY SENATE STANDING COMMITTEES FOR THE 2OO3.O4 SESSION Professor Robinson moved the nominations for election of Chairs and members of Senate Standing Comrnittees for the 2A06-04 Session. The nominations were approved. (List of Chairs and Members of Faculty Senate Standing Committees is enclosed.) Faculty Senate Minutes, May 912003 Page 4 ry. NOMINATIONS FOR APPOINTMENT BY THE PRESIDENT TO ADMINI- STRATIVE COMMITTEES Professor Robinson moved the nominations for appointment to the following Administrative Committees: Space Committee: I -inda L. Gallo; Joint Committee of Faculty and Students: Salvatore R. Paratore, Faculty Co-Chair, Karen McDonnell, Faye Moskowitz, Sondra Patrick, Pedro Rossello, Nader Sadeghi, HarryYeide. The nominations were approved. V. NOMINATION FOR APPOINTMENT BY THE BOARD OF TRUSTEES TO TRUSTEES' COMMITTEES: Professor Robinson moved the nominations for appointment by the Board of Trustees to the following Committees: Trustees' Committee on Academic Affairs: Lilien F. Robinson; Trustees' Committee on Student Affairs: Salvatore R. Paratorel Trustees' Committee on the Centuries Campaign: William B. Griffithl Trustees' Committee on Extemal Affairs: Susan K. Sell; Trusteest Cornrnittee on Infrastructure and Information Technolog)ry Philip W. Wirtz. The nominations were approved. Professor Griffith noted that, traditionallS the Chair of the Senate's Fiscal Planning and Budgeting Committee has been appointed to serve on the Board's Development Committee. As the Board abolished this Comrnittee, the faculty seat was transferred to the Centuries Campaign Committee. flowever, he added, now that the Centuries Campaign has been completed, this Committee does not meet. He added that he hoped that faculty representation on the Board would not be diminished by dissolution of these Committees, and that another faculty seat would be found on an appropriate Committee. \ru. NOMINATION FOR ELECTION BY THE FACULTY SENATE TO THE STUDENT GRIEYANCE REVIEW PANEL Professor Robinson moved the nominations of the following faculty for election by the Faculty Senate to the Student Grievance Review Panel: Jacqueline Barnett, Linda Bland-Stewart, Jack Friedenthal, Daniel Kane, Salman Yrazm| Gregg Margolis, Stephen McGraw, Sondra Patrick, Joan Regnell, andJoel Teitelbaum. The nominations were approved. \ruI. REPORT OF THE EXECUTIYE COMMIT:TEE The Report of the Executive Committee by Professor Robinson, Chair, is enclosed. VIII. ANNUAL REPORTS OF SENATE STANDING COMMITTEES In addition to the Educational Poliry Report circulated with the Agenda for the May Senate meeting, Annual Reports of the following Senate Standing Committees were received: Admissions Poliry, Student Financial Aid, and Enrollment Management; Faculty Development and Support; Fiscal Planning and Budgetin$ and the joint Committee of Faculty and Students. (The Annual Reports are attached.) Professor Duff also distributed at the Senate meeting two reports which will be placed on the Senate's website in their entirety: the End of Year Report of the Educational Poliry Committee on the Academic Excellence Committee's Writing Proposal and the S7riting Program Faculty Senate Minutes, May 9,2003 Page 5 Task Force (02-03), and the Final Report of the Subcommittee Representing the Educational Policy Cornrnittee, the Fiscal Planning and Budgeting Committee, and the Professional Ethics \- and Academic Freedom Comrrrittee on the Proposal to Create a School of Public Policy within the Columbian College of Arts and Sciences. Professor Robinson spoke on behalf of Professor Gupta, Chair of the Admissions Poliry Committtee, who was not present at the meeting. Professor Gupta had asked that Senate members look at page four of his Committeets report, which applies to faculty and advises them about ways in which to participate in the admissions process. Faculty are asked, she said, to respond to admissions-related telephone calls and e-mails from students considering enrollrnent at ttre University. There is a good role for faculty in this area, she said, and if faculty can provide specific information, or iust encouragement to prospective students, this would be a positive thing for the University. President Trachtenberg seconded these sentiments, and said it was particularly true that the very best students, who have ttreir choice of institutions, examine the quality of schools beyond the statistics and financial aid packages offered. The sense that the University is an institution with a face really makes a difference in the admissions process, he added. BRIEF STATEMENTS (AND OUESTIONS) Registrar Geyer reminded Senate members of the 72-Inott rule for grade submission, and added that the FacultyWeb is very easy to use for filirg timely grades. The University is also still providing paper final grade rosters which departments can obtain from the Registrar's office. It is important to submit grades in a timely fashion, he said, because the Regisrar's Office is trying to \- clear students for graduation within the schools and departments. Reports to the National Student Clearinghouse and other agencies must also be made, and diplomas must be ordered for graduates. Registrar Geyer then thanked Senate members in advance for doing their part to remind colleagues of the importance of adhering to the ?2-hour rule for reporting final grades. Professor Wiknarth said that he had received further inquiries from faculty and staff at the Law School concerning the freeze on salaries at the University for the next fiscal year. He has been asked, he said, to confirm that there would not be adiustments to administrator's salaries during this freeze. The President said he thought this question had been answered at the last Senate meeting. Professor Wilmarth responded that Professor Griffith had answered to the best of his understanding, but that there had been no con{irmation from the administration. Yice President Lehman tfren said that he had verified this at the last Senate meeting, and pointed out th^t time that the administration is already on an 18 month salary review cycle. This is the ^t second consecutive 18 month cycle, he said. The President confirmed that administrators anticipated the need to curb salary increases, and had already acted quietly to address this problem. Professor Wilmarth thanked the President for this confirmation. Professor Simon announced ttrat the University has finalized an agreement to establish a Yaccine Research Center where it will test experimental vaccines. He said that if anyone was ptanning a trip to Mt. Kilimaniaro, for example, there would be an Ebola vaccine available. Recipients will also be paid for participation in the trials, and Professor Simon said that the Center will be looking for many volunteers throughout he campus. The President asked what risk l- was involved for participants. Professor Simon replied that the risk depended on the vaccine Faculty Senate Minutes, May 91 2003 Page 6 involved. The risks are smalt as the vaccines are tested in small anirnals, primates, and in some humans before they reach the Vaccine Research Center. Professor Englander said that he had iust read that the University of California at Berkeley has suspended admissions from China for the summer semester, and he asked what the University is doing with regard to Sudden Acute Respiratory Syndrome (SARS). The President responded that the University has both a SARS Poliry, arntd a SARS Committee. Essentially, the Universiqy's iudgrrent is that it should wait for guidance from the State Department and public health oflicials, as once an institution starts down the road of excluding people from one geographic localiry it may become necessary to exclude those from many others as well. Professor Griffith said that he had heard a rumor, and he hastened to add that it was only that, that the LJniversity was soon going to announce a poliry beginning with the fall semester, If that it would no longer accept course transfers from students taking summer classes elsewhere. this were true, he said, he thought the University should think very carefully before establishing this policy. As the Fiscal Planning and Budget Committee indicated at the last Senate meetingr the university is facing an increasing crunch in terms of the numbers of students it is trying to enroll, alongside a shortage of classroom space. Students are increasingly having difficulty enrolling in courses that they need at both the general curriculum level and the upper division level. Professor Griffith added that, in his opinion, it would be unwise to adopt such a blanket policy, and he hoped that such a poliry would not be approved, particularly because quite a number of requests to take classes at other institutions are received by departments, and these requests are reviewed very carefuIly to ensure that they are of adequate quality to serve as substitutes for courses at GSf. The President said that Professor Griffithts observation was noted. President Trachtenberg then said he wanted to wish everybody a wonderful summer, and that he was cotrnting on seeing each and every Senate member present at the corrmencement cerernonies in May. Facrrlty participation in these ceremonies is important, he added, and students appreciate faculty being there. The President also said that if the ceremony could not take place on the Ellipse, then it would take place indoors at the MCI Center. President Trachtenberg then thanked everyone for their efforts in the past year, and said he looked forurard with interest to receiving the report on the Academic Calendar, which he said he would distribute widely. He looked forward, he said, to receiving comments on its virtues, and also on how the proposal might be improved. ADIOURNMENT Upon motion made and seconded, the meetirg was adiourned at 2:50 p.m. De,wnly L- Geyer Dennis L. Geyer Secretary \- A RESOLUTTON ON THE ALTERNATTyE ACADEMIC CALENDAR (03/r) WHEREAS, President Trachtenberg has requested consideration of an dternative acadernic calendar; and WHEREAS, an appointed ioint 66rnrnittee, responding to the charge from the administration, witlbe providing analyses but not recorlmendations; and WHEREAS, in accordance with the Faculty Organization Plan, Article 3, Section I [4] and the Faculty easle; Section DL A, the faculty participates in the formulation of policy and planning decisions; and WHEREAS, the Faculty Senate has the responsibility of making recorrmendations to the adrninistration and through the President to the Board of Trustees on matters pertaining to acadernic ooncerrxi as they may affect more than one school or college; and WHEREAS, it has been established practice that recommendations for changes to the academic calendar are rnade by the Facutty Senatq and WHEREAS, President Trachtenberg has indicated that he would welcome the Faculty Senate's advice and recommendations on any proposal to change the academic calendar NOSr, THEREFORE, BE IT RESOLYED BY THE FACULTY SENATE OF THE GEORGE WASHINGTON UNIVERSITY: That no action on an altemative academic calendar be taken until the Faculty Senate has had an oppornrnity to consider available data and provide its recorrmendations on the altemative academic calerrdar to the adrninistration. Executive Cornmittee of the Faculty Senate April?5,2003 Adopted lil.f.ay 9,?.N3 \- A RESOLUTION ON ESTABLISHMENT OF A ''SCHOOL OF PUBLIC POLICY AND PUBLIC ADMINISTRATION'' WITHIN THE COLI.JMBIAN COI.I.EGE OF ARTS AND SCTENCES (03/2) WHEREAS, a Task Force established by the Executive Yice President for Academic Affairs has rfthat recommended, and the ETIPAA has agreed, a new school should be created within CCAS devoted to public poticy and administration"; and WHEREAS, since the Faculty Senate is entitled under the Faculty Code to make a ttproposals recommendation on concerning the creation... of schools or other maior components of the Universitytt, the Exec-utive Committee of the Faculty Senate has charged the Joint Subcomrnittee now proposing this Resolution with recommending a course of action to the Faculty Senatel and S7'HEREAS, in Resolution 96/14 the Facrrlty Senate recornmended, in pertinent part, rfthat in the future the designation rSchool' be applied only to educational r nits satis$ing the conditions of independence specified in the structure of the Universityrrl and WHEREAS, theloint Subcornrnittee, having consulted broadly with the parties to be affected by tSchoolt, creation of this as set out in our Interim Report to the Senate on March 11, 2003, has identified a number of considerations supporting this proposal that argue in favor of recornmending an exception to the above poficy, includirg (a) the cross- disciplinary nature of the crrrriculum and research, (b) the administrative simplification to be achieved in managrng the activities of faculty most of whose home departments are already in CCAS, (c) the fact that many of the educational units competing with our programs in public policy/administration are themselves organized as schools subordinate to other schools, thereby lessening the likelihood that students will be misled materially by the designation of what is in effect alatge department as a school, (d) the fact that Arts & Sciences has now designated itself ^ college rather than a school, thus minirnizing many of the confusions ttschool accompanying a within a schooltt, and (e) the fact that a fully independent School of Public Policy and Public Adrninistration is not a financially viable altemative at the present time, NOW, THEREFORE, BE IT RESOLYED BY THE FACULTY SENATE OF THE GEORGE VTIASHINGTON UNIVERSITY: That the Faculty Senate concurs in the proposal to establish a "School of Public Policy and Public Administrationtr withiu the Columbian College of Arts and Sciences, as a iustifiable exception to the policy recommended in Resolution 96/14. The Joint Subcomrnittee: Paul Duff, Chair, Educational Policy Committee; If. B. Griffith, Chair, Fiscal Planning and Budgeting Committee; Gregory Maggs, Chair, Professional Ethics and Academic Freedom Comrnitteel Professors J. Friedenthal (I-aw) and S. McGraw (SMHS) 1 May 9,2003 Adopted May 9,2003 Final Report of the Subcommittee Representing the Educational Policy Committee, \ the Fiscal Planning and Budgeting Committee, and the Professional Ethics and v Academic Freedom Committee on the Proposal to Create a School of Public Policy within the Columbian College of Arts and Scienees The subcommittee was composed of the following: Paul Duff, Chair, Educational Policy Committee; W. B. Griffith, Chair, Fiscal Planning and Budgeting Committee; Gregory Maggs, Chair, Professional Ethics and Academic Freedom Committee; Professors J. Friedenthal (Law) and S. McGraw (SMHS). The Subcommittee met throughout the'02-03 academic year to discuss the proposed School of Public Policy within the Columbian College of Arts and Sciences. Over the course of its deliberations, the members of the subcommittee expressed particular concern over the following issues: 1. Is calling the proposed entity a "school" is a fair way to represent it to faculty, students, and the public at large, especially since it would be a school within a school? The label "school" was of particular concern since the Faculty Senate has already gone on record opposing the creation of schools within schools (see senate resolution 96114 appendix A). Assuming that the Public Policy group was merged into CCAS, the subcommittee wondered whether there might be a different name that would be more appropriate such as a "Center" or "Institute." 2. Would the rights of untenured faculty or those who will be facing promotion after \-" the move be protected? 3. Would the affected schools (CCAS and SBPM) would be content with the financial arrangements that would accompany the creation of this entity within CCAS? In orderto address these concerns, the subcomrnittee reviewed the report of the Task Force on Public Affairs at GWU (appendix B) and the VPAA's response to that Task Force's report (appendix C). The subcommittee then met with and discussed the proposed new schoolwith Kathy Newcomer, Joe Cordes, and Hal Wohlman. Information about similar programs (particularly programs run by our competitors) to the one proposed was shared with the subcommittee (appendix D). Next, the relevant deans were asked about any particular concerns that they might have. The subcommittee also consulted with them about the processes envisioned for obtaining faculty approval for the move. After asking if the SBPM Dean's Council had any comments on the move, the subcommittee received a memo from Dean Phillips, indicating that the council had no objections (appendix E) to the relevant faculty moving to CCAS. A member of the subcommittee then met with and discussed the proposed move with the CCAS Dean's Council (see appendix F). The subcommittee next discussed the proposed move with the affected faculty to see if they had particular concerns. Finally, the subcommittee consulted with Vice President Lehman. At our suggestion, Vice President Lehman asked that Kathy Newcomer, Joe Cordes, and Hal Wohlman prepare a final document outlining the proposed program that could be presented to the Senate at the May meeting. This \- document was provided (appendix G) as was a chronological history of the steps taken 1 to establish the new school (appendix H). The subcommittee then crafted a resolution that will be presented to the Senate at the May meeting (appendix I). Policy Committee Please Note: The appendices to this report are available online at: http : / /www. gwu. edu : 80 / %oTEfacsen / faculty s enate /pdf ./ SPPPA.pdf