DOCUMENT RESUME EF 005 311 ED 428 529 Capital Improvement Project Workshops: Anchorage--May 15, TITLE 1998; Juneau--May 19, 1998. Alaska State Dept. of Education, Juneau. INSTITUTION 1998-00-00 PUB DATE NOTE 69p. Guides Non-Classroom (055) PUB TYPE MF01/PC03 Plus Postage. EDRS PRICE Administrative Policy; Elementary Secondary Education; DESCRIPTORS *Grants; *Program Proposals; Public Schools; School Districts; State Aid; *Workshops *Alaska; *Capital Investment Needs IDENTIFIERS ABSTRACT This workshop addresses the application process for capital improvement funding from the state, e.g., who should apply, applicant eligibility and evaluation criteria, the types of funding available, and project specifics to be included in application submissions. The evaluation and scoring process of applications is explained followed by the lessons that have been learned from past application reviews that will help make the process more complete and fair. Attachments include the application form for funding (Capital Grant or State Aid for Debt Retirement) and instructions for its completion. Appendices provide a breakdown of the phases of capital improvement projects and give explanations behind the application process that include the categories of the grants available, project cost estimates, definitions of maintenance, the current law regarding waiver of participating share/in-kind contributions, and descriptive categories of the types of spaces to be added or improved. 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ALAS A STATE LIBRARY 11 11111111 3 3500 00271 5597 FY00 CIP Application Workshop Eligibility ClP Overview Summary Scoring FY00 Application Question & Answer Application Application Instructions Appendices resen Michael Morgan, PMP Tim Mearig, AlA Facilities Manager Architect Alaska Department of Education FY00 CIP Application Workshop Schedule 9:50 9:30 CIP Overview 9:50 10:00 CIP Changes & New Publications 10:00 10:50 The FY00 Application 10:50 11:00 Break 11:00 12:00 The FY00 Application (continued) 12:00 1:00 Lunch Application Question & Answer 1:00 1:30 3:00 1:30 FY00 CIP Scoring 3:00-3:10 Break 3:10 3:40 Lessons Learned 3:40 4:00 Scoring Question & Answer Facilities Staff Michael Morgan, PMP Tim Mearig, AIA Facilities Manager Architect [email protected] [email protected] 465-1858 465-6906 Jack Kinnunen Nathan Coffee Project Assistant Architect Assistant [email protected] [email protected] 465-2890 465-2785 Division Support Staff Julie Watkins Sydney Stredicke Division Secretary Administrative Clerk [email protected] [email protected] 465-2875 465-2809 Alaska Department of Education - Education Support Services/Facilities - 801 W. 10th Street, Suite 200 - Juneau, AK 99801-1894 - 1 Presentation: CIP Overview CIP Application Workshop Eligibility CIP Overview Summary. Scoring FY00 Application Question & Answer Application Application Instructions Appendices Michael Morgan, PMP Tim Mearlg, AlA Facilities Manager Architect CIP Application Workshop Topics Overview of the Process What the Current Process Is Changes From last year to this year CIP Facts The Application Scoring and Ranking Summary, Questions & Answers 5 Alaska Department of Education FY00 CIP Application Workshop CIP Overview Why have a CIP process? o Establishes the spectrum of need, statewide Prioritizes the needs of the state o Provides a vehicle to seek funding o Currently required by statute 2 CIP Overview (continued) Who should apply? 0 School districts desiring to participate in the state grant program » Districts having projects which fit the statutorily allowed categories 3 Alaska Department of Education FY00 CIP Application Workshop The Current Process Major criteria set in statute Scoring criteria set by statutory committee » Used committee recommendations » Looked at process used by other states » Fine-tuned using district comments FY00 application updated for clarity 4 Alaska Department of Education FY00 CIP Application Workshop Presentation: FV00 Changes/New Publications Regulation Revision Impact on the CIP Process Allows use of priority for a 2nd year Clarifies criteria for approval of additional space for schools Formalizes the "mixed scope" concept Revises time frame for recovery of district capital expenditures 5 Regulation Revision Updated Publications Site Selection Criteria and Evaluation Guideline Guidelines for School Equipment Purchases Swimming Pool Guidelines 6 Alaska Department of Education FY00 CIP Application Workshop FY00 Application Revision Highlights Renumbered questions to group like information together Changed question 11 to request the year a facility was built vs. its age Revised tables to coordinate more fully with the DOE Cost Model 7 FY00 Application Revisions Highlights (continued) Established new standards for school equipment based on per-student amounts Changed terminology to clarify that population and unhoused projections are based on ADM Introduced new tools for CIP preparation publications & guidelines 8 Alaska Department of Education FY00 CIP Application Workshop FY 99 CIP Facts 210 Applications Submitted Number of Ranked 0 Ineligible Projects 0 School Construction » School Construction 92 :II Major Maintenance » Major Maintenance -100 0 Total Proposals » Ineligible 16 » Duplicates 2 0 100 200 9 10 Alaska Department of Education FY00 CIP Application Workshop