DOCUMENT RESUME ED 415 881 IR 056 851 AUTHOR Warren, Carol E. TITLE Harlan County Public Library, Final Performance Report for Library Services and Construction Act (LSCA) Title VI, Library Literacy Program. INSTITUTION Harlan County Public Library, Cumberland, KY. SPONS AGENCY Office of Educational Research and Improvement (ED), Washington, DC. Office of Library Programs. PUB DATE 1993-00-00 NOTE 194p. CONTRACT R167A20415 PUB TYPE Reports - Descriptive (141) EDRS PRICE MF01/PC08 Plus Postage. DESCRIPTORS Adult Education; Adult Learning; *Adult Literacy; Adult Students; Cultural Activities; *Culturally Relevant Education; Federal Programs; Grants; Library Role; *Library Services; *Literacy Education; *Local History; Oral History; Public Libraries; *Rural Areas; Rural Environment; Rural Population IDENTIFIERS Appalachia; *Appalachian Culture; Appalachian People; Kentucky (Harlan County); Library Services and Construction Act ABSTRACT The Harlan County Public Library Literacy Project (Kentucky) provided rural-oriented, basic literacy, and oral history programs to a community of 100,000-200,000. The goal of the project was to produce six booklets about local people and issues, to be used as literacy materials in programs with Appalachian students. Students wanted to produce stories about people's experiences of living in Appalachia, stories that value their culture and help to preserve it. The first booklet, "Hard Times Happy Times," is a collection of stories written by a Harlan County literacy student. While only a few students were comfortable writing such stories, many students were willing to tell the stories. As a result, the rest of the booklets were developed through taped interviews with students and local residents from Harlan and Letcher Counties, and members of the Virginia Black Lung Association. The booklets were sent to 28 libraries in the Eastern Kentucky area, and shared with county literacy personnel, Kentucky Literacy Commissions, and members of the Community Based Literacy coalition sponsored by the University of Tennessee. Attachments include a list of libraries/literacy programs and people receiving program booklets, student evaluations, and the literacy booklets: "Hard Times Happy Times" (Dorothy Maggard); "Digging for Justice" (Virginia Black Lung Association); "Those Were the Days" (Jesse Renfro); "Mountain Memories" (Ralph Collier); "In Honor of the Old Folks" (Hiram Day and Mae Hensley); and "The Times of My Life" (0. T. Henderson). (SWC) ******************************************************************************** Reproductions supplied by EDRS are the best that can be made * * from the original document. * * ******************************************************************************** Harlan County Public Library, Final Performance Report for Library Services and Construction Act (LSCA) Title VI, Library Literacy Program U.S. DEPARTMENT OF EDUCATION Office of Educational Research and Improvement EDUCATIONAL RESOURCES INFORMATION CENTER (ERIC) BEST COPY AVAILABLE This document has been reproduced as received from the person or organization originating it. Minor changes have been made to improve reproduction quality. 2 Points of view or opinions stated in this document do not necessarily represent official OERI position or policy. HARLAN COUNTY PUBLIC LIBRARY LITERACY PROJECT GRANT NO. R167A20415 Amount Awarded: $15,530.80 Amount Expended:$14,345.97 Report: Carol E. Warren (606) 589-4150 Financial Agent: Thelma Creech (606) 573-5220 Quantitative Data Part II: Provide the following information about this project by filling in the blanks or putting a checkmark next to the answer that best describes your project. If any of the questions are not relevant to this project, write N/A. 1. What is the size of the community served by this project? under 10,000 between 10,000 - 25,000 _x_ between 25,000 - 50,000 Harlan County al one between 50,000 - 100,000 _x_ between 100,000-200,000 area in which project materials are being used over 200,000 What type of project was this? (Check as many as applicable) 2. Collection Development Recruitment Tutoring Retention Computer Assisted Space Renovation Other Technology Coalition Building Employment Oriented Public Awareness Intergenerational/Family Training English as a Second Language Rural Oriented Basic Literacy (ESL) Other (describe) hi story oral Did you target a particular population? (Check as many as applicable) 3. Homebound Homeless Seniors/Older Citizens Hearing Impaired Migrant Workers Visually Impaired Indian Tribes Learning Disabled Intergenerational/Families Mentally Disabled English as a Second Language Workforce/Workplace Inmates of Correctional Institutions Other (describe) Appal achi an If this project involved tutoring, what tutoring method was used? 4. Michigan Method LVA Laubach Other (describe) Orton-Gillingham N/A 4 If this project involved tutoring, how was it provided? (check as many as 5. applicable) one-on-one tutoring small group instruction classroom instruction N/A If this project involved tutoring, was the learning progress of the adult literacy 6.(a) yes students quantitatively measured? no used and (If "yes", identify any tests, questionnaires, or standard methods summarize student results.) N/A If this project involved tutoring, were qualitative outcomes of student progress 6.(b) no yes documented? (If 'yes", briefly describe how progress was determined and summarize student results. You may attach samples of any documents used to record observations or demonstrate outcomes.) N/A During the course of this project were any of the following items produced? If 7. so, attach a copy to each copy of the report. resource directory bibliography evaluation report curriculum guide survey training manual newsletter(s) public relations audiovisual other (describe) training audiovisual recruitment brochure booklets to ha used by literacy programs 5 During the course of this project: 8. How many adult learners were served? (i.e., individuals who made use of the library's literacy project services in some way) Of those served, how many received direct tutoring service? How many hours of direct tutoring service did they receive? How many new volunteer tutors were trained? How many current volunteer tutors received additional training? How many volunteer tutors (total) were involved? How many non-tutor volunteers were recruited? How many service hours were provided by non-tutors?. How many librarians were oriented to literacy methods, materials, and students? How many trainers of tutors were trained? Numbers unknown however, over two dozen literacy programs in Kentucky, Virginia, West Virginia, and Tennessee are using the materials. There are probably other programs using them of which we are not aware. Narrative Report Part Ill: Provide a narrative report that includes the following information: A comparison of actual accomplishments to the goals and objectives set forth in 1. the approved application. Describe any major changes or revisions in the program with respect to approved activities, staffing, and bUdgeting, including unspent funds. Explain why established goals and objectives were not met, if applicable. Provide a comparison between proposed and actual expenditures by budget 2. category, i.e., personnel, travel, materials, etc. e.g., if Provide, as appropriate, specific details as to the activities undertaken 3. library materials were acquired, describe the kinds of materials purchased; if a needs assessment was conducted, describe the results of the assessment; if training was provided, describe the training and include the dates and topics; if services were contracted out, describe the contractor's activities. Describe the role the library has played in the accomplishment of the goals and 4. objectives set forth in the approved grant, including whether the library was involved in the project's implementation or as a resource and site only. Provide names of agencies and organizations recruited to volunteer their 5. services for the literacy program or that were involved in the coordination and planning of the literacy program. Describe the nature of their role. 6 The goal of the Harlan County Library Literacy Project was to produce six booklets about local people and issues, to be used as literacy materials in programs with Appalachian students. This goal was achieved as planned. (Please see enclosed booklets.) Several occurrences changed the complexion of the project somewhat between the time the application for the grant was made, and the time the project actually that is, between December, 1991 and October, 1992. Further was able to begin surveys of our Harlan County students indicated that their chief interest would be in seeing the project produce stories about people's experiences of living in Appalachia. They wanted to read material that valued their culture, and helped to preserve it. They wanted to read about, and tell their children about the way life was in Harlan County and the surrounding area while they were growing up. Things are changing rapidly here, and many adults see these changes as a real threat to their sense of rootedness in the community. As a result, the first booklet, Hard Times, Happy Times, is a collection of stories written by a student of Harlan County Literacy. It was received very enthusiastically by both our students, and those from other community literacy programs in the area. We found that although few students or local people felt comfortable writing such stories, many were willing to tell them. The rest of the booklets were developed through taped interviews with students and "local characters" from Harlan and Letcher Counties in Kentucky, and members of the Virginia Black Lung Association. The booklets were distributed as they were completed, and were sent to 28 libraries in the Eastern Kentucky area (see Attachment A). They were taken by the Harlan County Literacy Staff to tutor training sessions, and regional meetings of county literacy personnel throughout the area, as well as to the Kentucky Literacy Commission assemblies in Frankfort and Louisville. They were also shared with members of the Community Based Literacy coalition sponsored by University of Tennessee. (See attachment B). These programs are actively using the materials. Evaluations mailed back to us were uniformly positive. Several tutors noted that having read stories that were similar to their own, many of their students were now willing to try writing about their own experiences. A number of programs in fact, all 500 copies of the first three booklets have requested more copies now been placed in the hands of libraries and literacy programs. Requests are still coming in for the others. (See attachment C) The nature of the booklets have made them popular with the local public in general. One woman wrote, "I want to request copies of your other books. Although am enrolled in a Masters program, these books are sheer reading pleasure." The I project seems to have been good for the community as a whole. Our County Literacy Coordinator stated that given a choice, the local students consistently choose these materials over those from the publishing companies. The Harlan County Library provided assistance in handling the financial aspects of the project, as well as in showcasing the booklets and making them available to local people. Both branches, in Harlan and Cumberland, Ky. were most cooperative. Several of the county libraries to whom the booklets were sent wrote notes expressing approval of the project. (See attachment C) Overall, the project has had a positive affect on Harlan County Literacy. It has gained attention for the program within the community, and among the other literacy programs in the area. Harlan County Literacy received the Kentucky production Literacy Commission's"Outstanding Program Award" in 1992, based on the of the of original literacy materials. The program is seen as valuing the culture area, and thus valuing the background of our students. PART III - BUDGET INFORMATION COMPARISON OF PROPOSED AND ACTUAL EXPENDITURES FISCAL YEAR 1992-1993 Actual expenditures were The total budget for 1992-93 was $15,530.80. Following is a comparison between the proposed and actual $14,345.97. expenditures by budget category. Actual Budget 10,559.40 10,560.00 Personnel A. 894.85 1,027.80 Fringe Benefits B. 252.00 273.00 Travel C. Equipment - not applicable D. 239.12 470.00 Supplies (consumable) E. Contractual SOrvices - not applicable F. Library Materials - not applicable G. 2,400.00 3,200.00 Other H. 14,345.97 15,530.00 Total Direct Charges I. Indirect Charges - not applicable J. $14,345.97 $15,530.00 TOTAL A. Personnel Salaries were .60 less than budgeted due to an error in writing a check. Actual Proposed 10,559.40 10,560.00 Fringe Benefits were less than budgeted. B. FICA was as budgeted. Unemployment Insurance and Workers Compensation were less than budgeted due to a reduction in rate and an error in calculation. They were calculated on the basis of the total of requested and donated amount for salaries instead of only the requested anount. Actual Proposed 807.84 FICA 807.84 47.52 158.40 UI 40.09 61.56 WC Travel was less than budgeted because some information had already C. been collected and less travel was needed. 8 Actual Proposed 252.00 273.00 Equipment - not applicable D. Some booklets Cost of supplies was less than expected. Supplies. E. were hand delivered rather than mailed. * Actual Proposed 239.12 470.00 Contractual Services - not applicable F. Library Materials - not applicable G. The cost of printing was less than budgeted and there was Other. H. no expenditure for promotional activities. // Actual Proposed 2,400.00 3,200.00 Total Direct Charges I. Actual Proposed $14,345.97 $15,530.80 Indirect Charges - not applicable J. Total Project Costs K. Actual Proposed $14,345.97 $15,530.80 * At the time the original request was made, we did not know whether funding would be secured enabling the Community-Based Literacy groups to continue to meet on a regular basis. As it turned out, this funding was secured, enabling us to hand deliver copies of the booklets to these groups instead of having to mail them each time to several dozen additional people. # The printer we selected is located in a neighboring county. He really appreciated the project and gave us substantial discounts on all six printings. Promotional local and regional programs found out about the activities were unnecessary materials quickly through various regularly scheduled meetings. 9 ATTACHMENT A LOCAL LIBRARIES/LITERACY PROGRAMS RECEIVING MATERIALS FROM PROJECT Pineville Public Library Lee Co. Pub. Lib. P.O. Box V, Main St. Tennessee Ave. & Walnut St. Beattyville, KY 41311 Pineville, KY 40977 Middlesboro-Bell Co..Public Library Leslie Co. Pub. Lib. 126 S. 20th St. P.O. Box 498 Middlesboro, KY 40965 Hyden, KY 41749 Boyd Co. Public Library Letcher Co. Pub. Lib. 1740 Central Ave. 101 Main St. Ashland, KY 41101 Whitesburg, KY 41858 Boyd Co. Public Library Letcher Co. Pub. Lib. Catlettsburg Branch Jenkins Branch 2704 Louisa St. Box 687 Catlettsburg, KY 41129 Jenkins, KY 41537 Breathitt Co. Pub. Lib. Magoffin Co. Pub. Lib. 1024 College Ave. P.O. Box 435 Salyersville, KY 41465 Jackson, KY 41339 Clay' Co. Pub. Lib. Martin Co. Pub. Lib. 211 Bridge St. P.O. Box 1318 Manchester, KY 40962 Inez, KY 41224 Rufus M. Reed Public Library Floyd Co. Pub. Lib. P.O. Box 359 18 N. Arnold Ave. Prestonsburg, KY 41653 Lovely, KY 41231 McCreary Co. Pub. Lib. Greenup Co. Pub. LIb. P.O. Box 8 614 Main St. Whitley City, KY 42653 Greenup, KY 41144 John F. Kennedy Mem. Pub. Lib. Jackson Co. Pub. Lib. 408 Prestonsburg St. P.O. Box 160 West Liberty, KY 41472 McKee, KY 40447 Owsley Co. Pub. Lib. Johnson Co. Pub. LIb. P.O. Box 280 Corner Church and Main Booneville, KY 41314 Paintsville, KY 41240 Perry Co. Pub. Lib. Knott Co. Pub. LIb. 479 High St. Box 667 Hazard, KY 41701 Hindman, KY 41822 Pike Co. Pub. Lib. Knox Co. Pub. LIb. Drawer L, 309 Main St. Daniel Boone Dr. Elkhorn City, KY 41522 Barbourville, KY 40906 Pikeville Free Pub. Lib. Lawrence Co. Pub. LIb. 210 Pike Ave. 102 W. Main & Jefferson Pikeville, KY 41501 Louisa, KY 41230 Wolfe Co. Pub. Lib. Whitley Co. Pub. Lib. P.O. Box 10 285 So. Third St. Campton, KY 41301 Williamsburg, KY 40769 10